R2024-082 2024-05-13RESOLUTION NO. R2024-82
A Resolution of the City Council of the City of Pearland, Texas, adopting the
required policies pertaining to the Hurricane Harvey – Infrastructure
Community Development Block Grant – Regional Mitigation Program
(CDBG-MIT) Contract Number 24 -065 -017 -E174 from the Texas General Land
Office (GLO).
WHEREAS, the City of Pearland, Texas (hereinafter referred to as “City”), has been
awarded a Community Development Block Grant – Disaster Recovery (CDBG-DR) grant from
the Texas General Land Office (hereinafter referred to as “GLO”); and
WHEREAS, the City must take actions to certify that no person or group is denied
benefits such as employment, training, housing, and contracts generated by the CDBG-DR
activity, and for construction contracts greater than $10,000, on the basis of race, color, religion,
sex, national origin, age, or disability, in accordance with Section 109 of the Title I of the
Housing and Community Development Act (24 CFR 6; the Age Discrimination Act of 1975 (42
U.S.C. 6101-6107; and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794); and
WHEREAS, the City in consideration for the receipt and acceptance of federal funding
for the Contract, agrees to conform with all federal rules and regulations including those rules
and regulations governing citizen participation and civil rights protections; and
WHEREAS, the City is required, to the greatest extent practicable , to provide training
and employment opportunities to lower income residents and contract opportunities to
businesses in the CDBG-DR project area, in accordance with Section 3 of the Housing and
Urban Development Act of 1968, as amended, and 24CFR Part 135; and
WHEREAS, the City is required to adopt an excessive force policy that prohibits the use
of excessive force against non-violent civil rights demonstrations, in accordance with Section
104(1) of the Housing and Community Development Act, as amended, and State’s certification
requirements at 24 CFR 91.325(b)(6); and
WHEREAS, the City must take practical steps to ensure meaningful access to services
in federally assisted programs and activities by persons with limited English proficiency (LEP)
and must have an LEP plan in place specific to the locality and beneficiaries for each CDBG-DR
project, in accordance with Executive Order 13166; and
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RESOLUTION NO. 2024-82
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WHEREAS, the City does not discriminate based on disability and agrees to ensure that
qualified individuals with disabilities have access to programs and activities that receive federal
fund s, in accordance with Section 504 of the Rehabilitation Act of 1973; and
WHEREAS, the City agrees to conduct at least one activity during the contract period to
affirmatively further fair housing, in accordance with Section 808(e)(5) of the Fair Housing Act
(42 USC 3608(e)(5) that requires HUD programs and activities be administered in a manner
affirmatively to further the policies of the Fair Housing Act; and
WHEREAS, the City has appointed an overseer and will maintain written standards of
conduct covering conflicts of interest and governing the actions of its employees engaged in the
selection, award and administration of contracts.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS THAT
THE CITY OF PEARLAND ADOPTS THE PROCEEDING POLICIES AND PROCEDURES AS
FOLLOWS:
1. Citizen Participation Plan and Grievance Procedures;
2. Section 3 of the Housing and Urban Development Act of 1968 Policy;
3. Excessive Force Policy;
4. Limited English Proficiency (LEP) Standards Plan;
5. Section 504 of the Rehabilitation Act of 1973 Policy and Grievance Procedures;
6. Code of Conduct Policy; and
7. Fair Housing Policy
Section 1. Severability. Should any section or part of this Resolution be held
unconstitutional, invalid, or illegal, or, the application to any person or circumstance thereof
ineffective or inapplicable, such unconstitutionality, invalidity, illegality or ineffectiveness of such
section or part shall in no way affect, impair or invalidate the remaining portion or portions
thereof; but as to such remaining portion or portions, the same shall be and remain in full force
and effect and to this end the provisions of this Resolution are declared to be severable.
Section 2. Open Meetings. It is hereby officially found and determined that the meeting at
which this Resolution is passed was open to the public as required and that public notice of the
time, place, and purpose of said meeting was given as required by the Open Meetings Act,
Chapter 551 of the Texas Government Code.
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RESOLUTION NO. 2024-82
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PASSED, APPROVED and ADOPTED this the 13th day of May, A.D., 2024.
_________________________________
J. KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
__________________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: 5D60154C-471D-4BAF-BDCB-8DBE2A07F5EC
Exhibit A
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Citizen Participation Plan
Amended by: City of Pearland
Pearland City Council
3519 Liberty Drive
Pearland, Texas 77581
4th Revision – November 2020
2020 CITIZEN PARTICIPATION PLAN 2 CITY OF PEARLAND CDBG Program
Table of Contents
Introduction…………………………………………………………………………………………………….……………………3
Encouragement of Citizen Participation…………………………………………………………………………………4
Public Meetings…………………………………………………………………………………………………….………………5
Public Hearings……………………………………………………………………………………………..………………………5
Anti-Displacement Plans………………………………………………………………………………………………….……6
Public Notices and Outreach…………………………………………………………………………………………………6
Publication of Proposed Plan Documents………………………………………………………………………………7
Public Comment Period…………………………………………………………………………………………………………7
Plan Amendments…………………………………………………………………………………………………………………8
Citizen Participation Plan Amendments…………………………………………………………………………………9
Plan Amendment Public Comment Periods………………………………………………………………….………10
Substantial Amendments
CAPER
Access to Records………………………………………………………………………………………………….……….……11
Technical Assistance to Citizens & Organizations………………………………..………………………….……11
Complaint and Appeal Process………………………………………………………………………………………….…11
Effective Dates and Amendments…………………………………………………………………………..……………12
2020 CITIZEN PARTICIPATION PLAN 3 CITY OF PEARLAND CDBG Program
Introduction
In HUD program year 2006 (fiscal year 2007), the City of Pearland became entitled to receive annual grant
funding from the federal Community Development Block Grant (CDBG) program. As an Entitlement
Jurisdiction, the City receives the CDBG funding directly from Housing and Urban Development (HUD) and
administers the grant, ensuring the funds are used in accordance with the applicable Code of Federal
Regulations (CFR). Planning activities are an important part of using HUD funds for community and
economic development purposes and HUD requires each Entitlement Jurisdiction to complete a
Consolidated Plan at least once every five years (24 CFR § 91.15), annual action plans, and to report on
progress in an annual Consolidated Annual Performance Evaluation Report (CAPER).
The 5-Year Consolidated Plan is a strategic plan to examine the housing and community development
needs of a jurisdiction, set priorities for HUD grant monies and establish an action plan for meeting current
and future needs. Each Consolidated Plan is also required to have a strategy for citizen participation in the
Consolidated Planning process (24 CFR Part 91.105). City of Pearland’s first Consolidated Plan covered the
program years 2006 – 2010, its second covered 2011 – 2016, and the City is currently in its third
Consolidated Plan years for 2017 - 2021. Because the HUD program year is based on a different fiscal
cycle, the City’s fiscal year will always be different as it is one year after HUD’s program year, by name.
Therefore, the current Consolidated Plan is applicable to City of Pearland fiscal years 2018 – 2022. A new
plan will need to be developed in preparation for implementation on October 1, 2022.
HUD requires Entitlement Jurisdictions to submit an Annual Action Plan (AAP) by August of each year to
receive the CDBG funding (24 CFR § 91.15); specifically, 45 days prior to the beginning of the City’s fiscal
year. This generally falls on August 16 of each year. The Annual Action Plan serves in part, as the City's
application to HUD for the following year's CDBG funding. The AAP includes:
• projects the City desires to fund;
• funding amounts for each project;
• tasks and objectives to accomplish during the program year;
• the public participation process accomplishments;
• how other resources will be leveraged; and
• how the City plans to address barriers to affordable housing, fair housing and homelessness.
2020 CITIZEN PARTICIPATION PLAN 4 CITY OF PEARLAND CDBG Program
The City's CDBG program year begins October 1 and ends September 30. At the end of each CDBG program
year, the City will produce a Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER
reviews the progress the City has made in carrying out the priorities in the Consolidated Plan and most
recent AAP. The report includes a description of the resources made available, the investment of the
resources, the distribution and location of investments, per 24 CFR § 91.520. This report must be
submitted to HUD within 90 days of the end of the City’s program year, which generally means on or
before December 29 of each year.
It is the policy of the City to ensure the meaningful participation of its citizens in the development of any
Consolidated Plan, AAP, CAPER, and any Substantial Amendment to a plan, with particular emphasis on
participation by low- and moderate-income residents and neighborhoods. The facilitation of a citizen
participation process accessible to all residents regardless of minority status, disability, or English fluency
is essential. The purpose of the Citizen Participation Plan (CPP) is to set forth the policies and procedures
by which the City will encourage citizens to participate in the development of each year’s AAP and every
fifth year a new Consolidated Plan. The City will follow its CPP, as long as the requirements for citizen
participation do not restrict the responsibility or authority of the City to develop and execute its
Consolidated Plan. The following Citizen Participation Plan provides a framework and process by which
the City’s consolidated planning efforts comply with the citizen participation requirements published by
HUD. This Citizen Participation Plan is prepared and implemented in accordance with the guidance
provided in HUD Regulations at 24 CFR Part 91.105.
Encouragement of Citizen Participation
It is the policy of the City to encourage and facilitate the full and meaningful participation of residents,
service providers, government agencies, and others stakeholders in the development of all HUD required
consolidated planning documents including the Five-Year Consolidated Plan, Annual Action Plans,
Substantial Amendments, and the Consolidated Annual Performance and Evaluation Report (CAPER). The
primary purpose of the participation will be in needs identification, priority setting, program
recommendations, and funding allocations related to the consolidated planning process. The City shall
provide for and encourage citizen participation with particular emphasis on:
• Low and moderate-income persons, particularly those living in areas where CDBG funds are
proposed to be used;
• Residents of predominantly low and moderate-income neighborhoods;
2020 CITIZEN PARTICIPATION PLAN 5 CITY OF PEARLAND CDBG Program
• Minorities;
• People with Limited English Proficiency;
• People with Disabilities;
• Residents of public and other assisted housing developments; and
• Local and regional institutions, the regional Continuum of Care and other organizations (including
businesses, developers, nonprofit organizations, philanthropic organizations, community and
faith-based organizations).
City of Pearland is committed to keeping all interested groups and individuals informed of each phase of
the Consolidated Plan and AAP processes, plus the activities undertaken with CDBG funds. Opportunities
to comment on or participate in planning, community development, and affordable housing activities and
projects will be publicized and disseminated throughout City of Pearland using a variety of media.
Public Meetings
The City of Pearland does not propose to host public meetings on a regular basis, and it shall not be the
policy to do so for general planning where CDBG program planning is concerned. The City’s allocation
being relatively small, no large-scale infrastructure or major construction investments are possible with
CDBG funds. Therefore, the City will revisit the policy on this matter if and/or when the CDBG allocation
to the City exceeds $500,000.
Public Hearings
City of Pearland, per 24 CFR 91.105, shall conduct least one Public Hearing for each allocation plan
adoption, but two Public Hearings are preferred. The Public Hearings will be held prior to submission to
the City Council of a Consolidated Plan/Annual Action Plan, CAPER, and/or any Substantial Amendments.
A Public Hearing is defined as: A formal opportunity for a governing body or other entity to receive public
opinion on the Plans or Plan amendment that may require formal action. This information presented at
the Public Hearings will be contained in the text of the Consolidated Plans/AAP, CAPER, and/or any
Substantial Amendments to be presented to the City Council. The purpose of these hearings is to
communicate information regarding the CDBG projects, inform the public that allocations amounts have
been transmitted to the City for planning purposes, and/or to obtain feedback and to review the CDBG
program performance during the past program year. These hearings should be docketed activities that
take place during the course of Regular or Special City Council meetings, or even Joint Special Meetings
2020 CITIZEN PARTICIPATION PLAN 6 CITY OF PEARLAND CDBG Program
or Joint Public Hearings if the topic of planning involves rezoning or conditional use issues related to a
CDBG-funded project. No Public Hearing is required prior to the submission of the CAPER and City Council
is not required to pass any resolution to adopt or approve of the City’s CAPER.
Anti-Displacement Plans
The City’s policy is to administer the CDBG program without displacement of households. In the event
displacement is unavoidable, with the exception of voluntary displacement as in the case of a disaster
recovery or mitigation buyout activity, the City and/or other responsible party(s) will comply with the
regulations of the Uniform Relocation Assistance and Real Property Acquisition Policies Act, as amended,
and Section 104(d) of the Housing and Community Development Act of 1974, as amended. Should a
voluntary displacement or relocation be considered, the City may use HUD funds to incentivize relocation
within the jurisdiction, so as to encourage the household to remain within the City limits. Consistent with
the goals and objectives of activities assisted under the Act, City of Pearland will take appropriate steps
to minimize the direct and indirect displacement of persons from their homes.
Public Notices and Outreach
Information about the time, location, and subject of each Public Hearing will be publicized in the City’s
selected newspaper of official record on the Wednesday edition immediately prior to the docketed Public
Hearing. The City may choose to augment the newspaper publication of a Public Hearing with a posting
on the City’s internet website at www.pearlandtx.gov. The docketed Public Hearing will be held on the
portion of the Council agenda generally reserved for such activities and be conducted separately from
other agenda items or regular citizen comment sections of the agenda.
Public Hearings will generally be held at Pearland City Hall – Council Chambers, but may be relocated in
situations that demand another facility be used for the activity. This will typically be the case if a disaster,
facility malfunction, or major impediment to participation has occurred.
In all cases, the City will utilize facilities accessible to persons with disabilities. If notice is given at least 48
hours before a Public Hearing date, the City will provide appropriate materials, equipment, and
interpretation services to facilitate the participation of non-English speaking people and people with visual
and/or hearing impairments. Interpreters will be provided at public review meetings where a significant
number of non-English speaking residents can be reasonably expected to participate. If the City is unable
2020 CITIZEN PARTICIPATION PLAN 7 CITY OF PEARLAND CDBG Program
to do so, additional Public Hearing activities can be conducted to ensure such reasonable accommodations
are made.
Publication of Proposed Plan Documents
The City will publish proposed drafts or completed Consolidated Plans/AAP, CAPER or Substantial
Amendments thereof, in a manner affording citizens, public agencies, and other interested parties a
reasonable opportunity to examine their contents and submit comments. The information included in
these publications shall, at minimum, include:
1. The amount of CDBG funds the City expects to receive (estimated grant funds plus any expected
program income);
2. The range of activities that may be undertaken; and
3. The estimated amount of grant funding benefiting persons with low- and moderate incomes.
A description of the content and purpose of the proposed Plan will be published in one or more
newspapers of general circulation at the beginning of the required 30-day public comment period and
include the locations where copies of the entire proposed Plan may be obtained or examined. Copies of
the proposed Plan will be made available for inspection at City of Pearland City Hall and/or City Hall Annex,
each of which is located on the first floor of the respective City Hall facilities at 3519 Liberty Drive, Pearland
TX 77581. Citizens and groups may obtain a reasonable number of free copies of the proposed Plan by
contacting the City’s Grants & Special Projects Administrator at (281) 652-1795 or jhardy@pearlandtx.gov.
Public Comment Period
Consolidated Plan & Annual Action Plan City of Pearland will receive comments from citizens on its
proposed Plan for a period not less than 30-days prior to adoption by City Council and submission of the
Plan(s) to HUD. All comments or views of citizens received in writing or orally at Public Hearings will be
considered in preparing the final Plan(s). A summary of these comments or views, and a summary of any
comments or views not accepted and the reasons therefore shall be attached to the final Plan(s). Oral
comments outside of Public Hearings may not be considered unless they are also provided directly to the
Grants & Special Projects Administrator via email, letter, or other legible written form at one of the
following addresses: City of Pearland Administration Attn: Grants & Special Projects Administrator - 3519
Liberty Drive, Pearland TX 77581 OR via email to: jhardy@pearlandtx.gov. The draft Plan(s) will also be
2020 CITIZEN PARTICIPATION PLAN 8 CITY OF PEARLAND CDBG Program
posted on the City’s webpage at www.pearlandtx.gov. The final version of the Plans, as approved by HUD,
will be posted on the City’s webpage.
Plan Amendments
From time to time, it may be necessary for the City to amend the Consolidated Plan or an AAP to allow for
new CDBG projects or activities; modification of existing projects or activities; or other program
administrative actions. HUD regulations at 24 CFR Part 91.505 requires amendments to the Consolidated
Plan and/or AAP whenever there is:
1. a change in the allocation priorities presented in the plan;
2. a change in the method of distributing funds;
3. a change in the use of funds to an activity not described in the Annual Action Plan; or
4. a change in the purpose, scope, location, or beneficiaries of an activity.
Some amendments will be considered Substantial while others will be considered Administrative. The
need to prepare a Substantial Amendment shall trigger use of the public participation requirements.
Comments from the public will be given due consideration by City staff before written notice of the
Substantial Amendment is sent to HUD. HUD regulations at 24 CFR Part 91.505 (b) require the City to
identify the criteria to be used in determining if a proposed action will be considered a Substantial
Amendment. The following four criteria will be used by the City – if any one criterion applies, a Substantial
Amendment will be required:
1. a change in the use of funds from one eligible activity category to another (e.g. from housing to
public services, or to any other broad category within CDBG funding);
2. funding of a CDBG activity not previously described in the Consolidated Plan or Action Plan;
3. a change in the description of an existing activity in such a way that the newly described purpose,
scope, location, or beneficiaries of an activity differ significantly from the original activity’s
purpose, scope, location, or beneficiaries; or
4. an increase in the CDBG funds allocated to an existing activity in an amount greater than $50,000
over the current funded amount.
Administrative Amendments, including those made necessary by a change in HUD regulations, will be
considered narrative changes to be approved by the City Manager. The changes will then be incorporated
into the plans and made available online within a reasonable time after they are made. Any changes in
2020 CITIZEN PARTICIPATION PLAN 9 CITY OF PEARLAND CDBG Program
federal funding after the AAP’s draft comment period has expired and the resulting effect of the
distribution of funds will not be considered a Substantial Amendment. Administrative Amendments do
not require public consultation and may be implemented upon approval of City of Pearland’s City
Manager. These amendments will be noted in the program files.
Citizen Participation Plan Amendments
From time to time, it may be necessary for the City to amend the Citizen Participation Plan (CPP). A
"Substantial Amendment" to the Citizen Participation Plan is defined by City of Pearland to be:
1. a change in the definition of a Substantial Amendment for the Consolidated Plan or AAP; or
2. a change in the required public notification periods or public hearings; or
3. a change to the City's policies or procedures regarding citizen participation, to such an extent it
can no longer reasonably be construed as meeting the original intent approved by City Council
and HUD per 24 CFR Part 91.105.
All other changes to the CPP will be considered Administrative Amendments and will be noted in the
program files. Examples of Administrative Amendments may include, but are not limited to:
1. updates to contact and access information;
2. the modes and means of outreach utilized;
3. amended City policies referenced in this Plan;
4. clarifications of terms used in the document; and
5. amended CFR's referenced in the Plan that do not substantially change the information included
in the Plan.
In the event of a declared emergency, it may be necessary to reprogram funds to meet urgent community
needs. These amendments may include funding new activities and/or the reprogramming of funds to
meet the urgent needs. To comply with the national objective of meeting community development needs
having a particular urgency, and project will alleviate existing conditions which:
1. pose a serious and immediate threat to the health and welfare of the community;
2. are of recent origin or recently became urgent (approximately 18 months);
3. are unable to be finance by the City on its own; and
4. other funding resources are not available to completely carry out the activity.
2020 CITIZEN PARTICIPATION PLAN 10 CITY OF PEARLAND CDBG Program
In these situations, requirements related to public notice and the public comment period may be
suspended for a limited and defined period of time at the discretion of the City Manager. It is important
to note that HUD has issued specific waivers to these requirements per the response to the 2019 novel
coronavirus pandemic (COVID-19/SARS-CoV2). The applicable waivers and other COVID-19-related
information pertaining to HUD CDBG program adjustments are attached to this Plan.
Plan Amendment Public Comment Periods
Substantial Amendments
Once drafted, City of Pearland shall make the text of a Substantial Amendment available for public
comment and submit it to the City Council for adoption. Notice and opportunity to comment will be given
to citizens through:
1. publication in a local newspaper - The (Pearland-Friendswood) Reporter News; and
2. publication on the City’s website at www.pearlandtx.gov.
A public comment period of not less than 30-days will be provided prior to adopting or implementing any
Substantial Amendments to the Consolidated Plan, Annual Action Plan, or Citizen Participation Plan, with
the exception of those HUD has issued specific waivers for. City staff will prepare a summary of all
comments received.
CAPER
An annual performance report known as the Consolidated Annual Performance and Evaluation Report
(CAPER) must be prepared by the City for annual submission to HUD within 90 days of the conclusion of
the City’s program year. City of Pearland will provide a preliminary draft of the CAPER to the City Council
and publish a notice announcing the public shall have no less than 15 days to review and comment on the
document. A copy of the CAPER shall be placed for review at City of Pearland’s City Hall and/or City Hall
Annex, both to be available on the first floor of one or both facilities at 3519 Liberty Drive, Pearland TX
77581 and will be posted to the City’s website at www.pearlandtx.gov. All public comments received orally
in person, via telephone call or submitted in writing regarding the CAPER will be considered and a
summary of these comments or views and staff responses shall be attached to the document before it is
finalized and submitted to HUD.
2020 CITIZEN PARTICIPATION PLAN 11 CITY OF PEARLAND CDBG Program
Access to Records
A reasonable number of free copies of City of Pearland’s Consolidated Plan, AAP, CAPER, and amendments
thereto will be available to citizens and groups upon request. These documents shall be maintained as
permanent City records and shall be available upon request, and without the need for any formal or
official public information request (PIR). Materials will also be made available in a form accessible to
persons with disabilities and limited English proficiency upon request.
Technical Assistance to Citizens & Organizations
City of Pearland will provide technical assistance to City of Pearland residents and agencies, particularly
to those of low- and moderate-income. Assistance such as developing CDBG project proposals,
compliance requirements, program performance, and funding information as outlined in the current
Consolidated Plan will be provided. A meeting with an appropriate City staff representative will be
arranged for individuals, and groups when necessary, to explain the project eligibility, application and
approval process and other implementation requirements. City of Pearland staff may also meet with
various non-profit organizations and individuals to provide other specific technical assistance related to
housing, community development and human services programs, as requested
Complaint and Appeal Process
City of Pearland shall accept written complaints concerning the Consolidated Plan, Annual Action Plan,
Citizen Participation Plan, CAPERs, and amendments thereto, and shall provide a substantive written
response to any written citizen complaint within fifteen (15) working days, when practicable. Complaints,
comments and questions should be directed to: Grants & Special Projects Administrator, City of Pearland,
3519 Liberty Drive, Pearland TX 77581 or via email at jhardy@pearlandtx.gov. The complaint must contain
the following information:
• Name and address of the person(s) filing the complaint;
• A description of the act or acts considered to be in violation;
• Other available pertinent information that will assist in the review and resolution of the
complaint.
Such complaints should be filed within thirty (30) days of the alleged act. A written response as to the
disposition of the complaint will be issued by the Grants & Special Projects Administrator no later than
2020 CITIZEN PARTICIPATION PLAN 12 CITY OF PEARLAND CDBG Program
fifteen (15) working days following receipt of the complaint, when practicable. A person who is dissatisfied
with the response, or if the response is delayed more than fifteen (15) working days, may appeal in writing
to: City Manager - City of Pearland, City of Pearland, 3519 Liberty Drive, Pearland TX 77581. A written
response on the disposition of the complaint will be issued by the City Manager not later than thirty (30)
working days following the receipt of the complaint. If the complainant is dissatisfied with the response
of the City Manager, he/she may submit the complaint, in writing, to: United States Department of
Housing and Urban Development Region VI Office of Community Planning and Development 1301 Fannin
St., Suite #2200, Houston TX 77002.
No person shall intimidate, threaten, coerce, or discriminate against any person because he/she has made
a complaint, testified, assisted, or participated in any matter in an investigation, proceeding, or hearing
related to a complaint. The identity of complainants shall be kept confidential, except to the extent
necessary to carry out or conduct investigations, hearings, or judicial proceedings in any matter in an
investigation, proceeding, or hearing related to a complaint.
Effective Dates and Amendments
City of Pearland’s original Citizen Participation Plan was adopted in August of 2006 with the original
acceptance of a HUD Entitlement Jurisdiction status and submission of its first Annual Action Plan. An
Administrative Amendment to this Citizen Participation Plan was made in June of 2013 per Section 6 of
this document, and another in June of 2020 with Council action on Coronavirus pandemic. This
amendment clarifies processes and procedures, definitions, updates on staff changes and website
changes.
Exhibit B - SECTION 3 POLICY
SECTION 3 POLICY
In accordance with 12 U.S.C. 1701u, (Section 3), the City of Pearland, TX agrees to implement
the following steps, which, to the greatest extent feasible, will provide job training,
employment and contracting opportunities for Section 3 residents and Section 3 businesses
of the areas in which the program/project is being carried out.
A. Introduce and pass a resolution adopting this plan as a policy to strive to attain goals for
compliance to Section 3 regulations by increasing opportunities for employment and
contracting for Section 3 residents and businesses.
B. Assign duties related to implementation of this plan to the designated Section 3
Coordinator.
C. Notify Section 3 residents and business concerns of potential new employment and
contracting opportunities as they are triggered by CDBG-DR grant awards through the use
of: Public Hearings and related advertisements; public notices; bidding advertisements
and bid documents; notification to local business organizations such as the Chamber(s) of
Commerce or the Urban League; local advertising media including public signage; project
area committees and citizen advisory boards; local HUD offices; regional planning
agencies; and all other appropriate referral sources. Include Section 3 clauses in all
covered solicitations and contracts.
D. Maintain a list of those businesses that have identified themselves as Section 3 businesses
for utilizations in CDBG-DR funded procurements, notify those businesses of pending
contractual opportunities, and make this list available for general Grant Recipient
procurement needs.
E. Maintain a list of those persons who have identified themselves as Section 3 residents and
contact those persons when hiring/training opportunities are available through either the
Grant Recipient or contractors.
F. Require that all Prime contractors and subcontractors with contracts over $100,000 commit
to this plan as part of their contract work. Monitor the contractors’ performance with
respect to meeting Section 3 requirements and require that they submit reports as may be
required by HUD or GLO to the Grant Recipient.
G. Submit reports as required by HUD or GLO regarding contracting with Section 3
businesses and/or employment as they occur; and submit reports within 20 days of federal
fiscal year end (by October 20) which identify and quantify Section 3 businesses and
employees.
H. Maintain records, including copies of correspondence, memoranda, etc., which document
all actions taken to comply with Section 3 regulations.
As the designated authorized official for the City of Pearland’s Community Development Block
Grant (CDBG) programs, the City fully agrees to this plan and the full implementation of this
program.
_______________________________________
Printed Name/Title
_______________________________________ __________________________
Signature Date