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1994-10-17 Parks, Recreation and Beautification Board Minutes October 1994 Minutes MINUTES OF THE MEETING OF THE CITY OF PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD, HELD ON MONDAY, OCTOBER 17, 1994 , AT 7:00 P.M. , AT THE PEARLAND COMMUNITY CENTER, 3523 LIBERTY DRIVE, PEARLAND TEXAS. The meeting was called to order at 7 :00 p.m. , with the following present: Bill Chase Chairman Vince Bruno Chairman Pro-tem Michelle Lilie Secretary Nell Fuller Board Member Bari Scherrer Board Member Bobby Stevener Board Member (entered @ 7 : 05 P.M. ) Rosella Webb Board Member Larry Wilkins Board Member D. A. Miller, Jr. Council Liaison Ed Hersh Parks & Recreation Director Absent from the meeting was Board Member Retta Absher who called in to say she could not attend due to the severe weather. APPROVAL OF MINUTES: Vince Bruno made a motion to accept the minutes of the September 19, 1994 Board Meeting as presented. The motion was seconded by Larry Wilkins . Motion passed 8-0 . PARK BOARD CHAIRMAN'S REPORT: Welcome- Bill Chase welcomed everyone to the meeting and formally introduced new Board member Larry Wilkins , who was appointed to replace Gary Walters who resigned having moved out of Pearland; Rosella Webb, new member; Vince Bruno, new member; and Michael Hopping, the new Recreation Superintendent. -1- Bill Chase commended Nell Fuller on the excellent job she did on the Centennial Parade, and expressed appreciation to Retta Absher and Bari Scherrer for their work on the Park Board entry in the parade. Bill Chase presented a first place plaque awarded to the Board for their entry in the parade. Park Board Attendance Policy- Bill Chase discussed the Park Board Attendance Policy, which is addressed in the By-Laws. The purpose of this policy is to discourage absences and regulate members who may become disinterested. Discussion was held regarding said policy and it was decided to wait until the next meeting to make any decision. Park Board Meeting: Bill Chase made a motion that the Park Board Chairman and the Parks Director would get together a week before the third Monday of each month to determine if a meeting was needed for that month. If sufficient business is warranted a meeting will be held advance. If no meeting is held, the Parks Office will prepare the various reports and each Board Member will receive copies of these. Larry Wilkins seconded the motion. Nell Fuller stated she felt that the Board should stay on schedule. Larry Wilkins agreed with the motion that was made, but felt that a restriction should be added stating that if one meeting was waived the next meeting would be mandatory. Bill Chase agreed to amend the motion to state that the Chairman and Director cannot cancel more than one consecutive meeting. Bobby Stevener questioned, what if something comes up where a member feels something needs to be discussed prior to the next meeting date, would the member need to get in touch with the Director and Chairman to put the item on the Agenda. Bill Chase answered yes, and that there is a provision in the By-Laws that states a meeting can be requested by three Board Members . Motion passed 7 - 1 , with Nell Fuller voting no. City Charter Review: A copy of page 24 of the City Charter was given to each Board Member to explain the functions of the Board. Discussion was held on whether to remove "Beautification" out of the Board's name. It was decided to let the name remain as it is. Michael Hopping was asked to tell the Board about himself , and how he was progressing here in Pearland. Michael discussed the success of the Kid Fish Derby. He also announced that public fishing was being held on Saturdays from noon- 5 P.M. , until all the fish are gone. -2- Director's Report Ed Hersh began by extending an open-door policy for all members to feel free to call him any time they had any questions or wanted to discuss important issues . Hyde Park Project- For the benefit of the new Board members , Ed Hersh presented the concept plan for Hyde Park. He reiterated that this is a small neighborhood park and not a pocket park. Ed discussed the plan to plant 100 trees in Hyde Park, which is part of a Federal City grant, the second of which the Parks Department has received. In conjunction with this grant, the Banberry Homeowner's Association presented City Council with a check for $5, 000 , to cover the City's cost of the tree portion of the grant. Master Park Plan- Ed Hersh addressed the concept plan for a trail system along Mary's Creek. This is part of the updated master park plan. Cleaning of Independence Park and Woodcreek Park- Ed Hersh discussed the cleaning that has been done in Independence Park, along Mary's Creek for the Centennial Celebration. This helped to open up potential park area for the public. Staff then went to Woodcreek Park and conducted the same clean-up at that location. C. J. Harris Concept Plan- Ed Hersh addressed the concept plan being developed by Peter Boecher, of Vernon Henry & Associates, for a park located to the area north of C. J. Harris Elementary School . The City and School District will be working together on the development of this park. Pearland Recreation Center- Ed Hersh announced the opening of the Recreation Center which will be located at the Pearland Junior High East campus . Ed reported that Mr. Schleider and Bill Chase have been very supportive of this concept. Two recreation professionals will be hired to begin in January, when the Center opens . Staff will be supplemented by recreation attendants, and one full-time staff member will always be on duty. The facility will be open from 4 - 10 P.M. on Monday through Friday, and on Saturdays from 10 A.M. - 6 P.M. This facility will allow for expansion in our fee- based programs, as well as providing a gym for after-school programs. Dr. Cobbin, Principal of the campus , has been extremely supportive in working with us to schedule our programs. A question and answer period followed. Urban Forest Grant- Ed Hersh discussed the $16 , 000 Urban Forest Grant which the City has received. This will allow the City to hire a consultant to do a tree survey on public lands; to develop a tree management plan; review a proposed a tree preservation ordinance; to develop a training program for the park maintenance staff and building inspectors; and at the conclusion of these studies the consultant would publish a tree information brochure. -3- -3-- �rr::;e T .• c rJRrr Ruu,c Monlq bnpITap 9 xxss' Tub r'r"tsrJou pJ ocpnL6- `'CcRt 7'f(4 ;.' r'jgTud T uabecrOrra: S)jq . 9g cpE^ of +lxe7g: oL:. s z;gur• t ro ge, sroT7. 0 fuTut ! tmoda`u tot cn“ ant .,..,;nrouguce rZee nvsir,4debeur tif9L t LsATerM g bxobos?sq 9 r.((5 1;14.e^r- t►9Gvt; WT e pb go s cz.es ehtAitJ► ou br7pT Tc I.suq=�: co gcheTo› '% 1(.43 :R xh owe L6Cc TAGq• IVTa M r 1 ' 9TToz4 Lprs thou ioL4ec (ax7F.. rq Hel.ap crecneesq rpe $TQ ' 000 .i'i 'Ju • 31.A7MOT. :)bLTpg 4 r T jot39q era•.bol..s:Trio ru MOLLid PTZp ne co acpegnie nuc. btodx,pt. • r=71c"1RtT011 r ." 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' ci6 a6Li0Uq rub bgx,)ra Do syta Uc . +-(.made cpe b f ou cc raj gur JOU cag002 Tn HAq, buLle' Aprcp Ts' bigl.r 1 ul^ 72 o fI3TJ ueTaPP01400q bbLX guq u°C s bo01C6x bgt;C' ,sq ba. asut'q cue cc<u,-sbr bj9u zox. HAq'e bgty. He T. TcuLCr.oq fbsr HAgr bsrr : br.016C(- L,r:L cpe pnu#niT" ref pa6 ucm Eosz.q senrpeLe' J T -;crla~+!a s•4box{.:9u4 T earr a r.)r 43.6 ro pgj T pp: guA clime cpbA peg guA dnev rcaut: 0x --guar'; co Lq Romup pba9u p 6 X eugTud 911 o -goot b©ir:.A a Ol g?') 1Pfowp61.1a fin Retention Area/Park- Ed Hersh reported on the City pursuing some land north of Old Alvin that potentially will be a water retention area. It has dual potential to be multi-purpose, with the retention being the major purpose, and park land within that retention. This will allow for soccer fields and ball fields . Tour of Park System- Ed Hersh talked about possibly scheduling a tour of the park system for those who have not seen the parks in some time. If enough interest, this tour could be combined with the November meeting. Bus Trip Report- Ed Hersh discussed the City's bus trip in early October. The trip started in Tyler looking at their economic development, then continued to Plano to view their park system, especially as it cooperates with the school district. This was a very educational trip for all who attended. NRPA Report- Ed Hersh reported on the National Recreation and Parks Conference he attended in Minneapolis. He was able to make several contacts for our department and attended several seminars to learn new trends and concepts for programming. Future Projects- Three future projects to envision as we go into the FY 1994/95: Park Donation Fund - A program whereby citizens have the opportunity to pay an amount, to be specified, when paying their water bills. This money would be set in a separate account for capital improvements within the park system. Animal Ordinance - An ordinance to prohibit livestock in the parks . This would be incorporated into an overall animal ordinance that the Health Inspector is working on. Golf Prohibition in Park - An ordinance to prohibit the playing of golf in the parks to avoid risk factors. Bobby Stevener asked about the oak trees that have been planted and where they would be relocated. Ed Hersh answered that the Parks Maintenance Staff has been pruning the trees and it is hopeful they will be able to be utilized somewhere in the park system. Finance Report & Activity Report- No comments. Bill Chase held discussion on the Park Tour as mentioned in the Director's Report. It was decided to obtain a list and map of the Pearland parks and discuss a Park Tour at the next meeting. Bobby Stevener suggested the Board might also try and schedule a tour of some of the Houston parks. -4- (1 400 9`t {'a40W E 9d Itiw :* < . d'Biil nitiil� �%lt. 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None were given. Bobby Stevener made a motion to accept the recommendations of the Nominating Committee. Bari Scherrer seconded the motion. Motion passed 8 - 0 . Review of Park Board By-Laws - Bill Chase addressed the copy of By- Laws that were included in the Park Board Packet, and entertained questions that any might have regarding these by-laws. Nell Fuller had a question regarding Section II of Article VI , removal from the Board. Discussion was held on what would be an specified reason for removal . A copy of the Fees and Charges Policy was passed out to all members by Ed Hersh. Other Business Vince Bruno asked about the total cost for the development of Hyde Park. Ed Hersh responded that the architects estimates had been $150 , 000 for turnkey, but the City would be doing it in increments. Ed also stated that $35,000 had been allotted in this year's budget. Vince Bruno questioned what needed to be done to get the Park Donation Fund in motion. Ed Hersh stated that he would be bringing this before the Board at the November meeting. He stated that he would begin research on this issue and try to address any questions the board may have. -5- Vince Bruno asked whether any funds had been allocated to provide a park for the new subdivision being built off of Dixie Farm Road. Ed Hersh responded no, that the developer did not plat any space for a park. Bobby Stevener wanted to know if the City had bought a tree spade. Ed Hersh discussed the proposed purchase, and that Clean Pearland had agreed to fund a substantial portion of the cost. At the auction, however, the opening bid exceeded the allotted money that had been specified. Discussion was held on the cost and problems of moving trees. ADJOURNMENT: Nell Fuller made a motion to adjourn the meeting. The motion was seconded by Vince Bruno. Motion approved, 8 - 0 . The next meeting is scheduled for the third Monday in November, ( 11-21-94) . Meeting adjourned at 8: 28 P.M. Minutes approved as submitted and/or corrected this -2 ( day of , A.D. , 1994 . GL/P C Bill Chase, Chairman ATTEST: 703.0 ichelle Lilie, Secretary -6-