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HomeMy WebLinkAboutR2023-006 2023-01-09DocuSign Envelope ID: 3937B791 -3616 -468E -85B6 -111926B951 F5 RESOLUTION NO. R2023-6 A Resolution of The City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to participate in an interlocal cooperative pricing arrangement with The Interlocal Purchasing System (Police Department -Public Safety Education and Training Building), for the purchase of Audio -Visual Equipment, in the estimated amount of $162,406.98, from Data Vox, Inc. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That contract pricing has been obtained through interlocal cooperative partner The Interlocal Purchasing System for the purchase of Police Department Audio -Visual Equipment. Section 2. That the City Manager or his designee is hereby authorized to purchase Police Department Audio -Visual Equipment, in the estimated amount of $162,406.98, from Data Vox, Inc. PASSED, APPROVED and ADOPTED this the 9th day of January, A.D., 2023. DocuSigned by: C J.1 1 F15tE MAYOR ATTEST: DocuSigned by: g& C22'31 FFF415 FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: DocuSigned by: DARWI OKER CITY ATTORNEY DocuSign Envelope ID: 3937B791 -3616 -468E -85B6 -111926B951 F5 Audio Visual Proposal for City of Pearland 2555 Cullen Blvd Pearland, TX 77581 Police Department - New Training Room (TIPS) DVXA-13601 Revision : 1 Last Modified : 12/5/2022 Note: This proposal is valid until 1/4/2023 Account Manager Dan Mitchell System Design Matthew Ferguson, CTS -D, CTS -1 THE inlIER AL MARC:NU.504C SYSTIM TIPS Contract Number: 200105 Data Vox 6650 W. Sam Houston Pkwy S. I Houston, TX 77072 1713-881-5300 5215 North O'Connor Blvd 11th Floor I Irving, TX 75039 1817-288-2700 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 DataVox Corporate Profile DataVax Advanced Technology Solution Partner Since 1988 Since 1988, thousands of businesses have counted on Data Vox to be their trusted advanced technology partner. With Data Vox, your organization can enjoy the convenience of working with a single company to design, implement and maintain all aspects of their technology needs. From audio visual, to data center, cloud, network technology, network cabling, phone systems and physical security solutions. Our award -winning customer service team is here to assist your organization 24 hours a day, 7 days a week. Our Misson Statement "Customer Success Drives Us" This statementdrives our everyday decisions. We pride ourselves on providing highlyskilled and diverse professionals with expert knowledge across multiple technologies to bring the most innovative solutions to our clients. We develop comprehensive strategies to deliver successful business outcomes using our customer -first approach. Our mission is to positively impact our employees, customers, and community. Our work contributes to the prosperity of organizations by promoting innovation through technology, mitigating risk, and providing critical infrastructure for essential services. This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 2 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Data VOX DVXA-13601 SCOPE OF WORK Description of Services This section describes the standard Audio Visual services that DataVox will provide the Customer. The services are described by typical location or room. PROJECT SPECIFIC ASSUMPTIONS AND CONSIDERATIONS: • DataVox assumes all existing and installed or owner furnished equipment (OFE) to be fully functional and in good working order prior to on -site services. All OFE equipment is required to be located inside proposed installation room prior to on -site services. Should additional or replacement equipment be required to complete proposed scope of work, additional costs may be quoted. • Customer must provide plywood backing at all proposed 65" or larger flat panel display locations. Customer must provide as required for each display location. DataVox will coordinate with the customer's IT Team on Barco ClickShare network configuration. DataVox will coordinate with the customer's IT Team on AV network switch configuration. • Customer is responsible for Cisco codec registration/configuration. • Customer is responsible for configuring IPTV/digital signage content on the LG WebOS digital signage displays. Training Room Display: • DataVox will provide and install (1) Planar MGP 1.5mm 136" diagonal 1920x1080 Direct -View LED video wall mounted on the front wall. A Planar $6F video wall controller will be located in the lectern rack for video wall connectivity. Only one full screen video source can be displayed at a time. Planar silver installation assistance has been included. • DataVox will provide and install (2) 65" Sony displays mounted on Chief pole ceiling mounts at the left and right side walls for viewing content at the rear of the room. Audio: • DataVox will provide and install (2) Sennheiser 2x2 ceiling microphone arrays in the front and rear of the room for voice pickup during video and audio calls. • DataVox will provide and install (1) Biamp Tesira FORTE audio processor in the lectern rack with (12) AEC microphone inputs, (8) line outputs, and Dante capabilities. • DataVox will provide and install (1) Crestron 300 watt amplifier in the lectern rack to power the speakers. Configured for two 70V 150W channels DataVox will provide and install (8) Crestron 6.5" in -ceiling speakers for audio reinforcement wired in two 70V zones of four speakers each tapped at 15 watts each. Video Conferencing: • DataVox will provide and install (1) Cisco Room Kit Pro codec mounted in the lectern rack for video conferencing. • DataVox will provide and install (1) Cisco Webex 4K PTZ camera wall mounted on the front wall next to the video wall for audience view. A SCT camera extension kit has been included. • DataVox will provide and install (1) Cisco Webex 4K PTZ camera wall mounted on the front wall next to the video wall for audience view. A SCT camera extension kit has been included. Video Sources: • DataVox will utilize (1) owner furnished PC in the lectern rack with an HDMI output connecting into the Cisco codec. PC control will be provided by an owner furnished wireless keyboard and mouse. • DataVox will provide and install (1) ClickShare C-10 wireless presentations system connected to the Cisco codec via HDMI. This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 3 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Data VOX DVXA-13601 • DataVox will provide and install (1) wired HDMI content input connection on top of the lectern for wired HDMI laptop connection into the Cisco codec. Video Distribution: • DataVox will provide and install (2) Crestron DM Lite HDMI extension systems to extend the codec HDMI output 2 & 3 to the 65" displays. Codec out 1 will be connected to the Planar $6F controller. Control: • DataVox will utilize (1) owner furnished Cisco POE network switch in the lectern rack for IP control connectivity. DataVox will provide and install (1) Cisco Room Navigator control panel on the table for video conferencing controls. All AV controls will be provided through the Room Navigator control panel. Equipment Rack: • DataVox will provide and install (1) Middle Atlantic L5 Series lectern at the front of the room which will house all AV equipment in the room. DataVox will coordinate with the customer of lectern options and finish type before ordering. A SurgeX PDU and rack shelves have been included. Typical of Lobby & Break Room Display: • DataVox will provide and install (1) 65" LG UH7F Series LED UHD commercial grade display mounted on a Chief tilt wall mount. The customer will utilize the built-in WebOS platform for IPTV/digital signage content. Audio: • Audio reinforcement will be provided by the display factory speakers. Control: • Display controls will be provided by the display factory remote. Gym Display: • DataVox will provide and install (2) 65" LG UH7F Series LED UHD commercial grade displays mounted on Chief tilt wall mounts. The customer will utilize the built-in WebOS platform for IPTV/digital signage content. Audio: • Audio reinforcement will be provided by the display factory speakers. Control: • Display controls will be provided by the display factory remote. Stored Materials DataVox shall bill Customer for one hundred percent (100%) of all materials and equipment not incorporated into the work but delivered and suitably stored on- or offsite, and if applicable, a reasonable storage fee, as described in a SOW. Payment for such materials and equipment shall be made in accordance with the payment terms described herein. If requested, DataVox will provide: Bill of Sale identifying the materials and equipment as the property of Customer Evidence that all materials and equipment are insured for loss of any kind either at the stored location Certificate of insurance; and Photographic evidence of the stored materials and equipment. Equipment Lead Times Upon execution of an SOW, DataVox will communicate lead times on material and equipment delivery. These lead times are outside of DataVox's control and may impact project schedule and postpone project completion. Such lead times are provided by manufacturers and are This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 4 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Data VOX DVXA-13601 subject to change based on product availability. DataVox may replace current product specifications with products of equal or greater functionality to meet Customer's project schedule. The SOW will be revised as appropriate to account for any change in the price quoted in the SOW. If Customer declines to utilize substitute product(s), it shall accept the current lead times provided by DataVox. Training DataVox will provide one hands-on training session as coordinated with the Customer. All users of the system should be present at this training session to learn basic operation and light maintenance. Additional training sessions are available upon request at additional charge. Out of Scope Services The following services are outside the scope of work: • All conduits, such as high voltage wiring panels, breakers, relays boxes, and receptacles • Any related electrical work, including but not limited to 110VAC, conduit, core drilling, raceway and boxes • Concrete saw cutting and core drilling • Firewall, ceiling, roof and floor penetration patching, removal or fire stopping • Any audio visual consulting services to configure existing audio visual devices outside the audio visual devices provided within this SOW and the Audio Visual Proposal. • Necessary sheet rock replacement and repair • Necessary ceiling tile or T -bar modifications, replacement and repair • Any and all millwork (for example, molding and trim). All millwork or modifications to project millwork to accommodate equipment • Permits (unless specifically provided for in this SOW.) • HVAC and plumbing relocation • Rough -in, bracing, framing, or finish trim carpentry for installation • Cutting, structural welding, or reinforcement of structural steel members required for support of assemblies, if required • Any applicable taxes, permits, or bonds related to the project • Unless specified in this SOW, the warranty provisions in this contract do not cover owner furnished equipment. Additionally, owner furnished equipment will not be controlled unless specifically stated in this SOW Acknowledged and Accepted Initial This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. • Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 5 of 19 DocuSign Envelope ID: 3937B791 -3616 -468E -85B6 -111926B951 F5 City of Pearland Police Department - New Training Room (TIPS) Datatobx DVXA-13601 BASELINE RESPONSIBILITIES DataVox Responsibilities This section lists DataVox's responsibilities for this Audio Visual proposal. • Building Codes: Install all equipment according to manufacturers' specifications, national and local building codes and regulations, and will be in conformity with good engineering practices as outlined by the international Communications Industries Association (ICIA) and best practices as outlined by AVIXA. • ADA: All equipment will be installed with provisions for the safety of the operator in accordance with the Americans with Disability Act (ADA) guidelines. Dress Code: All DataVox staff will dress in a professional manner displaying the DataVox logo. All DataVox staff will wear required Personal Protection Equipment (PPE). They will conduct themselves in a professional, courteous and respectful manner to all others present. • Work Environment: DataVox will maintain a clean working environment, storing tools and equipment when not in use and discarding refuse as often as reasonably possible. While DataVox cannot take responsibility for furniture or Customer furnished equipment in the workspace, DataVox will take reasonable precautions to protect all Customer furnished equipment, floors, walls, ceiling tiles, windows and window coverings, and furniture and other surfaces from damage, staining or unreasonable breakage while on site. • Electrical and Radio Interference: DataVox will notify the Customer of any hum, distortion, and RF Interference caused by the local RF environment, building structure, electrical systems, telecommunications systems, wireless RF systems which are beyond the control of DataVox, and will advise the Customer of possible remedies. • Supervision: DataVox will appoint a Project Manager (PM) and/or Lead Technician (LT) to oversee the installation. During system implementation, please direct all communications through this designated contact. PM or LT will coordinate with other trades to facilitate and expedite project progress. DataVox will inform the Customer of any interference or potential delays which could impede implementation of the AV system, thereby helping to avoid any additional charges. • Change Orders: DataVox will provide written documentation of any Change Orders (CO) for work requested by the Customer which deviates from the original, approved Proposal and Scope of Works. CO's will be billed at our published labor rates plus materials, shipping, handling, restocking and other charges imposed by suppliers. • Coordination Meetings: DataVox recommends weekly coordination meetings between the Customer, DataVox and all other trades in which we will report to the Customer the status of the project. Any identified foreseeable restrictions or insurmountable issues outside our control that could impact the overall project schedule will be reviewed with the Customer. Acknowledged and Accepted Customer Responsibilities This section lists the Customer responsibilities for this Audio Visual proposal. Initial • Safe Work Environment: Provide DataVox staff, contractors and others working on -site a safe working environment. DataVox reserves the right to refuse to work or install any equipment in an area where, at the sole discretion of DataVox, the safety of those involved is of concern. • Access to worksite: provide access to the worksite, and all work will typically take place between the hours of 07:00 and 17:00 Monday through Friday, except on public holidays, unless specified otherwise in the DataVox Proposal. Work completed at any other time will be billed at OT rates published in Change Order Labor Rates. For the safety of all concerned, it is requested that the work area be free and clear, for example, of other trades, clients of the Customer, and employees during the installation period. • Ingress/Egress from Loading Dock to Work Site: ensure unobstructed access to the loading/unloading dock and between the dock and the worksite so that the loading/unloading of large objects such as racks, screens, and large flat panels is safe and unencumbered. • Secure Storage: provide a secure, climate controlled area on -site to store equipment during the installation period. Delivery of goods, This document is confidential and the property of Data Vox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of Data Vox. * Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 6 of 19 DocuSign Envelope ID: 3937B791 -3616 -468E -85B6 -111926B951 F5 City of Pearland Police Department - New Training Room (TIPS) Datatobx DVXA-13601 supplies and equipment to this on -site storage location, or equipment that has been installed in its designated location will be considered as 'Delivered' for billing purposes and will be invoiced accordingly. Responsibility for the equipment passes to the Customer immediately upon installation or delivery to the on -site storage. Any loss due to vandalism, theft, burglary, fire, water ingress, or any other means outside the direct control of DataVox shall be replaced at the Customer's expense. • Uninterrupted Work Flow: avail DataVox of continuous, uninterrupted workflow in the environment in which the AV system will be installed. Delays in work caused by interference of other trades, inability to access the work space during the stated hours, inability to access equipment stored on site, or other reasons caused by the Customer will be charged at rates published in Change Order Labor Rates. If DataVox crew arrives to work on -site at the appointed time and work cannot proceed due to dangerous conditions, inability to access the site, lack of power, interference by others which are within direct, reasonable control of the Customer, it will result in a half day charge for the crew. • Electrical: all installation, termination and connection of any high voltage services (greater than or equal to 70VAC). It is strongly recommended that all AV system components shall be connected to Technical Power - using the same phase of building power to all AV system points. • Subscription -Based Services: any services such as Cable TV, Satellite, ISDN, High-speed internet or other network services to be provided by others. Any such services are to be delivered to the desired location and appropriately terminated as coordinated with DataVox. • Floor Penetrations/Coverings: any floor coring, installation of floor box, poke-thru wire path, or other devises which require modification of the floor surface or floor covering required for the cable path. Any carpet work such as cutting, repairing or vulcanizing or re -bonding due to the use of under -the -carpet AVTrac or similar cabling system. • Wall Structure: any demolition, painting, or structural modification work to be provided by the Customer unless otherwise specifically noted in DataVox proposal. All wall -mounted displays 65" or above, all interactive displays and all displays with an articulating mount will require blocking and/or suitable backing as coordinated with DataVox. • Wall Finish & Ceiling Tile/Ceiling Grid work: repair and/or finish -out of any wall covering, wall finishing, painting, sealing, masonry work, etc., and any modifications to ceiling tiles or ceiling grids required as a result of installation of projector screens, lifts, speakers, cameras, mounts, etc. unless specifically provided for in the DataVox proposal. • Cabling Paths: all provided cabling paths and raceways will be accessible, clear, dry and unobstructed. They shall be sized as recommended by NEC and AVIXA. • Vibration Dampening: isolation of any unwanted vibration of building, building structure, floors, ceilings, walls or any other surface to which AV equipment is to be mounted. All mounting surfaces must be free of vibration, whether caused by pedestrian traffic, HVAC system components, Mechanical or Electrical System components or any other cause. • Furniture Modifications: provide all modifications necessary to table tops, credenzas, cabinets and other furniture to accommodate the specified AV equipment, unless specified otherwise in our proposal. All existing OFE furniture shall have sufficient space and cooling capacity to accommodate all new AV system components. Any modifications to any of the above services required by the proposed AV system will be clearly enumerated by DataVox upon acceptance of the final proposal by the Customer. Delays in providing the above services beyond the projected start date will commensurately delay the contracted project completion date, and may incur additional charges at the rates published in Change Order Labor Rates. • Lights and Lighting Control Systems: All integrated lights and lighting control systems provided by others must be able to accommodate third party control connections and protocols. • Drape and Shade Controls Systems: All integrated drape and shade controls systems provided by other must be able to accommodate third party control connections and protocols. Acknowledged and Accepted Initial This document is confidential and the property of Data Vox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of Data Vox. * Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 7 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Data VOX DVXA-13601 LOCATION SUMMARY * Location Pricing Excludes all Optional and Alternate Components Location Price Police Department: Training Room $126,801.52 Police Department: Lobby $3,275.56 Police Department: Gym $6,551.12 Police Department: Break Room $3,275.56 Police Department: General $22,503.22 Total Price (Excludes Sales Tax): $162,406.98 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 8 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Datailorx DVXA-13601 BILL OF MATERIALS Police Department: Training Room Equipment Labor Displays & Mounts 1 Planar Systems, Inc MGP Complete HD136 MGP — 1.5mm 5x5 Complete, 1080 -HD (9.8'x5.5') Video Wall w/ $6F Controller, Mount, Cables, and Spares 2 Sony FWD65X81CH/AL 65" 3840 x 2160 4K HDR LED Display 16/7, 1yr warranty - Black 2 Chief CMA110 Support plate 2 Chief CMSO406 4' - 6' Adjustable extension column, black 2 Chief LCM1U Single Ceiling Mount, Large, Black 2 Sony 3ALM999 3 Years Limited Parts Warranty, Includes Power Surge Damage $43,011.59 $8,640.00 $1,849.20 $1,080.00 $114.80 $720.00 $296.80 $90.00 $642.60 $720.00 $133.40 $0.00 Displays & Mounts $57,298.39 Audio - Microphones 2 Sennheiser TeamConnect Ceiling 2 + Suspended Ceiling Bracket Beamforming Ceiling Array Mic With Two Dante And One Analog Audio Output, PoE Powered - Includes Suspended Ceiling Bracket 600 Belden 2413 D15U1000 CAT6+ (350 MHz), 4 -Pair, U/UTP-Unshielded, Plenum-CMP, Premise Horizontal Cable - Blue $7,072.22 $720.00 $204.00 $1,080.00 Audio - Microphones $9,076.22 Audio Components 1 Biamp Systems TESIRA FORTE DAN CI Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 32 x 32 channels of Dante, and AEC technology (all 12 inputs) 1 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 150 Liberty Cable 22-2C-PSH-WHT White Audio And Control 22 AWG 1 Pair Shielded Plenum Cable 1 Crestron Electronics AMP -X300 X Series Amplifier - Configurable for 4 x 75 W, 2 x 150 W, 1 x 300 W (Bridged), and 2 x 75 W + 1 x 150 W (Bridged), LoZ (4/8 O) or Hi -Z (70 V or 100 V) 8 Crestron Electronics SAROS ICE6T-W-T-EACH Saros Express 6.5" 2 -Way In -Ceiling Speaker, white textured, Single (must be ordered in multiple of 2) $2,622.91 $360.00 $5.84 $22.50 $22.50 $270.00 $497.18 $180.00 $912.96 $720.00 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 9 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Datd Y x Police Department - New Training Room (TIPS) DVXA-13601 400 Liberty Cable 16-2C-TTP-WHT White Tight Tube Plenum 16 AWG 2 conductor Speaker Cable Reel 1 DataVox PROGRAMMING - DSP Programming of Audio Systems and Digital Signal Processors $104.00 $720.00 $0.00 $3,200.00 Audio Components $9,637.89 Video Conferencing 1 Cisco CS-CAM-PTZ4K= Pan -Tilt -Zoom 4K 20x Camera 1 Cisco CON-SNT-CS1F4KCA SNTC-8X5XNBD PTZ 4K Camera 1 Cisco CS-KITPRO-PTZ4K-K9 Room Kit Pro PTZ 4K - Codec Pro, PTZ 4K, Room Navigator 150 Belden 2413 D15U1000 CAT6+ (350 MHz), 4 -Pair, U/UTP-Unshielded, Plenum-CMP, Premise Horizontal Cable - Blue 2 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 3 C2G 50185 12Ft Premium High Speed HDMI Cable With Ethernet - 4K 60Hz 1 Cisco CON-SNT-CS2EK9KI SNTC-8X5XNBD Room Kit Pro PTZ 4K - Codec Pro, PTZ 4K 1 DataVox ENT ENG SER Enterprise Engineering Configuration, Commissioning and Testing Services 2 SCT RC5-CW5-KS RemoteCam5 Digital PTZ Camera Extension Kits for the Cisco Webex 4K - Includes Camera Mount & Rack Shelf 300 Belden 2413 D15U1000 CAT6+ (350 MHz), 4 -Pair, U/UTP-Unshielded, Plenum-CMP, Premise Horizontal Cable - Blue $6,427.42 $360.00 $736.84 $0.00 $20,148.88 $1,440.00 $51.00 $270.00 $11.68 $45.00 $76.02 $54.00 $2,661.77 $0.00 $0.00 $1,000.00 $3,300.50 $720.00 $102.00 $ 540.00 Video Conferencing $37,945.11 Video Sources 1 Barco ClickShare C-10 Wireless Presentation System ClickShare C-10 Wireless Presentation System For Medium -Sized And Large Meeting Rooms - Includes (1) Gen4 USB-C Button 1 Barco ClickShare Tray ClickShare USB Button Holding Tray 1 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 C2G 50182 6Ft Premium High Speed HDMI Cable With Ethernet - 4K 60Hz $1,044.00 $360.00 $68.73 $18.00 $5.84 $22.50 $16.89 $18.00 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 10 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Datd Y x Police Department - New Training Room (TIPS) DVXA-13601 1 OFE GENERIC PC [OFE] - Owner Furnished PC with HDMI Output - Includes Labor To Install 1 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 C2G 50185 12Ft Premium High Speed HDMI Cable With Ethernet - 4K 60Hz $0.00 $45.00 $5.84 $22.50 $25.34 $18.00 Video Sources $1,670.64 Video Distribution 2 Crestron Electronics HD -TX -101 -C -E $411.30 $180.00 DM Lite - HDMI over CATx Transmitter, Surface Mount 300 Belden 1213F-D15A1000 $174.00 $540.00 CAT5e+ (350MHz), 4 -Pair, F/UTP-foil Shielded, Plenum-CMP, Premise Horizontal cable, Blue 4 C2G 50182 $67.56 $72.00 6Ft Premium High Speed HDMI Cable With Ethernet - 4K 60Hz 4 Crestron Electronics DM-8G-CONN-WG-1 $12.44 $119.52 Connector with wire guide for DM-CBL-8G DigitalMedia 8G cable, Single Unit 2 Crestron Electronics HD-RX-101-C-E $411.30 $180.00 DM Lite - HDMI over CATx Receiver, Surface Mount Video Distribution $2,168.12 Control Systems 1 OFE OFE POE SWITCH [OFE] - Owner Furnished and Installed POE Network Switch $0.00 $0.00 Control Systems $0.00 Technical Furniture 1 Middle Atlantic L5-TURFR-33LDW L5 Series Turret Frame, 33" Wide, 1.5 Bay 1 DataVox RACK DRESSING Labor to Dress Rack Cable, Label, and Redline Drawings 1 Middle Atlantic 15-FS-HB3 Flip Up Shelf - Glamour Cherry 1 Middle Atlantic L5KBB2SEHB300L72 L5 Lectern Wood Kit, 33"W, Sota, Surface Material: High Pressure Laminate (HPL), Wood Finish: Glamour Cherry *Verify Finish With Customer* 1 Middle Atlantic L5-RRKIT3343 L5 Series Additional Rackrail Kit for 33" and 43" Lectern, 12RU 1 Middle Atlantic L5-SD7 L5 Storage Drawer, 7"D 2 Middle Atlantic UMS1-11.5 1 Space universal mounting shelf, 11.5" depth $2,578.59 $720.00 $0.00 $1,440.00 $379.26 $90.00 $1,728.72 $360.00 $39.68 $122.85 $105.20 $45.00 $90.00 $90.00 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 11 of 19 Police Department: Lobby DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Data VOX DVXA-13601 1 SurgeX SX-1115-RT Rack mount surge eliminator and power conditioner with remote, 1RU $1,125.85 $90.00 Technical Furniture $9,005.15 Total: $126,801.5 Equipment Labor Displays & Mounts 1 LG 65UH7F-H 65" Diagonal Class UH7F-H Series LED -backlit LCD display - digital signage with Integrated Pro:ldiom - 4K UHD (2160p) 3840 x 2160 - black 1 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Chief MTM1U Medium Fusion Micro -Adjustable Tilt Wall Display Mount 1 OFE CAT5e/CAT6 CABLE DROP - OFOI [OFE] - OFOI - Cat5e or Cat6 Cable Drop with Network Connection $2,175.72 $720.00 $5.84 $22.50 $171.50 $0.00 $180.00 $0.00 Displays & Mounts $3,275.56 71- Tot7L $3,275.56 Police Department: Gym Equipment Labor Displays & Mounts 2 LG 65UH7F-H 65" Diagonal Class UH7F-H Series LED -backlit LCD display - digital signage with Integrated Pro:ldiom - 4K UHD (2160p) 3840 x 2160 - black 2 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 2 Chief MTM1U Medium Fusion Micro -Adjustable Tilt Wall Display Mount 2 OFE CAT5e/CAT6 CABLE DROP - OFOI [OFE] - OFOI - Cat5e or Cat6 Cable Drop with Network Connection $4,351.44 $1,440.00 $11.68 $45.00 $ 343.00 $0.00 $360.00 $0.00 Displays & Mounts $6,551.12 Total: $6,551.12 Police Department: Break Room i Equipment Displays & Mounts This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. * Price Includes Accessories © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 12 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Datd Y x Police Department - New Training Room (TIPS) DVXA-13601 1 LG 65UH7F-H 65" Diagonal Class UH7F-H Series LED -backlit LCD display - digital signage with Integrated Pro:ldiom - 4K UHD (2160p) 3840 x 2160 - black 1 C2G 27153 10ft Cat6 Snagless Unshielded (UTP) Ethernet Network Patch Cable - Black 1 Chief MTM1U Medium Fusion Micro -Adjustable Tilt Wall Display Mount 1 OFE CAT5e/CAT6 CABLE DROP - OFOI [OFE] - OFOI - Cat5e or Cat6 Cable Drop with Network Connection $2,175.72 $720.00 $5.84 $22.50 $171.50 $0.00 $180.00 $0.00 Displays & Mounts $3,275.56 Total: $3,275.56 Police Department: General Equipment General & Administrative 1 DataVox CAD SERVICES CAD and Revit Drawings, One -Lines and As -Built Documentation 1 DataVox COMMISSIONING Commissioning Services, Testing and Tuning 1 DataVox DESIGN AV Design and Engineering Services 1 DataVox DVX-MISC-CABL (By Project) Cable Pathway Support, Mounting Hardware, and Consumables 1 DataVox PROJECT MANAGEMENT Project Management - Planning, Scheduling, Order Processing, Construction Meetings, and Wrap Up 1 DataVox SHIPPING (By Project) Shipping and Handling Charges 1 DataVox TRAINING User Documentation and Hands -On Training $0.00 $3,200.00 $0.00 $3,200.00 $0.00 $800.00 $6,140.15 $0.00 $0.00 $5,600.00 $2,763.07 $0.00 $0.00 $800.00 General & Administrative $22,503.22 Total: $22,503.22 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 13 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Datailox DVXA-13601 PROJECT PRICING SUMMARY Total Installation Price: $162,406.98 Grand Total: $162,406.98 This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 14 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Data VOX DVXA-13601 Purchase Options ❑ Cash Purchase Terms of Payment: Billing Milestones Amount Due Deposit - Due on Signature Progress Payments Final Payment - Due on Completion 40.00 % 55.00 % 5.00 % $64,962.79 $89,323.84 $8,120.35 Total Payments (Excluding Sales Tax): $162,406.98 Support Options (Select One): Description ( For details see Terms & Conditions Support Agreement Obligations): Annual Charge Standard Support Agreement (90 days) (90 day warranty on workmanship, manufacture warranties still apply, all other labor billable after 90 days) 3 Year Extended Support Agreement (Years 2-3) (1st year free, Excludes sales tax, Billed annually, Extended support begins 1 year after first substantial use) 5 Year Extended Support Agreement (Years 2-5) (1st year free, Excludes sales tax, Billed annually, Extended support begins 1 year after first substantial use) Acknowledged and Accepted Included $11,368.49 $9,744.42 Initial This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 15 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Datailox DVXA-13601 ACCEPTANCE OF PROPOSAL When (but only when) signed by buyer and an authorized representative of DataVox this shall be a binding, legal contract. The prices, specifications, and conditions in this proposal are satisfactory, and are hereby accepted in their entirety. Buyer hereby agrees to purchase the Equipment and authorizes DataVox to do the work, and provide the materials specified, and payment will be made as outlined above. The price quoted in this Audio Visual Proposal is based upon the Equipment included in this Audio Visual Proposal. Any changes in the Equipment or installation may result in a change in the price. Any such change must be in writing, signed by all parties. DataVox reserves the right to modify payment terms at any time based on a review of the Customer's credit. THIS AGREEMENT, WHEN SIGNED BY BOTH PARTIES (BELOW), SHALL BE GOVERNED BY THE TERMS AND CONDITIONS IN THIS AUDIO VISUAL PROPOSAL. THERE ARE NO OTHER AGREEMENTS, OR WARRANTIES, ORAL OR WRITTEN, EXCEPT AS EXPRESSLY STATED IN THIS AUDIO VISUAL PROPOSAL. THIS AGREEMENT CANNOT BE MODIFIED EXCEPT IN WRITING SIGNED BY BOTH PARTIES. Buyer acknowledges having read and understood all of the terms and conditions printed in this Audio Visual Proposal and acknowledges receipt of a complete executed copy of this Agreement. Buyer understands and agrees that this Audio Visual Proposal and all of the terms and conditions hereof shall be a binding, enforceable contract when signed by Buyer and by an authorized representative of DataVox. Approval Signatures IN WITNESS WHEREOF, the duly authorized representatives of the parties hereto have caused this Proposal to be duly executed. By: Name: DataVox, Inc. DocuSigned by: je/It , bcuifo , RCFnng (Signature) John Layton Title: VP Audio Visual Solutions Date: 5/9/2023 19:50 AM PDT City of Pearland DocuSigned by: By: F 3 1^ C7464^3... (Signature) Trent Epperson Name: Title: Interim City Manager 5/4/2023 110:24 AM CDT Date: This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 16 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Data VOX DVXA-13601 TERMS AND CONDITIONS This document defines additional terms and conditions that shall govern the execution of all scopes of work. 1. Construction This writing constitutes additional terms and conditions between DataVox and Customer and is in addition to the terms and conditions set forth in the TIPS contract with DataVox which is incorporated by reference. A copy of this contract may be found online at https://www.datavox.net/state-purchasing-cooperatives/tips/. No course of prior dealings between the parties or trade usage shall be relevant to determine the meaning of this Agreement. This Agreement is entered into and shall be performable in the State of Texas. 2. Software Defect Resolution DataVox shall use its best commercial efforts to troubleshoot software issues that may arise during the project. If a software issue is determined to be a software defect (previously documented or newly discovered), resolution of said issue is expressly outside of the scope of work. Issues of this kind do not constitute a valid reason for non-payment in full. It is the responsibility of the customer and software manufacturer to resolve the issue. Should the Customer want DataVox to be involved in the process to downgrade, update, upgrade and/or test software releases, the Customer may authorize the out of scope expenses using the standard project change request process. 3. Limitation and Exclusion of Warranties Except as otherwise provided herein, DataVox hereby warrants the described equipment against defective parts from the date of installation for the period specified by the manufacturer; and warrants that the installation of said equipment shall be performed in a workmanlike manner. Customer acknowledges that DataVox may provide products and services manufactured or provided by others. DataVox makes no independent warranty with respect to such products and services provided by third parties. Customer acknowledges and agrees that DataVox shall have no responsibility or liability for products or services manufactured or provided by any third party. Subject to payment by Customer of all amounts due under this Agreement, DataVox hereby transfers any transferable warranties from the manufacturers of products and services provided under this Agreement. Customer's exclusive remedy under these warranties shall be the repair and replacement by DataVox at the expense of DataVox of non -conforming equipment or parts thereof with reasonably equivalent equipment or parts; unless, however, the equipment or any part thereof is damaged or rendered unserviceable as a result of Customer's negligence, abuse, mishandling, attempting to connect the equipment to direct current, or damaged by lightning or acts of God in any of which case or cases, DataVox shall have no obligations to Customer. DataVox recommends that all DataVox installed systems be equipped with battery backups. If the Customer disregards this recommendation; and a failure is directly attributed to not having a battery backup, such service as may be required will be billed for time and materials, as a TIPS contract sale, billed at the agreed upon TIPS prices. THIS WARRANTY IS THE ONLY WARRANTY GIVEN BY DATAVOX, AND ALL OTHER WARRANTIES, EXPRESS OR IMPLIED ARE EXCLUDED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR ANY IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. THERE ARE NO WARRANTIES THAT EXTEND BEYOND THE FACE HEREOF. Voice and data transmission are provided by third parties, such as a telephone company or over the internet. Accordingly, DataVox cannot warrant that such transmission will always be available or will be of acceptable quality. In particular, if Customer elects to use the Voice over Internet Protocol (VoIP) to transmit voice over the internet, Customer may experience (i) transmission that is not of uniform, reliable or acceptable quality; (ii) inability to connect directly to emergency and "911" services; and (iii) inability to connect to directory and operator assistance. Customer should be aware that VoIP service is not regulated by the Federal Communications Commission (FCC) and the FCC does not provide certain consumer safeguards that are available in the traditional telephone environment. Only DataVox may perform service or maintenance on equipment covered by this warranty. IT IS EXPRESSLY AGREED AND This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 17 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Data VOX DVXA-13601 UNDERSTOOD THAT THIS WARRANTY WILL BE NULL AND VOID IF ANY PERSON OTHER THAN A DATAVOX EMPLOYEE PERFORMS ANY SERVICE OR MAINTENANCE WORK ON THE EQUIPMENT COVERED BY THIS WARRANTY. In such event, DataVox shall have no further obligation or liability under this warranty. 4. Waiver, Amendment, Notice, Termination Any waiver of rights hereunder or any amendment or requirement of notice of termination hereof shall not be effective unless made in writing and signed by the party against whom such waiver, amendment, notice or termination is sought to be enforced. 5. Risk of Loss; Non -Performance by Telephone Company and Others Upon installation of the Equipment, Customer shall bear the risk of loss regardless of any breach by DataVox of any provisions hereof. Although DataVox, Inc. will or may assist Customer by coordinating initiation or transfer of service through telephone companies or other third parties, Customer assumes all risk of non-performance, including untimely or otherwise improper performance, of any such third parties; DataVox, Inc. and its employees assume no responsibility for any failings of these third parties or their service and equipment. With regard to VOICE MAIL systems, if any, Customer further assumes all risk of malfunction and deficient or substandard performance caused by third party telecommunication transmission equipment, lines and systems, including pay phones, cellular phones and long distance services; DataVox, Inc. and its employees assume no responsibility for any failings of these third parties or their service and equipment. 6. Limitations of Liability In no event will either party be liable or responsible to the other for any type of incidental, exemplary, special, punitive, indirect or consequential damages, including, but not limited to, lost revenue, lost profits, replacement goods, loss of technology, rights or services, loss of data, or interruption or loss of use of service or equipment, even if advised of the possibility of such damages, whether arising under theory of contract, tort (including negligence), strict liability or otherwise. Further, no cause of action which accrued more than two (2) years prior to the filing of a suit alleging such cause of action may be asserted against DataVox. 7. Virus Protection Customer agrees and understands it is Customer's responsibility to install and run an antivirus program on all workstations and servers at/or prior to installation. Customer agrees to take whatever steps Customer deems appropriate to ensure there is adequate and up to date virus protection on all workstations and servers. Customer expressly agrees that DataVox, Inc. shall have no liability for the loss of any such data, downtime or other damage caused by a computer virus. 8. Data Back-up Customer agrees to take whatever steps Customer deems appropriate to ensure there are adequate, up to date back-ups made of all data on any computer, server, hard drive, or other storage device of Customer. In the event of failure, it is expressly understood that DataVox will restore the most recent back-up for systems covered under warranty or maintenance. Any additional programming due to out of date database will not be covered under warranty or maintenance and will be billed on an hourly basis as a TIPS contract sale, at the agreed upon TIPS prices. Customer expressly agrees that DataVox shall have no liability for the loss of any such data, which may occur during or after the installation process, or for any consequential damage resulting from any such loss of data. 9. Attorney's Fees Only if ordered by a court of competent jurisdiction, Customer shall pay to DataVox all attorney's fees, court costs, and all other expense, which may be incurred by DataVox in enforcing, or attempting to enforce, any of its rights under this Agreement, or against any guarantors hereof, or with respect to any matters connected with the subject matter hereof. 10. Severability This Agreement and all provisions hereof are intended to be severable, and this Agreement shall remain enforceable in the event any provision hereof is declared invalid. 11. Payment Terms The balance due after required deposit will be progress -billed based on achieved milestones determined by DataVox. All DataVox invoices to the Customer are due and payable net 30 days from the invoice date, or as provided by the Texas Prompt This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2022 DataVox, Inc. All rights reserved 12/5/2022 Page 18 of 19 DocuSign Envelope ID: 3937B791-3616-468E-85B6-111926B951F5 City of Pearland Police Department - New Training Room (TIPS) Data VOX DVXA-13601 Payment Act, Texas Gov't Code §2251 et seq. The Customer agrees to pay DataVox interest on all past due amounts at a rate of 1.5% per month (18% per annum), but not to exceed the amount permitted by the applicable law of the jurisdiction where Customer resides. Deposit payments must be received by DataVox before commencement of a project. The payment terms of this contract are subject to change by DataVox at any time based on a review of the customer's credit. 12. Work Hours DataVox has priced the professional service proposal assuming that all work will be done during normal business hours which DataVox defines as Monday through Friday, 8:00am to 5:00pm, excluding holidays. The go live activity is the only activity in which DataVox will work after business hours. This project milestone activity can be scheduled outside of normal business hours Monday through Friday, excluding holidays. The start time for the go live activity can be scheduled to start no later than 7:00pm. Any request to perform the system go live or any other activity outside of normal business hours is considered outside the scope of work and will result in additional project costs which shall not exceed the pricing proposed to TIPS. Scheduling and availability of resources outside of normal business hours is not guaranteed unless the Project Manager/Coordinator has approved it. 13. Travel The Customer will be billed for time travelled and travel Expenses greater than 70 miles one way from the nearest DataVox facility. The Customer will be billed for the Time Travelled by each DataVox employee at half the cost of the DataVox billable rate per hour. This includes, for example, time spent on an airplane or driving in a car, or as proposed and awarded per the SOW. Travel Expenses will be billed back to the Customer as incurred. These expenses will include airfare (coach) and mileage reimbursement (lodging, transportation, parking, and per diem.) DataVox adheres to the mileage reimbursement and per diem rates determined by the U.S. General Services Administration (GSA). These rates can be referenced on the GSA website, or as proposed and awarded per the SOW. 14. Return Material Authorization DataVox has a Return Material Authorization policy that explains product returns. Approval to return defective and non - defective products is at the sole discretion of DataVox. Products that are defective or dead on arrival (DOA) will be repaired, replaced, or credited according to the manufacturer's warranty. Products that are non -defective that are unopened and unused and can be resold as new may be returned subject to a fifteen percent (15%) restocking fee. Any custom ordered product cannot be returned. Additional detail concerning the DataVox Return Material Authorization policy is available upon request. 15. Currency Unless otherwise specified, all currency listed in DataVox documentation is in US dollars. This document is confidential and the property of DataVox. Any copy or reuse of this document, its contents, recommendations and/or solutions in whole or part is strictly prohibited without prior written consent of DataVox. © 2022 DataVox, Inc. 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