Loading...
1980-03-10 CITY COUNCIL REGULAR MEETING MINUTES29)6 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, HELD ON MARCH 10, 1980, AT 7:30 P.M. IN THE CITY HALL, 233-5-N. TEXAS AVENUE, PEARLAND, TEXAS. The meeting was called to order with the following present: Mayor Tom Reid Councilman Dennis Frauenberger Councilman Charles Mack Councilwoman Fran Coppinger Councilman Morris Wilson City Manager William E. Wolff City Attorney Bobby J. Williams City Secretary. Dorothy L. Cook Absent from the meeting: Councilman Carlton McComb INVOCATION AND PLEDGE OF ALLEGIANCE: The invocation was given by Jessie H. Guinn. The Pledge of Allegiance was led by Rotarian Walt Lackey. APPROVAL OF MINUTES: It was moved by Councilwoman Coppinger, seconded by Councilman Frauenberger that the minutes of the regular meeting held on February 11, 1980 be approved as amended and the minutes of the regular meeting held on February 25, 1980 be approved as submitted. Motion passed 4 to 0. MAYOR'S ACTIVITY REPORT: Mayor Reid introduced Walt Lackey, President of the Pearland Rotary Club. ..� Mr. Lackey introduced other officers of the Rotary Club as follows: Richard Hughes, President elect, Gerald Harris, Vice -President, Otto Schroeder, Secretary, and Louie Pelz, Director of Community Services. Each described their duties in the Club and outlined various community projects sponsored by the Rotary Club. Mayor Reid reported on a train incident caused by a Missouri Pacific train blocking the three downtown crossings on March 1, 1980. The crossings were blocked from 2:26 P.M. to 3:11 P.M. and a confrontation with our Police Department resulted in the arrest of the conductor of the train. Officials of the Santa Fe and the Missouri Pacific met with the City Manager and Chief of Police this week to discuss this problem. Mayor Reid announced that the Keep Brazoria County Beautiful contest is in operation, :and they will be coming back to check on April 28, 1980, to see how much progress we have made in cleaning up and improving the City. Mayor Reid appointed Councilwoman Coppinger as the Council's liason with the Park and Beautification Board. Mayor Reid announced that he would be issuing news releases in the next few weeks regarding the 1980 Census and the importance of getting a proper census count for our City. Buford Parrish has been appointed as coordinator for the City in the Census Program. Mayor Reid called a Public Hearing for Monday, March 17, 1980 at 7:30 P.M. on the request by Entex, Inc. for an increase in rates for large volume customers. Also, as soon as the public hearing is adjourned a workshop meeting will be held on the revisions of the subdivision ordinance. COUNCIL ACTIVITY REPORTS: Councilman Mack reported that he had to leave the City last week and did not have a report from the Committee on Councilman's Rights under the Charter. He advised that he hoped to have a report at the next meeting. CITIZENS: Mr. Bert Jamison signed a request to appear before the City Council; however, he was not present at the meeting. Mr. Cecil Barcelo appeared before the City Council and extended an invitation to all of the candidates filed for City positions to speak before the residents of his convalescent center. He invited members of the general public to also attend. This will be held Wednesday, March 26, 1980 at 2:00 P.M. in the afternoon. Rev. Quentin King of the South Gate Baptist Church appeared.before the City Council requesting the right-of-way and utilities to property owned by his church and located adjacent to Golfcrest Subdivision. City Manager Wolff advised that the land owned by the Church is in that portion of Harris County that someday will be a part of Houston and not a part of the City of Pearland. Mr. Wolff advised that we have not been able to receive performance on the contract with the owners of Green Tee in which they stated that at the end of four years or 80% of building was completed in each section these streets would be released to the City. Mr. Wolff advised that City Attorney Bobby Williams will have to review this matter and advise the Council. Mayor Reid advised that he would advise Rev. King after he heard from the City Attorney on this matter. Mr. V. M. Curry appeared before the City Council with a request to divide Lot S.- in ;in Shadycrest Subdivision. He advised that he wished to sell 105 feet and retain 55 feet for a vegetable garden. His residence is located on the adjacent lot. CHANGE IN ORDER OF BUSINESS - NEW BUSINESS: REQUEST BY V. M. CURRY FOR DIVISION OF LOT IN SHADYCREST SUBDIVISION: This matter was discussed by the City Council, and it was brought out that there was some question whether or not the deed restrictions in the subdivision permitted the division of lots. This matter is to be checked out by City Attorney Williams and Ron Wicker, and if it is not prohibited by deed restrictions the matter will be returned to the next agenda for consideration. CHANGE IN ORDER OF BUSINESS - CITIZENS CONTINUED: Evan Middleton, President of the Corrigan Civic Club, appeared before the City Council and discussed the proposed light at the entrance to Corrigan Subdivision. Mayor Reid read a letter received from the State Department of Public Highways & Transportation advising that the bid letting is scheduled for March 12, 1980, and work could start in mid-April and should be completed in four weeks of fair weather. DOCKETED PUBLIC HEARINGS: None UNFINISHED BUSINESS: } FINAL APPROVAL OF PARKVIEW SECTION III: This item not ready for Council's consideration. ORDINANCE NO. 412, AN ORDINANCE CREATING DEPARTMENTS IN THE CITY AS REQUESTED BY THE CITY MANAGER: This item not ready for Council consideration. NEW BUSINESS: BUNKER HILL TOWNHOUSES - FINAL APPROVAL: All items for final approval not yet complete. ENTEX, INC. STATEMENT OF INTENT TO CHANGE LARGE VOLUME CUSTOMERS' RATES: Mayor Reid called a public hearing under the Mayor's Activity Report for March 17, 1980, at 7:30 P.M. COMMUNITY PUBLIC SERVICE COMPANY'S ADJUSTMENT IN RATES: City Attorney Williams advised that Community Public Service Company should furnish an ordinance making the requested adjustment in rates for Council consideration. This firm will be notified of Mr. William's request. Mr. Williams also advised that a Public Hearing would not be necessary since this firm purchases its power from the Houston Lighting $ Power Company who have already been through a Public Hearing and a Hearing before the Public Utilities Commission. CITY ENGINEER'S DRAINAGE STUDY: City Engineer Malcolm Collins presented drawings of the Drainage Study for the _ City of Pearland. Mayor Reid recessed the meeting at 8:40 P.M. to enable those present to look at the drawings. Mayor Reid reconvened the meeting at 9:00 P.M. and advised that this is a complex problem and he felt it was necessary to have workshops so the public could attend and give input. He felt that this would have to be broken down in workable units. Mr. Collins advised that individual areas of the City have been studied to see if any changes needed to be made and these are shown on the drawings. He advised that he then went to the channels and then into Mary's Creek from the west side of the City to Highway 518 . He advised that another study has been made for the Drainage District from this point on into Friendswood at Highway 2351. The culvert on Highway 518 is a problem for Pearland�and all upstreamandthe State Highway Department wanted a study made before they started any work on this project. Mr. Collins advised that there is a series of problems and they are all tied together. The study includes bridges. Mr. Collins stated that in order to accomplish a successful program he felt that all governmental intities would have to be involved. "- REQUEST BY CHAMBER OF COMMERCE FOR USE OF INDEPENDENCE PARK: It was moved by Councilman Wilson, seconded by Councilman Mack that the request by the Chamber of Commerce for use of Independence Park on July 4, 1980, September 19, 20, & 21, 1980, with rain -out dates of September 26, 27, $ 28 be granted. Motion passed 4 to 0. MERCER CONSTRUCTION COMPANY - ENGINEERING ESTIMATE NO. 3: City Engineer Malcolm Collins advised that he has checked with Mercer and found out that he plans to bore under the railroad and complete this project shortly. It was moved by Councilman Mack, seconded by Councilman Frauenberger that Engineering Estimate No. 3, Mercer Construction Company for work and materials completed through February 29, 1980, on the water main construction on Scott, Comal and portions of Woody, Mykawa and Knapp Road in the amount of $21,374.64 be approved for payment from the appropriate bond fund. Motion passed 4 to 0. LEM CONSTRUCTION COMPANY - ENGINEERING ESTIMATE NO. 13: It was moved by Councilman Wilson, seconded by Councilman Mack that Engineering Estimate No. 13 - Lem Construction Company for work and materials through I February 20, 1980, on the Wastewater Treatment Facilities, Plants 2 & 3, in the amount of $43,857.96 be approved for payment from the appropriate bond fund. Motion passed 4 to 0. POLICIES FOR VARIOUS DEPARTMENTS AND REVISION OF THE PERSONNEL ORDINANCE: Councilwoman Coppinger stated that she asked for this item to be placed on the agenda again and included the personnel ordinance since it was part of the motion. She advised that she felt there was a problem operating without policies articulated and agreed upon. Mayor Reid stated for the purpose of the record that at a previous meeting the motion to revise the personnel ordinance had been approved and that discussion would be on proposed policies. A discussion was held on the matter. It was moved by Councilwoman Coppinger, seconded by Councilman Wilson that the City Manager be instructed to prepare goals and objectives for both long term and short term periods, for one to five years, and for policies to be prepared for the following city operations or functions: ' City Manager; City Secretary; Community Development Department, which includes i Engineering and Planning, Transportation, and Inspection; Public Safety, which includes the Police Department, Health Services, and Code Enforcement; Internal Services, which includes Finance, Tax, Warehouse, Garage, Maintenance, and Personnel; Public Services, which includes Parks, Recreation, and Beautification, Library, Sanitation, and Streets; Public Utilities, which includes the Water and Sewer Department and Customer service; Animal Control Department; and Drainage and Flood Control. This includes all city departments with the exception of the Municipal Court section and the City Attorney. Motion failed 3 to 2. Councilman Mack and Councilman Frauenberger opposed, Mayor Reid voted Nay to break tie. Councilman Mack requested a workshop, within the next month, regarding some goals and policies for the City. Mayor Reid announced that a workshop on this will be considered for March 31, 1980. REVIEW OF BIDS RECEIVED FOR BID NO. B80-2, GARBAGE TRUCK: The following bids were received under Bid No. B80-2: VENDOR MAKE PRICE DELIVERY TRADE-IN ALTERNATE GULF STATE CRANE & Leach.:Santa.Cruis $14,700. 90 - 120 dys. $ 500.00 EQUIPMENT CO. 1980 Ford C-800 23,967. 14,500. 30 days 1,500.00 if TRUCKS OF TEXAS Packmore RL 120 13,585. 90 - 120 dys. (500.00) 90 - 120 dys. 1980 GMC 18,889. (Price includes trade-in) ASTRO TRUCK & EQUP. Packmore RL 120 13,850. 30 - 45 days 1,000.00 (Larger engine) Ford LN -800 20,310. DAVIS TRUCK $ EQUP. Heil Formula 4000 14,500. 90 - 120 dys. 1,500.00 $980.00 Ford LN 800 19,277.42 roll -bar attachme DAVIS TRUCK & EQUP. Heil Formula 4000 14,500. 30 days 1,500.00 if GMC Series 7000 19,700. PORT CITY TRUCK SALES Heil Formula 4000 14,600. 90 - 120 dys. 1,200.00 it Ford LN -800 18,500. PORT CITY TRUCK SALES Heil Formula 4000 14,600. 30 days 1,200.00 " Ford LN -800 19,400. (Larger engine) Paul Pondish, Superintendent of the Sanitation Department, recommended that the bid be awarded to Port City Ford Sales in the amount of $32,880.00. He pointed out that there was only $180.00 difference between this bid and the lowest bid submitted and that the refuse body (Heil) offered in this bid was the same asour other equipment. It was moved by Councilman Mack, seconded by Councilman Wilson that Bid No. B80-2 be awarded to Port City Ford Sales in the amount of $32,880.00. Motion passed 4 to 0. CONTRACT FOR WATER BILLING WITH AD VALOREM RECORDS, INC.: Resolution No. R80-8 was read in full by Mayor Reid. The City Manager recommended that the City Council accept the new contract. It was moved by Councilman Frauenberger, seconded by Councilman Mack that Resolution No. R80-8 be passed and approved on first and only reading. Said Resolution reads in caption as follows: 300 RESOLUTION NO. R80-8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BY AND BETWEEN THE CITY OF PEARLAND AND AD VALOREM RECORDS, INC. Voting "Aye" - Councilman Wilson, Councilman Frauenberger, Councilman Mack, and Councilwoman Coppinger. Voting "Nay" - None Motion passed 4 to 0. CITY COUNCIL INVESTIGATION OF VARIOUS DEPARTMENTS OF THE CITY: Councilwoman Coppinger advised the City Council that she was opposed to an investigation of this type and that the way she would like to have the matter resolved was to have an unbiased, impartial professional firm do the same thing in our management techniques as the auditor does for our accounting procedures. Also, that the trend now was to use firms with the capabilities of both financial auditing and management auditing. Mayor Reid appointed Councilwoman Coppinger to seek out firms that will give us cost proposals. This information possibly will be available for review by the City Council in a proposed workshop meeting on March 31, 1980. After further discussion regarding the time element involved in selecting an auditor this year, it was decided that the City would seek out information on management auditing at this time. A discussion was held at this time regarding the continued use of the same auditing firm each year. PROPOSAL BY LAIRSON, YOUNG & COMPANY TO SERVE AS AUDITORS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1980: Mayor Reid read a proposal dated February 18, 1980 by Lairson, Young & Company. It was moved by Councilman Frauenberger, seconded by Councilman Mack that the proposal by Lairson, Young and Company be retained as Certified Public Accountants to serve as City Auditors for the fiscal year ending September 30, 1980 and the Mayor be authorized to sign the proposal dated February 18, 1980. Motion passed 3 to 1. Councilman Wilson opposed. SERIAL NUMBERS ON BALLOTS TO BE USED IN THE APRIL 5, 1980, CITY ELECTION: It was moved by Councilwoman Coppinger, seconded by Councilman Mack that the following number of ballots and serial numbers be used in the April 5, 1980 City Officers' Election: For Absentee Voting - Nos. 069001 through 069250 For Regular Polling Place - Nos. 069251 through 071500 with the following numbers mutilated in printing: Nos. 071244, 071245, 071246 Motion passed 4 to 0. APPLICATION NO. 78, ALTA CARBONE - REQUEST FOR CHANGE FROM GB TO MF: It was moved by Councilwoman Coppinger, seconded by Councilman Wilson that a Public Hearing be called before the Planning and Zoning Commission on April 1, 1980 at 7:30 P.M. on Application No. 78, Alta Carbone, Agent. Motion passed 4 to 0. -- OTHER BUSINESS: None ADJOURN: Meeting adjourned at 10:30 P.M. Minutes approved as submitted and/or corrected this _ da of A. D., 1980. ATTEST: Mayor City Secretary .