R2023-008 2023-02-13RESOLUTION NO. R2023-8
A Resolution of the City Council of the City of Pearland, Texas, authorizing a
Software Maintenance Service Contract (City Works AMS and City Works PLL)
with SHI, using the Omnia Partners purchasing cooperative, in the amount of
$177,315.00, for Fiscal Year 2023.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City previously awarded a contract for the purchase of Asset
Management Software.
Section 2. That the City Manager or his designee is hereby authorized to enter a
Software Maintenance Service Contract with Cityworks.
PASSED, APPROVED and ADOPTED this the 13th day of February, A.D., 2023.
_________________________________
J.KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: 3A47A33D-FC64-4827-BA0D-D75A8DF1DADC
Pricing Proposal
Quotation #: 22957208
Created On: 1/12/2023
Valid Until: 1/31/2023
TX-City of Pearland Inside Account Manager
Vance Wyly
TX
United States
Phone:
Fax:
Email:vwyly@pearlandtx.gov
Brett Yajcaji
SHI Government Solutions
3828 Pecana Trail
Austin, TX 78749
Send PO to: Texas@shi.com
Phone: 732-652-0255
Fax:
Email:Brett_Yajcaji@shi.com
All Prices are in US Dollar (USD)
Product Qty Your Price Total
1 PLL ELA Premium
Cityworks Empowering GIS - Part#:
Contract Name: Omnia Partners - IT Solutions
Contract #: 2018011-02
Coverage Term: 2/1/2023 – 3/7/2023
Note: Year 1
1 $5,092.60 $5,092.60
2 PLL ELA Premium
Cityworks Empowering GIS - Part#:
Contract Name: Omnia Partners - IT Solutions
Contract #: 2018011-02
Coverage Term: 3/8/2023 – 3/7/2024
Note: Year 2 / Year 3 and 4 Totals in Notes Below
1 $61,111.20 $61,111.20
3 AMS ELA Premium
Cityworks Empowering GIS - Part#:
Contract Name: Omnia Partners - IT Solutions
Contract #: 2018011-02
Coverage Term: 3/8/2023 – 3/7/2024
Note: Year 2 / Year 3 and 4 Totals in Notes Below
1 $111,111.20 $111,111.20
Subtotal $177,315.00
Shipping $0.00
Total $177,315.00
Additional Comments
Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us
know as we will need to ensure compliance with the funding program.
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and
fluctuations.
Notes:
Quote adds Premium PLL ELA to current licensing.
Updated License:
Server AMS Premium Cityworks Enterprise License Agreement (ELA), Includes Unlimited Quantities of the
Identified Products:
Office
Respond
Mobile Native Apps (for iOS/Android)
--Includes the following Add-ons:
Storeroom
Equipment Checkout
Contracts
Cityworks for Excel
Cityworks Analytics AMS
eURL (Enterprise URL)
Operational Insights
Workload
Web Hooks
CCTV Interface for PACP
Pavement Management
Performance Budgeting
Use of Cityworks AMS Application Programming Interfaces (APIs) with commercially available Cityworks-centric
applications that are
licensed and maintained by authorized Cityworks partners
Use of Cityworks AMS Application Programming Interfaces (APIs) with third party system integrations
Server PLL Premium Cityworks Enterprise License Agreement (ELA), Includes Unlimited Quantities of the
Identified Products:
Respond
Mobile Native Apps (for iOS/Android)
Office (limited use for Admin and Reporting only)
--Includes the following Add-ons:
eURL (Enterprise URL)
Public Access for PLL
Cityworks Analytics PLL
Workload
Web Hooks
Use of Cityworks PLL Application Programming Interfaces (APIs) with commercially available Cityworks-centric
applications that are
licensed and maintained by authorized Cityworks partners
Use of Cityworks PLL Application Programming Interfaces (APIs) with third party system integrations
-
Annual fee herein is based on 100,001 - 150,000 population range
*Fee for Year 1 reflects products added and is pro-rated for a period of 01/30/2023 - 03/07/2023 and upcoming
renewal for both AMS
and PLL amount of $155,000 for the period 3/8/2023 - 3/7/2024.
PLL Discounts as follows:
Year 1 (shortened period) - 50% Discount
Year 2 - 50% Discount
Year 3 - 25% Discount
AMS/PLL Renewal Fee Breakdown:
Year 3 (03/08/2024 - 03/07/2025) AMS: $111,111.20 **; PLL: $91,666.70
Year 4 (03/08/2025 - 03/07/2026) AMS: $111,111.20**; PLL: $122,222.30
**AMS licensing may be subject to annual CPI increase.
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.