R2024-090 2024-05-20 DocuSign Envelope ID.7CB5CBCF-3E02-4416-924C-2173E43ECBFF
RESOLUTION NO. R2024-90
A Resolution of the City Council of the City of Pearland,Texas,Amending an
Advanced Funding Agreement with the Texas Department of Transportation
("TxDOT"),for the Smith Ranch Road Widening Project(Hughes Ranch Road
to north of Broadway/FM 518), to increase the amount to $9,428,450 00 by
supplementing "Attachment A, Resolution, Ordinance, or Commissioners
Court Order" and adding "Attachment A-L Resolution, Ordinance, or
Commissioners Court Order", and by deleting "Attachment C, PROJECT
BUDGET," and replacing it with "Attachment C-1, PROJECT BUDGET"
WHEREAS, The Houston-Galveston Area Council's Transportation Policy Council has
authorized the City of Pearland to receive Surface Transportation Block Grant(STBG)funds for the
Smith Ranch Road widening project (the "Project), and
WHEREAS, the Project is utilizing Texas Mobility Funds (TMF), Surface Transportation
Block Grant Funds (STBG) and Local Government funding The TMF and STBG funds require a
local match, the City of Pearland commits to provide the match, and
WHEREAS,the City of Pearland is responsible for all non-reimbursable costs and 100%of
overruns, if any; and
WHEREAS,the Governing Body of the City of Pearland desires to reaffirm its support of the
Project and approve and authorize the execution of an Advance Funding Agreement (AFA) with
TxDOT for the Project.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS
Section 1 That certain new Advance Funding Agreement by and between the City of
Pearland and TxDOT is hereby authorized and approved
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest an Advance Funding Agreement with TxDOT,for the Smith Ranch Road
Widening Project.
DocuSign Envelope ID:7CB5CBCF-3E02-4416-924C-2173E43ECBFF
RESOLUTION NO. R2024-90
PASSED, APPROVED and ADOPTED this the 20th day of May, A.D , 2024
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ATTEST
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APPROVED AS TO FORM
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TxDOT:: Federal Highway Administration:
CCSJ # 0912-31-293 AFA ID Z00001725 CFDA No. 20.205
AFA CSJs 0912-31-293 CFDA Title Highway Planning and Construction
District # 12 Code Chart 64# 32150
Project Name Smith Ranch Road Widening AFA Not Used For Research & Development
AFA Amend Page 1 of 2 Rev. 11/06/2023
TTHE STATE OF TEXAS §
THE COUNTY OF TRAVIS §
ADVANCE FUNDING AGREEMENT
For
A Texas Mobility Fund &
A Surface Transportation Block Grant Program (STBG) Project
Off-System
AMENDMENT #1
THIS AMENDMENT is made by and between the State of Texas, acting through the TTexas Department of
Transportation, called the “State”, and the CCity of Pearland, acting by and through its duly authorized
officials, called the “Local Government”. The State and Local Government shall be collectively referred to
as “the parties” hereinafter.
WITNESSETH
WHEREAS, the parties executed a contract on 04/30/2020 to effectuate their agreement to undertake
and complete a highway improvement or other transportation project generally described as the widening
of Smith Ranch Road from Hughes Ranch Road to north of Broadway/FM 518; and,
WHEREAS, it has become necessary to amend that contract in order to modify the project budget to reflect
the increase of federal funds;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the
parties, the parties do agree as follows:
AGREEMENT
1. Attachment A, Resolution, Ordinance, or Commissioners Court Order, is supplemented by
adding Attachment A-1, Resolution, Ordinance, or Commissioners Court Order. The resolution
included in the prime agreement did not identify the project’s funding source, it attached the
prime agreement as an exhibit, and it contained cost values that is not consistent with the
modifications made in this amendment. The modified resolution will incorporate all required
elements of a resolution..
2. Attachment C, PROJECT BUDGET, is deleted in its entirety and replaced with Attachment C-1,
PROJECT BUDGET, which is attached to and made a part of this Amendment. The total
estimated cost of the Project increased by $4,255,109, from $5,173,341 to $9,428,450, due
to additionally awarded Surface Transportation Block Grant funding approved by the
Transportation Policy Council to cover increased construction costs.
All other provisions of the original contract are unchanged and remain in full force and effect.
TxDOT:: Federal Highway Administration:
CCSJ # 0912-31-293 AFA ID Z00001725 CFDA No. 20.205
AFA CSJs 0912-31-293 CFDA Title Highway Planning and Construction
District # 12 Code Chart 64# 32150
Project Name Smith Ranch Road Widening AFA Not Used For Research & Development
AFA Amend Page 2 of 2 Rev. 11/06/2023
Signatory Warranty
Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of
the entity represented.
Each party is signing this Agreement on the date stated under that party’s signature.
TTHE STATE OF TEXAS TTHE LOCAL GOVERNMENT
Kenneth Stewart
Director of Contract Services
Texas Department of Transportation
Trent Epperson
City Manager
City of Pearland
Date Date
TxDOT:: Federal Highway Administration:
CCSJ # 0912-31-293 AFA ID Z00001725 CFDA No. 20.205
AFA CSJs 0912-31-293 CFDA Title Highway Planning and Construction
District # 12 Code Chart 64# 32150
Project Name Smith Ranch Road Widening AFA Not Used For Research & Development
Page 1 of 2
AFA LongGen Attachment A-1
ATTACHMENT A-1
RESOLUTION, ORDINANCE, OR COMMISSIONERS COURT ORDER
TxDOT:: Federal Highway Administration:
CCSJ # 0912-31-293 AFA ID Z00001725 CFDA No. 20.205
AFA CSJs 0912-31-293 CFDA Title Highway Planning and Construction
District # 12 Code Chart 64# 32150
Project Name Smith Ranch Road Widening AFA Not Used For Research & Development
Page 2 of 2
AFA LongGen Attachment A-1
TxDOT:: Federal Highway Administration:
CCSJ # 0912-31-293 AFA ID Z00001725 CFDA No. 20.205
AFA CSJs 0912-31-293 CFDA Title Highway Planning and Construction
District # 12 Code Chart 64# 32150
Project Name Smith Ranch Road Widening AFA Not Used For Research & Development
Page 1 of 1
AFA LongGen Attachment C-1
ATTACHMENT C-1
PROJECT BUDGET
Costs will be allocated for STBG funding based on 80% Federal funding and 20% Local
Government funding until the federal funding reaches the maximum obligated amount. Costs
will be allocated for TMF funding based on 80% State funding and 20% Local Government
Funding until the state funding reaches the maximum obligated amount. The Local Government
will then be responsible for 100% of the costs.
Total STBG Funding: $8,910,931 (Federal=$7,128,744 Local=$1,782,187)
Total TMF Funding: $328,668 (State=$262,934 Local=$65,734)
Initial payment by the Local Government to the State: $12,000
Payment by the Local Government to the State before construction: $15,000
Estimated total payment by the Local Government to the State $27,000
This is an estimate. The final amount of Local Government participation will be based on actual costs.
Description Fund
Type
Total Estimated
Cost
Engineering
(by Local Government)
Right of Way
(by Local Government)
Construction
(by Local Government)
Subtotal $ 9,104,599 $ 7,063,944 $ 219,734 $ 1,820,921
Environmental Direct State
Costs TMF $ 6,000 0% $ - 80% $ 4,800 20% $ 1,200
Right of Way Direct State
Costs STBG $ 6,000 80% $ 4,800 0% $ - 20% $ 1,200
Engineering Direct State
Costs TMF $ 42,000 0% $ - 80% $ 33,600 20% $ 8,400
Utility Direct State Costs TMF $ 6,000 0% $ - 80% $ 4,800 20% $ 1,200
Construction Direct State
Costs STBG $ 75,000 80% $ 60,000 0% $ - 20% $ 15,000
Indirect State Costs $ 188,851 0% $ - 100% $ 188,851 0% $ -
TOTAL $ 9,428,450 $ 7,128,744 $ 451,785 $ 1,847,921
$ 274,668 $ - $ 219,734 $ 54,934
$ 8,019,128 $ 6,415,302 $ - $ 1,603,826
$ 810,803 80% $ 648,642 0% $ - 20% $ 162,161
Local Participation
Cost
0%
80%
80%
0%
20%
20%STBG
STBG
TMF
Federal Participation
Cost
State Participation
Cost
Certificate Of Completion
Envelope Id: CEA715970ACC486CB345C26C19F7C91C Status: Completed
Subject: HOU AFA Amendment #1: CSJ 0912-31-293, Z00001725; City of Pearland
Source Envelope:
Document Pages: 34 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Melissa Durham
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
125 E. 11th Street
Austin, TX 78701
melissa.durham@txdot.gov
IP Address: 209.112.106.2
Record Tracking
Status: Original
6/10/2024 12:18:23 PM
Holder: Melissa Durham
melissa.durham@txdot.gov
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: Texas Department of Transportation Location: DocuSign
Signer Events Signature Timestamp
Trent Epperson
tepperson@pearlandtx.gov
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(Optional)
Signature Adoption: Drawn on Device
Using IP Address: 170.76.141.2
Sent: 6/10/2024 12:26:03 PM
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Signed: 6/12/2024 8:31:54 AM
Electronic Record and Signature Disclosure:
Accepted: 6/12/2024 8:31:46 AM
ID: 67479b3f-fa08-4458-9b0a-babd6b83d2c5
Kenneth Stewart
kenneth.stewart@txdot.gov
Director, Contract Services
Texas Department of Transportation
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Cynthia Rodriguez
Cynthia.Rodriguez@txdot.gov
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Jennifer Lee
jlee@pearlandtx.gov
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Finance Division
FIN_Local-Participation@txdot.gov
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Sent: 6/12/2024 9:00:21 AM
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Lillie Salas
Lillie.Salas@txdot.gov
Texas Department of Transportation
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Certified Delivered Security Checked 6/12/2024 8:59:31 AM
Signing Complete Security Checked 6/12/2024 9:00:19 AM
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