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HomeMy WebLinkAboutR2023-171 2023-07-24DocuSign Envelope ID: C2E4E4D8-BB0E-4EE4-9A19-C1 ECFBB9A703 RESOLUTION NO. R2023-171 A Resolution of the City Council of the City of Pearland, Texas, renewing a bid for quarterly preventative maintenance and repairs on standby generators with Arcco company Services, Inc., in the estimated amount of $194,014.44, for the period of July 25, 2023 through July 24, 2024. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That competitive bids were previously obtained for quarterly preventative maintenance and repair services associated with standby generators. Section 2. That the City Council hereby renews a contract with Arcco Company Services, Inc., in the estimated amount of $194,014.44. Section 3. The City Manager or his designee is hereby authorized to execute a contract for the purchase of preventative maintenance and repair services on standby generators. PASSED, APPROVED and ADOPTED this the 24th day of July, A.D., 2023. DocuSigned by:: 9z LPL J. KEVIN COLE MAYOR ATTEST: DocuSigned by: 9OCC22531rrF41 FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: DocuSigned by: p/1 � F4B0.. DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 clgce 9y Sada E % A 5 est. ITO" City of Pearland 3519 Liberty Drive Pearland, TX 77581 SERVICE CONTRACT NO. 0222-06 Quarterly Preventative Maintenance of Generators THIS CONTRACT ("Contract") is entered into by and between the City of Pearland, a Texas home - rule municipal corporation ("City") and ARCCO Company Services, Inc. ("Contractor"), and consisting of the following parts: I. Summary of Contract Terms II. Signatures III. Standard Contractual Provisions IV. Special Terms and Conditions V. Additional Contract Attachments I. Summary of Contract Terms. Contractor: ARCCO Company Services, Inc. 3400 Awesome Ln. Description of Services: Contract Amount: Effective Date: End Date: Renewals: Resolution No/Bid No: II. Signatures TEKCIARREARLAND La Porte, TX 77571 Contractor will provide quarterly preventative maintenance of generators services for the City of Pearland, as needed, per the specification of Bid No. 0222-06, R2022-127. $194,014.44 July 25, 2023 July 24, 2024 One (1) renewal option available, upon the mutual agreement of both parties. R2023-171, Bid No. 0222-06 CO 41A4bra '"'r 8/1/2023 I 9:22 AM CDT Purchasing Officer Date Title: DocuSigned y: —�l /i_l 8/1/2023 I 1:25 PMI6I` !83o6itn,7v8wz3... *Signed by: Date Superintendent/Manager Director Deputy/Assistant City Manager City Manager 'City Contract Signature Authority: Superintendent/Manager — up to $10,000 Director - $10,001 - $30,000 City Manager/Deputy/Assistant City Manager - $30,001 + City Council Resolution over $50,000 Service Contract Standard Form Page 1 of 7 Approved as to Legal Form 6.28.2021 DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 III. Standard Contract Provisions WHEREAS, Contractor has bid to provide Services ("Services") in response to Request for Bid/Proposal or Quote No. 0222-06 ("Solicitation"), which Solicitation includes the required scope of work and all specifications and which Solicitation and the Contractor's bid or proposal response, as applicable, are incorporated by reference in this Contract as Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety. NOW, THEREFORE, City and Contractor agree as follows: 1. Scope. Contractor will provide Services in accordance with the attached Scope of Work, as detailed in Attachment A, the content of which is incorporated by reference into this Contract as if fully set out here in its entirety, and in accordance with Exhibit 2. 2. Term. This Contract is for one (1) year, with performance commencing upon the effective date or the date of issuance of the notice to proceed issued by the Contract Administrator or the Purchasing Division, or upon the performance date listed in the notice to proceed, whichever is later. The parties may mutually extend the Term of this Contract for up to one (1) additional one-year periods ("Option Period(s)"), provided, the parties do so by written amendment prior to the expiration of the original term or the then -current Option Period. The City's extension authorization must be executed by the City Manager or designee. 3. Compensation and Payment. This Contract is for an estimated amount of $194,014.44, subject to approved extensions and changes. Payment will be made for Services completed and accepted by the City within thirty (30) days of acceptance, subject to receipt of an acceptable invoice. Contractor shall invoice no more frequently than once per month. All pricing must be in accordance with the attached Bid/Pricing Schedule, as shown in Attachment B, the content of which is incorporated, in its entirety, by reference into this Contract. Any amount not expended during the initial term or any option period may, at the City's discretion, be allocated for use in the next option period. Invoices will be emailed to the following email address with a copy provided to the Contract Administrator: City of Pearland Attn: Accounts Payable Email: accountspavablepearlandtx.gov 4. Contract Administrator. The Contract Administrator designated by the City is responsible for approval of all phases of performance and operations under this Contract, including deductions for non-performance and authorizations for payment. The City's Contract Administrator for this Contract is as follows: Name: Francesca Beltran Department: Engineering & Public Works Phone: 281.652.1946 Email: fbeltran@pearlandtx.gov 5. Insurance; Bonds. (A) Before performance can begin under this Contract, the Contractor must deliver a Certificate of Insurance ("COI"), as proof of the required insurance coverages, to the City's Contract Administrator. Additionally, the COI must state that the City shall be provided no less than thirty (30) days' advance written notice of cancellation, material Service Contract Standard Form Page 2 of 7 Approved as to Legal Form 6.28.2021 DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 change in coverage, or intent not to renew any of the policies, The City must be named as an additional insured. The City Attorney must be given copies of all insurance policies within ten (10) days of the City Manager or his designee's written request. Insurance requirements are as stated in Attachment C, the entirety of which is incorporated by reference into this Contract. (B) Contractor shall provide any required payment bond, performance bond, or both, prior to commencement of performance under this Contract. The terms, conditions, and amounts of the bonds and appropriate surety information shall be included in the RFB/RFP or as may be added to Attachment C, and such content, the entirety of which, shall be incorporated into this Contract. 6. Purchase Release Order. For multiple -release purchases of Services provided by the Contractor over a period of time, the City will exercise its right to specify time, place and quantity of Services to be delivered in the following manner: the authorized City department or division shall send to Contractor a purchase release order signed by an authorized agent of the department or division. The purchase release order shall refer to this Contract, and Services shall not be rendered until the Contractor receives the signed purchase release order. 7. Inspection and Acceptance. City may inspect all Services and products supplied before acceptance. Any Services or products that are provided but not accepted by the City must be corrected or re -worked immediately at no charge to the City. If immediate correction or re- working at no charge cannot be made by the Contractor, a replacement service may be procured by the City on the open market and any costs incurred, including additional costs over the item's bid/proposal price, shall be paid by the Contractor within thirty (30) days of receipt of City's invoice. 8. Warranty. (A) The Contractor warrants that all products supplied under this Contract are new, quality items that are free from defects, fit for their intended purpose, and of good material and workmanship. The Contractor warrants that it has clear title to the products and that the products are free of liens or encumbrances. (B) In addition, the products purchased under this Contract shall be warranted by the Contractor or, if indicated in Attachment D by the manufacturer, for the period stated therein. Attachment D, the entirety of which, is attached to this is incorporated into this Contract. (C) Contractor warrants that all Services will be performed in accordance with the standard of care used by similarly situated contractors performing similar services. 9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing Schedule are estimates only and do not obligate the City to order or accept more than the City's actual requirements nor do the estimates restrict the City from ordering less than its actual needs during the term of the Contract including any Option Period. Substitutions and deviations from the City's product requirements or specifications are prohibited without the prior written approval of the Contract Administrator. 10. Non -Appropriation. The continuation of this Contract after the close of any fiscal year of the City, which fiscal year ends on September 30th annually, is subject to appropriations and budget approval specifically covering this Contract as an expenditure in said budget, and it is within the sole discretion of the City's City Council to determine whether or not to fund this Service Contract Standard Form Page 3 of 7 Approved as to Legal Form 6.28.2021 DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 Contract. The City does not represent that this budget item will be adopted, as said determination is within the City Council's sole discretion when adopting each budget. 11. Independent Contractor. Contractor shall perform all work required by this Contract as an independent contractor and will furnish such Services in its own manner and method, and under no circumstances or conditions will any agent, servant or employee of the Contractor be considered an employee of the City. 12. Subcontractors. In performing the Services, the Contractor will not enter into subcontracts or utilize the services of subcontractors unless the subcontractors were identified in the bid/quote/proposal or approved by the Contract Administrator. 13. Amendments. This Contract may be amended or modified only in writing and executed by authorized representatives of both parties. 14. Waiver. No waiver by either party of any breach of any term or condition of this Contract waives any subsequent breach of the same. 15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes, unemployment taxes and all other applicable taxes. Upon request, the City Manager shall be provided proof of payment of these taxes within 15 days of such request. 16. Notice. Any notice required under this Contract must be given by hand delivery, or certified mail, postage prepaid, and is deemed received on the day hand -delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows: IF TO CITY: City of Pearland Attn: Jack Enochs Title: Facilities Services Manager Address: 2016 Old Alvin Road, Pearland TX 77581 Phone: 281.652.1914 IF TO CONTRACTOR: ARCCO Company Services, Inc. Attn: Tom Sanders Title: President Address: 3400 Awesome Lane, LaPorte TX 77571 Phone: 281.885.4231 17. Liability and Indemnity. ANY PROVISION OF ANY ATTACHED CONTRACT DOCUMENT THAT LIMITS THE CONTRACTOR'S LIABILITY TO THE CITY OR RELEASES THE CONTRACTOR FROM LIABILITY TO THE CITY FOR ACTUAL OR COMPENSATORY DAMAGES, LOSS, OR COSTS ARISING FROM THE PERFORMANCE OF THIS CONTRACTOR THAT PROVIDES FOR CONTRACTUAL INDEMNITY BY ONE PARTY TO THE OTHER PARTY TO THIS CONTRACT'S NOT APPLICABLE OR EFFECTIVE UNDER THIS CONTRACT. EXCEPT WHERE AN ADDITIONAL CONTRACT DOCUMENT PROVIDED BY THE CITY PROVIDES OTHERWISE, EACH PARTY TO THIS CONTRACT IS RESPONSIBLE FOR DEFENDING AGAINST AND LIABLE FOR PAYING ANY CLAIM, SUIT, OR JUDGMENT FOR DAMAGES, LOSS, OR COSTS ARISING FROM THAT PARTY'S NEGLIGENT ACTS OR OMISSIONS IN THE PERFORMANCE OF Service Contract Standard Form Page 4 of 7 Approved as to Legal Form 6.28.2021 DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 THIS CONTRACT IN ACCORDANCE WITH APPLICABLE LAW. THIS PROVISION DOES NOT AFFECT THE RIGHT OF EITHER PARTY TO THIS CONTRACT WHO IS SUED BY A THIRD PARTY FOR ACTS OR OMISSIONS ARISING FROM THIS CONTRACT TO BRING IN THE OTHER PARTY TO THIS CONTRACT AS A THIRD - PARTY DEFENDANT AS ALLOWED BY LAW. 18. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to settle the dispute by submitting the matter to mediation before a third party who will be selected by agreement of the parties. The parties will each pay one-half of the mediator's fees. 19. Attorney's Fees. Should either party to this Contract bring suit against the other party for breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney's fees or other costs relating to the suit. 20. Termination. (A) City Termination for Convenience. Under this paragraph, the City may terminate this Contract during its term at any time for the City's own convenience where the Contractor is not in default by giving written notice to Contractor. If the City terminates this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination. (B) Termination for Default. Either party to this Contract may terminate this Contract as provided in this paragraph if the other party fails to comply with its terms. The party alleging the default shall provide the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice, the party giving the notice of default may terminate this Contract by written notice to the other party, specifying the date of termination. Termination of this Contract pursuant this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party. 21. Owner's Manual and Preventative Maintenance. Contractor agrees to provide a copy of the owner's manual and/or preventative maintenance guidelines or instructions if available for any equipment purchased by the City pursuant to this Contract. Contractor must provide such documentation upon delivery of such equipment and prior to receipt of the final payment by the City. 22. Limitation of Liability. The City's maximum liability under this Contract is limited to the total amount of compensation listed in this Contract. In no event shall the City be liable for incidental, consequential or special damages. 23. Assignment. No assignment of this Contract by the Contractor, or of any right or interest contained herein, is effective unless the City Manager first gives written consent to such assignment. The performance of this Contract by the Contractor is of the essence of this Contract, and the City Manager's right to withhold consent to such assignment is within the sole discretion of the City Manager on any ground whatsoever. 24. Severability. Each provision of this Contract is considered to be severable and, if, for any reason, any provision or part of this Contract is determined to be invalid and contrary to Service Contract Standard Form Page 5 of 7 Approved as to Legal Form 6.28.2021 DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 applicable law, such invalidity shall not impair the operation of nor affect those portions of this Contract that are valid, but this Contract shall be construed and enforced in all respects as if the invalid or unenforceable provision or part had been omitted. 25. Order of Precedence. In the event of any conflicts or inconsistencies between this Contract, its attachments, and exhibits, such conflicts and inconsistencies will be resolved by reference to the documents in the following order of priority: A. this Contract (excluding attachments and exhibits); B. its attachments; C. the bid solicitation document including any addenda (Exhibit 1); then, D. the Contractor's bid response (Exhibit 2). 26. Certificate of Interested Parties. Contractor agrees to comply with Texas Government Code Section 2252.908, as it may be amended, and to complete Form 1295 "Certificate of Interested Parties" as part of this Contract if required by said statute for items approved by the City Council. 27. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws in the performance of this Contract. The applicable law for any legal disputes arising out of this Contract is the law of the State of Texas, and such form and venue for such disputes is the appropriate district, county, or justice court in and for Brazoria County, Texas. 28. H.B. 89. In accordance with Chapter 2270 of the Texas Government Code, the signatory executing this contract on behalf of company verifies that the company does not boycott Israel and will not boycott Israel during the term of this contract. This clause is subject to companies with ten or more full time employees and the contract value is $100,000 or more that is to be paid wholly or partially with public funds of the governmental entity. 29. Public Information Act Requirements. This paragraph applies only to Contracts that have a stated expenditure of at least $1,000,000 or that result in the expenditure of at least $1,000,000 by the City. The requirements of Subchapter J, Chapter 552, Government Code, regarding certain entities requirement to provide contracting information to governmental bodies in connection with a public information request, may apply to this contract and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter. 30. Entire Agreement. This Contract constitutes the entire agreement between the parties concerning the subject matter of this Contract and supersedes all prior negotiations, arrangements, agreements, and understandings, either oral or written, between the parties. IV. Special Terms and Conditions. None. V. Additional Contract Documents Attached and Incorporated by Reference: Attachment A: Scope of Work Attachment B: Bid/Pricing Schedule Attachment C: Insurance and Bond Requirements Attachment D: Warranty Requirements Service Contract Standard Form Page 6 of 7 Approved as to Legal Form 6.28.2021 DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 Incorporated by Reference Only: Exhibit 1: RFB/RFP/Quote No.0222-06 Exhibit 2: Contractor's Bid/Proposal Response Service Contract Standard Form Page 7 of 7 Approved as to Legal Form 6.28.2021 DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 ATTACHMENT A - SCOPE OF WORK Contractor will provide quarterly preventative maintenance of generators services for the City of Pearland, as needed, per the specification of Bid No. 0222-06. DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 ATTACHMENT B -- BID/PRICING SCHEDULE Pricing is as follows per contractor's response to the same, as listed on Attachment B. DocuSign Envelope ID: C83DCB27-1DFA-48D7-6990-45BE04D153F9 NOTE: PER ADDENDUM 1 2Pricing on arts will be noted repair submitted se eratel. Arcco Has included a current pricing on the Parts supplied for review. These may change in the future. Per Arccos pricing Schedule, Ha art is needed Arcco will mark it a 2096 and revide an invoice co alback Genenror� LOC.. 2219.51.019[mm�e5Maie 0nnaers ruNniurs Water Selma. Coolant Filters uenners Grow/ Ban.. MY wit 1.2.175 0nfiaers wAnaers watrs Aoamw Coolant Filters uenners 4rtu� 66-102 11711 101796 5,4091 1565 Deere 4045.150 610012432 .10457220042 6996 1571 Napa 7213 0.731. NPA 3531 591567114 012404 21111 66-104 Mclean Water Well 57129 MAD 50.56 0:594 Series 6076.510 .637305 1660761202729 09.1224 Napa 1970 NM 2536102 24121 31.1 66-114 19117019957/19711 51.50.55 Station 041796 160237636 1159.67 .12001207 85007689 VAX 1570.091.9325121 1577.091 P51006121 ancc0nryWnm NA .51540121 31.21 800 121 1079991.98.8.09311 5.99105497160 0620592.2 21499 1971121 6907 3165 NA 61.51.0 31121 Garden Water Well 551.1.25160 6063121.5 0650638551 Dada 1571121 6850 3.121 154.45.0 1399 37271722 NM 207 904911177141 20161 SWPCNIWTP Delreit 8163716 16.015761 Dada 1570 121 sse Rl 516851121 66-120 13990 15957.29-12 9419419719 Peal 519.11211011. 5024-2914214 0611561020 1.3 Dada B72111 WIZ 33.5 NM 576242 2050 21111 04.4 .5090.12109 1370 .99 3975111 NM 576755 31.21 75071110 Dada 7745555111 3.3111 Ilapor MA. 2171.15.95086111 1467.056.0.51 57129 MAD .509016392. 1370 .99 3975111 NM PAS 31.21 0573.15 3720.33 .33615111 1559.1.1.15 1.69.4.97712 6007-20 167013 VAX SS2240 15.07590051-1.1 319121 5575115.5 SAII7P 6.5.58 011 .781586 Dada 1748111 nz Ul 6757111 0797.76111 31.11 NAU 16112000645-75 5362010051 VAX SS203.21 wasssa22U1 DEA 20141 60118 3.2 .160560 Dada 17.111 snp� x 15765.73111 6597.76111 31.11 21499 13_56111 11699 32112111 NM 2276 31.11 1565 Deere 606219155 Dada 77505111 Napa 3977 .516637111 26429 04.4 606731-1.. 21499 69963922 NA .77 31.11 Public Wads irailer 19.1.747. 60621..5 Dada 77.5111 Napa 3977 .77 31.11 40451-1.. niAA WAS AI 69963922 .77 31.11 Pub. 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NM 1.9.617 20121 151111 2.11807288 liec Center 99800528 .20161 6726121 815145 61-156 61-159 61-161 MAD. 21.59 59.1.5502 5571.5.7.1.753 0.67.19-2610091 670 3.0056 CurnmIns 1209992 PS .393992 PS 1209992 0.511065623 29158.2 746132. 74617459 52102903836 91196254 99300916 !OW 17181.111 12.70 13.71 2157.57.0 1.020 .40400144 Fleetaard 1.509 Napa 220115 217.97961.2126 5047.1210 5047121.1 07.91675/0 52.70519 DOM .111 01121 80121 80121 40121 80121 121 15 519 16 5060 517 79 1250.18 531.63 11056 52060 511962 56225 11295 519.16 516103 172 19 551. 12510 529952 1229 78 969193 5160.50 161138 12970 519 16 5060 511561 1229 78 519.16 5115.61 57.54 1215860 moo 511. 51 521.29 11824 12 51265 533160 12129 518 59 5065 5165 26 1650.18 1.1266 129,9 59299 5060 199.66 1229 78 16165 17161 161138 129,9 59299 5060 199.66 1229 78 5100665 553.59 96165 5166210 161138 16192 51918 12510 5.1 22 1654 78 1119.59 17110 5060 5.01 11122 75 1119.59 514. 5060 11969 1214. 14715 43763 11115 515, 12162 125 12115 91763 111919 525, 12162 165 02 1219.19 12115 11163 5101 21 560 51 50011 5115 61 1229 78 5101 39 5115.61 57.62 115 59926 165.85 50011 51.61 1611 18 14715 556.31 5145.26 .49 5969 546595 1654 78 5120 02 5225 40 1611.38 12593 5969 19066 1611 58 141.86 1119.59 16615 5999 1611 58 510043 1450.18 SAADI 1.9.70 1611.38 12099 5999 .555 1.78 11009 518015 5141 A 1611 58 111040 5125.84 1611.38 15794 5999 1650.18 1611.38 5154726 1177600 5216.61 121175 57001 se 52172501 DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 ."+%F91T0- LCCk1ol /.DC.F55 G•S'. 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Ia4 c. mg. 1.•-• ..,-.4.0.••••••••• r DocuSign Envelope ID: C83DCB27-1DFA-48O7-B990-45BE04D153F9 ATTACHMENT C -- INSURANCE REQUIREMENTS City of Pearland 3519 Liberty Drive Pearland, TX 77581 Purchasing Department 281.652.17 75 ebidspear}andtxMov Contractor Insurance Requirements & Agreement Contractors performing work on City property or public right-of-way for the City of Pearland shall provide the City a certificate of insurance or a copy of their insurance policy(s) evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor's policy. All insurance companies and coverages must be authorized by the Texas Department of Insurance to transact business in the State of Texas and must be acceptable to the City of Pearland. Listed below are the types and amounts of insurances required. The City reserves the right to amend or require additional types and amounts of coverages or provisions depending on the nature of the work. TYPE OF INSURANCE AMOUNT OF INSURANCE PROVISIONS 1. Workers' Compensation Employers' Liability (WC) Statutory Limits $1,000,000 per occurrence For WC, CGL, and BAL, the City is to be provided a WAIVER OF SUBROGATION. CGL and BAL, City to be listed as additional insured and provided 30 - day notice of cancellation or material change in coverage. WC, CGL and BAL, City shall be provided 30 -day notice of cancellation or material change in coverage. CGL will Include a non-contributory addendum. 2. Commercial General (Public) Liability (CGL) to include coverage for: a) Premises/Operations b) Products/Completed Operations c) Independent Contractors d) Personal injury e) Contractual Liability Personal Injury - $1,000,000 per person; Property Damage - $1,000,000 per occurrence; General Aggregate - $2,000,000 3. Business Auto Liability (BAL) to include coverage for: a) Owned/Leased vehicles b) Non -owned vehicles c) Hired vehicles Combined Single Limit - $1,000,000 lithe contract involves a professional service, the contractor will also be required to provide the City with professional liability insurance in an amount of at least $1,000,000. Certificate of Insurance forms may be entailed to; Purchasing Department at ebids[a�oearlandtx.aov. Questions regarding required insurance should be directed to City of Pearland Purchasing Department, at ebids@pearlandtx.gov. This form must be signed and returned with your bid/quotation. You are stating that you do have the required insurance and if selected to perform work for the City, will provide a certificate of insurance, and a copy of insurance policy with the above requirements to the City. A purchase order will not be issued without evidence of required Insurance. Agreement I agree to provide the above described insurance coverages within 10 working days if selected to perform work for the City of Pearland. I also agree to provide the City evidence of insurance coverage on any and all subcontractors performing work on the project. Project/Bid # Company: itCL J (-0% - rV( c r� Signature and PrintedName: cc 3,:,..✓� DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 BFOREMAN PALAGRO.01 '4�olzo CERTIFICATE OF LIABILITY INSURANCE DA 6129TE /2023 9 2! 02 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # 231432 Hub International Gulf South 8550 United Plaza Blvd Suite 500 Baton Rouge, LA 70809 CONTACT NAME: HONE (Arc, No, Eit): (800) 789-7365 FAX 61.),(225) 218-2401 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIL A INSURER A:Zurich American Insurance Company 16535 INSURED Arcco Company Services, Inc. 9424 N. Interstate Dr. Baton Rouge, LA 70809 INSURER B : Lexington Insurance Company 19437 INSURER C : Markel American Insurance Company 28932 INSURER 0: INSURER E : INSURER F : • REVISION NUMBER: T THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT 1A/ITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF F SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR OF INSURANCE ADM AD INSR SUBR WVO POLICY NUMBER lYPOLICY EFF 1MWDDYYY1 POLICY EXP IMMJDD/YYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY GLO038145508 711/2023 7/112024 EACH OCCURRENCE $ 2,000,000 DAM1AGErORENTEri PREMISES(Eavccurrence} 5 1,000,000 CLANS -MADE X OCCUR MED EXP (Any one person) 5 10,000 PERSONAL R. ADV INJURY 5 2,000,000 GENERAL AGGREGATE 5 4,000,000 GENL AGGREGATE X LIMIT APPLIES PER: Ter- l J LOC PRODUCTS - COMPPOPAGG 5 4,000,000 $ A AUTOMOBILE X LIABILITY — SCHEDULED AUTOS I� o AUTOS ONLY BAP038145608 7/1/2023 7/1/2024 COMBINED SINGLE LIMIT (Fa accident) $ 2,000,000 BODILY INJURY{Per person) $ BODILY {NJ URY {Per accident) $ PROPERTY DAMAGE JP r accident) S $ B X UMBRELLA LIAR EXCESS LIAe X OCCUR CLAIMS -MADE 011448830 7/1/2023 7/1/2024 EACH OCCURRENCE S 4,000,000 AGGREGATE $ 4,000,000 $ ❑EO1J RETENTIONS A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? In NH) ayes, describe under DESCRIPTION OF OPERATIONS beau Y! N NIA WC038145408 7/1/2023 7/1/2024 X PEPSTATUTE OTH _ E.L. EACH ACCIDENT S 1,000,000 EL DISEASE - EA EMPLOYEE 1,000,000{Mandatory S E.L DISEASE - POUCY EMIT S 1,000,000 C C Commercial Property Equipment Floater MKLM2IM0001812 MKLM2IM0001812 7/1/2023 7/1/2023 7/1/2024 7/1/2024 $750,000/$1,000K $5,000 Deductible DESCRIPTION Of OPERATIONS / LOCATIONS! VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If muse space Is required) Additional Named Insureds: Pala Group, Inc.; Pala, LLC; Pala -Interstate, LLC; Smart Profitability So utlons, LLC SMART Safety, Gulf Coast), Elite Helical Solutions, a division of PALA Interstate, Arcco Company Services, Inc. General Liability and Auto Liability Include Blanket Additional Insured, Blanket Waiver of Subrogation and Primary & Non Contributory where required by written contract . Workers Compensation includes Blanket Waiver of Subrogation, Alternate Employer endorsement and USL&H Blanket Alternate Employer where required by written contract. Umbrella is follow form to the underlying policies. 30 day notice of cancellation applies to these policies. SEE ATTACHED ACORD 101 CERTIFICATE HOLDER CANCELLATION City of Pearland 3519 Liberty Drive Pearland, TX 77581 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 ACCDREI AGENCY CUSTOMER ID: PALAGRO-01 LOC #: 1 ADDITIONAL REMARKS SCHEDULE BFOREMAN Page 1 of 1 AGENCY License # 231432 ub International Gulf South NAMED INSURED Arcco Company Services, Inc. 9424 N. Interstate Dr. Baton Rouge, LA 70809 POLiCYNUMBER EE PAGE 1 CARRIER EE PAGE 1 NASC CODE SEE P 1 ErFEcrnEDATE: SEE PAGE 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 23 FORM TITLE: Certificate of Liability insurance Description of Operations/Locations/Vehicles: Commercial Umbrella 07/01/23-07/01/2024 Aspen Specialty Insurance Company Policy #EX00RUD23 - Limit of Liability $10,000,000 per Occurrence/Per Aggregate over General, Auto, Employer's, Umbrella, Sudden & Accidental Pollution and Contractors Pollution Liability Policies shown above. Maritime Liability 07/01/2023 - 07/01/2024 Markel International Insurance Policy #B1230NG03123A23 - Limit of Liability $1,000,000 Pollution 07/01/2023 - 07/01/2024 Evanston Insurance Policy #MKLV2ENV102915- Limit of Liability $6,000,000;General Aggregate Limit $6,000,000 Blanket Additional Insured is included where required by written contract. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 ATTACHMENT D - WARRANTY Services shall conform to the proposed specifications and all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title. DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. ARCCO COMPANY SERVICES INC LaPorte , TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. CITY OF PEARLAND OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2023-1034398 Date Filed: 06/14/2023 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 0222-06 QUARTERLY PREVENTATIVE MAINTENANCE OF GENERATORS 4 Name of Interested Party City, State, Country (place of business) y. Nature of interest (check applicable) pP ) Controlling Intermediary SANDERS, THOMAS Baton Rouge, LA United States X PIERCE, CRAIG Baton Rouge, LA United States X BARRINGER, SCOTT Baton Rouge, LA United States X YOUNG, GAY Baton Rouge, LA United States X ABSHIRE, BARRY Baton Rouge, LA United States X COOTS, JAMIE Baton Rouge, LA United States X 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is Y1 c(4-ti4C''r-� My address is (-3 Q✓S "`'� fJ`e V. treat) I declare under penalty of perjury that the foregoing is true and correct. Executed in C� IMP County, State of , and my date of birth is 14-4'111C, d . 'To aI (city) (stale) (zip code) . 20 2,5 (year) Signature of authbrifed agent of contracting business entity (Rec?a ra n t) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3,5.1.a18ea2ca DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2023-1034398 Date Filed: 06/14/2023 Date Acknowledged: 07/06/2023 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. ARCCO COMPANY SERVICES INC LaPorte , TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. CITY OF PEARLAND 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 0222-06 QUARTERLY PREVENTATIVE MAINTENANCE OF GENERATORS 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary SANDERS, THOMAS Baton Rouge, LA United States X PIERCE, CRAIG Baton Rouge, LA United States X BARRINGER, SCOTT Baton Rouge, LA United States X YOUNG, GAY Baton Rouge, LA United States X ABSHIRE, BARRY Baton Rouge, LA United States X COOTS, JAMIE Baton Rouge, LA United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARA N My name is S ---La ' S , and my date of birth is r , Z Z 4 My address is (34 C /S4 --II CIL-- , P&p,- R. c 7 0 p 1 , tom'`e. (stree (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. PDry Executed in Y County, State o , on the ay J , 20 1.3 f L J f dof (month (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state,tx.us ersion Vd,b.l,a16ea2ca DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 STATE OF TEXAS - SENATE BILL 2116 VERIFICATION /GLowt,rq 4.1 (Person name) /J 6.0 s.Lr tom. , the undersigned representative of t�✓( cC'J (Company or Business name) hereafter referred to as company, being an adult over the age of eighteen (18) years of age, do hereby certify the above -named company, under the provisions of Subtitle F, Title 10, Government Code Chapter 2274: 1 Will not grant direct or remote access to or control of critical infrastructure in this State, excluding access specifically allowed by the governmental entity for product warranty and support purposes; and 2. Is not owned by or the majority of stocks or other ownership interest of the company is held or controlled by: (i) individuals who are citizens of China, Iran, North Korea, Russia or a designated country; or (ii) a company or other entity, including a government entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia or a designated country; or headquartered in China, Iran, North Korea, Russia or a designated country. Regardless of whether the company's or its parent company's securities are publicly traded; or the company or its parent company is listed on the New York Stock Exchange as: a Chinese, Iranian, North Korean or Russian company; or a company of a designated country. Pursuant to Section 2274, Texas Government Code: 7. "Critical Infrastructure" means a communication infrastructure system, cybersecurity system, electrical grid, hazardous waste treatment system, or water treatment facility, 8. "Cybersecurity" means" the measures taken to protect a computer, computer network, computer system, or other technology infrastructure against unauthorized use or access. 9. "Designated Country" means a country designated by the Governor as a threat to the critical infrastructure under Section 113.003. i 2a73 DATE POSITION /TIT 1 Si ATURE OF COMPANY REPRESENTATIVE . _ DocuSign Envelope ID: C83DCB27-1 DFA-48D7-B990-45BE04D153F9 STATE OF TEXAS - SENATE BILE 13 VERIFICATION , the undersigned representative of A(Person name} eCo ✓✓r c eJ (Company or Business name) ( hereafter referred to as company, with at least 10 fulltime employees and if entering into a contract for more than $100,000 paid partially or fully with public funds, do hereby certify the above -named company, under the provisions of Subtitle A, Title 8, Government Code Chapter 809: 1. Does not boycott energy companies currently; and 2. Will not boycott energy companies during the term of the contract for goods or services with the above -named Company, business, or individual with City ofPearland. Pursuant to Section 2270.001, Texas Government Code: 3, "Boycott Energy Company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A) 4. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 202-3 DATE laier id OSITILJN'/TITLE SIGNATURE COMPANY REPRESENTATIVE _ DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 STATE OF TEXAS - SENATE BILL 19 VERIFICATION �,Cav) (Person name) , the undersigned representative of ✓,4CeJ r (Company or Business name) hereafter referred to as company, with at least 10 fulltime employees and if entering into a contract for more than $100,000 paid partially or fully with public funds, do hereby certify the above -named company, under the provisions of Subtitle r, Title 10, Government Code Chapter 2274: 1 Does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and 2. Will not discriminate during the term of the contract against a firearm entity or firearm trade association. Pursuant to Section 2274.001, Texas Government Code: 3. "Firearm" means a weapon that expels a projectile by the action of explosive or expanding gases. 4. "Firearm accessory" means a device specifically designed or adapted to enable an individual to wear, carry store or mount a firearm on the individual or on a conveyance and an item used in conjunction with or mounted on a firearm that is not essential to the basic function of the firearm. The term includes a detachable firearm magazine. 5. "Firearm entity" means (a) a firearm, firearm accessory, or ammunition manufacturer, distributer, wholesaler, supplier or retailer; and (b) a sport shooting range as defined by Section 250.02 of the Local Government Code. 6. "Firearm trade association" means any person, corporation, unincorporated association, federation, business league, or business organization that; (a) is not organized or operated for profit and for which not of its net earnings inures to the benefit of any private shareholder or individual; (b) has two or more firearm entities as members; and (c) is exempt for federal income taxation under Section 501 (a), internal Revenue Code of 1986, as an organization described by Section 501 (c) of that code. 6 (J7 i 2-0Z3 4' Aft DATE 95ffION f T SIGNATURE OF COMPANY REPRESENTATIVE DocuSign Envelope ID: C83DCB27-1 DFA-48D7-B990-45BE04D153F9 STATE OF TEXAS - HOUSE BILL 89 VERIFICATION roclelev, Aelzo (Person me) , the undersigned representative of r r ✓rf( c J / {Company or Business name) hereafter referred to as company, being an adult over the age of eighteen (18) years of age, do hereby certify the above -named company, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently;and 2 Will not boycott Israel during the term of the contract for goods or services with the above -named Company, business or individual with City ofPearland. Pursuant to Section 2278.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. DATE ded- SI i4W1ORE OF COMPANY REPRESENTATIVE DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 City of Peariand 3519 Liberty Drive Pearland, Texas 77581 June 19, 2023 ARCCO Power Systems 9424 N Interstate Dr. Baton Rouge, LA 70809 RE: Contract Extension Quarterly Preventative Maintenance of Generators City of Pearland Contract # 0226-06 Mr.Sanders, The above referenced Contract expires on June 29, 2023. Pursuant to the Contract, this letter is to inform you that the City is requesting to extend the Contract for a period of three (3) Months or until contract award. All other terms and conditions of the Contract will remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, and current W-9 form to the address set forth below, acknowledging receipt of the Notice of Contract Extension. If you have any questions concerning this Contract Extension Notice, please contact me at the telephone number listed below. If you are interested in exercising this extension option under the terms, conditions, and pricing, then please sign on the following page, and return to veiamCaipeariandtx.gov/ Should you have any questions, please contact me at (281) 652-1790. Sincerely, Vanessa Elam Contract Administrator Page 1 of 2 DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 Kendra Murphy Agreement to Extend Contract RE: Contract Extension Quarterly Preventative Maintenance of Generators City of Pearland Contract # 0226-06 By executing this document, contractor verifies; 1) That it desires to exercise the extension option under the same terms, conditions, and pricing; 2) that it does not boycott Israel, and agrees that during the term of this Contract will not boycott Israel as that term is defined in Texas Government Code Section 808.001, as amended; 3) that, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, it does not appear on the Comptroller of the State of Texas listing of companies which do business with Iran, Sudan or any Foreign Terrorist Organization, as identified under Section 806.051, Section 807.051 or Section 2253.253, listing of companies. City of Peariand, Texas ARCCO Power Systems Contractor Signature Signa Printed Name Printed Name Deputy Finance Director 79/7f Title Title Page 2 of 2 DocuSign Envelope ID: C83DCB27-1DFA-48D7-B990-45BE04D153F9 City of Pearland 3519 Liberty Drive Pearland, Texas 77581 July 11, 2023 ARCCO Power Systems Attn: Tom Sanders 9424 N. Interstate Dr. Baton Rouge, LA 70809 RE: Contract Renewal City of Pearland Contract #0226-06 Dear Mr. Boyer The above referenced Contract extension expires on September 29, 2023. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for a one-year period, which will begin immediately upon the expiration of the current term and will end on May 29, 2024. All other terms and conditions of the Contract will remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, and current W-9 form to the e-mail address set forth below, acknowledging receipt of the Notice of Contract Renewal. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. If you are interested in exercising this renewal option under the terms, conditions, and pricing, then please sign on the following page, and return to me via email to velam@pearlandtx.gov. Should you have any questions, please contact me at (281) 652-1790. Sincerely, Vanessa Elam Contract Administrator Page 1 of 2 DocuSign Envelope ID: C83DCB27-1DFA-48O7-B990-45BE04D153F9 Agreement to Renew Contract RE: Contract Renewal City of Pearland Contract #0226-06 By executing this document, contractor verifies: 1) That it desires to exercise the renewal option under the same terms, conditions, and pricing, beginning July 24, 2023, through July 23, 2024; 2) that it does not boycott Israel, and agrees that during the term of this Contract will not boycott Israel as that term is defined in Texas Government Code Section 808.001, as amended; 3) that, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, it does not appear on the Comptroller of the State of Texas listing of companies which do business with Iran, Sudan or any Foreign Terrorist Organization, as identified under Section 806.051, Section 807.051 or Section 2253.253, listing of companies. City of Peariand, Texas ARCCO Power Systems. Contractor K Signature K d M h 7/13/2023 Signature en ra urp y Printed Name Printed Name Deputy Finance Director cif (,(I-2--1 Title Title Page 2 of 2