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R2023-313 2023-12-18RESOLUTION NO. R2023-313 A Resolution of the City Council of the City of Pearland, Texas, authorizing participation through an interlocal agreement with Harris County for the purchase of vehicle leasing services from EAN Holdings, LLC, in the estimated amount of $70,000.00, for the period of December 19, 2023 through December 18, 2024 (1-year term with 4-renewal options). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the purchase of vehicle leasing services from EAN Holdings, LLC, in the estimated amount of $70,000.00, is hereby approved. Section 2. That the City Manager or his designee is hereby authorized to execute an agreement for the vehicle leasing services. PASSED, APPROVED and ADOPTED this the 18th day of December, A.D., 2023. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: 17BC642A-7070-4646-8D8B-B9C5E63D13A3 DocuSign Envelope ID:A91A4BO8-B8FF-4D9B-9576-2COB20CFC5C7 S Cq 1001 Preston St., Suite 934 rJ1 t� Harris County, Texas Houston,Texas 77002 Commissioners Court Request for Court Action File M 24-0536 Agenda Date: 1/30/2024 Agenda M 256. Department: Purchasing Department Head/Elected Official: DeWight Dopslauf YES NO ABSTAIN Regular or Supplemental RCA: Regular RCA Judge Lina Hidalgo Ir ❑ ❑ Type of Request: Interlocal Agreement Comm. Rodney Ellis ist ❑ ❑ Comm.Adrian Garcia d ❑ ❑ Project ID (if applicable): N/A Vendor/Entity Legal Name (if applicable): City of Pearland Comm.Tam S. Ramsey EX ❑ ❑ Comm. Lesley Briones Ed ❑ ❑ MWDBE Contracted Goal (if applicable): N/A MWDBE Current Participation (if applicable): N/A Justification for 0% MWDBE Participation Goal: N/A- Goal not applicable to request Request Summary (Agenda Caption): Request that the County Judge execute an interlocal agreement with the City of Pearland, Texas for utilization of current contracts, at no cost to the county. Background and Discussion: Interlocal agreement with City of Pearland. Expected Impact: This approved agreement will allow City of Pearland to utilize Harris County contracts. Alternative Options: N/A Alignment with Goal(s): _Justice and Safety _ Economic Opportunity _ Housing Public Health —Transportation Presented to Commissioners Court _ Flooding _ Environment January 30, 2024 X Governance and Customer Service Approve: GAB Prior Court Action (if any): Harris County,Texas Page 1 of 2 Printed on 1/25/2024 7c,,woiod by I a>gls= rar nil DocuSign Envelope ID:A91A4B08-B8FF-4D9B-9576-2COB20CFC5C7 File M 24-0536 Agenda Date: 1/30/2024 Agenda M 256. Date Agenda Item # Action Taken Location: Address (if applicable): N/A Precinct(s): Countywide Fiscal and Personnel Summary Service Name FY 24 FY 25 Next 3 FYs Incremental Expenditures (do NO""I""write values in thousands or millions) Labor Expenditures $ $ $ Non-Labor Expenditures $ $ $ Total Incremental Expenditures $ $ $ Funding Sources (do NO""I""write values in thousands or millions) Existing Budget Choose an litein. $ $ $ Choose an litein. $ $ $ Choose an litein. $ $ $ Total Current Budget $ $ $ Additional Budget Requested Choose an litein. $ $ $ Choose an litein. $ $ $ Choose an litein. $ $ $ Total Additional Budget Requested $ $ $ Total Funding Sources $ $ $ Personnel (Fill out section only if requesting new PCNs) Current Position Count for Service - - - Additional Positions Requested - - - Total Personnel - - - Anticipated Court Date:January 30, 2024 Anticipated Implementation Date (if different from Court date): N/A Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item Contact(s) name, title, department: Brittani Bell, Sr. Buyer, Purchasing Attachments (if applicable): Letter, Order Harris County,Texas Page 2 of 2 Printed on 1/25/2024 7c,,woiod ly I a>gls= rar nil DocuSign Envelope ID:A9lA4BO8-B8FF-4D9B-9576-2COB20CFC5C7 Cc- DeWight Dopsta t";C. .M.., CPPO Harris County Purchasing Agent January 18, 2024 Commissioners Court Harris County,Texas RE: Interlocal Agreement(s) Members of Commissioners Court: Please approve the attached Order(s) authorizing the County Judge to execute the attached Agreement(s)for the following: Description: Utilization of Current Contracts Agency: City of Pearland, Texas Amount: $0 Reviewed By: • Harris County Purchasing • County Attorney's Office Sincerely, DeWightDopslauf Purchasing Agent BCB Attachment(s) cc:Agency FOR INCLUSION ON COMMISSIONERS COURT AGENDA JANUARY 30,2024 11.11 Faimirl, 12'r'Floor,, Houston.TX 77'002 Tel '713-274-4400 Fax 7 13-755-6695 �`� DocuSign Envelope ID:A91A4BO8-B8FF-4D9B-9576-2COB20CFC5C7 INTERLOCAL AGREEMENT BETWEEN HARRIS COUNTY AND CITY OF PEARLAND, TEXAS THE STATE OF TEXAS § COUNTY OF HARRIS § This Interlocal Agreement(the "Agreement") is made and entered by and between Harris County, Texas ("Harris County"), a body corporate and politic under the laws of the State of Texas, acting by and through its Commissioners Court and the City of Pearland,Texas(the"City"), and pursuant to the Interlocal Cooperation Act, Tex. Gov't Code Ann. §§ 791.001 — 791.030. Harris County and the City are referred to herein collectively as "Parties" and individually as a"Party." Recitals The City desires Harris County's assistance in purchasing certain materials, goods or services and Harris County desires the City's assistance in purchasing certain materials, goods or services. Harris County and the City currently purchase certain materials, goods, and services from various businesses ("Vendors")under executed Harris County and City of Pearland, Texas contracts. Harris County agrees to allow the City to utilize its current contracts and the City agrees to allow Harris County to utilize its current contracts in order to increase the efficiency and effectiveness of government. Terms I. Each Party agrees to supply the other Party with information concerning contracts each Party currently utilizes or will utilize in the future with various Vendors. This Agreement shall apply only to those materials, goods, or services for which the Party currently has, or will have in the future, under an executed contract with a Vendor. Nothing herein shall obligate a Party to purchase any materials, goods, or services from any particular Vendor. A Party shall not, under any circumstances,be obligated to procure any materials, goods, or services for the other Party nor to include the other Party in any procurement effort. Each Party reserves the right, in its sole discretion, to terminate any or all of its contracts with any Vendor(s) without the prior written notice or approval of the other Party. Neither Party owes the other Party any obligation whatsoever for the use of its contracts. Neither Party owes compensation to the other Party for the use of its current executed contracts. Neither Party shall enter into any contract allowing any third party including, but not limited to other municipalities, agencies, departments, counties, cooperative purchasing organizations or other governmental entities, the use of the other Party's contracts Page I of 6 DocuSign Envelope ID:A91A4BO8-B8FF-4D9B-9576-2COB20CFC5C7 through the utilization of this Agreement. II. Each Party requesting Vendor to supply materials, goods, or services (the "Requesting Party ") under an executed contract from the other Party ("Contracting Party") will enter into a contract with the Vendor. Each Vendor, in its own discretion, must agree to allow the Requesting Party to purchase materials, goods, or services under the contract between the Vendor and the Contracting Party. The following language shall be included in each contract the Requesting Party enters into with a Vendor. The materials, goods, or services subject to this contract are being procured using an executed contract between Vendor and Harris County subject to the following. Vendor has the right to refuse the City's request to use the Harris County executed contract; If Vendor agrees to contract with City using its executed contract with Harris County, then all materials, goods, or services purchased under the Agreement between City and Vendor shall be in accordance with the current terms and conditions of the Harris County executed contract; City shall have no authority whatsoever to change any terms, conditions, or pricing in any Harris County contract; In the event that the contract was procured using a Request For Proposals or any other procurement process that allows for negotiation, the City may negotiate pricing and terms that would apply to City only; Vendor shall bill City directly for any and all materials, goods, or services purchased by City under the Harris County executed contract; Vendor shall look only to City for any and all compensation owedfor purchases made by City utilizing the executed Harris County contract; and Vendor shall settle any and all disputes with City concerning any purchases made by City. Harris County shall not be a party to any dispute between Vendor and City, nor be responsiblein any way for the acts or omissions of City III. Each Party understands that all the materials, goods, or services procured using the other Party's executed contracts shall be procured by the Party in accordance with all applicable federal, state, Page 2 of 6 DocuSign Envelope ID:A91A4B08-B8FF-4D9B-9576-2COB20CFC5C7 and local laws,rules,regulations,or ordinances,including but not limited to the County Purchasing Act Tex. Loc. Gov't Code §§ 262.021, et. seq as amended and the Purchasing and Contracting Authority of Municipalities Tex. Loc. Gov't Code Ann. §§ 252.001, et. seq., as amended. IV. Each Party shall be responsible to a Vendor only for the materials, goods, or services ordered and received by the Party and shall not, by the execution of this Agreement, assume any liability or waive any rights under the applicable contract or as provided by law. Any and all disputes arising between Vendor and the Requesting Party shall be handled between the Requesting Party and Vendor. Vendors shall bill the Requesting Parry directly for all materials, goods, or services ordered by it. The Requesting Parry understands and agrees it shall make all payments to Vendors in accordance with all applicable laws including, but not limited to Tex. Gov't Code Ann. §§ 101.021, et. seq., as amended. V. EACH PARTY SHALL BE RESPONSIBLE FOR ALL CLAIMS AND LIABILITY DUE TO THE ACTIVITIES OF THE PARTY'S EMPLOYEES, OFFICIALS, AGENTS OR SUBCONTRACTORS ARISING OUT OF OR UNDER THIS AGREEMENT AND WHICH RESULT FROM ANY ACT, ERROR, OR OMISSION; INTENTIONAL TORT; INTELLECTUAL PROPERTY INFRINGEMENT; OR FAILURE TO PAY A VENDOR; COMMITTED BY THE PARTY OR ITS EMPLOYEES, OFFICIALS, AGENTS, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH IT EXERCISES CONTROL. V1. This Agreement is subject to the federal, state, and local laws, orders, rules, ordinances, and regulations relating to the Agreement and funded by state or federal funds, or of applicable conditions of participation in Medicaid or Medicare program(s). Each Parry shall comply with all applicable federal, state, and local laws, ordinances, rules, and regulations concerning the performance of this Agreement. This Agreement is governed by the laws of the State of Texas. The forum for any action under or related to the Agreement is exclusively in a state or federal court of competent jurisdiction in Texas. The exclusive venue for any action under or related to the Agreement is in a state or federal court of competent jurisdiction in Houston, Harris County, Texas. Page 3 of 6 DocuSign Envelope ID:A91A4B08-B8FF-4D9B-9576-2COB20CFC5C7 VIl. This instrument contains the entire Agreement between the Parties relating to the rights herein granted and obligations herein assumed. Any oral or written representations or modifications concerning this instrument shall not be effective excepting a subsequent written modification signed by both Parties. However,any alterations, additions, or deletions to the terms of this Agreement which are required by changes in federal or state law or regulations are automatically incorporated into this Agreement without written amendment and shall become effective on the date designated by such law or regulation. Vlll. The term of this Agreement shall commence upon approval of all Parties, shall run for the next consecutive twelve(12)months,and shall automatically renew each year unless earlier terminated. Each Party shall have the right to immediately terminate this Agreement upon a material breach by the other Party, which shall include but not be limited to noncompliance with Article II. Either Party may cancel this Agreement at any time upon thirty (30) days written notice to the other Party to this Agreement. The obligations of the Requesting Party to pay Vendor for all materials,goods,or services if any,purchased pursuant to this Agreement prior to such notice shall survive such cancellations, as well as any other obligation incurred under the Contracting Party's contracts, until performed or discharged by the Requesting Party. IX. Any notice required to be given under the provisions of this Agreement shall be in writing and shall be duly served when it shall have been personally delivered to the address below, or deposited, enclosed in a wrapper with the proper postage prepaid thereon, and duly registered or certified, return receipt requested, in a United States Post Office, addressed to Harris County or the City of Pearland at the following addresses. If mailed, any notice or communication shall be deemed to be received three (3) days after the date of deposit in the United States Mail. Unless otherwise provided in this Agreement, all notices shall be delivered to the following addresses: To City: City of Pearland 3523 Liberty Drive Pearland, TX 77581 Attn: Vanessa Elam Page 4 of 6 DocuSign Envelope ID:A91A4BO8-B8FF-4D9B-9576-2COB20CFC5C7 To Harris County: Harris County Purchasing Agent I I I I Fannin, 12th floor Houston, Texas 77002 Attn: Brittani Bell Either Party may designate a different address by giving the other Party ten (10) days written notice. X. If any provision or part of the Agreement or its application to any person, entity, or circumstance is ever held by any court of competent jurisdiction to be invalid for any reason, the remainder of the Agreement and the application of such provision or part of the Agreement to other persons, entities, or circumstances are not affected. Any provision of this Agreement that by its plain meaning is intended to survive the expiration or earlier termination of this Agreement, including without limitation the indemnification provisions herein, shall survive such expiration or earlier termination. If an ambiguity exists as to survival of any provision, the provision shall be deemed to survive. XI. EXECUTION. Multiple Counterparts: The Agreement may be executed in several counterparts. Each counterpart is deemed an original. All counterparts together constitute one and the same instrument. Each Party warrants that the undersigned is a duly authorized representative with the power to execute the Agreement. CITY OF PEARLAND, TEXAS HARRIS COUNTY By EDocuSigned b/yy DocuSigned by: E `/�..__--- By: L1NA HIDALGO COUNTY JUDGE APPROVED AS TO FORM: CHRISTIAN D. MENEFEE COUNTY ATTORNEY —. s� By: T. Scott Petty Senior Assistant County Attorney C.A.File 23GEN3319 Page 5 of 6 DocuSign Envelope ID:A91A4BO8-B8FF-4D9B-9576-2COB20CFC5C7 ORDER OF COMMISSIONERS COURT Authorizing Execution of an Interlocal Agreement The Commissioners Court of Harris County, Texas, met in regular session at its regular term at the Harris County Administration Building in the City of Houston, Texas, on January 30, 2024 , with all members present except none A quorum was present. Among other business, the following was transacted: ORDER AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN HARRIS COUNTY AND CITY OF PEARLAND, TEXAS Commissioner Garcia introduced an order and made a motion that the same be adopted. Commissioner Briones seconded the motion for adoption of the order. The motion, carrying with it the adoption of the order, prevailed by the following vote: Yes No Abstain Judge Lina Hidalgo 11 0 Comm. Rodney Ellis 11 0 Comm. Adrian Garcia El 0 Comm. Tom S. Ramsey, P.E. 11 0 Comm. Lesley Briones 11 0 The County Judge thereupon announced that the motion had duly and lawfully carried and that the order had been duly and lawfully adopted. The order thus adopted follows: IT IS ORDERED that the Harris County Judge is authorized to execute, for and on behalf of Harris County, the Interlocal Agreement between the City of Pearland, Texas and Harris County, pursuant to Tex. Gov't Code Ann. §§ 791.001 — 791.030; to allow Harris County to utilize the current contracts of the City of Pearland, Texas and to allow the City of Pearland, Texas to utilize the current contracts of Harris County in order to increase the efficiency and effectiveness of government. The Interlocal Agreement is incorporated by reference for all purposes as though fully set out in this Order word for word. All Harris County officials and employees are authorized to do any and all things necessary or convenient to accomplish the purpose of this Order. Presented to Commissioners Court January 30, 2024 Approve: GAB Page 6 of 6