R2023-264 2023-10-23RESOLUTION NO. R2023-264
A Resolution of the City Council of the City of Pearland, Texas, authorizing
participation in the Sourcewell Interlocal Agreement for the cooperative
purchase of office supplies from Staples Advantage, in the estimated amount
of $100,000.00, for the period of October 1, 2023 through September 30, 2024.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City obtained competitive unit supply pricing for the purchase of
office supplies through the Sourcewell Cooperative Contract.
Section 2. That the City Council hereby authorizes the unit supply purchase of office
supplies from Staples Advantage, in the unit supply amounts reflected in Exhibit “A” attached
hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase of office supplies.
PASSED, APPROVED and ADOPTED this the 23rd day of October, A.D., 2023.
________________________________
J.KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: 96DD53B2-5E80-4B2C-BB6D-0DF9C31BB718
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Solicitation Number: RFP#012320
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Staples Contract & Commercial LLC, 500 Staples Drive, Framingham,
MA 01702 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to its members. Participation is open to all levels of
governmental entity, higher education, K-12 education, nonprofit, tribal government, and other
public entities located in the United States and Canada.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and its Members (Members).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective August 1, 2020.
B. EXPIRATION DATE AND EXTENSION. This Contract expires April 6, 2024, unless it is cancelled
sooner pursuant to Article 24. This Contract may be extended up to one additional one-year
period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor’s product and pricing list. Unless agreed to by the Member in advance, Equipment or
Products must be delivered as operational to the Member’s site.
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This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. LAWS AND REGULATIONS. All Equipment, Products, or Services must comply fully with
applicable federal laws and regulations, and with the laws of the state or province in which the
Equipment, Products, or Services are sold.
C. WARRANTY. Vendor warrants that all Products and installation thereof will conform to
specifications as stated in manufacturer documentation. Vendor will pass through all
manufacturers’ warranties to Member (copies of such manufacturer warranties provided upon
request). Vendor warrants that all Products branded TRU RED, Perk, NXT Technologies, Union &
Scale, or Coastwide Professional are: (1) merchantable; (2) of good quality and workmanship;
(3) free from defects latent or patent in material design and workmanship for whichever period
is shorter, either (a) one year from the date of purchase, or (b) as otherwise specified on the
packaging of the Products; (4) fit sufficient and safe for their intended purpose and for the
particular purpose for which they were designed; and (5) in conformity with Vendor’s samples,
if any. Vendor warrants that for a period of one year from performance, installation and
assembly Services will meet or exceed generally accepted standards in the industry and will
meet any required specifications mutually agreed upon by Vendor and Member.
Additional warranties applicable to specific product categories, if any, are set forth in Vendor’s
Proposal.
THESE WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ALL OTHERS, ORAL OR WRITTEN, EXPRESS
OR IMPLIED. VENDOR DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION, WARRANTIES OF TITLE, NON-INFRINGMENT, MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE.
D. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to
Sourcewell a means to validate or authenticate Vendor’s authorized Distributors/Dealers
relative to the Equipment, Products, and Services related to this Contract. This list may be
updated from time-to-time and is incorporated into this Contract by reference. It is the
Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.
Vendor may utilize certain company affiliates under the Staples, Inc. umbrella to serve as
authorized dealers and distributors under this agreement. Any sales by such affiliates pursuant
to the Contract would be reflected in a written agreement between such affiliate and
Sourcewell participating Member with reference made to this Contract. These affiliates include,
but are not limited to, DEX Imaging, LLC, a leading nationwide managed print services provider.
3. PRICING
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All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s
Proposal.
Regardless of the payment method chosen by the Member, the total cost associated with any
purchase option of the Equipment, Products, or Services must always be disclosed in the pricing
quote to the applicable Member at the time of purchase.
When providing pricing quotes to Members, all pricing quoted must reflect a Member’s total
cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and
Services that are operational for their intended purpose, and includes all costs to the Member’s
requested delivery location.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve
the right to inspect the Equipment and Products at a reasonable time after delivery where
circumstances or conditions prevent effective inspection of the Equipment and Products at the
time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Member will notify the Vendor as soon as
possible and the Vendor will replace nonconforming Equipment and Products with conforming
Equipment and Products that are acceptable to the Member.
Vendor will use commercially reasonable efforts to ship Products ordered by Members before
4:00 p.m. local time within one (1) business day after acceptance of a Purchase Order, except
for backordered, special-order, or out of stock Products. If a Product is backordered or
shipment is delayed for any reason, Member will be notified of a delay and Vendor will deliver
the delayed Product as promptly as commercially practicable. Vendor will treat delayed orders
as active until Member contacts Vendor and provides other instructions. Vendor’s standard
shipments will be F.O.B. Member’s location in the forty-eight (48) contiguous United States.
Additional charges may apply for desk-top delivery, special delivery, non-standard delivery, rush
delivery, or special or custom order products or as noted on Vendor’s e-commerce platform.
Title and risk of loss for the Products will pass to Member at the time the Products are delivered
to Member. Eligible products purchased online and picked up at a Vendor retail location will be
available for pick up two hours after approval, charged at time of pick up, and cancelled if not
picked up after five (5) days. Sales tax will be calculated based upon order pick up location.
Member’s invoice may not separately designate these items as “in-store pick up.” Certain items
may incur an additional charge (typically furniture items) which will be invoiced to the Member,
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if applicable. Unless otherwise agreed by Vendor and a Member all orders shall be subject to a
minimum order size of 35.00 per order. If an order below this amount is placed, the Member
will be informed it cannot be processed.
The following will apply for shipments to Alaska or Hawaii: Shipments up to 159lbs. are shipped
UPS 2nd Day Air. Shipments over 159lbs. or items which cannot be shipped via UPS (e.g. items
classified as hazmat and/or ORM-D) are shipped ocean freight. Vendor will not ship any fully
regulated hazmat items, which are shipped directly from the vendor. Ocean shipments are
delivered approximately fourteen (14) days from shipment. All shipments to Alaska or Hawaii
will be subject to a 25% surcharge.
B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption
certification(s). When ordering, Members must indicate if it is a tax-exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Members.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number
x Clearly specify the requested change
x Provide sufficient detail to justify the requested change
x Individually list all Equipment, Products, or Services affected by the requested
change, along with the requested change (e.g., addition, deletion, price change)
x Include a complete restatement of pricing documentation in Microsoft Excel
with the effective date of the modified pricing, or product addition or deletion. The
new pricing restatement must include all Equipment, Products, and Services offered,
even for those items where pricing remains unchanged.
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A fully executed Sourcewell Price and Product Request Form will be become an amendment to
this Contract and be incorporated by reference.
Core List. The “Core List” represents net priced items which are inclusive of those products
predicted to be the most commonly used products by Sourcewell and its participating
Members. Prices for Core List items provided under this contract are set forth in Exhibit 1.
The prices for Core List Items, excluding Premium Products, may be updated biannually on
August 1st and February 1st of each year during the term that this contract in effect. Vendor
may request a price change adjustment for Core List items by submitting a price change
addendum to Sourcewell thirty (30) days prior to August 1st and February 1st to reflect changes
in stock availability, market conditions, buying expense, tariffs and other factors that affect the
overall cost of such items.
The prices for Premium Products may be updated quarterly of each year during the term that
this contract in effect. Premium Products are defined as toner, ink, IT hardware, copy paper and
furniture that Members purchase from Vendor.
Extraordinary Market Events. Vendor reserves the right to reasonably adjust a Core Item’s price
if extraordinary market events require immediate adjustment (e.g. shortages, trade disputes,
natural disasters, etc.) and to adjust pricing with the impact of tariffs, customs, or duties
imposed on products. Any such adjustments shall be noticed to Sourcewell with thirty (30) days
prior written notice accompanied by supporting documentation. Vendor will work with
Sourcewell and affected Members to identify alternative products to mitigate the impact of the
foregoing where possible.
Updated Items. For purposes of contract management, Vendor may provide to Sourcewell an
updated report no more than once a calendar quarter, which shall identify the SKU numbers
and prices for the new items that Vendor and Sourcewell have added, as well as SKU numbers
for items that have been removed from the from the Core List. Vendor may from time to time
propose substitutions to Core Items. Sourcewell agrees that it will not unreasonably withhold
its consent.
Custom Pricing; Rebates & Incentives; Other Terms. Vendor may offer additional pricing
discounts, rebates and/or incentives to an individual participating Member based upon
commitments and variables that may include, but not limited to, Member size and scope,
geography, purchase volume, guarantees, logistical expenses, manufacturer support, specific
product usage and other contractual terms/requirements. Members receiving custom pricing or
incentives may be required to sign a Participation Agreement with Vendor.
Non-Core Items. The prices for Non-Core Items shall appear on StaplesAdvantage.com and shall
be adjusted to reflect changes in stock availability, market conditions, buying expense, and
other factors that affect the overall cost of the Non-Core Items. Notwithstanding anything to
the contrary Non-Core Items are not subject to customer audit, or any pricing guarantee, nor
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shall Non-Core Items be subject to the Change Request process set forth in this Section 4.
Sourced Goods. Members may request certain goods that are non-stock or custom in nature.
The prices for Sourced Goods shall be those prices that appear on the ordering platform at time
of order, or as otherwise established between Vendor and the applicable participating Member
at the time the order is placed. Sourced Goods may include additional delivery or handling
charges that would be the responsibility of the ordering Member.
Pricing Exhibits. Please see the Pricing Exhibits for pricing details on the following categories:
• Exhibit 1 – Core List Pricing
• Exhibit 2 – Print & Copy Program
• Exhibit 3 – Promotional Products Program
• Exhibit 4 – Staples Technology Solutions
• Exhibit 5A – Managed Print Services Capabilities
• Exhibit 5B – Managed Print Services Pricing
• Exhibit 5C – Managed Print Services Sample Agreement
Tier One Diversity Program. Vendor reserves the right to implement a pricing upcharge when
setting up a Tier One program for any Participating Member to reflect the additional cost of the
diversity supplier’s program.
5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS
A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the
United States and Canada; such as municipal, state/province, K-12 and higher education, tribal
government, and other public entities.
The benefits of this Contract should be available to all Members that can legally access the
Equipment, Products, or Services under this Contract. A Member’s authority to access this
Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any
entity accessing benefits of this Contract will be considered a Service Member of Sourcewell
during such time of access. Vendor understands that a Member’s use of this Contract is at the
Member’s sole convenience and Members reserve the right to obtain like Equipment, Products,
or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership
requirements and documentation and will encourage potential members to join Sourcewell.
Sourcewell reserves the right to add and remove Members to its roster during the term of this
Contract.
Notwithstanding anything to the contrary a Member’s participation hereunder including for the
avoidance of doubt and extension of credit hereunder is contingent upon Member’s
satisfaction of Vendor’s standard credit requirements. Vendor also reserve the right to refuse
sales of Products to Members reselling such Products. To the extent a Member has a pre-
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existing separate agreement with Vendor, Vendor reserves the right not to sell products and
services under multiple agreements to that Member. In addition, Vendor may terminate this
Contract for any reason (i.e., for convenience) with respect to an individual Member by
delivering not less than ninety (90) days prior written notice thereof to Sourcewell and the
applicable Member.
B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government-
owned facilities, including schools. Vendor’s employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Member policies and
procedures, and all applicable laws.
6. MEMBER ORDERING AND PURCHASE ORDERS
A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or
Services under this Contract, Member must clearly indicate to Vendor that it intends to access
this Contract; however, order flow and procedure will be developed jointly between Sourcewell
and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may
use their own forms for purchase orders, but it should clearly note the applicable Sourcewell
contract number. Members will be solely responsible for payment and Sourcewell will have no
liability for any unpaid invoice of any Member.
B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order
may be negotiated between a Member and Vendor, such as job or industry-specific
requirements, legal requirements (such as affirmative action or immigration status
requirements), or specific local policy requirements. Any negotiated additional terms and
conditions must never be less favorable to the Member than what is contained in Vendor’s
Proposal.
C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond
that meets the requirements set forth in the Member’s purchase order.
D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or
specialized performance requirements (such as e-commerce specifications, specialized delivery
requirements, or other specifications and requirements) not addressed in this Contract, the
Member and the Vendor may enter into a separate, standalone agreement, apart from this
Contract. Sourcewell, including its agents and employees, will not be made a party to a claim
for breach of such agreement.
E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in
whole or in part, immediately upon notice to Vendor in the event of any of the following
events:
1. The Member fails to receive funding or appropriation from its governing body at
levels sufficient to pay for the goods to be purchased;
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2. Federal or state laws or regulations prohibit the purchase or change the
Member’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms
agreed to between the Vendor and a Member.
Vendor reserves the right to terminate a purchase order pursuant to which a Member requests
or demands services to be performed not enumerated by the terms of this Contract.
F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Member’s purchase order will be determined by the Member making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Member inquiries; and
x Business reviews to Sourcewell and Members, if applicable.
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to members, pricing and
contract terms, administrative fees, supply issues, customer issues, and any other necessary
information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department);
x Customer Physical Street Address;
x Customer City;
x Customer State;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
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x Sourcewell Assigned Entity/Member Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Members. The Vendor will submit a check payable to Sourcewell for the
percentage of administrative fee stated in the Proposal multiplied by the total sales of all
Equipment, Products, and Services purchased by Members under this Contract during each
calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo
and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be
received no later than forty-five (45) calendar days after the end of each calendar quarter.
The administrative fee referenced in this Section shall be calculated as a percentage of Net
Sales (defined below) as follows:
Unless otherwise mutually agreed to in writing by Sourcewell and Staples, and except as stated
below, Staples will pay Sourcewell an administrative fee of one and half percent (1.5%) of the
Members’ aggregate Net Sales during each calendar quarter, which have been timely paid, to
be paid within forty five (45) days after the end of each calendar quarter.
An exception to the above 1.5% admin fee would be that Staples will pay Sourcewell one half of
one percent (0.5%) administrative fee for participating Members’ aggregate Net Sales under
the managed print services (“MPS”) program of the Contract and one quarter of one percent
(0.25%) on technology product Net Sales.
Net Sales. Net Sales will be defined as the gross sales price of the applicable products sold
pursuant to this Contract, less shipping costs (including freight charges and insurance), taxes,
duties, any rebates actually paid, discounts and allowances actually taken, rejections and
returns to the extent credit is given or paid, and also excluding purchases made via staples.com,
or any Staples retail channel.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract’s expiration date, the administrative fee payment will be due no more than thirty (30)
days from the cancellation date.
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9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
This Section shall not apply to Vendor’s delivery, installation, design, repair, or refurbishment
obligations hereunder, which Vendor may subcontract to reasonably qualified third parties.
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, master-
servant, principal-agent, or any other relationship.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and
employees, harmless from any claims or causes of action, including attorneys’ fees, arising out
of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
Neither party, nor its officers, directors, employees, or Affiliates, shall be liable to the other for
any special, indirect, incidental, consequential, punitive, or exemplary damages including, but
not limited to, lost profits, business interruption, loss of data, or cost of cover even if the party
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alleged to be liable has knowledge of the possibility of such damages. The limitations set forth
in this Section shall not apply to, or in any way limit liabilities arising from, a party’s gross
negligence or willful misconduct, or from the confidentiality or indemnification obligations of
that party.
12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting
procedures and practices of the Vendor relevant to this Contract for a minimum of three (3)
years from the end of this Contract. This clause extends to Members as it relates to business
conducted by that Member under this Contract. Any audit requests shall be made with thirty
(30) days advance written notice and shall be conducted during normal business hours at
Vendor’s corporate offices. If a third-party consultant or auditor is used, Vendor may require
the execution of a confidentiality agreement prior to receiving access to any records.
13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
14. INTELLECTUAL PROPERTY
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members
against any and all suits, claims, judgments, and costs instituted or recovered against
Sourcewell or Members by any person on account of the use of any Equipment or Products by
Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright
laws.
15. PUBLICITY, MARKETING, AND ENDORSEMENT
A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved
by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to
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this Contract. Any use by Sourcewell of Vendor’s trademarks, logos, or other intellectual
property shall be subject to Vendor’s prior written consent.
C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party’s reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute
and work in good faith to resolve such dispute within a reasonable period of time. If
necessary, Sourcewell and the Vendor will jointly develop a short briefing document
that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as
specified above, either Sourcewell or Vendor may escalate the resolution of the issue to
a higher level of management. The Vendor will have thirty (30) calendar days to cure an
outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a
dispute, the Vendor must continue without delay to carry out all of its responsibilities
under the Contract that are not affected by the dispute. If the Vendor fails to continue
without delay to perform its responsibilities under the Contract, in the accomplishment
of all undisputed work, any additional costs incurred by Sourcewell and/or its Members
as a result of such failure to proceed will be borne by the Vendor.
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B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Member order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued
against the Contract.
20. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering
its operations, with coverage on an occurrence basis, and must be subject to terms no
less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form
CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising
from premises, operations, bodily injury and property damage, products-completed
operations including construction defect, contractual liability, and personal injury and
advertising injury. All required limits, terms and conditions of coverage must be
maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
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3. Commercial Automobile Liability Insurance. During the term of this Contract,
Vendor will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain
umbrella coverage overEmployer’s Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability.
During the term of this Contract, Vendor will maintain coverage for all claims the Vendor
may become legally obligated to pay resulting from any actual or alleged negligent act,
error, or omission related to Vendor’s professional services required under this
Contract.
Minimum Limits:
$2,000,000
6. Network Security and Privacy Liability Insurance. During the term of this
Contract, Vendor will maintain coverage for network security and privacy liability. The
coverage may be endorsed on another form of liability coverage or written on a
standalone policy. The insurance must cover claims which may arise from failure of
Vendor’s security resulting in, but not limited to, computer attacks, unauthorized
access, disclosure of not public data – including but not limited to, confidential or
private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
012320-SCC
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B. CERTIFICATES OF INSURANCE. Upon commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed
byan authorized representative. All policies must include there will be no cancellation,
suspension, non-renewal, or reduction of coverage without thirty (30) days’ prior written notice
to the Vendor.
Upon request, Vendor must provide to Sourcewell copies of applicable endorsements, within
ten (10) days of a request. Failure to request certificates of insurance by Sourcewell, or failure
of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties
and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their
officers, agents, and employees, as an additional insured under the Vendor’s commercial
general liability insurance policy with respect to liability arising out of activities, “operations,” or
“work” performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance maintained by the additional insureds. Notwithstanding the
minimum limits of coverages set forth herein, Vendor shall name Sourcewell and its Members,
including their officers, agents, and employees as an additional insured for the full limits of
insurance coverage, including but not limited to any excess policy coverage, purchased by
Vendor.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract. The waiver must
apply to all deductibles and/or self-insured retentions applicable to the required insurance
maintained by the Vendor
E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either
providing a primary policy or in combination with umbrella/excess liability policy(ies).
21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
012320-SCC
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B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local
licenses, bonds, and permits required for the operation of the business that the Vendor
conducts with Sourcewell and Members.
22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota, the United States federal government, or any Member.
Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal
offense related to the subject matter of this Contract. Vendor further warrants that it will
provide immediate written notice to Sourcewell if this certification changes at any time.
23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services
from this Contract may be subject to additional requirements including the procurement
standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements
for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based
on specific funding specifications. Within this Article, all references to “federal” should be
interpreted to mean the United States federal government. The following list only applies when
a Member accesses Vendor’s Equipment, Products, or Services with United States federal
funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending
Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
012320-SCC
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“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that “funding agreement,” the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency. Vendor
012320-SCC
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certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years
after grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
012320-SCC
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J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor’s personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty
(60) days’ written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Termination of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to termination. In addition, Vendor may terminate this
Contract for any reason (i.e., for convenience) with respect to an individual Member by
delivering not less than ninety (90) days prior written notice thereof to Sourcewell and the
applicable Member.
012320-SCC
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Sourcewell Staples Contract & Commercial LLC
By: __________________________ By: __________________________
Jeremy Schwartz Joanne Harris
Title: Director of Operations &
Procurement/CPO
Title: Chief Commercial Officer
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
83 Describe your capabilities or limitations
related to ordering and/or deliveries
(minimum order requirements, order
consolidation, expedited shipping/delivery,
etc.)
According to industry research, employees making purchases outside a procurement
program can increase operating costs by anywhere from 25% to 45%. Reducing
maverick spend can dramatically impact the effectiveness of your procurement
program. Staples uses multiple strategies to keep program compliance high and
costs low.
MINIMUM ORDER SIZE
Unless otherwise mutually agreed to by Staples and a Sourcewell participating
Member, Sourcewell and its Members shall have a minimum order size of $35.00 per
order.
ORDER CONSOLIDATION: REDUCING SMALL, INEFFICIENT ORDERS
Industry statistics show the average cost for processing a single order transaction can
be as high as hundreds of dollars depending on the organization and payment
processing systems. Placing small, frequent orders incurs these costs with each order,
which can be significantly reduced by order consolidation. We'll educate your end
users to adopt more efficient behaviors, such as:
• Ordering bi-weekly or monthly, instead of weekly or daily
• Coordinating ordering with other departments
• Determining frequently ordered items and ordering enough for a week
• Anticipating projects that may require more supplies than usual and consolidating
these supplies within regularly scheduled orders
Benefits of order consolidation include:
• Reduced order processing costs
• Fewer deliveries and invoices to process
• Less packaging, label and invoicing paper waste
• CO2 savings from fewer truck deliveries
INCREASING MEMBERS' ONLINE ORDERS
The most efficient way for end users to order from Staples is through our e-
commerce site or their e-procurement system. An order placed by phone costs
Members significantly more than an order placed electronically. We'll educate
participating Member's end users on online order placement.
Benefits include:
• Reduced order processing costs
• Faster and easier ordering
• Fewer ordering mistakes - fewer product returns
• Real-time tracking of product delivery status
Staples can communicate ordering best practices to their end users during the
implementation process and on a continuous basis through client-approved customized
flyers, newsletters and emails.
ONLINE COMPLIANCE CONTROLS
StaplesAdvantage.com also drives program compliance with features like:
• The ability to customize their home page with messaging to communicate key
program rules (such as minimum order requirements) and guide purchasers to
preferred-item shopping lists
• Shared or personal shopping lists populated with commonly ordered or preferred
core items
• Optional spending and approval controls that eliminate inefficient and costly small
orders
RETAIL PURCHASING PROGRAM & IN-STORE PURCHASING
Today, customers can use the Buy Online, Pick Up in Store option and Print-to-Store
to get what they need, when they need it for same day purchases. Or, they can take
advantage of our Retail Purchasing Program, which ensures customers can shop in
stores to receive their custom pricing or in-store sale price, whichever is lowest at
the time of purchase, in any Staples store throughout the U.S.
*
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
Financial Strength and Stability - Attachment 1 - Staples Bank and Trade References.pdf - Thursday January 23, 2020 12:11:28
Marketing Plan/Samples - Attachment 4 - Sourcewell Marketing Plan.pdf - Thursday January 23, 2020 12:11:38
WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information (optional)
Pricing - Staples Pricing Exhibits 1-5.zip - Thursday January 23, 2020 13:16:09
Additional Document - Staples Additional Attachments.zip - Thursday January 23, 2020 13:16:19
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Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
Page 1 of 2
AMENDMENT #1
TO
CONTRACT #012320-SCC
THIS AMENDMENT is by and between Sourcewell and Staples Contract & Commercial LLC
(Vendor).
Vendor was awarded a Sourcewell Contract for Janitorial Supplies and Equipment with Related
Services effective August 1, 2020, through November 16, 2024, relating to the provision of
services by Vendor and to Sourcewell and its Members (Original Agreement).
The parties agree that certain terms within the Original Agreement will be updated and
amended and only to the extent as hereunder provided.
IN CONSIDERATION OF the mutual covenants and agreements described in this Amendment,
the parties agree as follows:
1. This Amendment is effective February 1, 2021, and upon the date of the last signature
below.
2. Section 4: PRODUCT AND PRICING CHANGE REQUESTS – Paragraph 5 is amended as
follows:
The prices for Premium Products, except Janitorial Premium Products, may be
updated once quarterly: August - October, November -January, February - April,
May-July of each year during the term that this Contract. These Premium Products
are defined as toner, ink, IT hardware, copy paper, and furniture that Participating
Entities purchase from Staples. The prices for Janitorial Premium Products may be
updated upon 30 days’ prior written notification. Manufacturer’s documentation will
be provided when available. Janitorial Premium Products are defined as janitorial
paper, towel, tissue, paper-related items, petroleum-, resin-, and steel-based
products, custom products, and seasonal products that Participating Entities
purchase from Staples.
Page 2 of 2
Except as amended by this Amendment, the Original Agreement remains in full force and
effect.
Sourcewell Staples Contract & Commercial LLC
By: By:
Authorized Signature Authorized Signature
Jeremy Schwartz Joanne Harris
Name – Printed Name – Printed
Title: Director of Operations & Procurement/CPO Title: Chief Commercial Officer
Date: Date:
Sourcewell–APPROVED:
By:
Authorized Signature
Chad Coauette
Name – Printed
Title: Executive Director/CEO
Date: