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R2023-252 2023-10-09RESOLUTION NO. R2023-252 A Resolution of the City Council of the City of Pearland, Texas, renewing a software maintenance contract with Tyler Technologies, Inc., for software maintenance services in the amount of $235.879.66. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Council hereby renews a software maintenance contract with Tyler Technologies, Inc. associated with the Incode Software and the New World Software. Section 2. That the Incode Software maintenance contract will renew for the period of October 1, 2023 through September 30, 2024; and the New World Software maintenance contracts will renew for the period of April 1, 2024 through March 31, 2025. Section 3. The City Manager or his designee is hereby authorized to execute a software maintenance contract for software maintenance services, including the Maintenance Cost Schedule, a copy of which is attached hereto as Exhibit “A”. PASSED, APPROVED and ADOPTED this the 9th day of October, A.D., 2023. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: 8C3F1B40-79F0-4FFF-B918-2DC67EA8ECD2 Page 1 of 5 DateCompany PROFORMA 197945 09/26/2023 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com *045$197945%5-* CITY OF PEARLAND 3519 LIBERTY DRIVE PEARLAND, TX 77581 United States Ship To:To: Customer Grp/No.Payment Terms Currency Code Net 45 USD CITY OF PEARLAND 3519 LIBERTY DRIVE PEARLAND, TX 77581 United States 1 48415 Customer PO#Ship Via Salesperson Cd No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Contract No.: Pearland, TX Renewal: 0.00 1 600 1 EA 0.00 .00 No SUPPORT & UPDATE LICENSING - User License to Site License Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,253.46 1 1 2 EA 2,253.46 .00 No SUPPORT & UPDATE LICENSING - Asset Management Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 1,752.28 1 1 3 EA 1,752.28 .00 No SUPPORT & UPDATE LICENSING - Bank Rec Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,253.46 1 1 4 EA 2,253.46 .00 No SUPPORT & UPDATE LICENSING - BID & QUOTE MANAGEMENT Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,253.46 1 1 5 EA 2,253.46 .00 No SUPPORT & UPDATE LICENSING - CONTRACT Accounting Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 17,526.61 1 1 6 EA 17,526.61 .00 No SUPPORT & UPDATE LICENSING - FM Base Suite Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 5,258.11 1 1 7 EA 5,258.11 .00 No SUPPORT & UPDATE LICENSING - GASB Reporting Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,253.46 1 1 8 EA 2,253.46 .00 No SUPPORT & UPDATE LICENSING - Grant Management Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 5,258.11 1 1 9 EA 5,258.11 .00 No Page 2 of 5 DateCompany PROFORMA 197945 09/26/2023 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % SUPPORT & UPDATE LICENSING - INTEGRATED CREDIT CARD Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,253.46 1 1 10 EA 2,253.46 .00 No SUPPORT & UPDATE LICENSING - Misc. Billing & Receivables Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,253.46 1 1 11 EA 2,253.46 .00 No SUPPORT & UPDATE LICENSING - Project Accounting Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 5,258.11 1 1 12 EA 5,258.11 .00 No SUPPORT & UPDATE LICENSING - PURCHASING Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,253.46 1 1 13 EA 2,253.46 .00 No SUPPORT & UPDATE LICENSING - REQUISITIONS Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,253.46 1 1 14 EA 2,253.46 .00 No SUPPORT & UPDATE LICENSING - THIRD PARTY DOCUMENT IMAGING INTERFACE Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months : Renewal: 3,004.63 1 1 15 EA 3,004.63 .00 No SUPPORT & UPDATE LICENSING - APPLICANT TRACKING Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,503.43 1 1 16 EA 2,503.43 .00 No SUPPORT & UPDATE LICENSING - Benefits Admin Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,004.63 1 1 17 EA 3,004.63 .00 No SUPPORT & UPDATE LICENSING - EMPLOYEE EVENT TRACKING Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 13,019.65 1 1 18 EA 13,019.65 .00 No SUPPORT & UPDATE LICENSING - HR Base Suites Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,755.79 1 1 19 EA 3,755.79 .00 No Support & Update Licensing - Leave Management Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Page 3 of 5 DateCompany PROFORMA 197945 09/26/2023 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Renewal: 3,004.63 1 1 20 EA 3,004.63 .00 No SUPPORT & UPDATE LICENSING - Personnel Action Processing Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,004.63 1 1 21 EA 3,004.63 .00 No SUPPORT & UPDATE LICENSING - Position Budgeting Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,004.63 1 1 22 EA 3,004.63 .00 No SUPPORT & UPDATE LICENSING - TIME AND ATTENDANCE INTERFACE Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,755.79 1 1 23 EA 3,755.79 .00 No SUPPORT & UPDATE LICENSING - WORKERS COMPENSATION ADMIN Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,253.46 1 1 24 EA 2,253.46 .00 No SUPPORT & UPDATE LICENSING - IVR INTERFACE FOR ACCT BAL & PMTS Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,754.69 1 1 25 EA 2,754.69 .00 No SUPPORT & UPDATE LICENSING - METER AND DEVICE INVENTORY Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 5,508.07 1 1 26 EA 5,508.07 .00 No SUPPORT & UPDATE LICENSING - SERVICE ORDER PROCESSING Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 10,015.02 1 1 27 EA 10,015.02 .00 No SUPPORT & UPDATE LICENSING - UTILITY BILLING (Water/Sewer Base) Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,755.79 1 999 28 EA 3,755.79 .00 No SUPPORT & UPDATE LICENSING - FM DASHBOARDS Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,755.79 1 999 29 EA 3,755.79 .00 No SUPPORT & UPDATE LICENSING - HR DASHBOARDS Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,755.79 1 999 30 EA 3,755.79 .00 No SUPPORT & UPDATE LICENSING - UM DASHBOARDS Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Page 4 of 5 DateCompany PROFORMA 197945 09/26/2023 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com No. Item/ Description/ Comments Total Cost Quantity# UsersDrop Ship U/M Unit Price Disc % Renewal: 5,258.11 1 999 31 EA 5,258.11 .00 No SUPPORT & UPDATE LICENSING - DECISION SUPPORT BASE DATAMART Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,004.63 1 999 32 EA 3,004.63 .00 No SUPPORT & UPDATE LICENSING - FM ANALYTICS Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,004.63 1 999 33 EA 3,004.63 .00 No SUPPORT & UPDATE LICENSING - HR ANALYTICS Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,004.63 1 999 34 EA 3,004.63 .00 No SUPPORT & UPDATE LICENSING - UM ANALYTICS Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,755.79 1 1 35 EA 3,755.79 .00 No SUPPORT & UPDATE LICENSING - SELF SERVICE eBenefits Admin Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 7,507.72 1 1 36 EA 7,507.72 .00 No SUPPORT & UPDATE LICENSING - SELF SERVICE eEmployee Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,503.43 1 1 37 EA 2,503.43 .00 No SUPPORT & UPDATE LICENSING - SELF SERVICE ePayments Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 3,755.79 1 1 38 EA 3,755.79 .00 No SUPPORT & UPDATE LICENSING - SELF SERVICE eRecruit Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 5,258.11 1 999 39 EA 5,258.11 .00 No SUPPORT & UPDATE LICENSING - eSUITE BASE (Payments) Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,503.43 1 1 40 EA 2,503.43 .00 No SUPPORT & UPDATE LICENSING - SELF SERVICE eSupplier Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Renewal: 2,503.43 1 1 41 EA 2,503.43 .00 No SUPPORT & UPDATE LICENSING - SELF SERVICE eUtilities Maintenance Plan: ; Start: 04/01/2024, End: 03/31/2025; Term: 12 months Page 5 of 5 DateCompany PROFORMA 197945 09/26/2023 THIS IS NOT AN INVOICE Order No. 045 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Remittance Questions Tyler Technologies - ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-3274 Email: ar@tylertech.com 164,997.02 Order Total:Does not include any applicable taxes Comments:Upon acceptance please email your purchase order to PO@tylertech.com *025$394288%2-* Invoice No Date Page 1 of 2 Ship To:Bill To: Currency Terms Due Date USD CITY OF PEARLAND 3519 LIBERTY DRIVE PEARLAND, TX 77581 Invoice PO Number NET45 Remittance: 170785 Ord No 025-394288 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Questions: Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Email: ar@tylertech.com CITY OF PEARLAND 3519 LIBERTY DRIVE PEARLAND, TX 77581 48415 - MAIN - MAIN Cust No.-BillTo-ShipTo 10/01/2022 11/15/2022 Description Units Rate Extended PriceDate Contract No.: Pearland, TX Basic Network Support Service 1 930.80 930.80 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 System Software - Maintenance 1 2,108.25 2,108.25 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Incode Court Case Management Suite 1 59,591.16 59,591.16 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Incode Content/Document Management Suite - Maintenance 1 7,738.02 7,738.02 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Topaz Signature Pad T-L462 - USB - Maintenance 3 171.47 514.41 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Secure Signatures - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Tyler Content Manager Standard Edition -TCM SE - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Each Signature (scan & Prepare for use) - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Output Director - Existing Customers -Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 SETCIC (Harris Co Courts) Collections Export Interface - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Citation Issuing Device Interface - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Online Search - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Centralized Cash Collections - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Incode Scheduling - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 General Ledger (non-Incode) Interface - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Jury Data Import (Generic Interface) - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Court/ Police (non-Incode) Interface - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Court Incode Web Services - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Invoice No Date Page 2 of 2 Ship To:Bill To: Currency Terms Due Date USD CITY OF PEARLAND 3519 LIBERTY DRIVE PEARLAND, TX 77581 Invoice PO Number NET45 Remittance: 170785 Ord No 025-394288 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Questions: Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Email: ar@tylertech.com CITY OF PEARLAND 3519 LIBERTY DRIVE PEARLAND, TX 77581 48415 - MAIN - MAIN Cust No.-BillTo-ShipTo 10/01/2022 11/15/2022 Description Units Rate Extended PriceDate Officer Email Notification (Generic Interface) - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Criminal Court Case Management - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 Collection Agency Export Interface - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 GIS/ Street Index Import - Maintenance 1 0.00 0.00 Maintenance Start: 01/Oct/2023, End: 30/Sep/2024 70,882.64 Subtotal Invoice Total 70,882.64 **ATTENTION** Order your checks and forms from Tyler Business Forms at 877-749-2090 or tylerbusinessforms.com to guarantee 100% compliance with your software. Sales Tax $0.00