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R2023-290 2023-11-27RESOLUTION NO. R2023-290 A Resolution of the City Council of the City of Pearland, Texas, awarding a 5-year contract (1-year with 4 renewals) for Automated License Plate Reader Software and Hardware Maintenance Services, with Flock Safety, Inc., in the amount of $77,500.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City previously obtained pricing for Automated License Plate Reader Services as a sole source purchase in accordance with Local Governmental Code Chapter 252. Section 2. That the City Council hereby awards a contract with Flock Safety, Inc., in the amount of $77,500.00. Section 3. The City Manager or his designee is hereby authorized to execute a contract for Automated License Plate Reader Software and Hardware Maintenance Services. PASSED, APPROVED and ADOPTED this the 27th day of November, A.D., 2023. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: 9C6481DB-6A6F-4686-9A62-E3CA0610C0C3 DocuSign Envelopeo 545 .a .per .0 Yl�l DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 1 J' Ock safety EXHIBIT A ORDER FORM Customer: TX-Pearland PD Initial Tenn: 60 Months Legal Entity Name: TX-Pearland PD Renewal Tenn: 24 Months Accounts Payable Email: psavage@pearlandtx.gov Payment Terns: Net 30 Address: 2555 Cullen Pkwy Pearland,Texas 77581 Billing Frequency: Annual-First Year at Signing. Retention Period: 30 Days Hardware and Software Products Annual recurring amounts over subscription term i ro 1 ! i 1r 1 I 1 11 1 1 1 1 l'�� J��J>��1�1�1111111�1��11�1�111111111��111�11111�1��11111�1��1��1��111��1��11�1�111111111�1111111111�11�11111111��11�111��1111�11�1�111111�11111��1�1111�1�1111111�1��11��1111��111�11111�1�� Flock Safety Flock OS F1ockOS TM Included 1 Included Flock Safety LPR Products Flock Safety Falcon® Included 30 Included Flock Safety Falcon®Flex Included 1 Included Professional Services and One Time Purchases i 1 11 l Subtotal Year 1: $77,500.00 Annual Recurring Subtotal: $77,500.00 Discounts: $80,000.00 Estimated Tax: $0.00 Contract Total: $387,500.00 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 Billing Schedule Year 1 At Contract Signing $77,500.00 Annual Recurring after Year 1 $77,500.00 Contract Total $387,500.00 *Tax not included Discounts 5/20 Flock Safety Platform $80,000.00 Flock Safety Add-ons $0.00 Flock Safety Professional Services $0.00 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 Product and Services Description An infrastructure-free license plate reader camera that utilizes Vehicle The Term shall commence upon first installation and validation of Flock Flock Safety Falcon® Fingerprint'technology to capture vehicular attributes. Hardware. An infrastructure-free,location-flexible license plate reader camera that The Term shall commence upon execution of this Statement of Work. Flock Safety Falcon®Flex enables the Customer to self-install. Installation on existing One-time Professional Services engagement.Includes site&safety assessment,camera setup&testing,and shipping&handling in accordance with infrastructure the Flock Safety Advanced Implementation Service Brief. Professional Services-Standard One-time Professional Services engagement.Includes site and safety assessment,camera setup and testing,and shipping and handling in accordance Implementation Fee with the Flock Safety Standard Implementation Service Brief. Professional Services- j One-time Professional Services engagement.Includes site&safety assessment,camera setup&testing,and shipping&handling in accordance with Advanced Implementation Fee the Flock Safety Advanced Implementation Service Brief. FlockOS Features& Description Package: Essentials i / Community Cameras(Full Access) Access to all privately owned Flock devices within your jurisdiction that have been shared with you. Unlimited Users Unlimited users for F1ockOS State Network(LP Lookup Only) Allows agencies to look up license plates on all cameras opted in to the statewide Flock network. Nationwide Network(LP Lookup Only) Allows agencies to look up license plates on all cameras opted in to the nationwide Flock network. Direct Share-Surrounding Jurisdiction(Full Access) Access to all Flock devices owned by law enforcement that have been directly shared with you.Have ability to search by vehicle fingerprint,receive hot list alerts,and view devices on the map. Time&Location Based Search Search full,partial,and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search Search footage using Vehicle FingerprintTM technology.Access vehicle type,make,color,license plate state,missing/covered plates,and other unique features like bumper stickers,decals,and roof racks. Flock Insights/Analytics page Reporting tool to help administrators manage their LPR program with device performance data,user and network audits,plate read reports,hot list alert reports,event logs,and outcome reports. Flock Safety's maps are powered by ESRI,which offers the ability for 3D visualization,viewing of floor ESRI Based Map Interface plans,and layering of external GIS data,such as City infrastructure(i.e.,public facilities,transit systems, utilities),Boundary mapping(i.e.,precincts,county lines,beat maps),and Interior floor plans(i.e., hospitals,corporate campuses,universities) Real-Time NCIC Alerts on Flock ALPR Cameras Alert sent when a vehicle entered into the NCIC crime database passes by a Flock camera Unlimited Custom Hot Lists Ability to add a suspect's license plate to a custom list and get alerted when it passes by a Flock camera DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms of Service located at hgps://www.flocksafety.com/terms-and-conditions The Parties have executed this Agreement as of the dates set forth below. FLOCK GROUP,INC. Customer: TX-Pearland PD DocuSigned by: DocuSigned by: E.r�.V� �w,i{�, �ron,�c,�, ��t;�itndn.tS By: AC5c931484C24F3... By: 4�4376A73BB7469._. Mark Smith Daniel McGhinnis Name: Name: General counsel CIO Title: Title: 11/27/2023 11/27/2023 Date: Date: PO Number: Illlllllll�;;llllllii�ijiiii�i �i �iiiiii IIUUUUUI�llllllllllllll;;;;;tit(((�� ""jlllll i III � II �� iii IIIIIIIIIVIIIIIuuUPpUUUUUUUUUI � ��u�I�iu�� u��p� ��IIIIVIIIIIIIIIuV�� Jluu� ti titiM�� ' i f uuVlll�lliui��k ��w II � ��fltllllllllll ��'' uuu�uuumfi ��lii � � i''` of it DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 o"If llrr16lkne 2 �:�:bck Safety Tbam ............................................................ 3 Servkne Ibriiefs: liSbkng 6 vs Star,ldar'd vs Adv&nced • Sl:ardard • Ark vari raw.ed �111lk urn gs Lo Cun§rub er, Wheri `3eI1ecbkng I� ocadunis 12 Custonner III: ePer po urn siMePer: AC l:)owered (:"arris ..................... 14 FdhctdchndHa ire dout — 15 lrlstaIlatJbrii SLeps akmut AC''. F)owe rf�ml 1RIoc;k Carrier as IrislaHlatk:�)rl Servk;e 114Eir,lief Summary 1E 8 Rre lnsLa uestJunr4�re ......................................._ 19 1 . TimoHne 2. Fight of Way 3 AC Pcme�r vs. Sdar ..111.raffit CorlUrd1 & lns.La 1Hla[Jbrii IMeb�,I orb s 5 F)aIr)ermurk & �R(rcjdui reci Furrins 6. Corlacts *�Fee Sdhedule 21 Hel) Center ............................................................... 22 Cuslc�)rner ............................................................— 22 CUSTOMER IMPLEMENTATION GUIDE: LAW ENFORCEMENT frock safety DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 IIIIIII °IIIIIII ° IIIIIII" "'t "'t IIIIIII IIIIIII IIIIIII IIIIIII IIIIIII IIIIIII" °°°° This timeline provides general guidance and understanding of your installation process. While we typically complete installations 6-8 weeks after locations have been finalized, delays can occur as noted in the timeline below: ImIII'11'I, IIiIII'11'1! III.00A III"'III(:mIII^,,140 Coinfiliuriruirlu t."tairmm :.ira IIIL..c:::: °Iitili::�:urms Wtth y(:)l it Salle II �°IIN ur1��seurm�t: °Ilkiili m� FLOCK:Your sales representative will present several viable options for camera locations CUSTOMER: Review Deployment Plan &approve camera locations IIL..IIIIIIIIiA tlllllllli III°III0IIII;; If Public Works is required to move forward, please obtain approval 0:IIIIII"IIIAIIII..IIr2:IlI III..00A1III"111K)IIM Pirelp airm' V mmllr"Ili°:III IIndllllzm"'d Cairineira II...mWm:1"mm'tIioirlis FLOCK: Confirm Deployment Plane and signed agreement. Flock will move forward with next steps for locations that don't need permits (minimum 10 locations needed to move forward with partial installation) CUSTOMER: Prepare the below items, as needed • If permits are required,begin application process • If camera will be AC-powered,hire an electrician/street department mmmul:u lu t"oirmm:tucm1 Oirmr...siite Suirvely&111131111m1:mm III FLOCK: Flock technician conducts site survey to (1) evaluate/reconfirm solar or power access, (2) check line of sight to the road, and (3) evaluate/reconfirm cellular service in the area.When the technician deems the locations suitable, s/he will place a white flag at each spot )IIL.IIIIIIII:Aallllllll:III°Illt"tIIIIt" If the initially determined locations don't meet Flock standards, we will evaluate a new location, obtain customer approval, and redo a site survey. This may push timeline for installation S ur.ul:ul)2 40 Call 811 FLOCK: Flock Safety will coordinate with Call 811 to mark each camera location for underground utilities within a 10-foot radius )IIL.IIIIIIII:A allllllll:IIII1,Jt"tIIIIt" Call 811 is a government service, so turnaround times may vary and is outside of Flock control STEP 3 4 Schedule Installation FLOCK: Flock will (1) ship any site specific material that the technician does not have locally (2) schedule the installation date STEP 4 40 Install&Validate Cameras FLOCK: After installation, your Onboarding Specialist will confirm that cameras are capturing footage well and functioning properly. They will then give you full access to the system along with helpful training resources ONGOING-AS NEEDED 40 Finalize Any Installation Needs FLOCK:While we typically complete installations within 4 weeks of finalizing locations, delays may occur due to external factors. In these instances, we will continue to work through this process until your cameras are fully installed and operational fl'ock safety 2 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 �' FISafety III IIIIIIII�I i iii uum lllllliiip,„ � �� 6 uuu iuu j g your 111priiiiiiiriur:&r° cciinitac°t Your Illliiir°e Wct III �uiu �r" Whir is fi iiuniig c&urini e rauoiiirr�stallllllll u�t�Mieiiirr� Your project manager will guide you through the entire installation process, keeping you apprised m of all implementation updates as well as answering any questions you have during this time. They will Project Manager ensure that all the cameras are on the ground and operating for at least 48 hours before transitioning you to your Customer Success Manager. .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... • The Field Operations team is responsible for the physical installation and maintenance of cameras and associated equipment provided by Flock. This includes a large team of technicians, schedulers, and many others involved in ensuring the delivery of the product. Field Operations • They take the technical plan you finalized with Team Product Implementation and work closely with other teams at Flock to make sure that the cameras are installed quickly and safely and in a way that maximizes the opportunity to solve crime at a specific location. • *Note*: For ml lll1HI Illl rug°°tsllllllllm'w:°tiiiieiiirm g:jes°tiiiioins oir coiinceiriiin , please always direct them to your ("A,js°toimeiir Sticcess I ml' inageiir and not the technician. fil'ock safety 3 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 Illluu IIIIIIIIIIIIIIIIIII Illlluuuu uuuu uuu um u �rTl osmv Your Customer Success Manager is your strategic partner for your lifetime as a Flock customer. � While the cameras are getting installed your CSM 1 will help get your account set up and get all key users trained on the system. Customer Success Post-Camera-Installation, your CSM will be your Manager go-to for most account-related needs: You should reach out to them to: • Set up Account Training • Understand benefits of features • Learning best practices for getting relevant data • Identifying opportunities to expand the security network in your area • Provide feedback on your partnership with Flock The Flock Safety Support team is committed to ' answering all your day-to-day questions as quickly as possible "°.F o get iiiiiiin °touicllh with stmIpl 1poirt, simply Ir °�mid l Il � tiiittfllo Illt � ,�� S cc email ��. � �� iiir�i � iii °III i �� IIIII S IIIC Support can help you: Flock Safety • Request camera maintenance Support • Troubleshoot online platform • Contract / Billing questions • Update account information • Camera Sharing questions • Quick "How to" questions in your Flock Account frock safety 4 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 II III ., M�Iii�i � Electrician/Street If the Flock cameras need to be AC powered, you Department (customer) are responsible for providing an electrician to ensure power connectivity To weigh in on the use of public Rights of Way or Public Works (LE) property ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Department of Transportation If installation in your area requires permitting (DOT), City, or County agencies PLEASE NOTE: On some occasions, third parties outside of Flock Safety may be (or need to be) involved in your implementation. frock safety 5 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 ��V IIIIIII IIIIIII"' " m "' mi �� intro �� uuuuu III IIIIIII �� "' i� m uuuuum" ,IIIIIII ""'�'"'�IIIIIII IIIIIII IIIIIII m IIIII IIIIIIIIII"�I �" IIIIIIII��I ° IIIIIII IIIIIIII IIIIIII IIIIIII IIIIIII"' IIIIIII °""""'�IIIIII � "' �IIIIIII I' ""'t IIIIIIII IIIIII'" �� AdvaIrliced / Pole None Flock NCHRP 350MASH Timeline Short Medium Longest Cost Lowest Mid Highest ICI I�IIIII IIIII IIIIIIIIII IIIIII IIIII IIIIIIIIII Illlllllllllill IIIII IIIIIIIIII IIII IIII IIIIIIII�IIII IIIIIIIIII IIIIIII IIII IIIIII�IIIII (IIIIIIIIII IIIIIIII IIIIIIII�IIII IIIII IIIIIIIIII IIIII IIIII�IIIII�IIIII IIIII IIIII IIIIIIIIII IIIII�IIIII�IIIII IIIIIIIIII IIIIIIIIII IIIIII IIIIIII�IIIII IIIIIII IIII IIIIIIII IIIIIIIIII Cos III 11;1I 1: IIr)e iir ca iirIrl ��ira iir le rIrl � C 0 S.�. Included In Scope: Once designated locations are approved by the customer, as part of the III xiiis°tiiiii ug liii m°iwiiir°a °tiiir o°t �i� Illliii Ills llll iiiriur eiiir °t utiiiioiiir Se r iiii ce Flock will perform the following: • An in-person site survey to confirm the installation feasibility of a location (location assessment, solar assessment, visibility review, etc.) o Cameras need sufficient power. Since a solar panel is required per camera, it can prevent adequate solar power if two cameras and two solar panels are on a single pole (blocking visibility). Therefore if relying on solar power, only one camera can be installed per pole. • Confirm that a location is safe for work by following State utility locating procedures. • Each installation may include the following: o Installation of camera and solar panel or AC adapter box on a suitable existing pole flock safety 6 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 ■ Types of existing infrastructure such as existing utility, light, and traffic signal poles. ■ Pole no higher than 8'-12' (approval at Flock Safety's discretion) ■ Flock will provide and mount an AC adapter unit that a qualified electrician can connect to AC power following our elllleetiriiieallll iihri i'Ihnilg regi iiihreiinneiints. Flock is unable to make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). Electrical work requiring a licensed electrician and associated costs, not included in the scope. o Access requiring up to a 14' using an A-frame ladder o Standard MUTCD traffic control procedures performed by a Flock technician • Obtain a business license to operate in the city and state of camera location Out Of Scope: By default, Flock does iinot include the following as part of the Illt'xiis°tiiiiiiing but can provide a quote for sourcing at an additional cost: • Mounting on mast arms (always require bucket truck and traffic control) • Call 811 'Call-before-you-Dig' system • Installation of any poles including but not limited to o Standard, above gra e iire lka �... .... . ............ ....g.gllll..e.o NCHRP 350 or MASH approved pole (as may be required for locations in DOT right of way) • A Bucket Truck for accessing horizontal/cross-beams and/or height above 14' • Special equipment rentals for site access • Site-specific engineered traffic plans • Third-party provided traffic control • State or city-specific specialty contractor licenses or unique attachment/ connection requirements • Custom engineered drawings • Electrical work requires a licensed electrician. flock safety 7 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 o Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power but cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). • Concrete cutting • Private utility search for privately owned items not included in standard 811 procedures (communication, networking, sprinklers, etc.) • Upgrades to power sources to ready them for Flock power (additional fuses, switches, breakers, etc.) • Any fees or costs associated with filing for required city, county, or state permits • Licensing or attachment agreements with asset / infrastructure owners • Utility contracts and billing • Customer requested relocations (see fee schedule) COSIIIII $6 5 e iir. c it n lira (ane tirine cost) Included In Scope: Once designated locations are approved by the customer, as part of the 8°iraiiindaiird 8eiir iiiice Flock will perform the following: • An in-person site survey to confirm the installation feasibility of a location (location assessment, solar assessment, visibility review, etc.) • Confirm that a location is safe for work by following state utility locating procedures. Work with local utilities to prevent service interruptions during the installation o Engage 811 'Call-before-you-Dig' system to receive legal dig date o Apply approved markings Coordinate with 811 regarding any necessary high-risk dig clearances or required vendor meets • Each installation may include the following: o Installation of camera and solar panel with taiiiridaiird, '1 " alll e e grade F]Io6k l iireallll ma a .... III 'elllle flock safety 8 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 o Installation of camera and AC adapter that a qualified electrician can connect to AC power on a suitable existing pole, no higher than 8-12' (approval at Flock Safety's discretion) ■ Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power following our elllIec° tiiiriiiicall 'iikrliiiirm Flock is unable to make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). Electrical work requiring a licensed electrician and associated costs, not included in the scope. o Access requiring up to a 14' A-frame ladder o Standard MUTCD traffic control procedures performed by a Flock technician • Obtain a business license to operate in the City and State of camera location Out Of Scope: By default, Flock does iiniot include the following as part of the Standard Implementation Service but can provide a quote for sourcing at an additional cost: • Use and/or mounting to existing infrastructure. • NCHRP 350 or MASH approved pole (as may be required for locations in DOT right of way) • A Bucket Truck for accessing horizontal/cross-beams and/or height above 14' • Special equipment rentals for site access • Site-specific engineered traffic plans • Third-party provided traffic control • State or city-specific specialty contractor licenses • Custom engineered drawings • Electrical work requires a licensed electrician. o Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power but cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). • Concrete cutting • Private utility search for privately owned items not included in standard 811 procedures (communication, networking, sprinklers, etc.) flock safety 9 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 • Upgrades to power sources to ready them for Flock power (additional fuses, switches, breakers, etc.) • Any fees or costs associated with filing for required city, county, or state permits • Licensing or attachment agreements with asset / infrastructure owners • Utility contracts and billing • Customer requested relocations (see fee schedule) 'W III1 $1,900 per, anrl( its aim! tlii iinrl� o s.�. Included In Scope: Once Designated Locations are confirmed, as part of the Advainced rrrmlll lllleiiiri eiiir °try°tiiiioiiir Seiir iiiioe, Flock will perform the following: • An in-person site survey to confirm the installation feasibility of a location (location assessment, solar assessment, visibility review, etc.) • Confirm that a location is safe for work by following State utility locating procedures. Work with local utilities to prevent service interruptions during the installation o Engage 811 `Call-before-you-Dig' system to receive legal dig date o Apply approved markings Coordinate with 811 regarding any necessary high-risk dig clearances or required vendor meets • Each installation may include the following: o Installation of camera and solar panel on a suitable 1401°°fi lP 350 oiir III SI1°°] approved pole. o Installation of camera and AC adapter that a qualified electrician can connect to AC power. ■ Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power followingour r� IIl�,rr�°�irca� II liurliiir r° iirr;�, ..�liirr� ir7°ir u.uL�:. ........................................................................................... .................... .............................................................. Flock cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). flock safety 10 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 Electrical work requiring a licensed electrician and associated costs, not included in the scope. o Access requiring up to a 14' A-frame ladder o Standard MUTCD traffic control procedures performed by a Flock technician • Obtain a business license to operate in the City and State of camera location Out Of Scope: By default, Flock does not include the following as part of the Advmrmed liii riulll lllleiiirrneiii i°ta°tiiiieiiiriu Seiir iiiiee but can optionally provide a quote for sourcing (additional cost): • Installation on S°taiiirudmaiiird, '1 ' aY lll) ° e grade IIRIIIocIIk Ls�ire;tkaway p6leor existing infrastructure. • A Bucket Truck for accessing horizontal/cross-beams and/or height above 14' • Special equipment rentals for site access • Site-specific engineered traffic plans • Third-party provided traffic control • State or City-specific specialty contractor licenses • Custom engineered drawings • Electrical work requires a licensed electrician. Flock will provide and mount an AC adapter that a qualified electrician can connect to AC power but cannot make any AC connections or boreholes in any material other than dirt, grass, loose gravel (or other non-diggable material). • Concrete cutting • Private utility search for privately owned items not included in standard 811 procedures (communication, networking, sprinklers, etc.) • Upgrades to power sources to ready them for Flock power (additional fuses, switches, breakers, etc.) • Fees or costs associated with filing for required City, County, or State permits flock safety 11 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 IIIIIII(IIIIIII II °° � °°° IIIIIII °° "' IIIIIII IIIIIIII�II�IIIIIII IIIIIIIII� ��IIIIIIII�II IIIIIII ""' IIIIIII � (III °°'dIIIIc lnl Carineras • Use Cases o Flock LPRs are designed to capture images of rear license plates aimed in the direction of traffic. o Flock LPRs are not designed to capture pedestrians, sidewalks, dumpsters, gates, other areas of non-vehicle traffic, intersections. • Placement o They capture vehicles driving away from an intersection. o They cannot point into the middle of an intersection. o They should be placed after the intersection to prevent stop and go motion activation or "stop and go" traffic. • Mounting o They can be mounted on existing utility, light, traffic signal poles, or 12 foot Flock poles. o They should be mounted one per pole.'"* If using AC power, they can be mounted 2 per pole. • They can be powered with solar panels or direct wire-in AC Power (no outlets).*** * • They will require adequate cellular service using AT&T or T-Mobile to be able to process & send images. aw Permitting (or permission from pole owner) may be required to use existing infrastructure or install in specific areas, depending on local regulations&policies. **Cameras need sufficient power.Since a solar panel is required per camera, it can prevent adequate solar power if two cameras and two solar panels are on a single pole (blocking visibility). Therefore if relying on solar power,only one camera can be installed per pole. ***Flock does not provide Electrical services. Once installed,the agency or community must work with an electrician to wire the cameras. Electrician services should be completed within two days of installation to prevent the camera from dying. flock safety 12 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 S ° Illllaiii IIIIII'' iiiiiollllll Solar panels need unobstructed southern-facing views. Illltllllll If a location requires a "DOT Pole" (i.e., Advanced Pole, iinot Flock standard pole), the implementation cost will be $5,000/camera. ji V � � r` r� r w,�momwti�w �* ;IwlaWi PoAUW MIN�AM A... I I.. flock safety 13 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 C u 1°°°t IIIIII InIIIIII s IIIIIII °° (IIIII II IIIIIII IIIIIII IIIIIII° IIIIIII °m "" IIIIIII ° Calnris If the Flock cameras need to be AC-powered, the ctrnstmm iiirrmzir leis iiireelll mm nsliill6llle for acquiring an electrician and ensuring they connect the camera to power. See steIll s 2 aiinid S b6low. .... IIIIIII a Illllll� llllo iiirmrn riiirr°t IIIII°" ,gym„uu 1� (,;ire ate ma°tW..� Illlllll Work with us to select the best location(s) for Flock Safety cameras and power sources ................................................................................................................................................ 2� ccIti iir � aiir ;ll �� tiric t Enate Contact an electrician to receive a quote to run 120volt AC power to ulll6 1 ll1� 11 the camera 2 Si gin Plo6k Safety giira&iirii�zin°t Sign the Flock Safety purchase order to begin the installation of cameras ................................................................................................................................................ IIIIIIIIIIIIIIIIIIIIIIIIIIII 4 FIocklllrllwdill martict lte p vey k camera locations, locate underground utilities and mark if present ................................................................................................................................................ �01 (III V° S. Ill liinstallllllll Caiirriziirma Flock will install the camera and AC power kit at the specified camera location ................................................................................................................................................ IIIIIII S,, Co rtiinec t Ca iirmrniziira "to III'lo &r �IIIIIIIIIIIIIIII Notify the electrician that the camera is ready for the power connection installation flock safety 14 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 Electrician Installation Steps 1 . Run AC cable and conduit to the box according to NEC Article 300 and any applicable local codes. The gland accepts '/z" conduit. 2. Open the box using hinges. 3. Connect AC Mains per wiring diagram � below: a. Connect AC Neutral wire to the Surge Protector white Neutral wire using the open position on the lever nut. b. Connect AC Line wire to the Surge Protector black Line wire using the open position on the lever nut. c. Connect AC Ground wire to the Surge Protector green ground wire using the open position on the lever nut. 4. Verify that both the RED LED is lit on the front of the box 5. Close box and zip tie the box shut with the provided zip tie 6. While still on-site, call Flock, who will remotely verify that power is working correctly: totji°tlllhieast IIIG° elliiii ° iiirm, �'l' 5 562 8766 31't4 Sf't ,02'13 Ceiii nii'tiiirallll & l lllE IIIC egiiiioiin 47D) 86&111111114027 SURGE,PROTECTOR AUK CONVERTER Y 0 RED PANEL 8_NG1W�'T CAMERA ..,.,..,. ...... ...................... ...... .. .. ACA. , UGH UGHT MEG .. - flock safety 15 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 FAQs about AC-Powered Flock Cameras What voltage is supported? The AC kit is designed to work with 120VAC Infrastructure by default. A 240VAC version is available on request. How much power does this consume Peak current draw is 1.5 A at 120VAC. The average power draw is roughly 30W in high traffic conditions but maybe lower when fewer vehicles are present. Who is responsible for contracting the electrician? The customer is responsible for contracting an electrician. We can help answer questions, but the customer is responsible for identifying and contracting an electrician. Who is responsible for maintenance? Flock will handle all maintenance related to Flock's camera and power equipment. However, any problems with the electrical supply are the customer's responsibility. The AC junction box has two lights to indicate the presence of power and make it easy for quick diagnosis if there is a problem related to the AC power source. If the camera indicates to Flock that there is a power supply problem, Flock will notify the customer and request that the customer verifies the lights on the AC junction box. If the AC Source light is illuminated, Flock will send a technician to investigate. If the AC source light is not illuminated, the customer should check any GFCI's or breakers in the supply circuit or call the electrician who installed the power supply. How much does it cost? Work required to bring AC power to each location will be different, so exact pricing is unavailable. Primary cost drivers include arrow boards and the distance from the camera location to the AC power source. What information do I need to provide my electrician? The Flock deployment plan and these work instructions should be sufficient to secure a quote. It will be helpful if you know the location of the existing power infrastructure before creating the deployment plan. flock safety 16 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 Can you plug it into my existing power outlet? The Flock AC power adapter does not use a standard outlet plug but must be directly wired into the power mains. While using outlet plugs may be convenient, they can easily be unplugged, presenting a tampering risk to this critical safety infrastructure. The electrician can route power directly to the camera with a direct wire-in connection if an outlet is close to the camera. How long does this process typically take? The installation process typically takes 6-8 weeks. To accelerate the process, be sure to have the electrician perform his work shortly after the Flock technician finishes installing the camera. What kind of electrician should I look for? Any licensed electrician should perform this work, though we have found that those who advertise working with landscape lighting are most suited for this work. What happens if the electrician damages the equipment? The customer is responsible for contracting the electrician. Any liability associated with this work would be assumed by the customer. If any future work is required at this site due to the electrical infrastructure or the work performed by the electrician would be the responsibility of the customer. When should the electrician perform his work? Once Flock installs the camera, you will receive an email alert letting you know that this has been completed. After this, you will need to schedule the electrician to route power to the pole. What if my electrician has questions about Flock's AC Kit? oweIII[ .et ,iii,,Ills. packet with the electrician if they have You should share the .....:.... . °..III��. ............ .iiir� Kit....III ....:............ questions. What if the AC power is on a timer? Sometimes the AC power will be on a timer (like used for exterior lighting). Flock requires that the AC power provided to the camera be constant. The source that the electrician uses must not be on a timing circuit. flock safety 17 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 (IIIIIIIs d IIIIIII (IIIIIII IIIIIII IIIIIII ` °°°°' IIIIIIIIIIIIIe"' N IIIIIIIIIII�IIIIIIIIIIIII IIIIIII Below outlines the statement of work for the Flock Camera Installation: ml' mu mu • • - - • • � • Flock Cameras & Traffic Control And Any Online Platform Associated Costs Mounting Poles *DOT Approved Pole Cost Electrician & Ongoing Electrical Costs AC Power Kit (As Needed) Engineering Drawings Solar Panels (As Needed) Relocation Fees Excluding Changes During Initial Installation Site Surveys And Call 811 Contractor Licensing Fees Scheduling Installation Labor Costs Permit Application Processing Fees Including, But Not Limited Customer Support /Training Specialist Mounting Equipment To, **MASH Poles Or Adapters Cellular Data Coverage Bucket Trucks Maintenance Fees Loss, Theft, Damage To Flock (Review I es Sheet For Equipment More Details) Data Storage For 30 Days Camera Downtime Due To Only Applicable For Power Outage AC-Powered Cameras **"`Field Technician Maintenance For Falcon" Flex 'elf a location requires a "DOT pole" (i.e., not our standard), the implementation cost will be$5,000/camera; This cost is applicable for installations in GA, IL, SC, TN, and CA. *MASH poles: Manual for Assessing Safety Hardware (MASH) presents uniform guidelines for crash testing permanent and temporary highway safety features and recommends evaluation criteria to assess test results ***If a camera is lost, stolen, or damaged, a replacement device can be purchased at a discounted price of$800 flock safety 18 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 IIIIIIIIIIIII II (III IIIIIII°t"'tIIIIIII(IIIII II g IIIIIII ° °°°°°°° IIIIII (III °°°td a °°°° °°"' '.IIIIIII IIIIII (III IIIIII (III ° IIIIIII IIIIIII °° 1. Timeline • In Flock Safety's experience, in-depth permitting requirements can i dd nnioiin'tlllhs "to the liiiirm stallllllllm °tiiiioiin °tiiiiiiin olllliiiiiiiniie. • The SLA for permit document submission is within 15 days from contract signature date (contract Closed-Won) 2. Right of Way • Will any Flock Safety cameras be installed on the city, state, or power company-owned poles or in the city, county, or state Right of Way (RoW)? o What is the RoW buffer? o Will additional permits or written permission be required from third-party entities (such as DOT, power companies, public works, etc.)? • Will any cameras be installed on city-owned traffic signal poles (vertical mass)? o If yes, please provide heights/photos to determine if a bucket truck is needed for the installation. ■ Note: A bucket truck is required if the height exceeds 15 feet tall. 3. AC Power vs. Solar • If AC powered, is there a 120V power source available, and is there access to an electrician who can connect the existing wire to the Flock Safety powered iiir °tm llllllll °tliioiiiru Ilkit? • If solar-powered, consider the size of the solar panel and potential to impact the visibility of DOT signs/signals: o Single Panel: 21.25" x 14" x 2" (Length x Width x Depth) o Double Panel: 21.25" x 28" x 2" (LxWxD) 4. Traffic Control & Installation Methods • IIIf a IIIInmcJll o°t trtidk is iiirei tiiiiiiiiroif, this typically necessitates an entire lane to be blocked in the direction of travel. :°ui Ill iirro iiiide a 1p,-1tiiir6lll cmr escoiir°t, mr° wflHl ftiIIIIIIII ,Uraf°fiiiio ooiiinii'Urollll be iiirogoiiiiiiire ?" PLEASE NOTE: If traffic control is required, you may incur additional costs due to city/state requirements; Fees will be determined by quotes received. flock safety i 19 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 • Illlf°fuillllllll tiiirztffiiiic coiinmt,iiir°cull is iiiregtAiired ('coiiinies, ;Vrrow boairds, etc, o Will standard plans suffice, or are custom plans needed? Custom plans can double the cost, while standard plans can be pulled from the Manual of Uniform Traffic Control Devices (;III U""'IfCIIIC)(. .................................................. o Will a non-sealed copy of the traffic plan suffice? Or does the traffic plan need to be sealed and/or submitted by a professional engineer? o Are there state-specific special versions/variances that must be followed? • IIIf ma III tjc° 11 et °tlllrtjc" Ik is not ilia qtAiired, the shoulder or sidewalk should suffice and enable Flock Safety to proceed without traffic control systems in place. o Note: In some states (i.e., arrow boards), sidewalks may require signage. If signage is mandatory, Will your Public Works department be able to assist? 5. Paperwork & Required Forms • Flock Safety will need copies of paperwork to complete before proceeding (ex., business license applications, encroachment permit applications). We can save critical time by gathering these documents upfront. We appreciate your assistance in procuring these. 6. Contacts • If Flock Safety needs to interface directly with the departments, please share the contact information of the following departments: o Permitting o Public Works o Traffic Department flock safety 20 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 u IIIIII After a deployment plan with Designated Locations and equipment has been agreed upon by both Flock and the Customer, any subsequent changes to the deployment plan ("Reinstalls") driven by a Customer's request will incur a fee per the table below. What Services Incur Fees: • Requested relocations post-approval by customer • Relocations due to poor performance will be the responsibility of Flock o If a customer requests a location against the advisement of Flock, performance issues and any requested relocations will be the responsibility of the customer. • Per the contract and absent a defect, in the event that Flock Hardware is lost, stolen, or damaged, Customer may request that Flock replace the Flock Hardware at a fee according to the then-current Reinstall policy °flllloollll °fo°1 oiiiiiiioiiiiiiirm: °tllllllll , eo , lll�mc:l: llllo • Misc billables for out of scope items for each implementation Incurred Fees: • Camera relocation o Existing infrastructure (non-AC powered).._..............._._..............._._............. 3 50 o Flock pole (non-AC powered)............................................................................... 70 o Advanced pole (non-AC powered)................................................................... $ 00 • Replacements o Camera only as a result of vandalism, theft, or damage ..... . ................ . $ D o Pole replacement only as a result of vandalism, theft, or damage ■ Flock pole .. .................._._..............._._.................._._..............._._..............._. 00 ■ Advanced pole .................... . ................ . ................ . ................... . ......... $5()00 o Full replacement as a result of vandalism, theft, or damage o ■ Flock pole, camera, and solar (non-AC Powered)............... ................ 1300 ■ Advanced pole, camera, and solar (non-AC Powered)........... . ........... 00 flock safety 21 DocuSign Envelope ID:C1 E54512-4C7F-4D4A-8AB6-04B6EC9C4317 Tripcharge .........._. ................_._.................._._..............._._.................._._............... . d() o Examples: ■ Angle adjustment (elective) ■ Install additional Flock signage All fees are per reinstall or required visit (in the case that a reinstall is attempted but not completed) and include labor and materials. If you have any questions, please email st CeIrtlteIr Our Help Center is filled with many resources to help you navigate through the online platform. Below you will find some common questions and their relevant help article: 1°°Iow do IIII seaiirclllh caiiriuriiiie:ira footage? Plow do IIII add a tjseiir? ..................................................................................................................................... 1°°Iow do IIII add a velllh iiiclllle "to iiirrl o ru IIII°°°io°t Illl,iiii� °t 1°°Iow do IIII einalb le Illbiro see r iiirm o°tiiii°fiiiicmY °tliioiiirm s °f'oiir IIIV°°°IIo°t IIIV iiiist it Ileiir°ts Plow do IIII o°t text alllloiiir°°ts °°oiiir Plot IIIV iiiist? 1°°Iow do IIII reg qq,�'t cainriera access °fiiroii nrii otllllhziir iiirmor iiirllb " 1°°Iow do IIII tise tulle III i tiiiimrm4lll IIIV,00IIIk °to s rmaiircllh °'oiiir a late?, (National Lookup - network of law enforcement agencies that have opted to allow their network of Flock cameras to be used for searches) 1°°°Iow do IIII iireset rly 1 mY iinotlllhzir tjseir's mass qrd s lt IIInIIII '' II I�rllt l You can reach our customer support team anytime by emailing rii oiiir°tftt°fllllocllllm °fo°t coiiiriu . They can help answer any "How-To" questions you may have. frock safety 22