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R2023-170 2023-07-24RESOLUTION NO. R2023-170 A Resolution of the City Council of the City of Pearland, Texas, authorizing a professional service contract with Pape- Dawson Consulting Engineers, LLC, for engineering services associated with the Veterans 2 Regional Lift Station Rehabilitation Project, in the estimated amount of $260,700.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for professional services associated with the Veterans 2 Regional Lift Station Rehabilitation Project, a copy of which is attached hereto as Exhibit “A” and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for professional services associated with the Veterans 2 Regional Lift Station Rehabilitation Project. PASSED, APPROVED and ADOPTED this the 24th day of July, A.D., 2023. ________________________________ J. KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FOR M: ________________________________ DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: C2E4E4D8-BB0F-4EE4-9A19-C1ECFBB9A703 Design 1 of 7 D2. Revised 04/2019 CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and Pape-Dawson Consulting Engineers, LLC ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Veterans 2 Regional Lift Station Rehabilitiation ("PROJECT"). (Project #WW2302) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall perform professional services. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors Exhibit A DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Design 2 of 7 D2 Revised 04/2019 and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers’ Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non-owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers’ Compensation. The CONSULTANT shall agree to waive its Right to Subrogation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits (“Change in Coverage”) except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT’S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Design 3 of 7 D2 Revised 04/2019 SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end June 27, 2025. SECTION III - CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: 1. Basic Services (Not to Exceed) $163,600.00 2. Additional Services shall require independent and specific authorization and shall be billed as (Not to Exceed): $13,100.00 3. Bid Phase Services (Hourly Not to Exceed) $13,600.00 4. Construction Phase Services (Hourly Not to Exceed) $64,900.00 5. Reimbursable Expenses (Not to Exceed) $5,500.00 6. Total: $260,700.00 C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. D. CONSULTANT shall invoice for work performed during the preceding thirty day period (“Billing Period”). The Billing Period shall run from the 26th day to the 25th day of each consecutive month. Invoices shall be submitted to CITY not more frequently than once every 30 days. CONSULTANT shall be responsible for timely submittal of all invoices and CONSULTANT shall not be entitled to payment for invoices in arrears. All invoices shall reflect most recent single Billing Period only and represent the true, correct and accurate account of work performed during the Billing Period. E. For an agreed contract amount identified as “Lump Sum”, Not to Exceed” and “Reimbursable” the CONSULTANT shall not exceed the fixed contractual amount without written authorization in the form of a Contract Amendment. CONSULTANT shall provide 45 days prior notice to the CITY in the event contract fees may exceed the fixed contract amount. CONSULTANT shall be responsible for ensuring that such authorization is complete and executed by all parties DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Design 4 of 7 D2 Revised 04/2019 performing any work or submitting any invoices for work that exceeds the fixed contract amount under any expense category. F. Allowable Reimbursable Expenses CONSULTANT shall identify and include in the proposal any anticipated Reimbursable Expenses, and shall itemize Reimbursable Expenses by work category. Reimbursable Expenses shall be invoiced AT COST without subsequent markup by the CONSULTANT. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per the allowable category. Allowable Reimbursable Expenses include: • Hard copy reproductions, copies and/ or binding costs • Postage • Mileage, for travel from Consultant’s local office (within a 25 mile radius) to meetings at the City or job-site. Mileage shall be charged at the current IRS rates. • Travel expenses, mileage from local office to State or federal regulatory agency office beyond 100 miles. • Lodging expenses, for destinations beyond 100 miles from the Consultant’s local office AND when business hours exceed eight hours within one business day OR requires more than one eight hour day. F.2. Disallowed Expenses Disallowed Expenses include travel expenses for professional expertise traveling into the greater Houston area from Consultant offices outside of the greater Houston area. SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Design 5 of 7 D2 Revised 04/2019 consultant(s) or in any way affect the CONSULTANT’S status as an independent contractor of the CITY. SECTION V - TERMINATION A.The CITY, at its sole discretion, may terminate this CONTRACT for any reason -- with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at 10350 Richmond Avenue, Suite 200, Houston, Texas 77042. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B.If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C.In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D.If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E.In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F.If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney’s fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Design 6 of 7 D2 Revised 04/2019 SECTION VI – ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII – COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. ____________________________ CITY OF PEARLAND, TEXAS DATE ____________________________ CONSULTANT DATE Pape-Dawson Consulting Engineers, LLC 07/12/2023 DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 7/25/2023 | 12:00 PM CDT DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 May 26, 2023 (Revised June 21, 2023) (Revised July 6, 2023) Ms. Jasmine Acero, PMP via email: jacero@pearlandtx.gov Project Manager – Engineering & Public Works 2016 Old Alvin Rd Pearland, TX 77581 Re: City of Pearland “Veterans 2 Regional Lift Station Rehabilitation” Project (CIP Project No. WW2302) Proposal for Engineering and Construction Phase Services Dear Ms. Acero: We are pleased to present this proposal for professional engineering and construction phase services for the above-mentioned project. The services will consist of providing design, drawings, specifications, permitting, bidding, and construction administration. PROJECT INFORMATION Project Introduction The Veterans 2 Regional Lift Station wet well, and equipment has been exposed to hydrogen sulfide and other sewer gases accelerating wear of wet well and metal equipment. Existing pumps also need replacement, which will require the upgrade of the electrical controller and SCADA control. City criteria for regional facilities require the addition of an automatic transfer switch and an emergency generator. This lift station’s priority rating is based on being in fair condition with a very high impact due to location or high probability of sanitary sewer overflow, according to the Wastewater Master Plan. Project Objectives The objective of this project is to provide rehabilitation of the lift station in order to avoid the need for total replacement and prolong the life another 20 years. Project Scope Based on our site visit and meeting with the City staff, we anticipate the following rehabilitation work to be carried out to allow the lift station to meet the City criteria for regional facilities: Rehabilitate the aging regional lift station and wet well, Remove existing coating and replacement, Provide temporary by-pass pumping, Replace four submersible pumps in kind, guiderails and piping, and installation of a grinder pump. Total number of pumps to remain four (4) Update the level transducer with installation of new radar level sensors (keep floats as backup), Install fall tie-off protection points rail and fall protection hinged grating. Coordinate with the vendor to determine if the existing odor control unit can be replaced with a smaller unit or keep existing, DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 2 of 12 Install flowmeter and 2” water service, Install new City standard electrical control panel along with new electrical service rack and new upgraded electrical service, SCADA coordination with City’s existing SCADA integrator CDM Smith including controls, high/low levels and alarms. Install a new automatic transfer switch (ATS) for a new permanent natural gas generator with gas meter located inside the fence, Replace gate with sliding gate, add a badge access door system, and install additional lighting to site. SCOPE OF SERVICES Our scope of services and associated fees is divided into the following phases: Basic Services – Design Phase Phase I - Preliminary Engineering Phase II - Final Design Bid Phase Services Phase III - Bid Phase Services Construction Phase Services Phase IV - Construction Phase Services Additional Services Survey Expenses Reimbursable Expenses Basic Services – Design Phase: The Engineer shall render the following professional engineering services to the OWNER in connection with the design of the Project. Engineer shall perform the services required for each phase of this contract only upon receipt of written notice of acceptance of the preceding phase and authorization by the City to commence Engineer’s performance of services for that specific phase and adequate funds have been allocated for that Phase. Engineer to attend meetings (outlined in the attached Level of Effort) with the City and those personnel designated by the City. Engineer shall coordinate the performance of services hereunder with the City of Pearland, Brazoria County, and Texas Commission on Environmental Quality (TCEQ). I.PROJECT MANAGEMENT This task consists of project administration and management, scheduling of tasks, and general management and supervision of subconsultants. It also includes quality assurance of work. Fee for this task is incorporated by section in the attached Level of Effort. 1.Project Meetings: a.Design Kick-Off meeting with City b.30% Submittal/Basis of Design Report (BODR) review and minutes DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 3 of 12 c.60% Submittal review and minutes d.90% Submittal review and minutes e.Technical Review Committee (TRC) meeting and minutes 2.Progress Invoicing, to be completed using City’s project management system (Protrak) to include progress report and receipts for reimbursables. II.PHASE I – PRELIMINARY DESIGN PHASE SERVICES (TASK 212)$36,200 Upon issuance of a notice to proceed for Phase I services, the Engineer shall perform the Phase I services set out below during the Project. Engineer shall submit to the City, within ten (10) days of the notice to proceed for Phase I, a Project Schedule reflecting firm dates for activities and reviews. 1.Data Collection a.Attend design kick-off meeting with the City. i.Review City informational resources and make arrangements to obtain these including utility information, Operation & Maintenance Manual, service records, existing record drawings of previous contracts, and existing survey information. It is the responsibility of the Engineer to physically gather this information from available sources. b.The Engineer shall review applicable existing information and develop recommendations based on the information. It is expected that the investigative work involved in these previous engineering efforts will not be duplicated, except as included in this Scope of Services. c.Data collection at a minimum shall include the following: i.Lift station data, historical wastewater flow data, permanent flow monitoring site data, overflow reports, record drawings. ii.Lift station evaluation and verification: pump configuration, wet well measurements, coating, electrical/instrumentation, and assessment of compliance with TCEQ regulations. 2.Basis of Design Report (“BODR”)/30% Design a.The Engineer shall prepare for approval by the City the above noted report for the rehabilitation of the Lift Station. The report shall consist of preliminary pumps, sketches, recommended final design criteria, a list of standard specifications to be incorporated into the Project, and opinion of probable costs. b.The BODR shall be prepared in order to clearly indicate anticipated and known problems; recommend solutions to the problems; and identify the possible “alternate” bid items for the Project recommended by Engineer and City. 3.Engineer shall submit electronic format version of the BODR including outline of standard specifications to the City. 4.Engineer shall coordinate and submit to officials from local, state, and federal agencies; and other entities as outlined in the attached Level of Effort. DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 4 of 12 5.Preliminary Engineering Design Phase Deliverables to the City: a.Preliminary Design Phase Services schedule; and b.BODR with opinion of probable cost AACE class 4. c.30% construction drawings including, as a minimum: i.Cover sheet ii.Overall layout sheet iii.Survey control map (if the additional services survey is authorized) iv.Plan drawings of proposed improvements III.PHASE II – DESIGN PHASE SERVICES (60%, 90%, TRC SET) (TASK 290)$127,400 Upon issuance of a notice to proceed for Phase II services and based upon approved preliminary design documents and adjustments in the scope or quality of the Project authorized by the City. Engineer shall perform the following Phase II services during the Project: 1.Schedule a.Submit to the City within 10 days of notice to proceed for Phase II, the Project Schedule updated to reflect firm dates for the beginning and end of each activity set forth therein. 2.Construction Plans a.Prepare Construction Plans and Specifications based on the available record drawings / as-builts provided by the City. The Construction Documents shall set forth recommended alternative bid items for the Project in a manner that permits ready evaluation and comparison. i.Submit for review detailed construction plans at 60%, 90%, and TRC. b.Opinion of probable costs i.Submit for review detailed construction opinion of probable costs at 60%, 90%, TRC, and Bid Set. ii.Inform the City of any adjustments to previous opinion of probable costs of the Project which are indicated by market conditions or authorized changes in the scope and requirements of the Project. Engineer does not guarantee that bids will not vary from the opinion of probable cost. 3.Project Manual a.Submit for review Draft Project Manual which includes bid form and completed “front end documents” at 90%. b.Submit Final Project Manual for TRC and Bid Set. 4.Prepare the Construction Documents necessary to obtain approval of governmental authorities having jurisdiction over the design or operation of the Project. Obtain the necessary signatures of City officials, representatives of governmental authorities, and public/private utilities required for plans. 5.Design the Project in compliance with the requirements of applicable laws, codes, and regulations, including City Building Code in effect at the time of Contract execution DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 5 of 12 (which are expressly made applicable to this Project); make revisions to the Construction Documents necessary to provide clarifications or correct discrepancies; and provide the City with Documents necessary for obtaining a City building permit and other required permits for the Project. The Construction Documents shall conform to applicable federal, state, and City regulations. 6. Technical Review Committee (TRC) Engineer shall submit the final TRC set after addressing any comments. As part of the TRC, the Engineer shall prepare presentation, agenda, and executive summary of the Project showing alternatives, recommendations, and estimated construction costs. The Engineer will provide the equipment for preparation and presentation at the TRC meeting. The Engineer will prepare minutes of the TRC meeting, and record of decision and action items (RDAIs). 7. 60% Deliverables to the City: a. Completed Construction drawings including, as a minimum: i. Cover sheet ii. Index sheet (list of drawings) iii. General notes sheets (as required) iv. Overall layout sheet v. control map (if the additional services survey is authorized) v. Plan and profile of existing conditions and existing utilities vi. Plan drawings of proposed improvements vii. Standard details viii. Storm water pollution prevention plan (if required) b. Draft Construction Specifications including, as a minimum: i. Table of contents ii. Schedule of unit price work with bid items including quantities iii. Summary of work iv. Standard Technical Specifications (Divisions 02 through 16, as required) v. All supplemental and non-standard technical specifications included in Divisions 02 through 16 identified. c. Opinion of probable cost AACE class 2. 8. 90% Deliverables to the City: a. Electronic copy of completed plans and construction specifications. b. Final opinion of probable costs AACE class 1 at the completion of Phase II. c. Final permit including City Building Permit approval, as applicable; and d. Submittals of plans to City for Building Permit Application and to Texas Department of Licensing and Regulations for ADA requirements, if applicable. 9. TRC Set and Bid Set Deliverables to the City: a. TRC presentation, agenda, executive summary, and RDAIs. b. Project Manual. DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 6 of 12 i. Bid-ready construction documents (signed and sealed, electronic copies) with review comments resolved and with required private utility and other agency signatures and completed construction specifications. IV. PHASE III – BID PHASE SERVICES (TASK 401) HOURLY NOT TO EXCEED $13,600 Upon issuance of a notice to proceed for Phase III services s and based upon approved preliminary design documents and adjustments in the scope or quality of the Project authorized by the City. 1. Engineer shall perform the following Phase III bid phase services during the Project: a. Provide Notice to Bidders (NTB) and list of bid items to the Project Manager in an electronic form appropriate for the e-bid system format. The city is responsible for advertising. b. Provide an electronic copy of bid-ready plans to the Project Manager for the e-bid system. c. Chair pre-bid meeting and attend Bid Opening. d. Respond in writing to questions from bidders and prepare addenda, coordinate with Project Manager as necessary. e. Assist with design of Bid Proposal* f. Prepare Engineer’s Recommendation of Award Letter that includes the following required content: i. Check for math errors and reconcile any mathematical discrepancies. ii. Review for unbalanced bid items. iii. Certified Bid Tabulation including Engineer’s estimate. iv. Review of contractor’s financial standing and references provided. v. Explanation of discrepancies between the Engineer’s estimate and bids vi. Recommendation to award 2. Attend City Council meeting and recommendation for award of Contract for Construction. 3. Produce and transmit to selected contractor and Project Manager plans and project manuals in electronic format ready for execution with City’s Notice of Intent to Award (NOI). a. Engineer to print and transmit four (4) hard copy manuals to selected contractor with City’s Notice of Intent to Award (NOI). Electronic version of confirmed manual to be approved by PM prior to printing. *This is the use of bid strategies to attain the lowest possible prices for work, use of alternatives, etc. 4. Bid Phase Deliverables to the City: a. Bid Phase Services schedule. b. Pre-bid conference meeting minutes. c. RFI responses, addenda; and d. Bid tabulation with Engineer’s recommendation of award letter. DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 7 of 12 IV. PHASE IV – CONSTRUCTION PHASE SERVICES (TASK 402) HOURLY NOT TO EXCEED $64,900 Upon issuance of a notice to proceed for Phase IV services of the agreed hourly not to exceed for services, Engineer shall provide professional services during construction to assist in obtaining a completed Project in accordance with the purpose and intent of the Construction Documents. 1. Phase IV construction phase services shall include the following administration tasks: a. Attend pre-construction meeting to provide information and answer questions. b. Attend monthly progress meetings with the Contractor, and City of Pearland. i. Engineer shall make site visits during times when the Contractor is actively performing major construction activities to observe and report on the progress and quality. The site visits should be one visit monthly, after the contractor has mobilized and is working. These visits may be combined with any site visits made to resolve field problems relating to construction. ii. Engineer shall visit the project at appropriate intervals during construction to become generally familiar with the progress and quality of the contractors' work and to determine if the work is proceeding in general accordance with the Contract Documents. Client has not retained Engineer to make detailed inspections or to provide exhaustive or continuous project review and observation services. Engineer does not guarantee the performance of, and shall have no responsibility for, the acts or omissions of any contractor, subcontractor, supplier or any other entity furnishing materials or performing any work on the project. Engineer shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s) or the safety precautions and programs incident to the work of Contractor(s) iii. The site visit reports shall be in writing including referenced supporting documents and advise the City of deviations from the Construction Documents or Contractor’s construction schedule observed by or brought to the attention of Engineer. The reports shall be submitted in a timely manner so as to not delay the construction progress. In performing these services, the personnel provided by the Engineer shall be experienced in administration of construction contracts and shall be under the supervision of a Professional engineer registered by State of Texas. Supporting personnel shall be provided from the Project design team when specialized knowledge of the Project design is required. c. Review and comment on Construction’s submittals, RFIs, RFPs on Change Directives and Change Orders using the City of Pearland’s Pro Trak system. i. Review and take appropriate action upon the shop drawings, samples, and other submission furnished by Contractor and submitted to Engineer by the City. Engineer shall determine if the shop drawings, samples, and other submittals conform to the Construction Documents. Engineer shall notify the City if submittals do not conform to Construction Documents. Such action(s) shall be taken within 14 calendar days of receipt from the City unless approved in advance by the City. Engineer shall maintain a log of Contractor submittals with shall include submittal date, action taken, and the date returned. DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 8 of 12 d. Review and approve monthly pay applications using the City of Pearland’s Pro Trak system. e. Provide interpretive guidance for Contractor in resolution of problems. f. Review progress of work for Substantial Completion; with production of punch list; substantiation that items are completed; and issue both Certificate of Substantial Completion and Final Acceptance. g. Issue letter to City recommending acceptance and release of final payment. h. Receive Contractor’s construction markups to provide the City with As-Builts record drawings including electronic format. 2. Construction Phase Service Deliverables to the City: a. Upon completion of a site visit by Engineer, a Construction Site Observation Status Report shall be submitted to the City. The report shall include, as a minimum, the following: i. Introduction and project description. ii. Status of Submittals (shop drawings, RFIs, and RFPs). iii. Site observation – to include discussion on whether the work observed was in general conformance with the Contract Documents. iv. Closing remarks. v. Location maps. vi. Site photos. b. RFI response, Contractor submittals are to be reviewed and a response is to be provided to the City within 48 hours, or as otherwise stated. c. Contractor submittal log. d. Certificate of Substantial Completion and Final Acceptance; and e. As-Builts record drawings within 30 days after receipt of Contractor’s redlines. ADDITIONAL SERVICES: Engineer shall perform the Additional Services specified below if and when the City authorizes such services, in advance describing the scope in detail and cost of the Additional Services, in writing. It is, however, recommended to complete the task upfront so that a new CAD base can be generated for the project: V. SURVEY (TASKS 104, 105, 190) $13,100 1. Site Topographical Survey (TASK 105): a. Perform or obtain services of a Registered Professional Land Surveyor Consultant to perform Topographical survey services. Associated office work under the direction of a Registered Professional Land Surveyor. i. Prepare topographic survey map of the lift station located at the southeast quadrant of Magnolia Parkway and Veterans Drive. Topographic survey limit includes improvements within the fenced area. This survey will be based on an approximate 10-foot grid of site. b. Prepare digital map of site topography at 1-foot contour intervals. c. Establish datum and benchmarks for survey areas utilizing City’s benchmarks. d. Establish relationship to property line or Texas Coordinate System. e. Delivery of Topographical survey – original survey field books and electronic files, survey control map, and survey drawing to the City. DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 9 of 12 2. Boundary and Improvement Survey (TASK 104): f. Prepare a boundary and improvement survey on general business Reserve “C”, Cobblestone deeded 2003079629. Survey to comply with Category 1B, Condition II requirements and will include metes and bounds legal description. g. Survey work to begin upon receipt of signed proposal and Professional Services Agreement. h. Draft survey to be issued to City for one round of comments. Additional comments requested after survey has been issued will be an additional fee. i. Engineer will provide an electronic PDF file or five (5) prints of the survey drawing (signed and sealed) for the above referenced site. 3. Abstractors Report (TASK 190): a. Engineer will coordinate with a local title company to prepare an abstractor’s report on the above referenced property. VI. REIMBURSABLE EXPENSES (TASK 503) $5,500 Travel, permit fees, etc. DEFINITIONS 1) As-Builts “redlines”: Contractor’s record of field changes to the work in line, grade and elevation 2) Record Drawings: Engineer’s incorporation of Contractor’s As-Builts THIS PROPOSAL ASSUMES AND/OR EXCLUDES THE FOLLOWING:  This proposal does not include any work outside the Lift Station perimeter fence, unless specifically noted above.  Additional services required by the client which may arise and are not outlined above shall be compensated for on an hourly basis or negotiated to a lump sum fee. Revisions to construction plans after calculations are complete due to a redirection by the City of Pearland, Brazoria County, or TCEQ shall be considered as additional service.  Assumes construction phase will take a maximum of 365 calendar days. No effort will be billed if the project is put on hold during this time or there are no activities on site, however, the Engineer will notify the City in advance, should construction phase services are anticipated to go past the estimated effort as outlined in the attached LOE. Engineer will submit a request for additional fee if additional effort is required to oversee construction activities by the contractor.  The boundary and topographic survey must be performed simultaneously for above fees to apply.  Assumes no approval is necessary from any other reviewing agency with the exception of the TCEQ, Brazoria County, and City of Pearland.  Development of additional local, state or federal permits, or applications for these permits not specifically listed in this proposal will be provided as additional services.  Proposal assumes that the relocation of existing underground utilities, if identified after start of construction, is not included.  Preliminary site schematic and proposed fees anticipate no impacts from Endangered Species and environmental impacts investigation and reports.  Preliminary site schematic and proposed fees anticipate no impacts from Archeological investigations and/or State of Texas Antiquities permits.  Changes made to the site plan after design has reached 60% will constitute a change of scope and additional fees will be required. DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 10 of 12  It is assumed that the wet well and top slab will not require a structural re-design. The Engineer will specify the City of Pearland approved product for the recoating only. Should a major structural deficiency is noted at the time of re-coating, the Engineer shall submit an additional services proposal to the City to recommend a short or long term solution. Additional fee will be required should additional testing / structural design is required. The current scope has only incorporated fee for a structural design of a slab on grade for the new generator.  No value engineering is included herein.  No SCADA re-programming services included. CDM Smith to provide any PLC programming if necessary.  Effort for City’s pre-purchasing agreement with the vendors is not included.  Construction staking is not included herein.  Engineering fee assumes no off-site improvements are required.  A waterline is available in the road right-of-way and only a 2 inch tap is required at the desired location on- site. A plan profile for the tap is not required.  Proposal excludes plotting processing documentation fee.  Assumes no detailed flood studies are required.  Fees for design of public roadways, if required, is not included.  City, state, or county-required fees are not included.  Endangered species habitat evaluation for existing or future endangered or threatened species within site are not included within this proposed scope of services.  Additional services related to the response to public comments or requests for a contested case hearing in relation to the permit are not included in the scope at this time.  Construction materials testing are not included.  Excludes costs associated with building permits; will be billed as reimbursable direct expenses.  Agency review fees, impact fees, and platting fees are not included herein and will be billed as a Direct Expense.  No additional design services are included in this scope of services. SUMMARY OF SCOPE AND FEES Basic Services I. Phase I – Preliminary Design Phase Services Task 212 Lump Sum $36,200 II. Phase II – Design Phase Services (60%, 90%, TRC Set) Task 290 Lump Sum $127,400 Subtotal Basic Services: $163,600 Bid Phase Services III. Phase III - Bid Phase Services Task 401 T&M $13,600 Subtotal Bid Phase Services: $13,600 Construction Phase Services IV. Phase IV - Construction Phase Services Task 402 T&M $64,900 Subtotal Construction Phase Services: $64,900 Additional Services V. Survey Lump Sum $13,100 a. Site Topographical Survey Task 105 b. Boundary and Improvement Survey Task 104 c. Abstractors Report Task 190 Subtotal Additional Services: $13,100 DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 11 of 12 VI. Reimbursable Expenses Task 503 T&M $5,500 GRAND TOTAL: $260,700 SCHEDULE Engineer shall perform the Basic Services as set forth in accordance with the following: a. Phase I – Preliminary Design – 96 calendar days for Construction Package. b. Phase II – Design Phase Services – 166 calendar days for Construction Package. c. Phase III – Bid Phase Services – 40 calendar days for Construction Package. d. Phase IV – Construction Phase Services shall be completed as outlined in the attached LOE in conjunction with the progress of the Project construction and for the period of construction time stated in the Construction Documents. Anticipated construction phase services of 365 calendar days. Time taken for review of Phase I and Phase II designs by City personnel shall be in addition to the calendar day periods. In the preparation of the Project Schedule, Engineer shall allow at a minimum 14 calendar days for City review of Phase I and 14 calendar days for City review of Phase II deliverables. Engineer shall not commence a Phase until it receives written notice from the City to proceed with that Phase. Upon written request of Engineer to the City and City’s approval, the City shall grant time extensions during each Phase for any delays caused by the City or other agencies with which the services must be coordinated, and over which Engineer has no control. BASIS OF COMPENSATION Engineer's compensation for the above services shown as hourly, allowance or Time and Materials (T&M) will be a charge on an as needed basis for personnel services plus an hourly charge for specialized equipment and computers. Engineer's compensation for the other above services will be a lump sum fee. A budget of $260,700 is the estimated cost of Engineer's current understanding of the services identified above. This budget figure does not include any Direct Expenses (defined below) or applicable sales tax on services. If this budget figure is exceeded, Engineer may request modification of this Agreement. Direct Expenses shall include reproduction, travel, long distance telephone calls, express mail, special deliveries, plan review fees, advertising fees, and subcontractor expenses directly related to these services. The attached Terms and Conditions are incorporated into this Proposal by reference and become part of the agreement between the Client and Engineer by execution of this Proposal. If the terms of this Proposal are acceptable, please acknowledge such by signing below and returning the executed Proposal to us via e-mail or US Mail for our records. Receipt of the executed Proposal serves as authorization for us to proceed with the work. The costs, fees, budget, and scope of work set out herein are valid for ninety (90) days from the date of this Proposal. If Engineer does not receive an executed Proposal from the Client within ninety (90) days from the date of this Proposal, the costs, fees, budget, and scope of work are subject to revision at Engineer’s sole discretion. Engineer to provide a revised Proposal with the modified costs, budget, and scope of work should revisions be made. DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Ms. Jasmine Acero, PMP City of Pearland – Veterans 2 Regional Lift Station May 26, 2023 (rev. 06/21/2023; 07/06/2023) Page 12 of 12 We appreciate the opportunity to work with you on this project. Sincerely, Pape-Dawson Consulting Engineers, LLC Cara C. Tackett, P.E. Managing Principal, Water Resources Attachments - Schedule of Representative Rates - Fee Summary - Schedule Marketing\Proposals\Letters\2023\05\230515a7 (P2323-23) R2 HOU.docx DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 #BASIC SERVICES SUMMARY 1 Phase I - Preliminary Design 36,200$ 2 Phase II - Final Design 127,400$ TOTAL - DESIGN PHASE SERVICES 163,600$ #BID PHASE SERVICES SUMMARY 3 Phase III - Bid Phase Services 13,600$ Hourly Not to Exceed #CONSTRUCTION PHASE SERVICES SUMMARY 4 Phase IV - Construction Phase Services 64,900$ Hourly Not to Exceed #ADDITIONAL SERVICES SUMMARY 1 Survey 13,100$ TOTAL - ADDITIONAL SERVICES 13,100$ REIMBURSIBLE EXPENSES Travel, Fees, Etc (NOT TO EXCEED)5,500$ Not to Exceed Design Phase Services - Phase I - II 163,600$ Lump Sum Bid Phase Services - Phase III 13,600$ Hourly Not to Exceed Construction Phase Services - Phase IV 64,900$ Hourly Not to Exceed Additional Services 13,100$ Lump Sum Reimbursible Expenses 5,500$ Not to Exceed GRAND TOTAL Inc. Additional Services 260,700$ City of Pearland Lump Sum Lump Sum June 27, 2023 Veterans 2 Regional Lift Station Rehabilitation Project WW2302 DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 City of Veterans 2 Regional Lift Station Rehabilitation Project Principal Client Services Project Civil Junior Construction QA/QC Project Task Manager Manager Engineer Engineer Manager Controls Hours /CADD Operator Task Descriptions Bill Rate $320.00 $320.00 $206.25 $195.30 $134.10 $216.00 $300.00 $155.00 Fee I. Phase I - BODR/30% Design •Data Collection - Define requirements for project and obtain available documents for the existing lift station.2,782.60$ 2 4 4 4 14 •Analyze requirements including but not limited to mitigation measures identified in the environmental assessment.1,752.00$ 4 2 4 10 Evaluation of the proposed facility including provision for temporary power 3,555.00$ 6 5 10 21 Preparation of the draft Basis of Design Report 7,274.10$ 10 14 14 2 40 •Engineer’s opinion of probable construction costs & Schedule 1,071.30$ 2 2 2 6 Attend one (1) meeting with Owner to receive comments and evaluation of potential solutions available. 1,320.70$ 2 2 2 6 Incorporate comments into the Draft BODR 2,370.25$ 1 4 8 2 15 •Structural by Costello Engineering -$ •Electrical/Instrumentation by Cleary Zimmermann 7,375.00$ •Geotechnical Investigations by Terracon 7,200.00$ •PD's 10% Coordination (Subconsultants)1,457.50$ 0 4 29 31 44 0 2 2 112 36,158.45$ -$ 1,280.00$ 5,981.25$ 6,054.30$ 5,900.40$ -$ 600.00$ 310.00$ LOE ROUNDED UP TO NEAREST $100 36,200.00$ LUMP SUM PHASE I SERVICES - PRELIMINARY DESIGN II. Subconsultant Support PHASE I SERVICES TOTAL City of Pearland WW2302 June 27, 2023 Phase I Services - Preliminary Design Role DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Veterans 2 Regional Lift Station Rehabilitation Project Principal Client Services Project Civil Junior Construction QA/QC Project Task Manager Manager Engineer Engineer Manager Controls Hours /CADD Operator Task Descriptions Bill Rate $320.00 $320.00 $206.25 $195.30 $134.10 $216.00 $300.00 $155.00 Fee I. 60% Drawings & Draft Specifications •Construction Plans 11,007.20$ 4 4 60 4 1 73 •Construction Specifications (Standard Specs Only)2,542.40$ 4 8 1 13 •Cost Estimate & Schedule 1,730.10$ 2 4 4 10 •Permitting -$ 0 0 0 •Meeting (1)1,465.00$ 2 4 0 6 II. 90% Final Drawings & Specifications -$ •Construction Plans 9,691.60$ 1 8 12 30 4 1 56 •Construction Specifications 958.10$ 2 2 1 5 •Cost Estimate & Schedule 1,215.60$ 4 2 6 •Permitting 1,361.40$ 4 4 8 •Meeting (1)1,052.50$ 2 2 4 III. Bid Ready Drawings and Specifications 3,292.80$ 1 1 4 8 2 1 17 -$ IV. Technical Review Committee (TRC)-$ •Presentation/Meeting with TRC 2,495.60$ 4 4 2 0 10 •Revise as requested by TRC 1,339.50$ 2 2 4 8 •Documentation of TRC Decisions, Action Items, and Recommendations 1,793.80$ 4 2 2 2 10 V. Pre-Purchase Equipment 1,752.00$ 4 2 4 10 •Structural by Costello Engineering 6,000.00$ •Electrical/Instrumentation by Cleary Zimmermann 71,900.00$ •PD's 10% Cooridination (Subconsultants)7,790.00$ 2 9 52 40 116 0 10 7 236 127,387.60$ 640.00$ 2,880.00$ 10,725.00$ 7,812.00$ 15,556.00$ -$ 3,000.00$ 1,085.00$ LOE ROUNDED UP TO NEAREST $100 127,400.00$ LUMP SUM PHASE II SERVICES - DESIGN PHASE VI. Subconsultant Support PHASE II SERVICES TOTAL City of Pearland WW2302 Phase II Services - Design Phase June 27, 2023 Role DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Veterans 2 Regional Lift Station Rehabilitation Project Principal Client Services Project Civil Junior Construction QA/QC Project Task Manager Manager Engineer Engineer Manager Controls Hours /CADD Operator Task Descriptions Bill Rate $320.00 $320.00 $206.25 $195.30 $134.10 $216.00 $300.00 $155.00 Fee I. Bidding Services •Bid Schedule 803.10$ 2 2 4 •Pre-Bid Conference 1,606.20$ 4 4 8 •RFI responses, Addenda 2,387.40$ 4 8 12 •Bid Tabulation with Engineers' Recommendation of Award Letter 1,793.80$ 4 2 2 2 10 •Structural by Costello Engineering 2,000.00$ •Electrical/Instrumentation by Cleary Zimmermann 4,350.00$ •PD's 10% Cooridination (Subconsultants)635.00$ 0 0 14 16 2 0 0 2 34 13,575.50$ -$ -$ 2,887.50$ 3,124.80$ 268.20$ -$ -$ 310.00$ LOE ROUNDED UP TO NEAREST $100 13,600.00$ Hourly not to exceed PHASE III SERVICES - BID PHASE II. Subconsultant Support PHASE III SERVICES TOTAL City of Pearland WW2302 Phase III Services - Bid Phase June 27, 2023 Role DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Veterans 2 Regional Lift Station and Rehabilitation Project Principal Client Services Project Civil Junior Construction QA/QC Project Task Manager Manager Engineer Engineer Manager Controls Hours /CADD Operator Task Descriptions Bill Rate $320.00 $320.00 $206.25 $195.30 $134.10 $216.00 $300.00 $155.00 Fee I.Preconstruction Conference & Monthly Progress Meetings/Site Visits1 16,126.40$ 12 4 60 1 77 II.RFIs & Review of Shop Drawings, Samples & other Submissions 6,314.30$ 10 8 14 1 33 III.Review Laboratory, Shop, & Mill Tests (Materials & Equipment)4,952.90$ 6 4 14 1 25 IV.Design Clarifications & Recommendations 3,135.30$ 10 8 18 V.Substantial & Final Completion Visits & Documentation2 6,522.30$ 2 10 8 12 1 33 VI.Record Drawings 3,961.80$ 4 8 4 4 20 VII.Subconsultant Support •Structural by Costello Engineering 3,000.00$ •Electrical/Instrumentation by Cleary Zimmermann 11,200.00$ •Coating Inspections by Preventive Solutions 7,500.00$ •PD's 10% Cooridination (Subconsultants)2,170.00$ 0 2 52 0 40 104 4 4 206 64,883.00$ -$ 640.00$ 10,725.00$ -$ 5,364.00$ 22,464.00$ 1,200.00$ 620.00$ 1.Assuming monthly progress meetings/site visits and 5 hours per meeting including travel time and follow up documentation, total of 12 progress meetings/site visits occuring concurrently. 2.Assuming 6 hours per site visit, including travel time and follow up documentation. LOE ROUNDED UP TO NEAREST $100 64,900.00$ HOURLY NOT TO EXCEED PHASE IV - CONSTRUCTION PHASE SERVICES (Assuming a Construction Period of 12 months) PHASE IV SERVICES TOTAL Role City of Pearland WW2302 Phase IV Services - Construction Phase June 27, 2023 DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Veterans 2 Regional Lift Station Rehabilitation Project Principal Client Services Project Civil Junior Construction QA/QC Project Task Manager Manager Engineer Engineer Manager Controls Hours /CADD Operator Task Descriptions Bill Rate $320.00 $320.00 $206.25 $195.30 $134.10 $216.00 $300.00 $155.00 Fee I.Survey Coordination 3,702.80$ 12 8 1 21 II.Support •Topographic Survey by PD 5,800.00$ •Boundary and Improvement Survey by PD 2,950.00$ •Abstractors Report by PD 600.00$ 0 0 12 0 8 0 0 1 21 13,052.80$ -$ -$ 2,475.00$ -$ 1,072.80$ -$ -$ 155.00$ LOE ROUNDED UP TO NEAREST $100 13,100.00$ LUMP SUM ADDITIONAL SERVICES - SURVEY ADDITIONAL SERVICES - SURVEY TOTAL Role City of Pearland WW2302 Additional Services - Survey June 27, 2023 DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Endurance American Specialty Ins Co 05/09/2023 USI Southwest 9811 Katy Freeway, Suite 500 Houston, TX 77024 713 490-4600 Callie Renaud 713 490-4600 713-490-4700 callie.renaud@usi.com Pape-Dawson Consulting Engineers, LLC 2000 NW Loop 410 San Antonio, TX 78213-4640 41718 40016578 A Professional Liability DPL30032064500 02/28/2023 02/28/2024 $5,000,000 per claim $5,000,000 annl aggr. NAMED INSUREDS: Pape Dawson Consulting Engineers, LLC dba: Pape Dawson Engineers, Inc; Pape Dawson Engineers, LLC; Dowdey, Anderson & Associates, LLC; VRRSP Consultants, LLC City of Pearland Attn: Accounts Payable 3519 Liberty Drive Pearland, TX 77581 1 of 1 #S40016578/M39901406 PAPEDAWSClient#: 158373 SACT 1 of 1 #S40016578/M39901406 DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Continental Casualty Company Continental Insurance Company Valley Forge Insurance Company National Fire Insurance Co. of Hartford 05/09/2023 USI Insurance Services NW CL1 825 NE Multnomah, Suite 1500 Portland, OR 97232 503 224-8390 Nancy Rizzo CPCU ARM 503 224-8390 610 362-8130 nancy.rizzo@usi.com Pape- Dawson Consulting Engineers, LLC See Below for Additional Named Insured 2000 NW Loop 410 San Antonio, TX 78213 20443 35289 20508 20478 40016757 A X X 7012316633 02/28/2023 02/28/2024 1,000,000 1,000,000 15,000 1,000,000 2,000,000 2,000,000 D X X X 7012296190 02/28/2023 02/28/2024 1,000,000 B X X X 10000 7012316650 02/28/2023 02/28/2024 10,000,000 10,000,000 C N 7012316647 02/28/2023 02/28/2024 X 1,000,000 1,000,000 1,000,000 The General Liability and Automobile Liability coverages include primary non contributory additional insured coverage when required under written contract or written agreement as per attached endorsements . General Liability and Automobile Liability waiver of subrogation coverage is included per attached endorsements. Workers Compensation coverage includes waiver of subrogation (See Attached Descriptions) City of Pearland Attn: Accounts Payable 3519 Liberty Drive Pearland, TX 77581 1 of 2 #S40016757/M39886558 PAPEDAWS2Client#: 1863504 SACT 1 of 2 #S40016757/M39886558 DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) coverage when required by written contract or agreement, per attached endorsement Umbrella follows form to General Liability, Auto Liability and Employers Liability 30-Day Notice of Cancellation *********************************************************************************************************** NAMED INSUREDS: Pape- Dawson Consulting Engineers, Inc dba: Pape- Dawson Engineers, Inc; Pape- Dawson Engineers LLC; Dowdey, Anderson & Associates, LLC; VRRSP Consultants, LLC *********************************************************************************************************** Description of Operations: The City of Pearland is included as additional insured per attached endorsements. 2 of 2 #S40016757/M39886558 DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 1 of 2 1 OFFICE USE ONLY 2 07/11/2023 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. Pape-Dawson Consulting Engineers, LLC San Antonio, TX United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 City of Pearland Veterans 2 Regional Lift Station Rehabilitation WW2302 2023-1044641 Date Filed: Date Acknowledged: Certificate Number: CERTIFICATION OF FILING Dawson, III, Eugene H XDallas, TX United States Weaver, Shauna XSan Antonio, TX United States Adame, Jon XSan Antonio, TX United States Casanova, David XSan Antonio, TX United States Carter, Tom XSan Antonio, TX United States Wilson, Todd XSan Antonio, TX United States Wood, Rick XSan Antonio, TX United States Shipman, Chuck San Antonio, TX United States X Tackett, Cara C XSan Antonio, TX United States Gaston, Gilmer XSan Antonio, TX United States Rion, Dennis XSan Antonio, TX United States Ramseur, Mark XAustin, TX United States Preiss, Michael XHouston, TX United States Davis, Steven B XDallas, TX United States Dawson, Sam XSan Antonio, TX United States Dawson, Taylor XSan Antonio, TX United States Dawson, Sr., Eugene H XDallas, TX United States Dawson, Jr., Eugene H XSan Antonio, TX United States Version V3.5.1.a18ea2cawww.ethics.state.tx.usForms provided by Texas Ethics Commission DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790 Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 2 of 2 1 OFFICE USE ONLY 2 07/11/2023 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. Pape-Dawson Consulting Engineers, LLC San Antonio, TX United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 City of Pearland Veterans 2 Regional Lift Station Rehabilitation WW2302 2023-1044641 Date Filed: Date Acknowledged: Certificate Number: CERTIFICATION OF FILING 6 Signature of authorized agent of contracting business entity My name is _______________________________________________________________, UNSWORN DECLARATION Check only if there is NO Interested Party.5 My address is _______________________________________________, _______________________, and my date of birth is _______________________. Executed in ________________________________________County, I declare under penalty of perjury that the foregoing is true and correct. (street)(state) (zip code) (country) (year)(month) _______, ______________, _________. State of ________________, on the _____day of ___________, 20_____. (city) (Declarant) Version V3.5.1.a18ea2cawww.ethics.state.tx.usForms provided by Texas Ethics Commission Cara C. Tackett 08/08/1970 2000 NW Loop 410 San Antonio TX 78213 U.S Bexar County Texas 23July12th DocuSign Envelope ID: 728E104B-4D6C-4330-8F9F-65EAF9AB0790