R2023-136.1 2023-09-25DocuSign Envelope ID: 9B4B004F-F6BC-43DC-A994-EF092B76B63B
RESOLUTION NO. R2023-136.1
A Resolution of the City Council of the City of Pearland, Texas, authorizing the
City Manager or his designee to enter into an Interlocal Agreement with
Brazoria County for paving services.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain Interlocal Agreement by and between the City of Pearland and
Brazoria County, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all
purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest an Interlocal Agreement with Brazoria County.
PASSED, APPROVED and ADOPTED this the 25th day of September, A.D., 2023.
pze..
cuSigned by:
661A61593F4F2...
J. KEVIN COLE
MAYOR
ATTEST:
- DocuSigned by:
Frat&ws QOLar
\-95Er925'41FFF415.
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
DocuSigned by:
F1 B6...
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: 2214B509-B3EE 43FA-8E93-E5EBBD67FA2B
Exhibit A
STATE OF TEXAS §
COUNTY OF BRAZORIA §
INTERLOCAL AGREEMENT
BETWEEN BRAZORIA COUNTY AND THE CITY OF PEARLAND
IS23-0035
This Agreement is made between BRAZORIA COUNTY and the CITY OF PEARLAND
hereinafter referred to as the COUNTY and CITY respectively.
RECITALS
WHEREAS, the CITY wishes to repair all roads as listed on Exhibit "B"; and
WHEREAS, the CITY has requested the COUNTY'S assistance to providing labor and equipment
to repair all roads as listed on Exhibit "B"; and
WHEREAS, the COUNTY has agreed to utilize Brazoria County Road & Bridge equipment and
employees to perform this work pursuant to the authority of Tex. Transp. Code §251.012, and the
Interlocal Cooperation Act, Tex. Gov. Code Sec. 791.001 et. Seq. subject to the conditions and limitations
of this Agreement;
NOW THEREFORE, the CITY and COUNTY agree as follows:
1.01 COUNTY agrees to supply such equipment as may be necessary together with operators
to repair all roads listed on Fxhibit "B".
1.02 The CITY agrees to pay for material needed in the project directly to supplier, and in the
event COUNTY costs in performing above -described work exceed $10,000.00, the CITY
shall pay, from the point in time that COUNTY'S costs equal the sum $10,000.00 the labor
costs and the hourly value of equipment used, plus any other costs associated with the use
of the equipment. Though it is contemplated by this agreement that CITY will obtained the
necessary design and engineering studies required by the project prior to the
commencement of the work, CITY agrees to pay the reasonable cost of any design or
engineering work obtained by COUNTY if it exceeds the sum of $10,000 00 The value of
equipment shall be those hourly rates which have been previously established by the
COUNTY for each item of its equipment, multiplying the same by the number of hours,
such equipment has been utilized in excess of the point in time when COUNTY's costs
equaled the sum of $10,000.00. COUNTY equipment utilized on site for the project shall
be charged to CITY on a daily rate for each day it is on -site.
DocuSign Envelope ID: 2214B509 B3EE-43FA-8E93-E5EBBD67FA2B
1.03 The parties intend that COUNTY, in performing such services, shall act as an independent
contractor and shall have control of the work and the manner in which it is performed.
COUNTY is not considered an agent or employee of CITY.
1.04 Each party agrees that payments for the performance of governmental functions or services
shall be from current revenues available to the paying party and further that such payments
shall fairly compensate the perfommng paity for the service it supplies provides for the
other party's benefit.
1.05 COUNTY does not warrant the suitability for this project of any material purchased by
CITY from a third party which maintains a continuing contract with COUNTY. Any cost
estimate made connection with this project is only an estimate and is not warranty of the
final cost of the project.
1.06 To the extent permitted by law, CITY agrees to assume the risk of, fully indemnify, hold
harmless and defend COUNTY, its agent, officers and employees from any and all loss,
damage, cost demands and causes of action of any manner from the performance of the
above referenced work.
1.07 COUNTY executes this Agreement by and through the County Judge acting pursuant to
Ordei of the Commissioners Court so authorizing, and the CITY executes this Agreement
by and thi ough the President acting pursuant to author izations of its Board of Trustees.
1.08 Nothing herein shall be constructed to make either party purchaser or consumer of goods
or services from the other.
1.09 Nothing herein shall be constructed to create any rights in third parties.
1.10 Misspelling of one or more words in this agreement shall not void this agreement. Such
misspelled words shall be read so as to have the meaning apparently intended by the parties.
IN TESTIMONY OF WHICH, witness our signatures on the execution dates herein below.
DocuSigned by:
B
81A616g3r4r2...
CITY OF PEARLAND
MAYOR
9/26/2023 1 8:39 AM CDT
Date signed:
DocuSigned by:
By: l ( Ilk. `'dd.aiF`' SLlkt,sfa, jr.
C007E89964A6419...
BRAZORIA COUNTY
COUNTY JUDGE
Date signed: Oct 11, 2023
DocuSign Envelope ID: C23C8593-46A0-4F17-AFOC-28CB4C1E08C0
Exhibit 'B'
DocuSign Envelope ID: 2214B509-B3EE-43FA-8E93-E5EBBD67FA2B
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November 29, 2023
Mr. Matt Hanks, PE
County Engineer
Brazoria County
451 N. Velasco, Suite 230
Angleton, Texas 77515
Re: Interlocal Agreement for Asphalt Paving Program
Mr. Hanks,
Please accept this letter as a formal request to establish the 2024 Interlocal Agreement between the
City of Pearland and Brazoria County for asphalt road paving services.
Interlocal Paving Services for Fiscal Year 2023 was approved by the Pearland City Council on July
24, 2023 via R2023-136 and subsequently updated to include Exhibit A (IS23-0035) via R2023-
136.1 on September 25, 2023. The 2023 plan allows for paving services along Garden Road,
Hawk Rd, Hillhouse Rd, Walnut St and Fite Road. These improvements commenced on September 11,
2023, beginning with Garden Road which has been completed while improvements to the
remaining roads are ongoing at this time. In response to Brazoria County's Interlocal Agreement
Project Request Summary for FY24 and accompanying letter dated November 30, 2023 the City of
Pearland provides the following list of proposed roads for consideration of interlocal paving
services in FY24.
Commensurate with the FY23 Interlocal Agreement for paving services, the City requests a
continued combination of paving services from Brazoria County to include full depth reclamation in
site specific locations where necessary, asphalt overlay and traffic control to the streets listed below
in FY24.
Street
Current
PCI
Limits (To From)
Length
Width
Work Description
Roy Rd.
52
City Limits to FM 518
9,300
22ft
Recycle, Overlay & Traffic
Control
Veterans Dr.
65
Magnolia to Bailey
5,000
24ft (width may vary in
some locations)
Recycle, Overlay &
Traffic Control
Old Chocolate
Bayou Rd.
54
FM 518 to Cullen
1,720
24ft
Recycle, Overlay &
Traffic Control
Plum St.
64
Schleider to HWY 35
4,700
24ft
Recycle, Overlay &
Traffic Control
Total
3.92 Miles
We at the City of Pearland are truly grateful for our partnership and accomplishments related to
infrastructure improvements. Please let me know if you have any questions or comments. I can be
reached by telephone at 281-824-2352 or email at dprescod@pearlandtx.gov.
Sincerely,
Dante Prescoc+
Anderson Rd
gomar Way
Coen Rd
S Pine St
Anderson Rd
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Fellows Rd
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0.33 Mi 54 PCI
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Delbello Ln
Fuqua St
Fuqua St
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FIT.E RD
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0
Fuoua St
Schurmier Rd
Carter Rd
Roy Rd: 1.76 Mi 52 PCI
aRQOKSIRE RO
City of Houston, HPB, Texas Par
Plum St. : 0.89 Mi 64 PCI
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CITY OF PEARLAND
Interlocal Agreement FY 2024
PCI
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1 inch = 1 miles
This product is for informational purposes and may
not have been prepared for or be suitable for legal,
engineering, or surveying purposes. It does not
represent an on.the.ground survey and represents
only the approximate relative location of property
boundaries.
MAP PREPARED: NOVEMBER 2023
CITY OF PEARLAND IT-GIS DEPARTMENT
Matt Hanks, P.E., CFM
COUNTY ENGINEER
979.864.1265 979.388.1265
ANGLETON CLUTE
September 1, 2023
City of Pearland
3 519 Liberty Drive
Pearland, TX 77581
Karen McKinnon, P.E.
ASST. COUNTY ENGINEER
Wael Tabara, P.E., CFM
ASST. COUNTY ENGINEER
281 756.1265 979.864.1270
HOUSTON FAX
BRAZORIA COUNTY ENGINEERING
451 N VELASCO, SUITE 230
ANGLETON, TEXAS 77515
RE: Fiscal Year 2024 Road Project Request
Dear Mayor:
Attached is your FY24 Road Project Request Summary Form. Please be advised that some
information regarding your requests and interlocals has changed. After reviewing the information
contained in this letter, please complete and return the enclosed Project Request Summary listing
all Road Construction Projects and Ditch Digging Requests (maximum of four (4) locations) in
priority order for which you are requesting labor and equipment from Brazoria County Road and
Bridge for Fiscal Year 2024. Please do not include the roads from your FY 2023 road project
request.
Each Project Request Summary requires Mayoral approval by signature. It is very important for
our Superintendent to be involved in the negotiation and planning process with your
Administration as to the level of work the County can accomplish for you. Please return your
completed Project Request Summary prior to November 1, 2023 (note this
deadline has changed from previous years) by emai/ink to the following:
engineer-interlocals@brazoriacountytx. o�v
We encourage you to consider that the County would prefer to do overlays only, where appropriate,
for road construction on an entire road to limit the number of mobilizations. Doing sub -base, base
and stabilization of road materials is consuming and ties up resources. We request that you limit
"road construction" to a total of approximately two miles per year.
Ditch Di,ggin,g Requests must be included in your Project Request Summary and must include a
map with the requested area highlighted. Any drainage design work necessary for this request is
the responsibility of the city.
The County Road and Bridge Act authorized Commissioners Court to expend county funds and
utilize county equipment to do road and street work within incorporated cities and towns, provided
the governing body of the city or town consents and it does not interfere with county road and
bridge projects. Therefore, work under this Interlocal agreement must be initiated by submitting a
written request signed by your Mayor to the Engineer's Office. If such work is determined to be a
benefit to the County by Commissioners Court, work will be performed as quickly as our Road
Superintendent is able to schedule in coordination with other projects and commitments.
If unexpected projects come up during the year, please follow the same process of involving our
appropriate Service Center. The Road Superintendent will schedule in coordination with other
projects and commitments.
It is not necessary to involve the Superintendent in the planning process for driveways to be set,
or pothole patching. Please submit a written request to engineer-
interlocals@brazoriacountytx.gov. For culvert sets please include all of the following information
in your request:
• Location
• Name and Contact Number (person requesting the work)
• Number of Culverts to be Set
• Diameter of Culverts to be Set
Culverts must be on -site with area staked out. The County will assist in spreading material
providing the material is on -site prior to our arrival to perform the work.
Cities are responsible for all material (road material, patching material, signs, culverts, etc.) and
may purchase through the County's suppliers providing they have a "separate" Interlocal
agreement with the Brazoria County Purchasing Department to do so. Cities will be invoiced for
any material depleted from County Road and Bridge inventory. Cities should obtain a Purchase
Order directly with supplier, paying the supplier direct for material costs.
If you have any questions, please contact Tricia Simmons at (979)864-1265 or email engineer-
interlocals@brazoriacountytx.gov.
�- 'cerel
MattHanks, PE
County Engineer
City of Pearland
Interlocal Agreement Project Request Summary }CY-24
LIMITS
FROM)
LENGTH
WIDTH
WORK
DESCRIPTION
(Major
Street
Projects
and/or
Ditch
FOR OFFICE
STREET/LOCATION
USE ONLY
(FT)
(FT)
Digging
ONLY)
(TO
—
9 300
,
22
Overlay
&
Roy
Road
Recycle,
CityLimits
to
FM
518
Traffic
Control
Veterans
Drive
24
Recycle,
Overlay
&
(width
vary
locations)
in
may
some
Magnolia
to
Bailey
5,000
Traffic
Control
24
Recycle,
Overlay
&
FM
518
to
Cullen
1,720
Old
Chocolate
Bayou
y
Traffic
Control
Plum
Street
24
Recycle,
Overlay
&
4,700
Schleider
to
H1/1/Y
35
Traffic
Control
Note: Must have Mayoral approval
Return to: County Engineer's Office
Engineer-interlocals@a brazoriacountytx.gov
•
/ V
Appoid By: Mayor
al. ,Afe az
Date
PROJECT NO. IS23-0035
(REFERENCE ON ALL
TIMESHEETS/DEPLETIONS)
INTERLOCAL SPECIAL NO. IS23-0035
TO:
FROM:
SUBJECT:
DATE:
MIKE
MATT HANKS/TS
INTERLOCAL AGREEMENT
10/6/2023
THIS IS YOUR AUTHORIZATION TO START WORK ON THE INTERLOCAL
SPECIAL WITH THE CITY OF PEARLAND FOR THEIR FY23 AS APPROVED IN
COMMISSIONERS COURT ON 10/10/23 by COURT ORDER 7.H.7.
PLEASE PROVIDE ME A LIST OF ANY DEPLETION OF INVENTORY FROM
COUNTY STOCK�
Note: 1 need a list of all items depleted and cost for oil, hot mix, bullet teeth, paint, etc...
(Anything they can't pay the vendor for directly). Please continue to have materials depleted
on items that can be depleted even though reports are not currently capturing costs. Please
provide a list similar to your estimate spreadsheet but with actual costs. This applies to all
Cities (blankets), School Districts and Drainage Districts.
PLEASE SEE ATTACHED INTERLOCAL AGREEMENT.
Thank you,
Tricia Simmons
PLEASE SIGN AND RETURN THIS PINK ORIGINAL PINK COPY TO TRICIA
SIMMONS WITH THE DATE OF COMPLETION.
DATE COMPLETED / /
SIGNATURE