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R2024-039 2024-03-25RESOLUTION NO. R2024-39 A Resolution of the City Council of the City of Pearland, Texas, authorizing a professional service contract with Civitas Engineering Group, for design engineering services associated with the Riverstone Ranch Regional Lift Station Expansion Project, Whispering Winds Relocation Project and the Southdown Lift Station Rehabilitation Project, in the estimated amount of $498,525.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for professional services associated with the Riverstone Ranch Regional Lift Station Expansion Project, Whispering Winds Relocation Project and the Southdown Lift Station Rehabilitation Project, a copy of which is attached hereto as Exhibit “A” and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for professional services associated with the Riverstone Ranch Regional Lift Station Expansion Project, Whispering Winds Relocation Project and the Southdown Lift Station Rehabilitation Project. PASSED, APPROVED and ADOPTED this the 25th day of March, A.D., 2024. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: 0CD57C40-DC40-4143-AD02-00EC7FD2A8FE Design 1 of 8 D2. Revised 04/2019 CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and Civitas Engineering ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Riverstone Ranch Regional Lift Station capacity Expansion, Southdown Lift Station Rehabilitation & WhisperingWinds Lift Station Relocation ("PROJECT"). (Project #WW2402, WW2404 & WW2406 Contract # P0324-13) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A.The CONSULTANT shall provide design and construction phase services for the lift station Rehabilitation projects for the above reference lift stations. This includes design, bid, and construction phase services for the rehabilition of the three lift stations in one construction package. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B.The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C.The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D.The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E.The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 2 of 8 D2 Revised 04/2019 by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. F.The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1)Workers’ Compensation as required by law. (2)Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3)Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4)Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers’ Compensation. The CONSULTANT shall agree to waive its Right to Subrogation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits (“Change in Coverage”) except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT’S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G.The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 3 of 8 D2 Revised 04/2019 H.All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end April 26, 2026. SECTION III - CONSULTANT'S COMPENSATION A.The total compensation for the services performed shall not exceed the total noted in Section B. B.The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1.Basic Services (Not to Exceed)$400,160.00 2. Additional Services shall require independent and specific authorization and shall be billed as (Not to Exceed):$0.00 3. Bid Phase Services (Hourly Not to Exceed)$13,915.00 4. Construction Phase Services (Hourly Not to Exceed) $84,450.00 5. Reimbursable Expenses (Not to Exceed)$0.00 6.Total:$498,525.00 C.The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. D.CONSULTANT shall invoice for work performed during the preceding thirty day period (“Billing Period”). The Billing Period shall run from the 26th day to the 25th day of each consecutive month. Invoices shall be submitted to CITY not more frequently than once every 30 days. CONSULTANT shall be responsible for timely submittal of all invoices and CONSULTANT shall not be entitled to payment for invoices in arrears. All invoices shall reflect most recent single Billing Period only and represent the true, correct and accurate account of work performed during the Billing Period. E.For an agreed contract amount identified as “Lump Sum”, Not to Exceed” and “Reimbursable” the CONSULTANT shall not exceed the fixed contractual amount DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 4 of 8 D2 Revised 04/2019 without written authorization in the form of a Contract Amendment. CONSULTANT shall provide 45 days prior notice to the CITY in the event contract fees may exceed the fixed contract amount. CONSULTANT shall be responsible for ensuring that such authorization is complete and executed by all parties performing any work or submitting any invoices for work that exceeds the fixed contract amount under any expense category. F. Allowable Reimbursable Expenses CONSULTANT shall identify and include in the proposal any anticipated Reimbursable Expenses, and shall itemize Reimbursable Expenses by work category. Reimbursable Expenses shall be invoiced AT COST without subsequent markup by the CONSULTANT. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per the allowable category. Allowable Reimbursable Expenses include: • Hard copy reproductions, copies and/ or binding costs • Postage • Mileage, for travel from Consultant’s local office (within a 25 mile radius) to meetings at the City or job-site. Mileage shall be charged at the current IRS rates. • Travel expenses, mileage from local office to State or federal regulatory agency office beyond 100 miles. • Lodging expenses, for destinations beyond 100 miles from the Consultant’s local office AND when business hours exceed eight hours within one business day OR requires more than one eight hour day. F.2. Disallowed Expenses Disallowed Expenses include travel expenses for professional expertise traveling into the greater Houston area from Consultant offices outside of the greater Houston area. SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 5 of 8 D2 Revised 04/2019 work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- consultant(s) or in any way affect the CONSULTANT’S status as an independent contractor of the CITY. SECTION V - TERMINATION A.The CITY, at its sole discretion, may terminate this CONTRACT for any reason -- with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at 2000 W Sam Houston Pkwy S #1400, Houston, TX 77042. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B.If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C.In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D.If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E.In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 6 of 8 D2 Revised 04/2019 F.If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney’s fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 7 of 8 D2 Revised 04/2019 ____________________________ CONSULTANT DATE SECTION VI – ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII – COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. ____________________________ CITY OF PEARLAND, TEXAS DATE March 13, 2024 Sunil Kommineni, PhD, PE, BCEE / President DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 3/27/2024 | 10:17 AM CDT DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 February 13, 2024 Jesica Portie Project Manager | Engineering & Public Works City of Pearland 2016 Old Alvin Rd, Pearland, Texas 77581 Ref: Proposal for Riverstone Ranch Regional Lift Station Capacity Expansion, Southdown Lift Station Rehabilitation & Whispering Winds Lift Station Relocation City Projects # WW2402, WW2404, & WW2406 Dear Ms. Portie, We are pleased to offer for your consideration the following proposal for the Design and Construction Phase Services for the Lift Station Rehabilitation Project for above referenced lift stations. SCOPE OF WORK: Our scope of work, as further detailed in Attachment B, includes design, bid, and construction phase services for the rehabilitation of the three lift stations in one construction package. FEE: We propose to accomplish the scope of work for Basic Services for $498,525.00 as broken down in Attachment B. SCHEDULE: We will strive to perform our services to achieve project goals on time. A Preliminary Project Schedule (Attachment C) is attached for your review and approval. We look forward to receipt of your authorization to proceed. Should you require any further information or have any questions please do not hesitate to contact me at 713.416.3716 or via email at koconnor@civitasengr.com. Sincerely, Keith O’Connor., P.E. Project Manager Enclosure: As mentioned above Cc: File DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 ATTACHMENT A Scope of Work DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 1 of 7 D13. Revised 2016 EXHIBIT A UTILITIES SCOPE OF SERVICES FOR RIVERSTONE RANCH REGIONAL LIFT STATION CAPACITY EXPANSION (2402) SOUTHDOWN LIFT STATION REHABILITATION (WW2404) WHISPERING WINDS LIFT STATION RELOCATION (WW2406) DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 2 of 7 D13. Revised 2016 BASIC SERVICES: Definition of Project The City of Pearland has requested Civitas to furnish a contract for engineering services related to the design and construction of three projects: South Lift Station Rehabilitation, Whispering Winds Lift Station Relocation, and Riverstone Ranch Regional Lift Station Capacity Expansion. Project Management 1. Project Meetings Deliverables a) Design Kick-Off meeting with City and provide meeting minutes. b) 30% Submittal review and provide meeting minutes. c) 60% Submittal review and provide meeting minutes. d) 90% Submittal review and provide meeting minutes. e) Technical Review Committee (TRC) meeting and provide meeting minutes. f) Invoicing to be completed using City’s excel template and include a one-page progress report, incidentals and receipts for reimbursables. Preliminary Design Phase Services 1. Data Collection a) Attend Design Kick-Off meeting with City. b) Review City informational resources and make arrangements to obtain these. c) Discuss objectives of project and adjacent projects. d) Procure such additional data as required through other services and/or sub consultants. e) Provide survey (metes, bounds, and topographic information). f) Geotechnical data if required. g) Route Study exploring at least two alternative routes / alignments. DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 3 of 7 D13. Revised 2016 h) Recommendation for one route. i) Proposed construction methodology and materials. j) Cost estimate with 20% contingency. k) 30% Plans consisting of Plan & Profile Topographic Survey with parcel data l) Analysis of Utility Relocation Effort required in notification of utility companies in the form of Utility Conflict Matrix, if applicable. m) Preliminary parcel map identifying any required Right of Way (ROW) or easements along with property owner data. n) Review, consolidate and prepare written response to City’s review committee. Design Phase Services 1. Construction Plans a) Prepare Construction Plans and Specifications b) Submit for review detailed construction plans at 30%, 60%, 90%, & TRC and addressed comments on a tracking sheet. c) Identify utility conflicts with private and other public utilities, submit plans to all affected entities and organize and chair a Utility Relocation. d) Conference to coordinate relocation schedule and efforts. e) Identify, plan for and incorporate revisions and upgrades to existing infrastructure associated with and made necessary or in conjunction with utility objectives. f) Electrical panel design to include room for Scada panel. g) Provide Traffic Control Plan and SWP3 plans and specifications, if required. h) Submit plans for City Engineer’s signature, after the TRC. DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 4 of 7 D13. Revised 2016 2. SCADA Architecture a) Develop a comprehensive SCADA system design for the lift station. b) Define the architecture of the SCADA system, including hardware and software components. c) Integrate the SCADA system with existing infrastructure and control systems at the City. d) Ensure compatibility with other automation and enterprise systems at the City. e) Conduct thorough testing of the SCADA system in a simulated environment. f) Perform on-site commissioning to validate system performance and reliability. 3. Prepare Bid Set for distribution via the City’s e-bid system. a) Cost Estimate b) Submit for review detailed construction cost estimates at 60%, 90%, TRC, & Bid Set. 4. Project Manual a) Submit for review Drafted Project Manual which includes bid forms & the completed “front end documents” at 90%, to be coordinated with Owner’s Rep. b) Submit Final Project Manual for TRC and Bid Set. Bid Phase Services 1) Provide front end documents for the e-bid system. 2) Provide Bid Tab (excel spreadsheet), to the Project Manager in an electronic form appropriate for the e-bid system format. City is responsible for advertising. 3) Provide an electronic copy of bid-ready plans to the Project Manager for the e-bid system. 4) Chair pre-bid meeting and attend Bid Opening DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 5 of 7 D13. Revised 2016 5) Respond in writing to questions from bidders and prepare addenda, coordinate with Project Manager as necessary. 6) Assist with design of Bid Proposal* 7) Prepare Engineer’s Recommendation of Award Letter that includes the following required content: a) Check for mathematical errors and reconcile any mathematical discrepancies. b) Review for unbalance bid items. c) Certified Bid Tabulation including Engineer’s estimate. d) Review of contractor’s financial standing and references as provided in Ebids results e) Explanation of discrepancies between the Engineer’s estimate and bids, and reconcile. f) Recommendation to award 8) Attend City Council meeting and recommendation for Award of Contract for Construction. 9) Produce and transmit set of contractor five (5) each of plan set and project manuals in hard copy, and one electronic format copy to City Project Manager, in a format ready for execution with City’s Notice of Intent to Award (NOI). Construction Phase Services 1. Construction Phase Services a. Construction Administration i. Attend pre-construction meeting to provide information & answer questions. ii. Attend progress meetings with Construction Manager, Contractor & City of Pearland. iii. Review comments and make recommendations on Construction’s submittals, RFIs, RFPs including coordination with Construction Manager on Change DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 6 of 7 D13. Revised 2016 Directives & Change Orders using the City of Pearland’s Project management system. iv. Make site visits as needed and provide written field report. Site visits on days other than the monthly progress meetings shall be limited to 8 per project. v. Conduct Substantial Completion Inspection with CM or PM to: 1. review progress of work for Substantial Completion walkthrough 2. Generate a punch list of items for correction. 3. Substantiate items that are completed. 4. Issue Certificate of Substantial Completion 5. Issue Certificate of Final Completion when all items for substantial completion punch list is completed. vi. Review & approve monthly pay applications coordinating with Construction Manager using the City of Pearland’s Project management system. vii. Provide interpretive guidance for Contractor, Construction Manager in resolution of project issues. viii. Coordinate with Construction Manager to review progress of work for Substantial Completion; with production of punch list; substantiation that items are completed; and issue both Certificate of Substantial Completion & Final Acceptance ix. Issue letter to City recommending acceptance & release of final payment. x. Coordinate contracts to provide complete record of As- Builts xi. Provide Record Drawings from Contractor’s As-Builts in electronic format (CD) & hard copy format to include shape file for GPS location of underground utilities. DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Design 7 of 7 D13. Revised 2016 Definition: 1) As-Builts “redlines”: Contractor’s record of field changes to the work in line, grade & elevation 2) Record Drawings: Engineer’s incorporation of contractor’s As-Builts DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 ATTACHMENT B Level of Effort DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 ATTACHMENT B City of Pearland -- Riverstone Ranch Regional Lift Station Capacity Expansion, Southdown Lift Station Rehabilitation & Whispering Winds Lift Station Relocation Level of Effort Principal Project Manager Senior Project Engineer Project Engineer Graduate Engineer CADD Admin. Subtotal (hrs) Subtotal (cost $) Sub- consultants (cost) Sub- consultants (cost+10%) Other Direct Costs Total Fee Billing Rate $ 300.00 $ 270.00 $ 240.00 $ 195.00 $ 135.00 $ 120.00 $ 90.00 Project Management and Quality Control Plans 20 20 5,400.00$ -$ 5,400.00$ 1 Project Meetings Deliverables 0 -$ -$ -$ a Design Kickoff & Meeting Minutes 4 4 4 4 16 2,760.00$ -$ 2,760.00$ b 30% Submittal Review & Meeting Minutes 6 6 4 4 20 3,690.00$ -$ 3,690.00$ c 60% Submittal Review & Meeting Minutes 6 6 4 4 20 3,690.00$ -$ 3,690.00$ d 90% Submittal Review & Meeting Minutes 6 6 4 4 20 3,690.00$ -$ 3,690.00$ e Technical Review Committee Meeting & Meeting Minutes 6 6 4 4 20 3,690.00$ -$ 3,690.00$ f Monthly Reports/Invoicing 16 4 20 4,680.00$ -$ 4,680.00$ 0 64 0 28 20 0 24 136 27,600.00$ -$ -$ -$ 27,600.00$ 1 Data Collection 0 -$ -$ -$ a Attend Design Kick-Off Meeting with City 4 4 8 1,860.00$ -$ 1,860.00$ b Review Informal Resources 8 12 16 36 6,660.00$ -$ 6,660.00$ c Discuss objectives of project and adjacent projects 6 12 18 3,960.00$ -$ 3,960.00$ d Procure such additional data required through other services or subs 4 8 4 16 3,000.00$ 9,500.00$ 10,450.00$ 13,450.00$ e Provide survey (metes, bounds, and topographic information) 4 8 12 2,640.00$ 13,400.00$ 14,740.00$ 17,380.00$ f Geotechnical Data 2 4 6 1,320.00$ 12,400.00$ 13,640.00$ 14,960.00$ g Route Study 8 8 12 2 30 5,580.00$ -$ 5,580.00$ h Recommendation for one route 8 8 12 2 30 5,580.00$ -$ 5,580.00$ i Proposed construction methodology and materials 16 36 48 100 17,820.00$ -$ 17,820.00$ j Cost Estimate with 20% contingency 8 8 12 24 52 9,660.00$ -$ 9,660.00$ k 30% Plans 16 24 48 88 15,480.00$ 10,000.00$ 11,000.00$ 400.00$ 26,880.00$ l Analysis of Utility Relocation Effort 10 8 8 12 38 8,340.00$ -$ 8,340.00$ m Preliminary Parcel Map 0 -$ -$ -$ n Review, Consolidate, and prepare written Respones 8 12 16 36 6,660.00$ -$ 6,660.00$ 10 100 8 156 188 4 4 470 88,560.00$ 45,300.00$ 49,830.00$ 400.00$ 138,790.00$ Item Description / Task Estimated Manhours Project Management Preliminary Design Phase Services Civitas Engineering Group, Inc.Page 1 of 3 Printed:2/13/2024 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 ATTACHMENT B City of Pearland -- Riverstone Ranch Regional Lift Station Capacity Expansion, Southdown Lift Station Rehabilitation & Whispering Winds Lift Station Relocation Level of Effort Principal Project Manager Senior Project Engineer Project Engineer Graduate Engineer CADD Admin. Subtotal (hrs) Subtotal (cost $) Sub- consultants (cost) Sub- consultants (cost+10%) Other Direct Costs Total Fee Billing Rate $ 300.00 $ 270.00 $ 240.00 $ 195.00 $ 135.00 $ 120.00 $ 90.00 Item Description / Task Estimated Manhours Project Management 1 Construction Plans -$ -$ -$ a Prepare Construction Plans and Specifications 16 421 4,800.00$ -$ 500.00$ 5,300.00$ General Drawings Cover Sheet & Index of Drawings 0.5 1 2 3.5 570.00$ -$ 570.00$ Legend & Abbreviations 0.5 1 2 3.5 570.00$ -$ 570.00$ General Notes 0.5 1 2 3.5 570.00$ -$ 570.00$ Civil Details 0.5 1 2 3.5 570.00$ -$ 570.00$ Mechanical Details 1 6 6 13 2,160.00$ -$ 2,160.00$ Structural Notes 1 4 4 9 1,710.00$ -$ 1,710.00$ Structural Details 1 6 6 13 2,430.00$ -$ 2,430.00$ Electrical & Instrumentation Drawings 8 8 16 3,720.00$ 49,900.00$ 54,890.00$ 58,610.00$ Riverstone Ranch LS Demolition Plan & Sections 2 2 4 8 1,410.00$ -$ 1,410.00$ Bypass Plan 2 6 12 20 3,150.00$ -$ 3,150.00$ Civil Site Plan 2 8 16 26 4,020.00$ -$ 4,020.00$ Mechanical Plan & Section 4 8 20 32 5,040.00$ -$ 5,040.00$ Odor Control System Plan & Section 2 8 12 22 3,540.00$ -$ 3,540.00$ Structural Plan (Generator & Odor Control) 2 14 16 32 5,820.00$ -$ 5,820.00$ Southdown Drive LS Demolition Plan & Sections 2 2 4 8 1,410.00$ -$ 1,410.00$ Bypass Plan 2 4 16 22 3,240.00$ -$ 3,240.00$ Civil Site Plan 4 6 16 26 4,170.00$ -$ 4,170.00$ Mechanical Plan & Section 6 6 16 28 4,710.00$ -$ 4,710.00$ Odor Control System Plan & Section 2 8 12 22 3,540.00$ -$ 3,540.00$ Whispering Winds Drive LS Demolition Plan & Secton 2 2 4 8 1,410.00$ -$ 1,410.00$ Civil Force Main / Gravity Sewer Relocation Plan & Profile 4 12 24 40 6,300.00$ -$ 6,300.00$ Civil Paving and Drainage / Yard Piping Plan 4 12 16 32 5,340.00$ -$ 5,340.00$ Mechanical Plan & Section 4 4 12 20 3,300.00$ -$ 3,300.00$ Structural Plan & Section 2 14 16 32 5,820.00$ -$ 5,820.00$ b Submit for Review Construction Plans at 30%, 60%, 90%, & TRC 4 1,080.00$ -$ 1,080.00$ c Identify Utility Conflicts with private and other public utilities 12 16 6,360.00$ -$ 6,360.00$ d Conference to coordinate relocation schedule and efforts 4 4 1,860.00$ -$ 1,860.00$ e Identify, plan for, and incorporate rev and upgrades to exist infra. 2 4 1,320.00$ -$ 1,320.00$ f Electrical Panel Design to include room for SCADA panel 1 2 660.00$ 20,000.00$ 22,000.00$ 22,660.00$ g Provide Traffic Control Plan and SWP3 plans and specifications 2 4 6 2,040.00$ -$ 2,040.00$ h Submit plans for City Engineer's signature, after the TRC 2 2 930.00$ -$ 930.00$ 2 SCADA Architecture 4 8 2,640.00$ 15,000.00$ 16,500.00$ 19,140.00$ 3 Prepare Bid Set for Distribution via City's e-bid system -$ -$ -$ a Cost Estimate 2 8 12 4,800.00$ -$ 4,800.00$ b Submit for review details cost estimates at 60%, 90% TRC & Bid Set 6 12 18 24 9,270.00$ -$ 9,270.00$ 4 Project Manual -$ -$ -$ a Submit for review Drafted Project Manual 18 24 40 60 4 146 26,880.00$ -$ 200.00$ 27,080.00$ b Submit Final Project Manual 8 4 2,520.00$ -$ 2,520.00$ 16 124 70 210 78 270 8 1010 139,680.00$ 84,900.00$ 93,390.00$ 700.00$ 233,770.00$ Design Phase Services Civitas Engineering Group, Inc.Page 2 of 3 Printed:2/13/2024 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 ATTACHMENT B City of Pearland -- Riverstone Ranch Regional Lift Station Capacity Expansion, Southdown Lift Station Rehabilitation & Whispering Winds Lift Station Relocation Level of Effort Principal Project Manager Senior Project Engineer Project Engineer Graduate Engineer CADD Admin. Subtotal (hrs) Subtotal (cost $) Sub- consultants (cost) Sub- consultants (cost+10%) Other Direct Costs Total Fee Billing Rate $ 300.00 $ 270.00 $ 240.00 $ 195.00 $ 135.00 $ 120.00 $ 90.00 Item Description / Task Estimated Manhours Project Management 1 Provide Front End Documents for E-Bid System 1 1 2 360.00$ -$ 360.00$ 2 Provide Bid Tab to Project Manager 1 1 2 360.00$ -$ 360.00$ 3 Provide Electronic Copy of Bid-Ready Plans 1 2 3 510.00$ -$ 510.00$ 4 Chair Pre-Bid Meeting 2 2 4 930.00$ -$ 930.00$ 5 Respond in Writing to Questions 2 2 6 4 14 2,670.00$ 3,900.00$ 4,290.00$ 6,960.00$ 6 Assist with Design of Bid Proposal 1 1 2 465.00$ -$ 465.00$ 7 Prepare Engineer's Recommendation of Award Letter 4 4 8 1,860.00$ -$ 1,860.00$ 8 Attend City Council Meeting 4 4 1,080.00$ -$ 1,080.00$ 9 Produce and Transmit Five (5) Plan & Project Manual Sets 1 1 2 390.00$ -$ 1,000.00$ 1,390.00$ 0 17 2 13 0 7 2 41 8,625.00$ 3,900.00$ 4,290.00$ 1,000.00$ 13,915.00$ 1 Construction Phase Services 0 -$ -$ -$ a Construction Administration 0 -$ -$ -$ i Attend pre-construction meeting 4 4 8 1,860.00$ -$ 250.00$ 2,110.00$ ii Attend progress meetings 8 8 4 20 4,260.00$ -$ 500.00$ 4,760.00$ iii Review comments and make recomm. on submittals, RFIs, etc. 16 34 34 38 12 2 136 25,860.00$ 24,000.00$ 26,400.00$ 52,260.00$ iv Make site visits as needed 8 8 4 20 4,260.00$ -$ 4,260.00$ v Conduct subtantial completion inspection 6 6 6 18 3,600.00$ -$ 3,600.00$ vi Review & Approve monthly pay applications 4 4 8 1,860.00$ -$ 1,860.00$ vii Provide interpretive guidance for Construction & CM 2 2 6 10 1,740.00$ -$ 1,740.00$ viii Coordinate with Construction Manager 2 2 6 10 1,740.00$ -$ 1,740.00$ ix Issue letter to City recommending acceptance 2 2 6 10 1,740.00$ -$ 1,740.00$ x Coordinate contract to provide complete record of As-Builts 2 2 6 10 1,740.00$ -$ 1,740.00$ xi Provide Record Drawings from Contractor's As-Builts 4 8 16 32 60 8,640.00$ -$ 8,640.00$ 0 58 34 80 92 44 2 310 57,300.00$ 24,000.00$ 26,400.00$ 750.00$ 84,450.00$ TOTAL HOURS 26.0 363.0 114.0 487.0 378.0 325.0 40.0 1,967.0 TOTAL COST 7,800$ 98,010$ 27,360$ 94,965$ 51,030$ 39,000$ 3,600$ 321,765.00$ 158,100.00$ 173,910.00$ 2,850.00$ 498,525.00$ Construction Phase Services Bid Phase Services Civitas Engineering Group, Inc.Page 3 of 3 Printed:2/13/2024 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 302 Dennis Street Houston, Texas 77006, Tel: 713-636-2936 Office, 713-636-2987 Fax Engineering services to provide electrical, instrumentation and control, and SCADA system design effort for Riverstone Ranch, Whispering Winds, Southdown lift stations for City of Pearland. Jan 17, 2024 Prepared For Keith O’Conner, PE Project Manager 2000 W Sam Houston Parkway South, Suite 1400, Houston, TX 77042 From Gupta & Associates Inc.| Houston 302 Dennis Street Houston, TX 77006 Hoss Forouzan, PE Senior Vice President, Houston 713-636-2936 Office 832-331-9690 Cell DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Lift Station Improvements Page 2 of 4 The proposal is developed per email instruction on Nov 28, 2023, and scope provided for electrical engineering support services outlined under scope of work below. A. Scope of Work GAI will provide electrical engineering services related to the design and construction of three projects: South Lift Station Rehabilitation, Whispering Winds Lift Station Relocation, and Riverstone Ranch Regional Lift Station Capacity Expansion: Riverstone Ranch LS • Install new natural gas generator. • Pump improvements TBD (currently there are 3-60 HP pumps although the scope said there were only 2… they may want to upsize the pumps to get to 2.4 MGD that will be determined during PER) • Evaluate new odor control system. • Replace electrical panel, electrical service and new SCADA. • Add flowmeter (City of Pearland Standard) • No new fiber (cellular) Whispering Winds LS • Relocate the LS to a nearby site ~200 LF away and install new LS (currently 2-5 hp pumps) • New electrical & SCADA • Extend fiber connection to intersection of 518 and Westminster ~1800 LF away. Southdown LS • General site rehab (currently 2-7.5 hp pumps) • Reuse the existing SCADA panel because it was recently replaced. • Extend fiber optic communication cable from Southdown water plant and install fiber optic path panel, and fiber optic switch B. Engineering Services The engineering services include electrical and control system preparation and Development per following phase services: Project Management 1. Project Meetings Deliverables a) Design Kick-Off meeting with City and provide meeting minutes. b) 30% Submittal review and provide meeting minutes. c) 60% Submittal review and provide meeting minutes. d) 90% Submittal review and provide meeting minutes. e) Attend Technical Review Committee (TRC) meeting as required. f) Invoicing to be completed using City’s excel template. Preliminary Design Phase Services DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Lift Station Improvements Page 3 of 4 1. Data Collection a) Attend Design Kick-Off meeting with City. b) Review City informational resources and make arrangements to obtain these. c) Procure such additional data as required through other services and/or sub consultants. d) Cost estimate with 20% contingency. e) 30% Plans consisting of Plan & Profile Topographic Survey with parcel data f) Review and prepare written response to City’s review committee. Design Phase Services 1. Construction Plans a) Prepare Construction Plans and Specifications b) Submit for review detailed construction plans at 30%, 60%, 90%, & TRC and addressed comments on a tracking sheet. c) Provide construction cost estimate d) response to cost estimate comments e) Coordinate with City to ensure all standards are used for design f) Electrical panel design to include room for Scada panel. g) incorporate City’s comments 2. SCADA Architecture a) Develop a comprehensive SCADA system design for the lift station. b) Define the architecture of the SCADA system, including hardware and software components. c) Integrate the SCADA system with existing infrastructure and control systems at the City. d) Ensure compatibility with other automation and enterprise systems at the City. e) Conduct thorough testing of the SCADA system in a simulated environment. f) Perform on-site commissioning to validate system performance and reliability. 3. Prepare Bid Set for distribution via the City’s e-bid system. a) Cost Estimate b) Submit for review detailed construction cost estimates at 60%, 90%, TRC, & Bid Set. 4. Project Manual a) Submit for review Drafted Project Manual which includes bid forms & the completed “front end documents” at 90%. b) Submit Final Project Manual for TRC and Bid Set. Bid Phase Services 1. Respond in writing to questions from bidders and prepare addenda, coordinate with Project Manager as necessary. 2. Assist with bid evaluation DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Lift Station Improvements Page 4 of 4 Construction Phase Services 1. Construction Phase Services a) Construction 1) Attend pre-construction meeting to provide information & answer questions. 2) Attend progress meetings with Construction Manager, Contractor & City of Pearland. 3) Review comments and make recommendations on Construction’s submittals, RFIs, RFPs including coordination with Construction Manager on Change Directives & Change Orders using the City of Pearland’s Project management system. 4) Make site visits as needed and provide written field report. Site visits on days other than the monthly progress meetings shall be limited to 8 per project. 5) Conduct Substantial Completion Inspection with CM or PM to: a. review progress of work for Substantial Completion walkthrough b. Generate a punch list of items for correction. c. Substantiate items that are completed. 6) Provide interpretive guidance for Contractor, Construction Manager in resolution of project electrical issues. 8) Coordinate with Construction Manager to review progress of work for Substantial Completion; with production of punch list; substantiation that items are completed; and issue both Certificate of Substantial Completion & Final Acceptance 9) Coordinate contracts to provide complete record of As-Builts 11) Provide Record Drawings from Contractor’s As-Builts in electronic format (CD) & hard copy format to include shape file for GPS location of underground utilities. C. Engineering Services Fees 1. Phase I- Preliminary Engineering $19,500 2. Phase II- Final Design $84,900 3. Phase III -Bid Phase Services $03,900 4. Phase IV- Construction Phase Services $24,000 Total $132,300 Thank you for the opportunity to work with you on this project. Sincerely Hoss Forouzan, P.E. Senior Vice President DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Proposal No. PHA23‐113‐00  December 7, 2023  Mr. Keith O’Connor, P.E., Senior Associate  Civitas Engineering Group  2000 W. Sam Houston Parkway South, Suite 1400  Houston, Texas 77042  Re: Proposal for Geotechnical Engineering Services  City of Pearland  Riverstone Ranch and Whispering Winds Lift Stations  Pearland, Harris County, Texas  Dear Mr. O’Connor:  In accordance with the electronic mail transmittal received by our office from you on Friday, December 1,  2023, Raba Kistner, Inc. (RKI) is thankful for having been selected by Civitas Engineering Group (CLIENT) to  provide Geotechnical Engineering Services for the City of Pearland’s (Owner) above‐referenced project.  The  broad objectives of our study will be to determine subsurface conditions at the subject sites and to provide  foundation design and construction recommendations for the two proposed lift station improvements  project in Pearland, Texas. Described in this letter are:   •our understanding of currently perceived project characteristics; •our proposed scope for field and laboratory study; •our proposed scope for engineering evaluation and reporting; •our tentative project schedule; and •our project lump sum fee. Project Description  The project consists of 1) the design and construction of a new onsite generator and odor control system  (OCS) structures within the Riverstone Ranch Lift Station site situated near the intersection of Riverstone  Fall Drive and Dry Willow Lane in Pearland, Texas, and 2) the design and construction of the replacement  of the existing lift station situated near the end of the cul‐de‐sac at Whispering Winds Drive in Pearland,  Texas. The new lift station will have a diameter and depth of approximately 6 ft and 20 ft, respectively.  The existing gravity sewer system will need to be redirected towards the new lift station.  The proposed structures are anticipated to be supported on shallow footings or stiffened slab  foundations.  The aerial maps provided by CLIENT via email on December 1, 2023, indicate that the area for the  proposed generator and OCS is located on the north side of the existing water production facility, whereas   the area for the proposed new lift station is currently open and grass‐covered. Both locations appear to  be easily accessible to a standard truck‐mounted drilling rig.  CONSULTANTS • ENVIRONMENTAL • PROJECT MANAGEMENT • INFRASTRUCTURE 3602 Westchase Houston, TX 77042 P 713.996.8990 F 713.996.8993 TBPE Firm F-3257 WWW.RKCI.COM  DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Proposal No. PHA23‐113‐00  December 7, 2023  2 Field Study  RKI has been asked to provide the following drilling scheme in order to assess subsurface conditions at  the subject site.  Proposed Structure Number of Borings Depth, ft* Total Depth,  ft  Generator & OCS – Riverstone Ranch 1 20 20  Lift Station – Whispering Winds 1 30 30  Gravity Sewer – Whispering Winds 1 20 20  Total Drilling Footage 70  *Below the existing ground surface elevation, or auger refusal, whichever occurs first. RKI will perform the necessary One‐Call notifications prior to beginning the field drilling activities. The  borings will be located in the field utilizing tape and right‐angle measurements from existing benchmarks.   Our scope of services does not include surveying of the boring locations by a registered land surveyor.  However, RKI recommends that the final boring locations be surveyed in the field by the CLIENT or their  representative.  A truck‐mounted drilling equipment will be used to access the boring locations. The soil borings will be  sampled continuously to 10 ft, and thereafter, they will be sampled at 5‐ft intervals.  Samples will be taken  using conventional split‐spoon and/or Shelby tube sampling techniques in general accordance with  applicable American Society for Testing and Materials (ASTM) standards.  Representative portions of the  samples will be sealed, identified, packaged, and transported to our laboratory for subsequent testing and  classification.  Water level readings will be recorded for the open boreholes during drilling and at drilling completion.  If  free water is encountered during drilling, the RKI logger will temporarily suspend drilling operations and  obtain water level measurements in the open borehole at 5‐minute intervals over a 15‐minute time  interval.  Water level measurements will also be recorded at the completion of drilling before backfilling  the boreholes with cement‐bentonite grout.  Laboratory Study  Upon completion of the subsurface exploration, a testing program will be designed to define the strength  and classification characteristics of the foundation soils.  The laboratory testing program is anticipated to  include moisture content tests, Atterberg Limits (plasticity) tests, unconfined compressive (UC) strength  tests, unconsolidated‐undrained (UU) triaxial compression tests, dry unit weight determinations, and  grain size analyses. However, the actual type and number of laboratory tests will be based on the  subsurface conditions encountered in the borings. For pavement design, a California Bearing Ratio (CBR)  test value will be assumed based on the laboratory test results to determine the classification and  DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Proposal No. PHA23‐113‐00  December 7, 2023  3 estimate the strength characteristics of the subgrade soils. The laboratory testing will be performed in  general accordance with applicable ASTM standards.  Engineering Analysis and Report  The results of the field and laboratory phases of the study will be reviewed by our staff of engineers.  The  results of our review and supporting field and laboratory data will be presented in a written engineering  report.  Included therein will be recommendations concerning the design and construction of foundations  for the proposed structures.  Estimates of potential expansive, soil‐related movements of the near‐surface  soils will also be provided.  The Geotechnical Engineering Report will include the following information  and recommendations, if applicable:  A summary of the field and laboratory sampling and testing program; Borings log and laboratory testing results; A review of the general site conditions including a description of the sites, the subsurface stratigraphy, groundwater conditions, and the presence and condition of fill materials, if encountered. Lift Station foundation design considerations and recommendations, including:  available bearing capacity;   bottom stability;   lateral earth pressures;   uplift; and   settlement estimations, where applicable.  Foundation design considerations and recommendations, including:  expansive, soil‐related movements using an empirical  method for predicting Potential Vertical Rise (PVR)  developed by the Texas Department of Transportation  (TxDOT);   methods for reducing estimated expansive, soil‐related  movements to about 1 inch;    allowable bearing capacities for shallow footings or slab‐on‐ ground/stiffened slab foundations.  Foundation construction considerations, including:  lift station excavation and groundwater control;   site drainage;   site preparation;   select fill materials;   foundation excavations;   potential reuse of onsite materials as select fill materials;   excavation considerations; and   fill placement compaction.  Seismic region condition evaluations. Recommendation for pipe trenching, back fill and trench safety. Pavement subgrade preparation and treatment. DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Proposal No. PHA23‐113‐00  December 7, 2023  4 Concrete pavement section thickness design. Our scope of work does not include a geologic fault study nor does it include conducting test pits at the  sites.  Since site grading plans can result in changes in the foundation and subgrade conditions, final site  grading plans will be helpful information in the preparation of engineering recommendations. In the  absence of final site grading information, we will prepare recommendations based on the existing ground  surface elevations.  A draft report will be submitted electronically to the CLIENT for review.  Comments to our draft report will  then be incorporated into the final report.  Both the draft and final reports will be submitted electronically.  Tentative Project Schedule  Based on our present workload and weather permitting, it is anticipated that the field exploration phase  of this study can begin within seven (7) working days of receiving written authorization to proceed,  provided that the site is accessible to our truck‐mounted drill rig and the CLIENT has supplied us with all  available information regarding existing utilities and below‐grade structures on site (if any). The field  exploration is anticipated to require two (2) days to complete.  Laboratory testing phase of the study will  commence during the field work and is anticipated to be completed about seven (7) working days  following the field exploration phase. The draft engineering report will be submitted within an additional  seven (7) working days following completion of the laboratory testing.  A final report will be submitted  within three (3) to five (5) working days (or mutually agreed upon schedule) after receiving comments  and feedback from the CLIENT.  The above schedule does not account for delays due to inclement  weather.  We will be pleased to provide the design team with verbal design information as the data  becomes available.  Lump Sum Fee  The total lump sum fee for the study scope outlined herein will be $12,400. Should unusual soil conditions  be encountered in the field that indicate the desirability of significantly broadening the scope of the study,  we will contact you to receive authorization before proceeding with any additional work.  Additional  services will be billed on a unit basis in accordance with our standard fees as indicated on the attached  Schedule of Fees for Professional Services.  The CLIENT has provided RKI with aerial maps of the project sites, illustrating the proposed structure  locations. Also, it is our understanding that the CLIENT will provide right‐of‐entry to all boring locations  for a truck‐mounted drilling rig and that the CLIENT will provide private underground utility clearance.   RKI will assist in locating underground utilities, provided the CLIENT submits documentation of existing  utility locations.  Historically the fee of our field services is about 45 percent of our total fee.  These services are  predominantly provided by subcontractors.  In order to promptly pay our subcontractors and continue to  be able to respond to your needs, we will send you an interim invoice for 45 percent as soon as the field  exploration phase of our study is complete.  DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Proposal No. PHA23‐113‐00  December 7, 2023  5 It should be noted that our study scope (and project fee) does not include professional time or travel  expenses for participation in design team meetings.  If these services are required, they will be billed at  our standard billing rates for professional time plus expenses.    It should be noted that our study scope (and project fee) does not include plan review or earthwork and  foundation excavation observations during the construction of the project.  However, plan review and  construction observation fees should be included in the project budget.  Acceptance  We appreciate the opportunity of submitting this proposal and look forward to working with you in the  development of this project, which will be carried out accordance with this letter and the following  attachments:   Attachment  Description  I Standard Terms and Conditions II Schedule of Fees  Please return one signed original of this contract to provide written authorization for our firm to  commence work on the services outlined herein.  Our invoices are due and payable upon receipt at P.O.  Box 971037, Dallas, Dallas County, Texas 75397‐1037.  RKI considers the data and information contained in this proposal to be proprietary.  This statement of  qualifications and any information contained herein shall not be disclosed and shall not be duplicated or  used in whole or in part of any purpose other than to evaluate this proposal.  Very truly yours,  RABA KISTNER, INC. Accepted By __________________________  (Signature)  ________________________________  (Typed or Printed Name)  Phu T. Tran, P.E.  Project Manager  ________________________________  (Title)  Martin Vila, P.E., F. ASCE  Date:  _______________________________  Senior Vice President   PTT/MV  Attachments  Sunil Kommineni, PhD, PE, BCEE President March 13, 2024 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Proposal No. PHA23-113-00 December 7, 2023 Attachment I Page 1 of 4 ADM100 Legal\A5954\397228\4819-8923-4614.v3-9/24/20 STANDARD TERMS AND CONDITIONS 1.Definitions. 1.1 RK. Raba Kistner, Inc., and / or one of its subsidiaries (Project Control of Texas, Inc. or PC Sports, Inc.) that is being engaged to provide the services to CLIENT in connection with the delivery of the proposal to which these Standard Terms and Conditions relate. 1.2 CLIENT. Person, entity or organization for which RK is rendering services regarding the Project. 1.3 PROJECT. The activity, venture, plan, building, site or investigation for which CLIENT has engaged RK to provide professional services. 1.4 CONTRACTOR. Person, entity or organization providing construction services, including labor and material for the Project. 1.5 SERVICES. The professional services to be performed by RK as set forth in the proposal or Agreement to which the Standard Terms and Conditions are attached. 1.6 AGREEMENT. RK’s proposal accepted by CLIENT and these Standard Terms and Conditions which are incorporated into and made a part of the Agreement. 2.SERVICES. RK is being engaged by the CLIENT to render professional services (“Services”) involving only RK’s advice, judgment and opinion. RK may subcontract all or a portion of the Services performed hereunder. RK shall apply professional judgment in determining the extent to which RK complies with any given standard identified in RK’s instruments of professional services. CLIENT expressly acknowledges that RK makes no warranties or guarantees, expressed or implied, regarding the Services. 3.INFORMATION PROVIDED BY CLIENT. CLIENT may provide or direct RK to utilize or rely upon certain information (“CLIENT Information”) in the performance of RK’s services. RK shall be entitled to rely upon such CLIENT Information. RK will not conduct an independent evaluation of the accuracy or completeness of such CLIENT Information and shall not be responsible for any errors or omissions in such information. RK’s report, as well as any recommendations, findings, and conclusions made by RK, are dependent on information received from CLIENT. Changes or modifications to the information provided by CLIENT can affect RK’s evaluation, recommendations, findings and conclusions, and CLIENT agrees—as a material term of this Agreement—to notify RK immediately, in writing, if CLIENT becomes aware of any such changes or modifications, including changes to the size, scope, location, or other material characteristics of CLIENT’s project. The CLIENT shall be responsible for providing the location of all underground utilities and other structures in the vicinity of RK borings or excavations. RK will not accept responsibility and will not be liable for affecting or damaging any underground utility, underground storage tank, or other subsurface condition not previously identified and located, or improperly located, by the CLIENT, a utility, or a utility locating agency. 4.SITE ACCESS AND SITE SAFETY. CLIENT shall provide right-of-entry to the buildings and sites which are the subjects of RK’s services. CLIENT represents that it possesses authority for such right-of-entry and that the building/site operator(s) possess the necessary permits and licenses for current activities at the site. RK shall be responsible for supervision and site safety measures of its own employees and subconsultants, but shall not be responsible for the supervision or health and safety precautions of any other parties, including CLIENT, CLIENT’s contractors, subcontractors, or other parties present at the site. 5.SUBSURFACE EXPLORATIONS. Subsurface conditions throughout the site may vary from those depicted on logs of discrete borings, test pits, or other exploratory services. CLIENT understands RK’s layout of boring and test locations is approximate and that RK may deviate a reasonable distance from those locations. RK will take reasonable precautions to reduce damage to the site when performing services; however, CLIENT accepts that invasive services such as drilling, or sampling may damage or alter the site. Site restoration is not provided unless specifically included in the scope of services. 6.CHANGED CONDITIONS. If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to RK are uncovered or revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks or other material terms of this Agreement, RK may require renegotiation of appropriate portions of this Agreement. RK shall notify the CLIENT of the changed conditions necessitating renegotiation, and RK and the CLIENT shall promptly and in good faith attempt to renegotiate the terms of the agreement affected by the changed conditions. If changes cannot be agreed to with respect to the changed conditions, the parties shall utilize the Dispute Resolution/Litigation procedures in this Agreement. 7.TESTING AND OBSERVATIONS. CLIENT understands that testing and observation are discrete sampling procedures, and that such procedures indicate conditions only at the depths, locations, and times the procedures were performed. RK will provide test results and opinions based on tests and field observations only for the work tested. CLIENT understands that testing and observation are not continuous or exhaustive and are conducted to reduce – not eliminate – project risk. CLIENT agrees to the level or amount of testing performed and the associated risk. CLIENT is responsible (even if CLIENT delegates such responsibility to Contractor) for notifying and scheduling RK to perform these services. RK shall not be responsible for the quality and completeness of contractor’s work or Contractor’s adherence to the project plans, DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Proposal No. PHA23-113-00 December 7, 2023 Attachment I Page 2 of 4 ADM100 Legal\A5954\397228\4819-8923-4614.v3-9/24/20 specifications and other related documents. RK’s performance of testing and observation services shall not relieve Contractor in any way from responsibility for defects discovered in Contractor’s work or create a warranty or guarantee on the part of RK. CLIENT acknowledges that RK will not supervise or direct the work performed by Contractor or its subcontractors and is not responsible for their means and methods. 8.ESTIMATE OF FEES FOR SERVICES. If included as part of RK’s proposal, RK will, to the best of its ability, perform the scope of services within the proposed fee estimate provided by RK. RK’s proposal fees are based upon an estimate of the services required to meet the specifications for the project and following generally accepted engineering practices. The CLIENT recognizes that unforeseen circumstances along with changes in scope and project/contractor’s schedules can influence the successful completion of the scope of services within the estimated proposed fees. Because Contractor has sole control over the project and determines the means and methods used to build/construct the project, RK’s service fees are estimates and not lump sum or guaranteed maximum fees. The CLIENT is fully responsible for payment for all services provided, including retests of areas or samples that failed to meet Project specifications. The Estimate of Fees is valid for a period of 60 days after RK’s proposal is submitted to CLIENT. If RK’s proposal is not accepted by CLIENT within 60 days after it is submitted to CLIENT, RK may modify the Estimate of Fees. 9.REPORTS. RK may provide CLIENT with written reports in connection with the Services performed. Such reports will present such findings and conclusions as RK may reasonably make with the information gathered while performing its services and provided by CLIENT. The reports may be copied for inclusion in other documents related to the project provided they are reproduced in their entirety. Reports and other instruments of service are prepared for, and made available for, the sole use of the CLIENT, and the contents thereof may not be used or relied upon by others without the express written authorization of RK. Any unauthorized use or distribution of RK’s reports shall be at the CLIENT’s sole risk and without liability to RK. 10.TOXIC AND HAZARDOUS MATERIALS. CLIENT shall provide RK with all information within CLIENT’s possession or knowledge related to the potential or presence of toxic or hazardous materials or pollutants at the Project site. CLIENT agrees that RK neither created nor contributed to the creation or existence of any toxic or hazardous materials or pollutants. In no event shall RK be required to sign a hazardous waste manifest or take ownership of any toxic or hazardous materials or pollutants. If unanticipated toxic or hazardous materials or pollutants are encountered while RK is performing its services, RK reserves the right to stop field operations and notify CLIENT and CLIENT assumes responsibility to notify appropriate regulatory agencies. RK and CLIENT must mutually agree to remobilize. 11.NO THIRD-PARTY BENEFICIARIES. The services and any report(s) prepared under this Agreement are for the sole benefit and sole use of CLIENT and are not for the use of any other party or person. Only CLIENT may rely upon the services and any report or work product. Nothing in this Agreement, or any subsequent amendments or modifications, or in any report issued under this Agreement, shall create a contractual relationship with or a cause of action in the favor of any third party against either RK or CLIENT. If CLIENT provides a copy of any report prepared by RK to others, it shall advise the recipient that the information contained in the report is provided for information only and is not to be relied upon by third parties. 12.LEED PROJECTS. Unless specifically addressed elsewhere in this agreement, RK has no responsibility or liability, including duty to defend or duty to indemnify, any party (including but not limited to CLIENT, owner, owner’s agents, architects, engineers, contractors, construction managers, subcontractors) for the LEED certification process including: developing, producing, or retaining any documentation relating to the calculation of LEED points; and attainment of LEED certification points or LEED ratings. 13.STANDARD OF CARE. RK shall perform its professional services in accordance with the standard of care and diligence normally practiced by professional firms in performing services of a similar nature, in the same locality, under similar circumstances. CLIENT expressly acknowledges that RK makes no other warranties or guarantees, expressed or implied, regarding its professional services or its work product. 14.RISK ALLOCATION. RK will be responsible only for its own work, and that of its sub-consultants, and not for defects in the work designed or built by others. 15.LIMITATION OF LIABILITY. CLIENT AND RK HAVE EVALUATED THE RISKS AND REWARDS ASSOCIATED WITH THIS PROJECT, INCLUDING RK’S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE TO ALLOCATE CERTAIN OF THE RISKS SO, TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY OF RK (AND ITS RELATED ENTITIES, EMPLOYEES, OWNERS, AGENTS, AND REPRESENTATIVES) TO CLIENT (AND THIRD PARTIES GRANTED RELIANCE ON RK’S WORK PRODUCT, OR OTHERWISE SEEKING RECOVERY UNDER THIS AGREEMENT) IS LIMITED TO THE GREATER OF $100,000 OR THE FEE PAID RK UNDER THIS AGREEMENT, FOR ANY AND ALL INJURIES, DAMAGES, CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY AND EXPERT FEES) ARISING OUT OF RK’S SERVICES OR THIS AGREEMENT REGARDLESS OF CAUSE(S) OR THE THEORY OF LIABILITY. 16.CONSEQUENTIAL DAMAGES. Neither CLIENT nor RK will be liable to the other for any special, consequential, indirect, incidental or penal losses or damages of any kind, nor will CLIENT or RK be liable to the other for losses, damages, or claims, regardless of how defined, related to: lost profits; unavailability of property or facilities; shutdowns or service interruptions; loss of use, revenue, opportunity, or inventory; use charges, carrying costs, cost of substitute facilities, goods, or services; cost of capital, or claims of any other party and/or its customers. 17.SUSPENSION OF SERVICES. If CLIENT fails to make payments when due or otherwise is in breach of this Agreement, RK may suspend performance of services upon seven (7) calendar days’ notice to CLIENT. RK shall have no liability whatsoever to CLIENT for any costs or damages as a result of such suspension. Upon payment in full by CLIENT, RK may resume services under this Agreement, and the time schedule and compensation shall be equitably adjusted to compensate for the period of suspension plus any other reasonable time and DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Proposal No. PHA23-113-00 December 7, 2023 Attachment I Page 3 of 4 ADM100 Legal\A5954\397228\4819-8923-4614.v3-9/24/20 expense necessary for RK to resume performance. Payment of invoices shall not be subject to any discounts or set-offs by CLIENT unless agreed to in writing by RK. Payment to RK for services rendered and expenses incurred will be due and payable regardless of any subsequent suspension or termination of this Agreement by either party. CLIENT shall not make any changes to RK’s banking and deposit information or payment instructions unless CLIENT communicates the requested changes to RK orally and in writing and obtains written confirmation from an RK officer that the requested changes are legitimate and authorized by RK. If CLIENT makes a payment to a third party instead of to RK based on an unauthorized request to CLIENT for a change to RK’s banking and deposit information or payment instructions and without obtaining written confirmation of the change from RK, CLIENT will remain liable to RK for payment of the amount of the unauthorized payment. 18.WAIVER OF SUBROGATION. To the extent damages are covered by property insurance, or any other available insurance coverage, CLIENT and RK waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages. CLIENT agrees that CLIENT shall procure or cause to be procured builder’s risk insurance or other property insurance for its project. RK and CLIENT waive all rights against each other and any of their consultants, contractors, subcontractors, sub-subcontractors, agents, and employees, for damages caused by fire, flood, or other causes of loss to the extent covered by CLIENT’s or CLIENT’s Contractor’s builder’s risk insurance, or other available insurance coverage. The policies shall provide waivers of subrogation by endorsement or otherwise. CLIENT shall require of its contractors, consultants, agents and employees similar waivers in favor of RK and its subconsultants. A waiver of subrogation shall be effective as to a person or entity even though that person or entity would otherwise have a duty of indemnification, contractual or otherwise, did not pay the insurance premium directly or indirectly, and whether or not the person or entity had an insurable interest in the property damaged. 19.OWNERSHIP OF DOCUMENTS. RK's reports, drawings, plans, specifications, and other documents and deliverables are instruments of professional service (“Instruments of Service”) developed by RK in contemplation of a wide array of project-specific variables, including how the documents will be used and by whom. RK shall be the author, owner and custodian of the Instruments of Service, and shall retain all common law, statutory, and other reserved rights, including copyright. By execution of this Agreement, RK grants to CLIENT a limited, nonexclusive license to use the Instruments of Service for purposes of constructing, using, and maintaining the project for which the services are performed, provided CLIENT substantially performs its obligations, including prompt payment of all sums when due, under this agreement. Upon completion of the services, and payment in full of all monies due RK, CLIENT may retain copies of all such documents. THE INSTRUMENTS OF SERVICE ARE NOT INTENDED NOR REPRESENTED TO BE SUITABLE FOR REUSE ON EXTENSIONS, MODIFICATIONS, OR ADAPTATIONS OF THE PROJECT, OR ANY OTHER PROJECT. ANY REUSE OF SUCH DOCUMENTS, WITHOUT WRITTEN VERIFICATION OR ADAPTATION BY RK FOR THE SPECIFIC PURPOSE INTENDED, WILL BE AT CLIENT’S SOLE RISK WITHOUT LIABILITY OR LEGAL EXPOSURE TO RK. CLIENT AGREES, TO THE FULLEST EXTENT PERMITTED BY LAW, TO INDEMNIFY, DEFEND, AND HOLD HARMLESS RK, ITS OFFICERS, DIRECTORS, EMPLOYEES, AND CONSULTANTS AGAINST ALL CLAIMS, DAMAGES, LOSSES, AND EXPENSES (INCLUDING REASONABLE ATTORNEYS’ FEES, DEFENSE COSTS, AND COURT COSTS) ARISING FROM, OR ALLEGEDLY ARISING FROM, OR IN ANY WAY CONNECTED WITH, THE UNAUTHORIZED REUSE OR MODIFICATION OF THE DOCUMENTS BY CLIENT OR ANY PERSON OR ENTITY THAT ACQUIRES OR OBTAINS THE DOCUMENTS FROM OR THROUGH CLIENT WITHOUT THE WRITTEN AUTHORIZATION OF RK REGARDLESS OF WHETHER SUCH CLAIMS, DEMANDS, OR ACTIONS ARE FOUNDED IN WHOLE OR IN PART UPON ALLEGED NEGLIGENCE OF RK, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR CONSULTANTS. Parties other than CLIENT and RK may apply to use an instrument, using a form prepared by RK for that purpose. Others’ use of an instrument shall be permitted only when CLIENT and RK both so agree; either shall have the right to forbid use by others. In addition, RK shall make its permission contingent upon the satisfaction of certain conditions when, in RK's professional judgment, such a contingency is necessary. 20.DISPUTE RESOLUTION/LITIGATION. All claims, disputes, and other controversies between RK and CLIENT arising out of, or in any way related to, the services provided by RK shall be submitted to mediation, before and as a condition precedent to, other remedies provided by law. Any litigation related to the Agreement or RK’s performance of its professional services shall be commenced in a court in Bexar County, Texas. CLIENT consents to personal jurisdiction in the State of Texas and agrees that venue of any litigation shall be in Bexar County, the county where RK’s principal place of business is located. CLIENT waives any objection to personal jurisdiction in Texas or to venue in Bexar County. The prevailing party in such litigation will be entitled to recover all court costs, attorneys’ fees, and other legally recoverable claim-related expenses. As a condition precedent to mediation and / or litigation related to any claim arising out of the services provided under this Agreement, CLIENT shall obtain a written affidavit from a registered, independent, and reputable professional engineer describing any error, omission or other act by RK that allegedly failed to comply with the professional standard of care applicable to RK’s performance of services and provide such affidavit to RK. The affidavit shall comply with the requirements of Texas Civil Practice & Remedies Code Chapter 150. 21.TERMINATION OF CONTRACT. CLIENT and RK may terminate RK’s services at any time upon ten (10) calendar days’ written notice. In the event of termination, CLIENT agrees to fully compensate RK for services performed including reimbursable expenses through the termination date, as well as reasonable demobilization expenses. RK will terminate its services without waiving any claims against or incurring any liability to CLIENT. 22.STATUTE OF LIMITATIONS. Any applicable statute of limitations will commence to run and any cause of action shall be deemed to have accrued not later than the earlier of the following: (1) the date of the report issued by RK giving rise to the cause of action; (2) the date on which RK issues its last report under this Agreement; or (3) if RK is retained to perform construction observation, the date of substantial completion of DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Proposal No. PHA23-113-00 December 7, 2023 Attachment I Page 4 of 4 ADM100 Legal\A5954\397228\4819-8923-4614.v3-9/24/20 the project. 23.FORCE MAJEURE. Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control (“Force Majeure”) including, but not limited to Acts of God, Government restrictions (including the denial or cancellation of any export or other necessary license), wars, insurrections and/or any other cause beyond the reasonable control of the party whose performance is affected. Force Majeure may not be claimed as a cause for delay in payment of money due and payable hereunder. 24.NO ASSIGNMENT. Neither RK nor CLIENT shall assign or transfer its interest in this Agreement without the express written consent of the other. 25.SEVERABILITY. Each provision of this Agreement is intended to be severable. If any terms or provisions of this agreement shall be held to be invalid, illegal, or unenforceable for any reason whatsoever, the validity, legality, and enforceability of the remaining provisions hereof shall remain in full force and effect and shall not in any way be affected or impaired thereby. Moreover, to the maximum extent allowed by law, the Parties hereto stipulate that any offending provisions will be modified or altered, as necessary, so as to give such provisions the maximum permissible effect and application intended. 26.ENTIRE AGREEMENT. This Agreement, and all of its attachments, constitutes the entire, integrated Agreement between the Parties to it, and this Agreement supersedes all other Agreements, oral or written between the Parties, concerning the subject set forth in this Agreement. This Agreement may not be amended except in writing, with that amendment being signed by both Parties. DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Attachment II Proposal No. PHA23-113-00 December 7, 2023 Page 1 of 1 ADM101 02/08/2012 SCHEDULE OF FEES FOR PROFESSIONAL SERVICES PERSONNEL: Principal ............................................................................ $135 to $250/hour Professional ................................................................... ….$70 to $200/hour Auto Cad Operator………………………………………….$65 to $110/hour Technical/Clerical/Administrative ...................................... $40 to $80/hour The specific hourly rate within each classification listed above depends on the experience, special training, and qualifications of the personnel needed for the project. For projects requiring work at any hazardous waste site, there will be a $10 per hour surcharge added to the normal billing rate for all personnel. Consultants to Raba Kistner (RK) will be charged according to their professional classification. EXPENSES: Use of company automobiles will be charged at $1.00 per mile. Automobiles and light trucks assigned to field sites will be charged at $70.00 per day, plus $1.00 per mile over 50 miles per day. Copies will be charged at $0.25 per page. Other project specific charges for use of RK equipment or for RK testing will be in accordance with established fee schedules. All other project specific, third-party costs will be charged at cost plus 15 percent. Invoices will be submitted monthly for work in progress in our standard format. They are due and payable upon receipt and become past due 30 days after the billing date. Past due invoices may be subject to late charges at the rate of 1-1/2 percent per month (18 percent per annum). In the event that the State of Texas legislates a sales tax on Professional Services, the amount of the tax will be PAYMENT added to the appropriate service rate charged. Our invoices are due and payable upon receipt at P.O. Box 971037, Dallas, Texas 75397-1037. Preparation of non-standard invoice will be charged on a time and materials basis in accordance with the rates in this fee schedule. CONDITIONS: Services will be performed in accordance with our Standard Terms and Conditions. The proposal to which this schedule is an attachment is valid for 90 days from the date of the proposal. DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 ATTACHMENT C Preliminary Project Schedule DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 ID Task Mode Task Name Duration Start Finish 0 Lift Station Rehabilitation Design Services 576 days Mon 2/5/24 Mon 4/20/26 1 Preliminary Design Phase Services 100 days Mon 2/5/24 Fri 6/21/24 2 Review City Informational Resources 2 wks Mon 2/5/24 Fri 2/16/24 3 Develop 30% Preliminary Design 4 wks Mon 2/19/24 Fri 3/15/24 4 System Curve Preparation 3 wks Mon 3/18/24 Fri 4/5/24 5 Prepare Construction Cost Estimate 1 wk Mon 4/8/24 Fri 4/12/24 6 Prepare Draft Preliminary Engineering Report 6 wks Mon 4/15/24 Fri 5/24/24 7 COP Review and Comments for PER 2 wks Mon 5/27/24 Fri 6/7/24 8 Prepare Final Engineering Report 2 wks Mon 6/10/24 Fri 6/21/24 9 Design Phase Services 120 days Mon 7/8/24 Fri 12/20/24 10 Preparation of 60% Drawings 6 wks Mon 7/8/24 Fri 8/16/24 11 Submit 60% Drawings for Review 0 days Fri 8/16/24 Fri 8/16/24 12 COP Review and Comments for 60% Submittal 3 wks Mon 8/19/24 Fri 9/6/24 13 Preparation of 90% Drawings 5 wks Mon 9/9/24 Fri 10/11/24 14 Submit 90% Drawings for Review 0 days Fri 10/11/24 Fri 10/11/24 15 COP Review and Comments for 90% Submittal 2 wks Mon 10/14/24 Fri 10/25/24 16 Prepare final Drawings and Specifications 2 wks Mon 10/28/24 Fri 11/8/24 17 Submit Final Drawings and Specifications 0 days Fri 11/8/24 Fri 11/8/24 18 COP Review and Comments of Final Dwgs./Specs Submittal 4 wks Mon 11/11/24 Fri 12/6/24 19 Preparing Bid Ready Drawings and Specifications 2 wks Mon 12/9/24 Fri 12/20/24 20 Submit Bid Ready Drawings and Specifications 0 days Fri 12/20/24 Fri 12/20/24 21 Bid Phase Services 42 days Fri 1/10/25 Mon 3/10/25 22 Advertisement #1 0 days Fri 1/10/25 Fri 1/10/25 23 Advertisement #2 1 day Fri 1/17/25 Fri 1/17/25 24 Pre-Bid Meeting 1 day Wed 1/29/25 Wed 1/29/25 25 Respond to Questions/Comments & Issue Addenda 1 day Mon 2/10/25 Mon 2/10/25 26 Receive Bids 1 day Thu 2/13/25 Thu 2/13/25 27 Letters of Recommendation 1 day Fri 2/14/25 Fri 2/14/25 28 City Council Approval 1 day Mon 3/10/25 Mon 3/10/25 29 Construction Phase Services 260 days Tue 4/22/25 Mon 4/20/26 30 Construction 13 mons Tue 4/22/25 Mon 4/20/26 Prepare Construction Cost Estimate COP Review Preparation of 60% Drawings 8/16 COP Review Preparation of 90% Drawings 10/11 COP Review Prepare final Drawings and Specifications 11/8 COP Review Preparing Bid Ready Drawings and Specifications Submit Bid Ready Drawings and Specifications 12/20 1/10 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Qtr 1, 2024 Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024 Qtr 1, 2025 Qtr 2, 2025 Qtr 3, 2025 Qtr 4, 2025 Qtr 1, 2026 Qtr 2, 2026 RIVERSTONE RANCH REGIONAL LIFT STATION CAPACITY EXPANSION, SOUTHDOWN LIFT STATION REHABILITATION, & WHISPERING WINDS LIFT STATION REHABILITATION Page 1 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 INSR ADDLSUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person) $ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Hartford Lloyds Insurance Company Hartford Fire Insurance Company Pacific Insurance Company Ltd 2/29/2024 USI Southwest 9811 Katy Freeway, Suite 500 Houston, TX 77024 713 490-4600 Michelle Weweh/Rachel Townsend 713 490-4600 713-490-4700 usi.certrequest@usi.com Civitas Engineering Group, Inc. 2000 W Sam Houston Pkwy S, Suite 1400 Houston, TX 77042 38253 19682 10046 A X X X 61SBAPA9174 04/08/2023 03/20/2024 1,000,000 300,000 10,000 1,000,000 2,000,000 2,000,000 A X X 61SBAPA9174 04/08/2023 03/20/2024 1,000,000 A X X X 10000 61SBAPA9174 04/08/2023 03/20/2024 10,000,000 10,000,000 B N 61WECBC6YD3 01/03/2024 03/20/2024 X 1,000,000 1,000,000 1,000,000 C Professional Liability 02OH044225423 03/20/2023 03/20/2024 $2,000,000 per claim $4,000,000 annl aggr. The General Liability and Auto Liability policies include an automatic Additional Insured endorsement that provides Additional Insured status to the Certificate Holder, only when there is a written contract or written agreement between the named insured and the certificate holder that requires such status, and only with regard to work performed on behalf of the named insured. All policies provide a Blanket Waiver of Subrogation when required by written contract, except as (See Attached Descriptions) City of Pearland 3519 Liberty Drive Pearland, TX 77581 1 of 2 #S43911232/M43297137 CIVITENGClient#: 157279 SDCZP 1 of 2 #S43911232/M43297137 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) prohibited by law. The General Liability and Auto Liability policies contain an endorsement with "Primary and Noncontributory" wording with respects to the sole negligence of the named insured, when required by written contract. When required by written contract,the General Liability and Auto Liability policies include a blanket endorsement providing that 30 days notice of cancellation for reasons other than non payment of premium and 10 days notice of cancellation for non payment of premium will be given to the Certificate Holder by the Insurance Carrier. RE: Project #WW2402; WW2404; WW2406, Riverstone Ranch Regional Lift Station Capacity Expansion, Southdown Lift Station Rehabilitaon, and Whispering Winds Lift Station Relocation. 2 of 2 #S43911232/M43297137 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Civitas Engineering Group, Inc. N/A N/A N/A 02/21/2024 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 House Bill 89 Verification Form Prohibition on Contracts with Companies Boycotting Israel The 85th Texas Legislature approved new legislation, effective September 1, 2017, which amends Texas Local G overnment Code Section 1. Subtit le F, Title 10, Government Code by adding Chapter 2270 which states that a governmental ent ity ma y not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: 1) does not boycott Israel; and 2) will not boycott Israel during the term of the contract Pursuant to Section 2270.001, Texas Government Code: 1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specificall y with Israel, or wit h a person or entity doing business in Israel or in an Israeli -contr olled territor y, but does not include an action made for ordinary business purposes; and 2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majorit y-owned subsidiary, parent company or a ffiliate of those entities or business associations that exist to make a profit. ======================================================================== I, (authorized official) , do hereby verify the truthfulness of the contents of the statements submitted on this certification under the provisions of Subtitle F, Title 10, Government Code Chapter 2270 and that the company named below: 1) does not boycott Israel currently; and 2) will not boycott Israel during the term of the contract; and 3) is not currently listed on the State of Texas Comptroller’s Companies that Boycott Israel List located at https://comptroller.texas.gov/purchasing/publications/divestment.php Company Name Signature of Authorized Official Title of Authorized Official Date Sunil Kommineni, PhD, PE, BCEE, ENV SP Civitas Engineering Group, Inc. President 02/21/2024 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156 Sunil Kommineni, PhD, PE, BCEE March 18, 1971 2000 W Sam Houston PKWY South, STE 1400 Houston TX 77042 USA Harris Texas 21st February 24 DocuSign Envelope ID: E0F0C1B4-47D3-4650-B3AC-2A49B82BC156