R93-53 12-20-93 {
RESOLUTION NO. R93-53
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH VERNON G. HENRY AND ASSOCIATES, INC. FOR LANDSCAPE
ARCHITECTURAL SERVICES .
WHEREAS, the 1993-94 Parks, Recreation and Beautification Budget of
the City of Pearland includes funds for city entrance signs and
landscaping, development of Hyde Park and general planning
services , and
WHEREAS, these projects are in the best interest of the citizens of
Pearland,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, THAT:
Section 1. The City Manager is hereby authorized to execute and
the City Secretary to attest the annexed agreement Exhibit A and
counterparts thereof .
Section 2. This resolution shall become a part of the above
referenced agreement.
PASSED, APPROVED and ADOPTED this the GZ 0 day of December,
A.D. , 1993 .
C. V. ' OPPIN; R
MAYOR
ATTEST:
PAT JONES
CITY SEC TARY
APPRO D O •
DICK GREGG, J .
CITY ATTORNEY
EXHIBIT "A"
CONTRACT FOR LANDSCAPE ARCHITECTURAL SERVICES BETWEEN
VERNON G. HENRY AND ASSOCIATES, INC. (CONSULTANT)
AND THE CITY OF PEARLAND, TEXAS (CLIENT)
I. PROJECTS
A. Design attractive, standardized park signs usable for all City parks.
B. Conceptual design of signs and landscaping for four entrance points into the City.
C. Develop a concept plan and tree planting plan for the park area located behind the
Chamber of Commerce and adjacent to City Hall and Shadycrest Elementary School
D. Develop a preliminary plan for a 1-2 acre neighborhood park within the Alexander
Landing subdivision.
H. SCOPE OF SERVICES
PROJECT "A" - PARK SIGNS
The Consultant will prepare preliminary plan ormatting the standard size, shape, lettering style,
color and materials for a menu of attrac e, standardized and coordinated signs. The plans will
show typical examples of park identcation, direction and informational signs for use as standard
designs in all City parks. A preli wary cost estimate will be prepared.
PROJECT "B" - CITY ENTRYWAY SIGNS AND LANDSCAPING
The Consultant will prepare conceptual drawings for a typical City identification sign for use at
four entrance points into the City. These four points are on State Highway 35 at the northern and
southern city limits and on F.M. 518 at the eastern and western city limits. The completed
drawing, which may be in a freehand format, will show the size, shape and lettering style of the
sign with general notes explaining the materials proposed for use. A conceptual plan slowing
landscape planting around the sign will also be prepared along with a preliminary cost estimate for
the sign and planting.
The Client will specify the location at all four entrance points where the signs and landscaping are
desired so that the Consultant can design a typical sign that can be used at all locations. (Since
both roads are State of Texas facilities, the Texas Department of Transportation will need to
Vice Presidents: Mary Lou Henry, A.I.C.P. Michael L. Ilse, A.S.L.A.
5900 Memorial Drive, Suite 101, Houston, Texas 77007 (713) 868-2113 Fax: 868-0913
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approve the plans should the signs be located within State right-of-way. As an extra service, the
Consultant could assist the Client with plan review by the Texas Department of Transportation.)
PROJECT "C" - CHAMBER OF COMMERCE PARK CONCEPT PLAN
The Consultant will design and draft a concept plan for the park area located behind the I earland
Chamber of Commerce building on Liberty Drive, adjacent to City Hall and near Shadycrest
Elementary School. The plan will include and locate the following elements: gazebo/shelter,
entry sign, walkways, sitting areas, plazas, tree and shrub planting areas, playground, and water
features, if desired. A preliminary cost estimate will be prepared.
Following approval of the concept plan, the Consultant will prepare a tree planting plan detailing
the individual location, number, type and size for all specified trees. A plant schedule along with
planting details will be provided.
PROJECT "D" -NEIGHBORHOOD PARK PRELIMINARY PLANS
The Consultant will design and draft a preliminary plan for the neighborhood park located on
Westminster Street within the Alexander Landing subdivision. The plan will include and locate
the following elements: park identification sign, walkways, water fountain, earth berming, picnic
and sitting areas, tree plantings, two playgrounds, and open space play areas. Types of equipment
within both the younger and older children's playgrounds will be identified. A preliminary cost
estimate will be prepared.
M. INFORMATION TO BE FURNISHED TO THE CONSULTANT
PROJECT "A" E.J 6 G-r'rD
The Client will furnish the Consultant with a varietal list of existing informational
and directional signs.
PROJECT "B"
The Client will furnish the Consultant with street paving plans for State Highway
35 and F.M. 518 at the four entryway locations.
PROJECT "C"
The Client will furnish the Consultant with scaled maps and/or plan depicting the
Chamber of Commerce property and existing building, City Hall and the eastern
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parking area as built, the water tower site, and the school grounds with existing
athletic fields. Property surveys with metes and bounds descriptions would be
beneficial.
PROJECT "D"
The Client will furnish the Consultant with the following: a copy of the
subdivision plat delineating metes and bounds of the neighborhood park site, a
drainage area map for the park site and adjacent street and lots, the
street paving plan alongside the park, the location of the nearest available water
line, and the park development budget.
IV. FEES AND EXPENSES
A. LANDSCAPE ARCHITECTURAL SERVICES
The fees for services described above will be charged on an hourly basis for the
time expended in completing all four projects. The Consultant estimates that
the fees incurred will not exceed $5,700. For the Client's budgetary purposes,
the estimated fee for each project is as follows:
PROJECT "A" 4--- 75 -
PROJECT "B" $1,500
PROJECT "C" $1,300
PROJECT "D" $1,400
TOTAL
The fee total assumes that all four tasks will be completed concurrently
requiring one trip to Pearland to visit all project sites and a second trip to meet
and review all prepared plans. Also, the fee total includes a total of four hours
for revisions to drafted plans.
B. HOURLY RATES
The Consultant's standard hourly rates are as follows:
Vice President/Landscape Architect $85.00
Sr. Landscape Architect/Planner $75.00
Sr. Draftsman $45.00
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Draftsman $35.00
Secretary $30.00
C. REIMBURSABLE EXPENSES
In addition to fees, the Consultant shall be reimbursed at his cost plus 15% for
processing and bookkeeping for direct expenses attributable to the services,
such as prints and other reproduction charges, art supplies, long distance and
toll telephone calls, etc. Mileage incurred for the use of staff automobiles shall
be charged (currently at the rate of $0.32 per mile, but adjustable without
notice according to increased operating expenses). Any reimbursable expenses
over $100 will be pre-approved by the Client.
D. PAYMENT SCHEDULE
Hourly fees will be invoiced monthly for services performed in the previous
month. All fees and reimbursable expenses shall be payable within eight (8)
days of the date of itemized invoice. An interest rate of 15% per annum shall
be applicable to all accounts thirty (30) days past due. In the event that it
becomes necessary for the Consultant to retain an attorney to assist with the
collection of fees, reasonable attorney's fees and court costs may be charged to
the Client in addition to the Consultant's outstanding fees, expenses, and
interest.
E. ESCALATION
In the event that all services to be performed under this contract are not
completed by January 1, 1995, the Consultant shall have the right to adjust the
hourly fee rates for changes or extra services in accordance with cost of
living/inflation rates in the Houston areas as published by the Bureau of Labor
Statistics, U.S. Department of Commerce.
VI. TERMINATION
If any work the Consultant performs is abandoned in whole or in part through no
fault of the Consultant, the Consultant is to be paid for the services performed
prior to receipt of written notice from the Client of such abandonment or
suspension together with reimbursements then due. This Agreement may be
terminated by either party upon receipt of written notice five (5) days prior to the
effective date of termination should the other fail substantially to perform in
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accordance with its terms through no fault of the other. In the event of
termination due to the fault of other than Vernon G. Henry & Associates, Inc. the
Consultant shall be paid for services then due. This Agreement shall not be
regarded as terminated until all the outstanding fees and expenses have been paid
in full.
Vl. OWNERSHIP OF DOCUMENTS
Drawings and specifications as instruments of service remain the Consultant's
property whether the work for which they are made be executed or not and are not
to be used on other projects without the Consultant's written consent. Conversely,
they shall not be used by the Consultant on any other project without the Client's
written consent.
The Client shall have the right to prints (including reproducible prints) of all
drawings prepared as part of these services provided the Client's account is not
past due. These prints shall be provided as a reimbursable expense. If the account
is past due, the Client shall not have the right to use the drawings for any purposes.
VIII. CHANGES
Any work occasioned by changes requested by the Client after prior approval has
been given for those services will be subject to an additional charge at the
Consultant's standard hourly rates as previously listed herein.
IX. EXTRA SERVICES
Any services requested by the Client in addition to those outlined above will be
charged as an extra service for the time incurred at the Consultant's standard
hourly rates as previously listed herein. Extra services would include additional
site visits, meetings, plan revisions, irrigation design, bidding assistance and related
correspondence beyond the limits stipulated herein.
X. SUCCESSORS AND ASSIGNS
The Client and the Consultant each binds themselves, their partners, successors,
assigns and legal representatives to the other party of this Agreement and to the
partners, successors, assigns, and legal representatives of such other party in
respect to all covenants of this Agreement. Neither the Client nor the Consultant
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shall assign, sublet or transfer their interest in this Agreement without the written
consent of the other.
ACCEPTED THIS 8th DAY OF DECEMBER, 1993,FOR VERNON G. HENRY &
ASSOCIATES, INC. PROVIDED ACCEP D BY CLIENT BY JANUARY 31, 1994.
727
Vernon G. Henry, AICP, CRE Mary Lou eery, AICP
President Vice Presi ent
As indicated by my signature below, I certify that I am authorized to execute this contract on
behalf of the City of Pearland, Pearland, Texas.
ACCEPTED FOR THE CITY OF PEARLAND, TEXAS:
By: -
Signature
Pd 6y_Dk "10,0, C`,4 arm. e, r--
Typed or Printed Name
6212,673
Date
e'e5f
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