R2012-168-4 2024-03-25RESOLUTION NO. 2012-168-4
A Resolution of the City Council of the city of Pearland, Texas, amending
R2012-168-3 as it applies to Section 2, Membership Criteria for the
Convention and Visitors Bureau Advisory Board.
Whereas, the City currently collects hotel occupancy tax funds as authorized by V.A.T.S. Tax
Code, Section 351.101; and
Whereas, the City Council recognizes that it is in the best interest to create a Hotel Occupancy
Tax Advisory Board to advise and provide oversight of the tax funds for the promotion of tourism
within the City.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. Establishment. The following terms, words, and abbreviations shall have the
meanings given in this section.
Board means the Hotel Occupancy Tax Advisory Board.
Board member means an individual who has been appointed to serve as a voting
member of the Hotel Occupancy Tax Advisory Board.
Chairperson means the chairperson of the Hotel Occupancy Tax Advisory Board.
Director means the staff person appointed by the City manager to be responsible for
implementing programs designed to increase tourism in the City.
Section 2. Membership Criteria; Term of Office; Method of Appointment.
(a) The membership of the Hotel Occupancy Tax Advisory Board shall be comprised of
seven (7) Board members who shall be appointed by the City Council.
(b) A minimum of two (2) Board members, and a maximum of three (3) Board members,
shall be representatives of local hotels (in an upper management or ownership
capacity) in the City (“Hotel Positions”). The hotel represented must be in good
financial standing with the City of Pearland for hotel occupancy tax receipt collections
submitted by deadline.
(c) A minimum of two (2) Board members, and a maximum of three (3) Board members,
shall be a representative of a business (in an upper management or ownership
capacity) that directly benefits from tourism in the City (“Non-Hotel Positions”).
(d) A minimum of two (2) Board members shall be residents of the City; (1) member with a
background in Arts (“Arts Community Position”); and (1) member with a background in
Sports Tourism (“Sports Tourism Position”).
(e) All Board members shall serve three (3) year terms with the initial Board members
being appointed to staggered terms as determined by the City Council.
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RESOLUTION NO. R2012-168-4
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(f) Board members shall be limited to two (2) full consecutive terms but shall be eligible
for reappointment after the expiration of (3) years not serving for one full term.
Representatives from hotels shall be permitted, at the discretion of City Council, to
serve consecutive terms in periods of need.
(g) In the event a Board member’s position becomes vacant for any reason, the City
Council shall fill the vacancy for that Board member. Board vacancies shall be filled
by the City Council.
(h) In addition to the seven (7) voting members of the Board, the Board shall include one
(1) non-voting member who is either an employee of the Pearland Independent
School District, an employee of the Alvin Independent School District, or a former
Convention and Visitors Bureau Advisory Board Member. Non-voting members of the
Board shall not be subject to the term limit provisions that apply to other Board
members.
Section 3. General Powers and Duties.
(a) The Board shall advise and provide oversight to the City on the use of Hotel
Occupancy Tax funds for the promotion of tourism within the City.
(b) The Board shall:
(1) Be responsible for developing and making a recommendation to the City
Council for approval of the proposed annual budget for tourism promotion.
(2) Monitor expenditures of tourism promotion funds for conformity to the
adopted budget and make recommendations to the City Council on
amendments to the budget.
(3) Advise the City staff person responsible for overseeing the Hotel Occupancy
Tax fund on funding requests from sponsors for use of the funds to promote
events.
Section 4. Chairperson and other Officers.
(a) A Chairperson shall be elected on an annual basis by majority vote of the Board,
shall serve a twelve (12) month term, and shall be eligible for reelection.
(b) The Board may establish such other offices or committees as the Board may deem
appropriate.
Section 5. Meetings.
(a) The Board shall meet a minimum of once every quarter, and all such meetings shall
comply with the Texas Open Meetings Act., as set forth in V.T.C.A., Government
Code Chapter 551.
(b) The quorum for conducting a meeting of the Board shall consist of four (4) Board
members.
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RESOLUTION NO. R2012-168-4
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(c)Meetings shall be conducted in accordance with Robert’s Rules of Order.
(d)The agenda for the meetings of the Board shall be established by the Director, and
any two (2) Board members shall have the right to place proper items of business on
the agenda by placing a written request with the Director.
(e)Attendance at meetings of the Board is mandatory. Any Board member with two (2)
consecutive unexcused absences in a calendar year, beginning each January and
ending each December shall automatically forfeit their term of office, and City
Council shall appoint a new member to complete the unexpired term of office. Any
Board member who knows in advance that he or she will be unable to attend a
meeting shall notify the Chairperson at the earliest possible time of the reason of the
absence, The Board shall determine the reasonableness and the acceptability of any
absence, and shall excuse any absence it considers unavoidable or reasonable.
PASSED, APPROVED and ADOPTED this the 25th day of March, A.D., 2024.
_________________________________
J.KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
____________________________
DARRIN M. COKER
CITY ATTORNEY
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