R2023-283 2023-11-27RESOLUTION NO. R2022-283
A Resolution of the City Council of the City of Pearland, Texas, authorizing a
professional services contract with Garver, LLC, associated with the Dixie
Farm Road North Regional Lift Station Rehabilitation Project, in the estimated
amount of $264,228.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain professional service contract associated with the Dixie Farm
Road North Regional Lift Station Rehabilitation Project, a copy of which is attached hereto as
Exhibit “A” and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest a contract for professional services associated with the Dixie Farm Road
North Regional Lift Station Rehabilitation Project.
PASSED, APPROVED and ADOPTED this the 27th day of November, A.D., 2023.
________________________________
J.KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
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CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into upon final execution by and between the City of Pearland
("CITY") and Garver LLC ("CONSULTANT").
The CITY engages the CONSULTANT to perform professional services for a project known and
described as Dixie Farm North Regional Lift Station Rehabilitation Design and Construction Phase
Services ("PROJECT"). (Project #WW2303)
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under the
same or similar circumstances:
A.The CONSULTANT shall perform professional services. See Exhibit A, attached,
for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule
shall be submitted in digital and hard copy form in the Microsoft Project for
Windows format.
B.The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C.The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for termination
of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving
payment for services not performed or for hours not worked, mishandling or
untruthful reporting of money transactions, destruction of assets, embezzlement,
accepting materials of value from vendors, or consultants, and/or collecting
reimbursement of expenses made for the benefit of the CITY. The CONSULTANT
agrees that it will not, directly or indirectly; encourage a CITY employee to engage
in such misconduct.
D.The CONSULTANT shall submit all final construction documents in both hard
copy and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software version used shall
be compatible to current CITY standards. Other support documents, for example,
structural calculations, drainage reports and geotechnical reports, shall be
submitted in hard copy only. All Record Drawings electronic files shall be
submitted to the CITY in TIF format.
E.The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product generated
by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon
request, shall become subject to the Open Records Laws of this State.
F.The CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons, damages to property, or any errors
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and omissions relating to the performance of any work by the CONSULTANT, its
agents, employees or subcontractors under this Agreement, as follows:
(1)Workers’ Compensation as required by law.
(2)Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
(3)Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4)Comprehensive Automobile and Truck Liability Insurance covering owned,
hired, and non-owned vehicles, with minimum limits of $1,000,000 for
injury or death of any one person, $1,000,000 for each occurrence, and
$1,000,000 for property damage.
The CONSULTANT shall include the CITY as an additional insured under the
policies, with the exception of the Professional Liability Insurance and Workers’
Compensation. The CONSULTANT shall agree to waive its Right to Subrogation.
Certificates of Insurance and endorsements shall be furnished to the CITY before
work commences. Each insurance policy shall be endorsed to state that coverage
shall not be suspended, voided, canceled, and/or reduced in coverage or in limits
(“Change in Coverage”) except with prior written consent of the CITY and only
after the CITY has been provided with written notice of such Change in Coverage,
such notice to be sent to the CITY either by hand delivery to the City Manager or
by certified mail, return receipt requested, and received by the City no fewer than
thirty (30) days prior to the effective date of such Change in Coverage. Prior to
commencing services under this CONTRACT, CONSULTANT shall furnish CITY
with Certificates of Insurance, or formal endorsements as required by this
CONTRACT, issued by CONSULTANT’S insurer(s), as evidence that policies
providing the required coverage, conditions, and limits required by this
CONTRACT are in full force and effect.
G.The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every kind
for which CONSULTANT is legally liable, including all expenses of litigation,
court costs, and attorney's fees, for injury to or death of any person, for damage to
any property, or errors in design, any of which are caused by the negligent act or
omission of the CONSULTANT, his officers, employees, agents, or subcontractors
under this CONTRACT.
H.All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
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SECTION II - PERIOD OF SERVICE
This CONTRACT will be binding upon execution and end July 1, 2026.
SECTION III - CONSULTANT'S COMPENSATION
A.The total compensation for the services performed shall not exceed the total noted
in Section B.
B.The CITY shall pay the CONSULTANT in installments based upon monthly
progress reports and detailed invoices submitted by the CONSULTANT based
upon the following:
1.Basic Services (Not to Exceed)$199,336.00
2.Additional Services shall require independent and specific
authorization and shall be billed as (Not to Exceed):$14,658.00
3.Bid Phase Services (Hourly Not to Exceed)$7,884.00
4.Construction Phase Services (Hourly Not to Exceed)$42,350.00
5.Reimbursable Expenses (Not to Exceed)$0.00
6.Total:$ 264,228.00
C.The CITY shall make payments to the CONSULTANT within thirty (30) days after
receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly
basis.
D.CONSULTANT shall invoice for work performed during the preceding thirty day
period (“Billing Period”). The Billing Period shall run from the 26th day to the 25th
day of each consecutive month. Invoices shall be submitted to CITY not more
frequently than once every 30 days. CONSULTANT shall be responsible for
timely submittal of all invoices and CONSULTANT shall not be entitled to
payment for invoices in arrears. All invoices shall reflect most recent single Billing
Period only and represent the true, correct and accurate account of work performed
during the Billing Period.
E.For an agreed contract amount identified as “Lump Sum”, Not to Exceed” and
“Reimbursable” the CONSULTANT shall not exceed the fixed contractual amount
without written authorization in the form of a Contract Amendment.
CONSULTANT shall provide 45 days prior notice to the CITY in the event contract
fees may exceed the fixed contract amount. CONSULTANT shall be responsible
for ensuring that such authorization is complete and executed by all parties
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performing any work or submitting any invoices for work that exceeds the fixed
contract amount under any expense category.
F. Allowable Reimbursable Expenses
CONSULTANT shall identify and include in the proposal any anticipated
Reimbursable Expenses, and shall itemize Reimbursable Expenses by work
category. Reimbursable Expenses shall be invoiced AT COST without subsequent
markup by the CONSULTANT. All invoices containing a request for
Reimbursable Expenses shall include copies of the original expense receipts
itemized per the allowable category. Allowable Reimbursable Expenses include:
• Hard copy reproductions, copies and/ or binding costs
• Postage
• Mileage, for travel from Consultant’s local office (within a 25 mile radius)
to meetings at the City or job-site. Mileage shall be charged at the current
IRS rates.
• Travel expenses, mileage from local office to State or federal regulatory
agency office beyond 100 miles.
• Lodging expenses, for destinations beyond 100 miles from the Consultant’s
local office AND when business hours exceed eight hours within one
business day OR requires more than one eight hour day.
F.2. Disallowed Expenses
Disallowed Expenses include travel expenses for professional expertise traveling
into the greater Houston area from Consultant offices outside of the greater Houston
area.
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY shall designate a project manager during the term of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance
or approval of CONSULTANT'S work shall not relieve CONSULTANT'S
responsibility for errors or omissions of the CONSULTANT or its sub-
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consultant(s) or in any way affect the CONSULTANT’S status as an independent
contractor of the CITY.
SECTION V - TERMINATION
A.The CITY, at its sole discretion, may terminate this CONTRACT for any reason --
with or without cause -- by delivering written notice to CONSULTANT personally
or by certified mail at 12141 Wickchester Lane Suite 200 Houston, TX 77079.
Immediately after receiving such written notice, the CONSULTANT shall
discontinue providing the services under this CONTRACT.
B.If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15th day following termination of the
CONTRACT.
C.In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT has delivered
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D.If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable sum, the portion of such sum payable shall be proportionate
to the percentage of services completed by the CONSULTANT based upon the
scope of work.
E.In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F.If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria County,
Texas. The laws of the State of Texas shall govern the terms of this CONTRACT.
The prevailing party in the action shall be entitled to recover its actual damages
with interest, attorney’s fees, costs and expenses incurred in connection with the
dispute and/or action. CONSULTANT and CITY desire an expeditious means to
resolve any disputes that may arise between under this CONTRACT. To
accomplish this, the parties agree to mediation as follows: If a dispute arises out of
or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be
settled through negotiation, then the parties agree first to try in good faith, and
before pursuing any legal remedies, to settle the dispute by mediation of a third
party who will be selected by agreement of the parties.
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Exhibit A
Exhibit A - Scope of Services 1 of 8
Dixie Farm N L.S. Rehabilitation
SCOPE OF SERVICES
CITY OF PEARLAND, TX
Dixie Farm North Regional Lift Station Rehabilitation
Design and Construction Phase Services
I. Background
The City of Pearland (“City”) selected Garver (“Consultant”) to provide design, bidding and construction
phase services for the rehabilitation of Dixie Farm North Regional Lift Station. The improvements are
identified in the City’s FY2023- FY2027 Capital Improvement Plan and will help the City extend the useful
life of the lift station.
The existing Dixie Farm North Regional Lift Station has a firm pumping capacity of 3.1 MGD (according to
the 2020 Wastewater Master Plan Update). The lift station is located on Dixie Farm Road near the
intersection of Broadway Street and Dixie Farm Road. The lift station is fed by 12-inch and 30-inch diameter
gravity sewers. The lift station uses a 16-inch diameter force main. Design, bidding and construction phase
services are expected to maintain the existing firm capacity and the following improvements or
assessments:
· Rehabilitate wet well by removing the previous coating and replacing with corrosion resistant lining
· Provide temporary by-pass pumping (provide design for bypass pumping)
· Provide permanent piping connection for bypass pumping on manifold
· Replace the three existing submersible pumps and guiderails
· Replace piping from pumps to connection at manifold and force main
· Replace instrumentation including radar level transducer with floats as backup
· Replace electrical control panel, rack and electrical service
· SCADA interface with Lift Station via fiber communication
· New natural gas generator
· New automatic transfer switch for permanent natural gas generator
· New grinder pump (for intermittent usage)
· New flowmeter on manifold
· Replace existing water service
· Replace gate and add badge access door system
· Provide additional lighting to site
· Study and recommend odor control system within lift station’s service area
· Assess and recommend foundation improvements to stabilize lift station site due to settling on
northern corner
· Conduct boundary survey to confirm property limits
II. Assumptions
In developing the scope of work and associated level of effort discussed in this proposal, Consultant has
made the assumptions outlined below:
1. The project will comprise a single construction package.
2. The City will acquire any temporary and permanent easements or additional property needed for
the proposed improvements.
3. Current and future lift station flows will be based on the City of Pearland 2020 Wastewater Master
Plan Update.
4. No force main design is included in the scope of services.
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Exhibit A
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Dixie Farm N L.S. Rehabilitation
III. Basic Services
Design Scope of Work: The following scope of work describes the basic design services to be
provided.
A. Task I – Preliminary Design Phase
1. Meetings for Preliminary Design:
a. Attend one kick-off meeting to discuss project objectives, internal and external team,
lines of communication, and schedule.
b. Attend one site visit, meet with designated staff, and conduct field investigation.
c. Prepare for, attend, and record meeting minutes for a draft Basis of Design Report
(BODR) workshop to review the submittal.
2. Prepare and provide monthly progress/status reports with updated schedule sufficient to
support invoices.
3. Prepare data request document for the lift station service area and submit to the City. This
is expected to include but not necessarily limited to the following:
a. Dixie Farm North Lift Station service area and collection system record drawings
b. Specifications or design information for the existing lift station pumps, valves, sewer, and
manholes
c. Existing telemetry and SCADA software and hardware information
d. Standard front-end documents for construction contracts
e. Previous surveys and SUE reports or electronic files
f. Previous environmental and geotechnical reports adjacent to the project area(s)
g. Lift station drawdown test
4. Document and submit the BODR and 30% drawings in electronic format (PDF). Consultant
will document the following items within the BODR:
a. Coordination with other entities and stakeholders as needed for the proposed
improvements and generator placement.
b. Recommended wet well repair based on visual inspection from Go-Pro or similar video
collected by Garver
c. Recommend submersible pumps, piping and valve sizing and layout
d. Recommended electrical upgrades with standby generator type, size, and location
e. Lift station intruder prevention alternatives and recommendation
f. Recommended foundation and pipe support improvements
g. Recommended odor control system
a) Odor control will include assessment of lift station service area H2S by use of
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Exhibit A
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Dixie Farm N L.S. Rehabilitation
renting and installing H2S data loggers for one week. The odor control study will
not include composite sampling of wastewater characteristics.
b) The City will be responsible for collecting wastewater daily grab samples in
conjunction with the H2S monitoring.
h. Development of an engineers’ opinion of probable construction cost using Association
for the Advancement of Cost Engineer (AACE) for a Class 4 estimate.
i. The following attachments are anticipated to be included with the Technical
Memorandum.
i. FEMA flood plain map(s)
ii. Calculations for sizing equipment
iii. 30% Drawings
i. Cover Page
ii. Drawing Index and General Notes
iii. Legends and Abbreviations
iv. Existing Site Plan
v. Proposed Site Plan
vi. Proposed Lift Station Plan View
vii. Proposed Lift Station Section View
viii. One-Line Diagram
5. Conduct QA/QC of draft BODR and 30% drawings based on Project Management Plan.
6. The City’s Project Manager will compile staff comments and submit one comment log for the
Consultant to resolve. Resolve and incorporate City comments into a Final 30% Drawing set
and BODR and submit in electronic format (PDF).
B. Task II – 60% Design Deliverable
1. Progress Meetings and Stakeholder Coordination:
a. Prepare and deliver two progress meetings
b. Coordination with other entities and stakeholders as needed for the proposed
improvements and generator placement.
2. Prepare 60% design drawings for one construction contract.
3. Prepare list of technical specifications.
4. Prepare an estimate of construction quantities and develop a preliminary opinion of
probable construction cost (OPCC) for AACE Class 3.
5. Conduct QA/QC of 60% Design based on the Project Management Plan.
6. Address quality review comments and submit electronic (PDF) file of 60% Design
documents.
7. Facilitate 60% Design review meeting to review City comments with the City. The City’s
Project Manager will compile staff comments and submit one comment log for the
Consultant to resolve.
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Exhibit A
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Dixie Farm N L.S. Rehabilitation
C. Task III – 90% Design Deliverable
1. Progress Meetings and Stakeholder Coordination:
a. Prepare and deliver one progress meeting
b. Coordination with other entities and stakeholders as needed for the proposed
improvements and generator placement.
2. Prepare 90% Design drawings for one construction contract.
a. Resolve and incorporate comments from the 60% Design review meeting.
3. Prepare a specification book with technical specifications needed for the project, draft bid
item description narrative, and bid item schedule.
a. Consultant will utilize the City’s Front End documents in preparation of the construction
package.
4. Prepare opinion of probably construction cost AACE Class 3.
5. Conduct QA/QC of 90% Design based on the Project Management Plan.
6. Address quality review comments and submit 90% Design documents to City documents.
7. Submit 90% Design documents and updated BODR to TCEQ for approval.
a. Effort assumes no variance requests and only clarifications will be requested by TCEQ.
8. Facilitate 90% Design review meeting to review City comments with City. The City’s
Project Manager will compile staff comments and submit one comment log for the
Consultant to resolve.
D. Task IV – Bid Set Deliverable
1. Finalize construction drawings for one construction contract.
a. Resolve and incorporate comments from 90% meeting.
2. Finalize specification book, bid items, quantities, schedule, and special conditions (if
needed).
a. Consultant will utilize the City’s Front End documents in preparation of the construction
package.
3. Prepare final opinion of probable construction cost AACE Class 2
4. Consultant to conduct QA/QC of Final Design Construction Package based on Project
Management Plan.
5. Facilitate Technical Review Committee (TRC) meeting with City.
6. Address comments from TRC meeting and coordinate deliverables electronically (PDF
format) for City signatures. The City’s Project Manager will compile staff comments and
submit one comment log for the Consultant to resolve.
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Exhibit A
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E. Task V - Bidding Phase
Services for the bidding phase will be paid by time and materials.
1. Provide Notice to Bidders (NTB) and list of bid items to the Project Manager in an electronic
form appropriate for the e-bid system format. City is responsible for advertising.
2. Provide electronic copy of bid-ready plans to the Project Manager for the e-bid system.
3. Chair pre-bid meeting and attend Bid Opening
4. Respond in writing to questions from bidders and prepare addenda, coordinate with Project
Manager as necessary.
5. Assist with design of Bid Proposal
6. Prepare Engineer’s Recommendation of Award Letter that includes the following required
content:
a. Check for math errors and reconcile any mathematical discrepancies
b. Review for unbalance bid items
c. Certified Bid Tabulation including Engineer’s estimate
d. Review of contractor’s financial standing and references provided
e. Explanation of discrepancies between the Engineer’s estimate and bids
f. Recommendation to award
7. Attend City Council meeting and recommendation for award of Contract for Construction.
8. Produce and transmit to selected contractor four (4) sets of plans and project manuals in
hard copy, and one electronic format copy to Project Manager, in a format ready for execution
with City’s Notice of Intent to Award (NOI).
F. Task VI – Construction Phase
The proposed scope for Construction Phase Services is based on a 390 calendar-day construction
contract performance time due to generator lead times being close to 12 months. Services for the
construction phase will be paid by time and materials.
1. Attend a Pre-Construction Meeting to support City Project Manager.
2. Attend up to twelve monthly progress/coordination meetings with the City/Construction
Contractor. Consultant will support meetings and the City Project Manager will prepare and
distribute the agenda and meeting minutes to the construction team.
3. Review and comment on Construction’s submittals, RFIs, RFPs including coordination with
City Construction Manager on Change Directives and Change Orders using the City’s
Project Management system.
a. As requested by the City, Consultant will review change order proposals (for changes
in the work from the original construction contract documents) and make a
recommendation to the City. The City will prepare the final change order. If redesign
or substantial engineering or surveying is requested by City beyond the scope of the
final construction documents in the preparation of these change order documents, the
City will pay Consultant an additional fee to be agreed upon by the City and Consultant.
4. Review monthly pay applications coordinating with the City’s Construction Manager using
the City’s Project Management system.
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Exhibit A
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5. Coordinate with City Construction Manager to review progress of work for Substantial
Completion; with production of punch list; substantiation that items are completed; and issue
both Certificate of Substantial Completion and Final Acceptance.
6. Issue letter to City recommending acceptance and release of final payment.
7. Provide Record Drawings from Contractor’s As-Builts in electronic format (CD) and hard copy
format to include shape file for GPS location of underground utilities installed as part of the
Project.
In performing construction phase services, Consultant will endeavor to protect the City against
defects and deficiencies in the work of the Contractor(s); but Consultant cannot guarantee the
performance of the Contractor(s), nor be responsible for the actual supervision of construction
operations or for the safety measures that the Contractor(s) takes or should take. However, if at any
time during construction Consultant observes that the Contractor’s work does not comply with the
construction contract documents, Consultant will notify the Contractor of such non-compliance and
instruct him to correct the deficiency and/or stop work, as appropriate for the situation. Consultant
will also record the observance, the discussion, and the actions taken. If the Contractor continues
without satisfactory corrective action, Consultant will notify the City immediately, so that appropriate
action under the City’s contract with the Contractor can be taken.
IV. Additional Services
These additional services are to be authorized as needed after written confirmation by the City.
1. Topographic Site Survey
A. Consultant to provide survey through use of sub-contractor. Survey work will include
establishing survey controls and providing topographic survey for the perimeter of the
Dixie Farm North L.S.
2. Survey Metes and Bounds
A. Consultant to provide survey metes and bounds through use of sub-contractor.
3. Geotechnical Investigation
A. Consultant to provide geotechnical investigation through use of sub-contractor for the
design of foundation rehabilitation.
V. Deliverables
The following will be submitted to the Owner, or others as indicated, by Consultant:
1. Electronic copy (pdf) of the DRAFT BODR and 30% drawings.
2. Electronic copy (pdf) of the FINAL BODR and 30% drawings.
3. Electronic copy (pdf) of the 60% drawings and list of technical specifications with requisite
AACE construction cost estimate.
4. Electronic copy (pdf) of the 90% drawings and specifications with requisite AACE
construction cost estimate.
5. Electronic copy (pdf) of the 100% Design submittal specifications with requisite AACE
construction cost estimate.
6. Electronic copy (pdf) of the Conformed Final Plans and Specifications to the Construction
Contractor.
7. Four hard copies of executed Contract Documents
8. Electronic copy (pdf) of approved shop drawings/submittals from the Construction
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Exhibit A
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Contractor.
9. Electronic files as requested.
10. All necessary approvals to build and utilize the project, including building permit
requirements.
11. Substantial and Final Acceptance letters.
12. Record drawings, CADD files, and shape files.
VI. Services not Included
The following items are not included under this agreement but will be considered as extra work:
1. Construction materials testing.
2. Redesign due to changed conditions after formalized, written approval.
3. Submittals or deliverables in addition to those listed herein.
4. Design of any utilities relocation beyond those listed herein.
5. Services after construction, such as warranty follow-up, operations support, etc.
6. SCADA programming services.
7. Resident Engineer construction inspection services.
8. Lead and Asbestos testing
9. Subsurface utility investigations
10. Property acquisition negotiation and procurement services
11. Condition assessment of piping, buried or exposed
12. Odor characterization and sampling studies
13. Confined space entry into wet well for testing to evaluate concrete conditions
14. Payment of permitting fees, review fees and/or utility relocation fees
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Exhibit A
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Dixie Farm N L.S. Rehabilitation
VII. Schedule
Consultant will begin work under this Agreement within ten (10) calendar days of a Notice to Proceed
and shall complete the work in accordance with the schedule below.
Task/Deliverable
Description
Calendar Days Associated Date
Anticipated Council Meeting N/A 11/27/2023
Notice to Proceed N/A 12/28/2023
Kickoff Meeting 7 days from Notice to Proceed 1/4/2024
Data Collection from the City 14 days from Kickoff Meeting 1/18/2024
DRAFT BODR 95 days from receipt of data collection
from City
4/22/2024
BODR Review Workshop 15 days after delivery of DRAFT BODR 5/6/2024
Final BODR 21 days after receipt of City comments
from BODR Review Workshop
6/5/2024
60% Design Documents 90 days after delivery of BODR
Memorandum
9/3/2024
60% Design Workshop 15 days after delivery of 60% Design 9/17/2024
90% Design Documents 60 days from 60% Design Workshop 11/16/2024
90% Design Workshop 15 days after delivery of 90% Design 12/1/2024
Submit 100% Design
Documents
30 days from 90% Design Workshop 12/31/2024
*Note: For planning and scheduling purposes, following receipt of a DRAFT submittal from the Consultant,
14 calendar days are assumed for City review and when comments are anticipated to be received
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