R2023-188 2023-08-14RESOLUTION NO. R2023-188
A Resolution of the City Council of the City of Pearland, Texas, awarding a 3-
year contract (1-year term with 2 renewals) for cleaning services (City
Facilities) to A & A Cleaning Services, in the annual estimated amount of
$583,127.24, beginning August 15, 2023 and ending August 14, 2024.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City has obtained competitive bids for custodial services.
Section 2. That the City Council hereby awards a contract to A & A Cleaning Services,
in the estimated amount of $583,127.24.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for custodial services.
PASSED, APPROVED and ADOPTED this the 14th day of August, A.D., 2023.
________________________________
J. KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MCC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: 400032D9-2DAD-4015-895C-9F8133C766A2
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
SERVICE CONTRACT NO. # RFP0423-10
For Custodial Services
THIS CONTRACT ("Contract") is entered into by and between the City of Pearland, a Texas home-rule
municipal corporation ("City") and A&A Cleaning Services ("Contractor"), and consisting of the
I.Summary of Contract Terms
II.Signatures
Ill. Standard Contractual Provisions
IV . Special Terms and Conditions
V.Additional Contract Attachments
I.Summary of Contract Terms.
Contractor:A & A Cleaning Services
2810 Wagon Trail
Pearland, TX 77588-1277
following parts:
Description of Services: Contractor will provide City of Pearland custodial services as
needed, in accordance with specifications of Bid/Quote/Coop
Contract #0423-10.
Contract Amount:
Effective Date:
End Date:
Renewals:
Resolution No/Bid No:
II.Signatures
CITY OF PEARLAND
Purchasing Officer
*Signed by:
__ Superintendent/Mana ger
__ Director
$583,127.24
August 15,2023
August 14,2024
(4)renewal options available, upon mutual agreement of both
parties.
R2023-188, RFP 0423-10
Date
Date
CONTRACTOR A'-1 A:Cl-e
Title: .(IS.
Date: 3--a,..S -d..�
__ Deputy/Assistant City Manager
__ City Manager
*City Contract Signature Authority:Superintendent/Manager -up to $10,000
Director-$10,001 -$30,000
City Manager/Deputy/Assistant City Manager -$30,001 +
City Council Resolution over $50,000
Service Contract Standard Form Page 1 of 7 Approved as to Legal Form 6.28.2021
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8/17/2023 | 11:45 AM CDT
8/17/2023 | 12:29 PM CDT
Ill. Standard Contract Provisions
WHEREAS, Contractor has bid to provide Services ("Services") in response to Request for
Bid/Proposal or Quote No. 0423-10 ("Solicitation"), which Solicitation includes the required scope
of work and all specifications and which Solicitation and the Contractor's bid or proposal response,
as applicable, are incorporated by reference in this Contract as Exhibits 1 and 2, respectively, as
if each were fully set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Services in accordance with the attached Scope of Work, as
detailed in Attachment A, the content of which is incorporated by reference into this Contract
as if fully set out here in its entirety, and in accordance with Exhibit 2.
2.Term. This Contract is for (1) ONE years, with performance commencing upon the
effective date or the date of issuance of the notice to proceed issued by the Contract
Administrator or the Purchasing Division, or upon the performance date listed in the
notice to proceed, whichever is later. The parties may mutually extend the Term of this
Contract for up to (4) four additional one-year periods ("Option Period(s)"), provided, the
parties do so by written amendment prior to the expiration of the original term or the then
current Option Period. The City's extension authorization must be executed by the City
Manager or designee.
3.Compensation and Payment. This Contract is for an estimated amount of $583,127.24,
subject to approved extensions and changes. Payment will be made for Services completed
and accepted by the City within thirty (30) days of acceptance, subject to receipt of an
acceptable invoice. Contractor shall invoice no more frequently than once per month. All
pricing must be in accordance with the attached Bid/Pricing Schedule, as shown in Attachment
B, the content of which is incorporated, in its entirety, by reference into this Contract. Any
amount not expended during the initial term or any option period may, at the City's discretion,
be allocated for use in the next option period.
Invoices will be emailed to the following email address with a copy provided to the Contract
Administrator:
City of Pearland
Attn: Accounts Payable
Email: accountspayable@pearlandtx.gov
4.Contract Administrator. The Contract Administrator designated by the City is responsible
for approval of all phases of performance and operations under this Contract, including
deductions for non-performance and authorizations for payment. The City's Contract
Administrator for this Contract is as follows:
Name: Francesca Beltran
Department: Engineering & Public Works
Phone: 281.652 .1946
Email: fbeltran@pearlandtx.gov
5.Insurance; Bonds.
(A)Before performance can begin under this Contract, the Contractor must deliver a
Certificate of Insurance ("COi"), as proof of the required insurance coverages, to the
City's Contract Administrator. Additionally, the COi must state that the City shall be
provided no less than thirty (30) days' advance written notice of cancellation, material
Service Contract Standard Form
Approved as to Legal Form 6.28.2021 Page 2 of 7
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