R2022-263 2022-11-21RESOLUTION NO. R2022-263
A Resolution of the City Council of the City of Pearland, Texas, renewing a
unit supply bid for the purchase of office supplies with Staples Advantage, in
the estimated amount of $100,000.00, for the period of November 22, 2022
through September 30, 2023.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the City previously obtained competitive unit supply pricing for the
purchase of office supplies through the Sourcewell Cooperative Contract.
Section 2. That the City Council hereby renews a bid with Staples Advantage, in the unit
supply amounts reflected in Exhibit “A” attached hereto.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase of office supplies.
PASSED, APPROVED and ADOPTED this the 21st day of November, A.D., 2022.
________________________________
J.KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: A893EBA7-5BB5-4EF8-A862-C193E04482D2
1 | Page
November 1, 2022
Staples Advantage
6400 Hollister Road
Houston, TX 77040
Reference: City of Pearland Contract for Purchase of Office Supplies
Greetings,
This letter is to inform you that the City of Pearland intends to enter into an agreement for the purchase
of office supplies with the Staples Advantage via the Sourcewell Cooperative Contract # 012320-SCC.
Note that the City will present this contract to City Council and will execute the contract upon Council’s
approval. The details of the agreement are as follows:
Date Bid Awarded: February 22, 2021
New City Contract Begins: November 1, 2022
New City Contract Ends: April 6, 2024
All deliveries must be made to the office/department that placed the order. The City of Pearland
reserves the right to terminate the contract without cause upon written notice thirty (30) days prior to
the date of termination.
If you need any further information, Please Contact me at velam@pearlandtx.gov or (281) 652-1790.
Vanessa Elam
Contract Administrator
Vanessa Elam 11/1/22 (Signature/Date) ________________________________
______________________________ (Name/Title) ________________________________
City of Pearland Staples Advantage
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Tel: 281.652.1600
Pearlandtx.gov
Nov 3, 2022
Tammy Kiger
Area Vice President
DocuSign Envelope ID: 2079C076-3B64-427B-8A4A-EA101D039C8C
Deputy City Manager
012320-SCC
1
Rev. 4/2019
Solicitation Number: RFP#012320
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Staples Contract & Commercial LLC, 500 Staples Drive, Framingham,
MA 01702 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to its members. Participation is open to all levels of
governmental entity, higher education, K-12 education, nonprofit, tribal government, and other
public entities located in the United States and Canada.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and its Members (Members).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective August 1, 2020.
B. EXPIRATION DATE AND EXTENSION. This Contract expires April 6, 2024, unless it is cancelled
sooner pursuant to Article 24. This Contract may be extended up to one additional one-year
period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor’s product and pricing list. Unless agreed to by the Member in advance, Equipment or
Products must be delivered as operational to the Member’s site.
012320-SCC
2
Rev. 4/2019
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. LAWS AND REGULATIONS. All Equipment, Products, or Services must comply fully with
applicable federal laws and regulations, and with the laws of the state or province in which the
Equipment, Products, or Services are sold.
C. WARRANTY. Vendor warrants that all Products and installation thereof will conform to
specifications as stated in manufacturer documentation. Vendor will pass through all
manufacturers’ warranties to Member (copies of such manufacturer warranties provided upon
request). Vendor warrants that all Products branded TRU RED, Perk, NXT Technologies, Union &
Scale, or Coastwide Professional are: (1) merchantable; (2) of good quality and workmanship;
(3) free from defects latent or patent in material design and workmanship for whichever period
is shorter, either (a) one year from the date of purchase, or (b) as otherwise specified on the
packaging of the Products; (4) fit sufficient and safe for their intended purpose and for the
particular purpose for which they were designed; and (5) in conformity with Vendor’s samples,
if any. Vendor warrants that for a period of one year from performance, installation and
assembly Services will meet or exceed generally accepted standards in the industry and will
meet any required specifications mutually agreed upon by Vendor and Member.
Additional warranties applicable to specific product categories, if any, are set forth in Vendor’s
Proposal.
THESE WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ALL OTHERS, ORAL OR WRITTEN, EXPRESS
OR IMPLIED. VENDOR DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION, WARRANTIES OF TITLE, NON-INFRINGMENT, MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE.
D. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to
Sourcewell a means to validate or authenticate Vendor’s authorized Distributors/Dealers
relative to the Equipment, Products, and Services related to this Contract. This list may be
updated from time-to-time and is incorporated into this Contract by reference. It is the
Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.
Vendor may utilize certain company affiliates under the Staples, Inc. umbrella to serve as
authorized dealers and distributors under this agreement. Any sales by such affiliates pursuant
to the Contract would be reflected in a written agreement between such affiliate and
Sourcewell participating Member with reference made to this Contract. These affiliates include,
but are not limited to, DEX Imaging, LLC, a leading nationwide managed print services provider.
3. PRICING
012320-SCC
3
Rev. 4/2019
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s
Proposal.
Regardless of the payment method chosen by the Member, the total cost associated with any
purchase option of the Equipment, Products, or Services must always be disclosed in the pricing
quote to the applicable Member at the time of purchase.
When providing pricing quotes to Members, all pricing quoted must reflect a Member’s total
cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and
Services that are operational for their intended purpose, and includes all costs to the Member’s
requested delivery location.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve
the right to inspect the Equipment and Products at a reasonable time after delivery where
circumstances or conditions prevent effective inspection of the Equipment and Products at the
time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Member will notify the Vendor as soon as
possible and the Vendor will replace nonconforming Equipment and Products with conforming
Equipment and Products that are acceptable to the Member.
Vendor will use commercially reasonable efforts to ship Products ordered by Members before
4:00 p.m. local time within one (1) business day after acceptance of a Purchase Order, except
for backordered, special-order, or out of stock Products. If a Product is backordered or
shipment is delayed for any reason, Member will be notified of a delay and Vendor will deliver
the delayed Product as promptly as commercially practicable. Vendor will treat delayed orders
as active until Member contacts Vendor and provides other instructions. Vendor’s standard
shipments will be F.O.B. Member’s location in the forty-eight (48) contiguous United States.
Additional charges may apply for desk-top delivery, special delivery, non-standard delivery, rush
delivery, or special or custom order products or as noted on Vendor’s e-commerce platform.
Title and risk of loss for the Products will pass to Member at the time the Products are delivered
to Member. Eligible products purchased online and picked up at a Vendor retail location will be
available for pick up two hours after approval, charged at time of pick up, and cancelled if not
picked up after five (5) days. Sales tax will be calculated based upon order pick up location.
Member’s invoice may not separately designate these items as “in-store pick up.” Certain items
may incur an additional charge (typically furniture items) which will be invoiced to the Member,
012320-SCC
4
Rev. 4/2019
if applicable. Unless otherwise agreed by Vendor and a Member all orders shall be subject to a
minimum order size of 35.00 per order. If an order below this amount is placed, the Member
will be informed it cannot be processed.
The following will apply for shipments to Alaska or Hawaii: Shipments up to 159lbs. are shipped
UPS 2nd Day Air. Shipments over 159lbs. or items which cannot be shipped via UPS (e.g. items
classified as hazmat and/or ORM-D) are shipped ocean freight. Vendor will not ship any fully
regulated hazmat items, which are shipped directly from the vendor. Ocean shipments are
delivered approximately fourteen (14) days from shipment. All shipments to Alaska or Hawaii
will be subject to a 25% surcharge.
B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption
certification(s). When ordering, Members must indicate if it is a tax-exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Members.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number
x Clearly specify the requested change
x Provide sufficient detail to justify the requested change
x Individually list all Equipment, Products, or Services affected by the requested
change, along with the requested change (e.g., addition, deletion, price change)
x Include a complete restatement of pricing documentation in Microsoft Excel
with the effective date of the modified pricing, or product addition or deletion. The
new pricing restatement must include all Equipment, Products, and Services offered,
even for those items where pricing remains unchanged.
012320-SCC
5
Rev. 4/2019
A fully executed Sourcewell Price and Product Request Form will be become an amendment to
this Contract and be incorporated by reference.
Core List. The “Core List” represents net priced items which are inclusive of those products
predicted to be the most commonly used products by Sourcewell and its participating
Members. Prices for Core List items provided under this contract are set forth in Exhibit 1.
The prices for Core List Items, excluding Premium Products, may be updated biannually on
August 1st and February 1st of each year during the term that this contract in effect. Vendor
may request a price change adjustment for Core List items by submitting a price change
addendum to Sourcewell thirty (30) days prior to August 1st and February 1st to reflect changes
in stock availability, market conditions, buying expense, tariffs and other factors that affect the
overall cost of such items.
The prices for Premium Products may be updated quarterly of each year during the term that
this contract in effect. Premium Products are defined as toner, ink, IT hardware, copy paper and
furniture that Members purchase from Vendor.
Extraordinary Market Events. Vendor reserves the right to reasonably adjust a Core Item’s price
if extraordinary market events require immediate adjustment (e.g. shortages, trade disputes,
natural disasters, etc.) and to adjust pricing with the impact of tariffs, customs, or duties
imposed on products. Any such adjustments shall be noticed to Sourcewell with thirty (30) days
prior written notice accompanied by supporting documentation. Vendor will work with
Sourcewell and affected Members to identify alternative products to mitigate the impact of the
foregoing where possible.
Updated Items. For purposes of contract management, Vendor may provide to Sourcewell an
updated report no more than once a calendar quarter, which shall identify the SKU numbers
and prices for the new items that Vendor and Sourcewell have added, as well as SKU numbers
for items that have been removed from the from the Core List. Vendor may from time to time
propose substitutions to Core Items. Sourcewell agrees that it will not unreasonably withhold
its consent.
Custom Pricing; Rebates & Incentives; Other Terms. Vendor may offer additional pricing
discounts, rebates and/or incentives to an individual participating Member based upon
commitments and variables that may include, but not limited to, Member size and scope,
geography, purchase volume, guarantees, logistical expenses, manufacturer support, specific
product usage and other contractual terms/requirements. Members receiving custom pricing or
incentives may be required to sign a Participation Agreement with Vendor.
Non-Core Items. The prices for Non-Core Items shall appear on StaplesAdvantage.com and shall
be adjusted to reflect changes in stock availability, market conditions, buying expense, and
other factors that affect the overall cost of the Non-Core Items. Notwithstanding anything to
the contrary Non-Core Items are not subject to customer audit, or any pricing guarantee, nor
012320-SCC
6
Rev. 4/2019
shall Non-Core Items be subject to the Change Request process set forth in this Section 4.
Sourced Goods. Members may request certain goods that are non-stock or custom in nature.
The prices for Sourced Goods shall be those prices that appear on the ordering platform at time
of order, or as otherwise established between Vendor and the applicable participating Member
at the time the order is placed. Sourced Goods may include additional delivery or handling
charges that would be the responsibility of the ordering Member.
Pricing Exhibits. Please see the Pricing Exhibits for pricing details on the following categories:
• Exhibit 1 – Core List Pricing
• Exhibit 2 – Print & Copy Program
• Exhibit 3 – Promotional Products Program
• Exhibit 4 – Staples Technology Solutions
• Exhibit 5A – Managed Print Services Capabilities
• Exhibit 5B – Managed Print Services Pricing
• Exhibit 5C – Managed Print Services Sample Agreement
Tier One Diversity Program. Vendor reserves the right to implement a pricing upcharge when
setting up a Tier One program for any Participating Member to reflect the additional cost of the
diversity supplier’s program.
5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS
A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the
United States and Canada; such as municipal, state/province, K-12 and higher education, tribal
government, and other public entities.
The benefits of this Contract should be available to all Members that can legally access the
Equipment, Products, or Services under this Contract. A Member’s authority to access this
Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any
entity accessing benefits of this Contract will be considered a Service Member of Sourcewell
during such time of access. Vendor understands that a Member’s use of this Contract is at the
Member’s sole convenience and Members reserve the right to obtain like Equipment, Products,
or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership
requirements and documentation and will encourage potential members to join Sourcewell.
Sourcewell reserves the right to add and remove Members to its roster during the term of this
Contract.
Notwithstanding anything to the contrary a Member’s participation hereunder including for the
avoidance of doubt and extension of credit hereunder is contingent upon Member’s
satisfaction of Vendor’s standard credit requirements. Vendor also reserve the right to refuse
sales of Products to Members reselling such Products. To the extent a Member has a pre-
012320-SCC
7
Rev. 4/2019
existing separate agreement with Vendor, Vendor reserves the right not to sell products and
services under multiple agreements to that Member. In addition, Vendor may terminate this
Contract for any reason (i.e., for convenience) with respect to an individual Member by
delivering not less than ninety (90) days prior written notice thereof to Sourcewell and the
applicable Member.
B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government-
owned facilities, including schools. Vendor’s employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Member policies and
procedures, and all applicable laws.
6. MEMBER ORDERING AND PURCHASE ORDERS
A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or
Services under this Contract, Member must clearly indicate to Vendor that it intends to access
this Contract; however, order flow and procedure will be developed jointly between Sourcewell
and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may
use their own forms for purchase orders, but it should clearly note the applicable Sourcewell
contract number. Members will be solely responsible for payment and Sourcewell will have no
liability for any unpaid invoice of any Member.
B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order
may be negotiated between a Member and Vendor, such as job or industry-specific
requirements, legal requirements (such as affirmative action or immigration status
requirements), or specific local policy requirements. Any negotiated additional terms and
conditions must never be less favorable to the Member than what is contained in Vendor’s
Proposal.
C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond
that meets the requirements set forth in the Member’s purchase order.
D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or
specialized performance requirements (such as e-commerce specifications, specialized delivery
requirements, or other specifications and requirements) not addressed in this Contract, the
Member and the Vendor may enter into a separate, standalone agreement, apart from this
Contract. Sourcewell, including its agents and employees, will not be made a party to a claim
for breach of such agreement.
E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in
whole or in part, immediately upon notice to Vendor in the event of any of the following
events:
1. The Member fails to receive funding or appropriation from its governing body at
levels sufficient to pay for the goods to be purchased;
012320-SCC
8
Rev. 4/2019
2. Federal or state laws or regulations prohibit the purchase or change the
Member’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms
agreed to between the Vendor and a Member.
Vendor reserves the right to terminate a purchase order pursuant to which a Member requests
or demands services to be performed not enumerated by the terms of this Contract.
F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Member’s purchase order will be determined by the Member making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Member inquiries; and
x Business reviews to Sourcewell and Members, if applicable.
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to members, pricing and
contract terms, administrative fees, supply issues, customer issues, and any other necessary
information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department);
x Customer Physical Street Address;
x Customer City;
x Customer State;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
012320-SCC
9
Rev. 4/2019
x Sourcewell Assigned Entity/Member Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Members. The Vendor will submit a check payable to Sourcewell for the
percentage of administrative fee stated in the Proposal multiplied by the total sales of all
Equipment, Products, and Services purchased by Members under this Contract during each
calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo
and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be
received no later than forty-five (45) calendar days after the end of each calendar quarter.
The administrative fee referenced in this Section shall be calculated as a percentage of Net
Sales (defined below) as follows:
Unless otherwise mutually agreed to in writing by Sourcewell and Staples, and except as stated
below, Staples will pay Sourcewell an administrative fee of one and half percent (1.5%) of the
Members’ aggregate Net Sales during each calendar quarter, which have been timely paid, to
be paid within forty five (45) days after the end of each calendar quarter.
An exception to the above 1.5% admin fee would be that Staples will pay Sourcewell one half of
one percent (0.5%) administrative fee for participating Members’ aggregate Net Sales under
the managed print services (“MPS”) program of the Contract and one quarter of one percent
(0.25%) on technology product Net Sales.
Net Sales. Net Sales will be defined as the gross sales price of the applicable products sold
pursuant to this Contract, less shipping costs (including freight charges and insurance), taxes,
duties, any rebates actually paid, discounts and allowances actually taken, rejections and
returns to the extent credit is given or paid, and also excluding purchases made via staples.com,
or any Staples retail channel.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract’s expiration date, the administrative fee payment will be due no more than thirty (30)
days from the cancellation date.
012320-SCC
10
Rev. 4/2019
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
This Section shall not apply to Vendor’s delivery, installation, design, repair, or refurbishment
obligations hereunder, which Vendor may subcontract to reasonably qualified third parties.
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, master-
servant, principal-agent, or any other relationship.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and
employees, harmless from any claims or causes of action, including attorneys’ fees, arising out
of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
Neither party, nor its officers, directors, employees, or Affiliates, shall be liable to the other for
any special, indirect, incidental, consequential, punitive, or exemplary damages including, but
not limited to, lost profits, business interruption, loss of data, or cost of cover even if the party
012320-SCC
11
Rev. 4/2019
alleged to be liable has knowledge of the possibility of such damages. The limitations set forth
in this Section shall not apply to, or in any way limit liabilities arising from, a party’s gross
negligence or willful misconduct, or from the confidentiality or indemnification obligations of
that party.
12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting
procedures and practices of the Vendor relevant to this Contract for a minimum of three (3)
years from the end of this Contract. This clause extends to Members as it relates to business
conducted by that Member under this Contract. Any audit requests shall be made with thirty
(30) days advance written notice and shall be conducted during normal business hours at
Vendor’s corporate offices. If a third-party consultant or auditor is used, Vendor may require
the execution of a confidentiality agreement prior to receiving access to any records.
13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
14. INTELLECTUAL PROPERTY
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members
against any and all suits, claims, judgments, and costs instituted or recovered against
Sourcewell or Members by any person on account of the use of any Equipment or Products by
Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright
laws.
15. PUBLICITY, MARKETING, AND ENDORSEMENT
A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved
by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to
012320-SCC
12
Rev. 4/2019
this Contract. Any use by Sourcewell of Vendor’s trademarks, logos, or other intellectual
property shall be subject to Vendor’s prior written consent.
C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party’s reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute
and work in good faith to resolve such dispute within a reasonable period of time. If
necessary, Sourcewell and the Vendor will jointly develop a short briefing document
that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as
specified above, either Sourcewell or Vendor may escalate the resolution of the issue to
a higher level of management. The Vendor will have thirty (30) calendar days to cure an
outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a
dispute, the Vendor must continue without delay to carry out all of its responsibilities
under the Contract that are not affected by the dispute. If the Vendor fails to continue
without delay to perform its responsibilities under the Contract, in the accomplishment
of all undisputed work, any additional costs incurred by Sourcewell and/or its Members
as a result of such failure to proceed will be borne by the Vendor.
012320-SCC
13
Rev. 4/2019
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Member order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued
against the Contract.
20. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering
its operations, with coverage on an occurrence basis, and must be subject to terms no
less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form
CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising
from premises, operations, bodily injury and property damage, products-completed
operations including construction defect, contractual liability, and personal injury and
advertising injury. All required limits, terms and conditions of coverage must be
maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
012320-SCC
14
Rev. 4/2019
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Vendor will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain
umbrella coverage overEmployer’s Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability.
During the term of this Contract, Vendor will maintain coverage for all claims the Vendor
may become legally obligated to pay resulting from any actual or alleged negligent act,
error, or omission related to Vendor’s professional services required under this
Contract.
Minimum Limits:
$2,000,000
6. Network Security and Privacy Liability Insurance. During the term of this
Contract, Vendor will maintain coverage for network security and privacy liability. The
coverage may be endorsed on another form of liability coverage or written on a
standalone policy. The insurance must cover claims which may arise from failure of
Vendor’s security resulting in, but not limited to, computer attacks, unauthorized
access, disclosure of not public data – including but not limited to, confidential or
private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
012320-SCC
15
Rev. 4/2019
B. CERTIFICATES OF INSURANCE. Upon commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed
byan authorized representative. All policies must include there will be no cancellation,
suspension, non-renewal, or reduction of coverage without thirty (30) days’ prior written notice
to the Vendor.
Upon request, Vendor must provide to Sourcewell copies of applicable endorsements, within
ten (10) days of a request. Failure to request certificates of insurance by Sourcewell, or failure
of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties
and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their
officers, agents, and employees, as an additional insured under the Vendor’s commercial
general liability insurance policy with respect to liability arising out of activities, “operations,” or
“work” performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance maintained by the additional insureds. Notwithstanding the
minimum limits of coverages set forth herein, Vendor shall name Sourcewell and its Members,
including their officers, agents, and employees as an additional insured for the full limits of
insurance coverage, including but not limited to any excess policy coverage, purchased by
Vendor.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract. The waiver must
apply to all deductibles and/or self-insured retentions applicable to the required insurance
maintained by the Vendor
E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either
providing a primary policy or in combination with umbrella/excess liability policy(ies).
21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
012320-SCC
16
Rev. 4/2019
B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local
licenses, bonds, and permits required for the operation of the business that the Vendor
conducts with Sourcewell and Members.
22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota, the United States federal government, or any Member.
Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal
offense related to the subject matter of this Contract. Vendor further warrants that it will
provide immediate written notice to Sourcewell if this certification changes at any time.
23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services
from this Contract may be subject to additional requirements including the procurement
standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements
for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based
on specific funding specifications. Within this Article, all references to “federal” should be
interpreted to mean the United States federal government. The following list only applies when
a Member accesses Vendor’s Equipment, Products, or Services with United States federal
funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending
Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
012320-SCC
17
Rev. 4/2019
“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that “funding agreement,” the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency. Vendor
012320-SCC
18
Rev. 4/2019
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years
after grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
012320-SCC
19
Rev. 4/2019
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor’s personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty
(60) days’ written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Termination of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to termination. In addition, Vendor may terminate this
Contract for any reason (i.e., for convenience) with respect to an individual Member by
delivering not less than ninety (90) days prior written notice thereof to Sourcewell and the
applicable Member.
012320-SCC
20
Rev. 4/2019
Sourcewell Staples Contract & Commercial LLC
By: __________________________ By: __________________________
Jeremy Schwartz Joanne Harris
Title: Director of Operations &
Procurement/CPO
Title: Chief Commercial Officer
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
5)32IILFH6XSSO\&DWDORJ6ROXWLRQV
9HQGRU'HWDLOV
&RPSDQ\1DPH 6WDSOHV&RQWUDFW &RPPHUFLDO//&
'RHV\RXUFRPSDQ\FRQGXFW
EXVLQHVVXQGHUDQ\RWKHUQDPH",I
\HVSOHDVHVWDWH
6HH6WDSOHV: IRUOLVWRIFRPSDQ\QDPHV
$GGUHVV
6WDSOHV'ULYH
)UDPLQJKDP0$
&RQWDFW 'RQ+DVFK
(PDLO GRQKDVFK#VWDSOHVFRP
3KRQH
+67
6XEPLVVLRQ'HWDLOV
&UHDWHG2Q 7KXUVGD\'HFHPEHU
6XEPLWWHG2Q 7KXUVGD\-DQXDU\
6XEPLWWHG%\ 'RQ+DVFK
(PDLO GRQKDVFK#VWDSOHVFRP
7UDQVDFWLRQ GHDFFFI
6XEPLWWHU
V,3$GGUHVV
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
6SHFLILFDWLRQV
7DEOH 3URSRVHU,GHQWLW\ $XWKRUL]HG5HSUHVHQWDWLYHV
*HQHUDO,QVWUXFWLRQV DSSOLHVWRDOO7DEOHV 6RXUFHZHOOSUHIHUVDEULHIEXWWKRURXJKUHVSRQVHWRHDFKTXHVWLRQ3OHDVHGRQRWPHUHO\
DWWDFKDGGLWLRQDOGRFXPHQWVWR\RXUUHVSRQVHZLWKRXWDOVRSURYLGLQJDVXEVWDQWLYHUHVSRQVH'RQRWOHDYHDQVZHUVEODQN PDUN³1$´LI
WKHTXHVWLRQGRHVQRWDSSO\WR\RX SUHIHUDEO\ZLWKDQH[SODQDWLRQ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
3URSRVHUௐ/HJDOௐ1DPHௐ DQGௐ
DSSOLFDEOHௐGEDௐLIௐDQ\
6WDSOHVௐ&RQWUDFWௐ ௐ&RPPHUFLDOௐ//&ௐ 6WDSOHV
3URSRVHUௐ$GGUHVV ௐ6WDSOHVௐ'ULYHௐ)UDPLQJKDPௐ0$ௐ
3URSRVHUௐZHEVLWHௐDGGUHVV ZZZ6WDSOHV$GYDQWDJHFRP
3URSRVHU
Vௐ$XWKRUL]HGௐ
5HSUHVHQWDWLYHௐ QDPHௐWLWOHௐ
DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH ௐ
7KHௐUHSUHVHQWDWLYHௐPXVWௐKDYHௐ
DXWKRULW\ௐWRௐVLJQௐWKHௐ³3URSRVHU¶Vௐ
$VVXUDQFHௐRIௐ&RPSOLDQFH´ௐRQௐ
EHKDOIௐRIௐWKHௐ3URSRVHU
-RDQQHௐ+DUULV
&KLHIௐ&RPPHUFLDOௐ2IILFHUௐ6WDSOHV
ௐ6WDSOHVௐ'ULYHௐ)UDPLQJKDPௐ0$ௐ
(PDLO ௐMRDQQHKDUULV#VWDSOHVFRP
3KRQH ௐ ௐ
3URSRVHU
VௐSULPDU\ௐFRQWDFWௐIRUௐWKLVௐ
SURSRVDOௐ QDPHௐWLWOHௐDGGUHVVௐ
HPDLOௐDGGUHVVௐ ௐSKRQH
'RQௐ+DVFK
6HQLRUௐ0DQDJHUௐௐ6/('ௐ7HDPௐ 6WDWHௐ/RFDOௐDQGௐ(GXFDWLRQ
ௐ7URMDQௐ:D\ௐ/Dௐ0LUDGDௐ&$ௐ
(PDLO ௐGRQKDVFK#VWDSOHVFRP
3KRQH ௐ ௐ
3URSRVHU
VௐRWKHUௐFRQWDFWVௐIRUௐWKLVௐ
SURSRVDOௐLIௐDQ\ௐ QDPHௐWLWOHௐ
DGGUHVVௐHPDLOௐDGGUHVVௐ ௐSKRQH
-HUHP\ௐ/DQGLV
$UHDௐ9LFHௐ3UHVLGHQWௐௐ9HUWLFDOௐ0DUNHWV
ௐ2OGௐ*DOORZVௐ5Gௐ6XLWHௐௐ9LHQQDௐ9$ௐ
(PDLO ௐMHUHP\ODQGLV#VWDSOHVFRP
3KRQH ௐ ௐ
-RVHSKௐ*RUPDQ
9LFHௐ3UHVLGHQWௐௐ&RPPHUFLDOௐ6DOHV
ௐ5DGFOLIIHௐ6WUHHWௐ6XLWHௐௐ%ULVWROௐ3$ௐ
3KRQH ௐ ௐ
(PDLO ௐMRVHSKJRUPDQ#VWDSOHVFRP
7DEOH &RPSDQ\,QIRUPDWLRQDQG)LQDQFLDO6WUHQJWK
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
3URYLGHௐDௐEULHIௐKLVWRU\ௐRIௐ\RXUௐFRPSDQ\ௐ
LQFOXGLQJௐ\RXUௐFRPSDQ\¶VௐFRUHௐYDOXHVௐ
EXVLQHVVௐSKLORVRSK\ௐDQGௐLQGXVWU\ௐORQJHYLW\ௐ
UHODWHGௐWRௐWKHௐUHTXHVWHGௐHTXLSPHQWௐSURGXFWVௐ
RUௐVHUYLFHV
6WDSOHVௐ7KHௐ:RUNOLIHௐ)XOILOPHQWௐ&RPSDQ\ௐKDVௐௐ\HDUVௐRIௐH[SHUWLVHௐKHOSLQJௐ
RUJDQL]DWLRQVௐRIௐDOOௐVL]HVௐEHௐPRUHௐSURGXFWLYHௐFRQQHFWHGௐDQGௐLQVSLUHGௐ²ௐKRZHYHUௐ
DQGௐZKHUHYHUௐWKH\ௐZRUNௐWRGD\ௐ:LWKௐGHGLFDWHGௐDFFRXQWௐWHDPVௐFDWHJRU\ௐSURIHVVLRQDOVௐ
LQQRYDWLYHௐEUDQGVௐDQGௐDௐFXUDWHGௐDVVRUWPHQWௐIRUௐEXVLQHVVௐ6WDSOHVௐSURYLGHVௐ
FXVWRPL]HGௐVROXWLRQVௐWRௐKHOSௐRUJDQL]DWLRQVௐDFKLHYHௐWKHLUௐJRDOVௐ+HDGTXDUWHUHGௐQHDUௐ
%RVWRQௐ6WDSOHVௐRSHUDWHVௐLQௐ1RUWKௐ$PHULFDௐ
$VௐWKHௐSLRQHHUௐRIௐRIILFHௐVROXWLRQVௐ6WDSOHVௐNQRZVௐZRUNௐLVௐPRUHௐWKDQௐDௐMREௐ,WௐLVௐDௐ
VHQVHௐRIௐSXUSRVHௐDQGௐIXOILOOPHQWௐWKDWௐGHILQHVௐXVௐ$Vௐ³7KHௐ:RUNOLIHௐ)XOILOOPHQWௐ
&RPSDQ\´ௐZHௐKDYHௐSURJUDPVௐWKDWௐILWௐHYHU\ௐVL]HௐRUJDQL]DWLRQௐIURPௐDௐRQHSHUVRQௐ
RIILFHௐWRௐWKHௐ)RUWXQHௐௐRUJDQL]DWLRQௐDFURVVௐDOOௐLQGXVWULHVௐLQFOXGLQJௐDFDGHPLFௐ
LQVWLWXWLRQVௐKHDOWKFDUHௐVWDWHௐDQGௐIHGHUDOௐJRYHUQPHQWVௐ:H¶UHௐKHUHௐWRௐKHOSௐZLWKௐ
SURGXFWVௐVHUYLFHVௐDQGௐVROXWLRQVௐFRPELQHGௐZLWKௐRXUௐH[SHUWLVHௐEHVWLQFODVVௐQDWLRQDOௐ
GLVWULEXWLRQௐFXVWRPHUௐVHUYLFHௐFRPSHWLWLYHௐSULFLQJௐDQGௐVWDWHRIWKHDUWௐHFRPPHUFHௐVLWHௐ
:25./,)(ௐ352'8&76ௐ ௐ62/87,216
2XUௐSURGXFWVௐVHUYLFHVௐDQGௐWHFKQRORJ\ௐDUHௐWKRXJKWIXOO\ௐGHVLJQHGௐDQGௐVRXUFHGௐIRUௐWKHௐ
ZD\ௐ\RXௐZRUNௐDQGௐOLYHௐ:H¶OOௐKHOSௐ\RXௐDQGௐ\RXUௐWHDPVௐZLWKௐ:RUNOLIH
ௐௐௐௐ3URGXFWLYLW\ௐ±ௐ+HOSLQJௐFXVWRPHUVௐDQGௐWKHLUௐWHDPVௐGRௐPRUH
ௐௐௐௐ&RQQHFWLYLW\ௐ±ௐ%XLOGLQJௐEHWWHUௐFRPPXQLFDWLRQௐDQGௐZD\VௐRIௐZRUNLQJ
ௐௐௐௐ,QVSLUDWLRQௐ±ௐ,QFLWLQJௐFUHDWLYHௐWKLQNLQJௐWKURXJKௐVSDFHVௐWKDWௐIHHOௐJRRG
<28ௐ&$1ௐ&2817ௐ21ௐ86
ௐௐௐௐ5HOLDEOHௐILQDQFLDOௐVWDELOLW\ௐDOORZVௐXVௐWRௐFRQWLQXDOO\ௐHYROYHௐWRௐPHHWௐWKHௐQHHGVௐRIௐ
RXUௐFXVWRPHUVௐDVௐDௐVWURQJௐVWDEOHௐVXSSOLHUௐ
ௐௐௐௐ&RPPXQLW\ௐLQYROYHPHQWௐZLWKௐௐDVVRFLDWHVௐDFURVVௐWKHௐ86ௐZKRௐOLYHௐDQGௐ
ZRUNௐZKHUHௐ\RXUௐ0HPEHUVௐGR
ௐௐௐௐ(FRUHVSRQVLEOHௐEXVLQHVVௐSDUWQHUௐWRௐKHOSௐFXVWRPHUVௐERRVWௐHYHU\GD\ௐVXVWDLQDELOLW\
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
3URYLGHௐDௐGHWDLOHGௐGHVFULSWLRQௐRIௐWKHௐSURGXFWVௐ
DQGௐVHUYLFHVௐWKDWௐ\RXௐDUHௐRIIHULQJௐLQௐ\RXUௐ
SURSRVDO
)URPௐEXVLQHVVௐHVVHQWLDOVௐWRௐIDFLOLW\ௐVXSSOLHVௐDQGௐFXVWRPௐSULQWௐWRௐIXUQLWXUHௐ6WDSOHVௐ
RIIHUVௐDQௐXQPDWFKHGௐVHOHFWLRQௐRIௐSURGXFWVௐDQGௐVHUYLFHVௐVDYLQJௐ\RXUௐSDUWLFLSDWLQJௐ
0HPEHUVௐWKHௐWLPHௐDQGௐH[SHQVHௐRIௐGHDOLQJௐZLWKௐPXOWLSOHௐYHQGRUVௐ:LWKௐIUHHௐQH[WGD\ௐ
GHOLYHU\ௐDYDLODEOHௐIRUௐPRUHௐWKDQௐௐSURGXFWVௐRQௐRXUௐHFRPPHUFHௐVLWHௐRXUௐ
LQGXVWU\OHDGLQJௐEUHDGWKௐDQGௐGHSWKௐRIௐVROXWLRQVௐLQFOXGHV ௐ
,1129$7,9(ௐ352'8&7ௐ62/87,216
:LWKௐWKHௐLQWURGXFWLRQௐRIௐRXUௐQHZௐLQQRYDWLYHௐSURGXFWVௐZHௐRIIHUௐWRROVௐDQGௐV\VWHPVௐWKDWௐ
KHOSௐGULYHௐVROXWLRQVௐLQௐEXVLQHVVௐHVVHQWLDOVௐEUHDNURRPௐIDFLOLWLHVௐWHFKQRORJ\ௐDQGௐ
IXUQLWXUH ௐ
ௐௐௐௐ7UXௐ5HGௐ±ௐ7KRXJKWIXOO\ௐGHVLJQHGௐEXVLQHVVௐHVVHQWLDOVௐWRௐKHOSௐ\RXௐZRUNௐFUHDWHௐ
DQGௐLQQRYDWHௐEHWWHUௐ4XDOLW\ௐWHVWHGௐDQGௐHQJLQHHUHGௐWRௐODVW
ௐௐௐௐ1;7ௐ7HFKQRORJLHVௐ±ௐ7HFKௐSURGXFWVௐWRௐNHHSௐ\RXUௐWHDPVௐFRQQHFWHGௐDQGௐ
SURGXFWLYHௐ²ௐZKHWKHUௐWKH\¶UHௐDWௐWKHௐRIILFHௐRUௐWKHௐDLUSRUWௐDௐFRIIHHKRXVHௐRUௐWKHௐFRXFK
ௐௐௐௐ&RDVWZLGHௐ3URIHVVLRQDOௐ±ௐ3URIHVVLRQDOJUDGHௐIDFLOLW\ௐDQGௐSDFNௐDQGௐVKLSௐVXSSOLHVௐ
EXLOWௐWRௐVSHFௐDQGௐPDGHௐWRௐSHUIRUPௐZLWKௐQRௐZDVWHGௐSURGXFWௐRUௐODERU
ௐௐௐௐ3HUNௐ±ௐ%UHDNURRPௐHVVHQWLDOVௐGHVLJQHGௐZLWKௐTXDOLW\ௐYDOXHௐDQGௐMXVWௐWKHௐULJKWௐ
WRXFKௐRIௐSHUVRQDOLW\ௐWRௐEULQJௐIXQௐDQGௐHQHUJ\ௐWRௐEUHDNௐWLPH
ௐௐௐௐ8QLRQௐ ௐ6FDOHௐ±ௐ)XUQLWXUHௐDQGௐGHFRUௐWKDWௐZRUNௐWRJHWKHUௐLQௐSHUIHFWௐKDUPRQ\ௐ
7KHUH¶VௐDௐFROOHFWLRQௐIRUௐHYHU\ௐVW\OHௐDQGௐZRUNௐVW\OH
:H¶YHௐVLPSOLILHGௐRXUௐSURGXFWௐDVVRUWPHQWௐWRௐIRFXVௐRQௐWKHௐULJKWௐFKRLFHVௐIRUௐEXVLQHVVௐ
DQGௐLQVWLWXWLRQVௐYHUVXVௐHYHU\ௐSURGXFWௐRXWௐWKHUHௐ6RௐLWௐZLOOௐEHௐHDVLHUௐIRUௐ\RXUௐ
SDUWLFLSDWLQJௐ0HPEHUVௐWRௐJHWௐH[DFWO\ௐZKDWௐWKH\ௐQHHG
ௐௐௐௐ%XVLQHVVௐ(VVHQWLDOVௐ±ௐ6WDSOHVௐFDQௐKHOSௐSDUWLFLSDWLQJௐ0HPEHUVௐVHDUFKௐIRUௐDௐ
EHWWHUௐZD\ௐ:HௐIXOILOOௐWKHௐHVVHQWLDOVௐIRUௐWHDPVௐWRௐEHௐPRUHௐSURGXFWLYHௐPRUHௐRUJDQL]HGௐ
DQGௐPRUHௐLQVSLUHGௐ:HௐFDUU\ௐHYHU\WKLQJௐIURPௐFRS\ௐSDSHUௐWRௐVPDUWௐSKRQHVௐDQGௐ
DFFHVVRULHVௐZLWKௐDௐZLGHௐVHOHFWLRQௐRIௐJUHHQௐDQGௐ0:%(ௐSURGXFWV
ௐௐௐௐ)DFLOLW\ௐ6ROXWLRQVௐ±ௐ:HௐNQRZௐWKDWௐUHVXOWVௐPDWWHUௐ:HௐFDQௐZRUNௐZLWKௐSDUWLFLSDWLQJௐ
0HPEHUVௐWRௐSURYLGHௐDௐFOHDQௐHIILFLHQWௐDQGௐVHDPOHVVO\ௐVWRFNHGௐZRUNVSDFHௐ2XUௐ
)DFLOLW\ௐ6ROXWLRQVௐRIIHULQJௐLQFOXGHVௐDௐZLGHௐVHOHFWLRQௐRIௐSURGXFWVௐIURPௐEHVWLQFODVVௐ
PDQXIDFWXUHUVௐLQFOXGLQJௐ'LYHUVH\ௐ*2-2ௐ*HRUJLD3DFLILFௐ.LPEHUO\&ODUNௐDQGௐ
5XEEHUPDLGௐ2XUௐH[FOXVLYHௐ%OX3ULQWௐVLWHௐDVVHVVPHQWௐWRROௐKHOSVௐWRௐDQDO\]Hௐ
SDUWLFLSDWLQJௐ0HPEHUV¶ௐIDFLOLWLHVௐRSHUDWLRQVௐWRௐRIIHUௐFRVWௐVDYLQJௐUHFRPPHQGDWLRQVௐ
ௐௐௐௐ)XUQLWXUHௐ6ROXWLRQVௐ±ௐ:HௐFDQௐZRUNௐZLWKௐSDUWLFLSDWLQJௐ0HPEHUVௐRQௐWKHLUௐMRXUQH\ௐ
WRௐFUHDWHௐDௐSURGXFWLYHௐFROODERUDWLYHௐHQYLURQPHQWௐZLWKௐLQVSLUHGௐZRUNVSDFHVௐWKURXJKௐRXUௐ
SURGXFWVௐWHFKQRORJ\ௐSHRSOHௐDQGௐVHUYLFHVௐ2XUௐ)XUQLWXUHௐ6ROXWLRQVௐRIIHULQJௐSURYLGHVௐ
DFFHVVௐWRௐPRUHௐWKDQௐௐEHVWLQFODVVௐPDQXIDFWXUHUVௐLQFOXGLQJௐ$OOVWHHOௐ+21ௐ*OREDOௐ
DQGௐ1DWLRQDO
ௐௐௐௐ3ULQWௐ ௐ0DUNHWLQJௐ6HUYLFHVௐ±ௐ:HௐFDQௐFUHDWHௐFXVWRPௐSULQWௐHVVHQWLDOVௐDQGௐKLJK
TXDOLW\ௐSURGXFWVௐWKURXJKௐRXUௐH[SHUWLVHௐDQGௐWHFKQRORJ\ௐ(YHU\ௐ\HDUௐZHௐKDQGOHௐPRUHௐ
WKDQௐ ௐSULQWௐMREVௐ,WௐLVௐFOHDUௐFXVWRPHUVௐDUHௐDOUHDG\ௐFKRRVLQJௐ6WDSOHVௐDVௐWKHLUௐ
WUXVWHGௐSULQWௐSURYLGHUௐ
ௐௐௐௐ7HFKQRORJ\ௐ6ROXWLRQVௐ±ௐ:HௐRIIHUௐGLIIHUHQWLDWHGௐDQGௐWKRXJKWIXOO\ௐGHVLJQHGௐWHFKௐ
SURGXFWVௐDQGௐH[FOXVLYHௐEUDQGVௐ2XUௐ7HFKQRORJ\ௐ6ROXWLRQVௐRIIHULQJௐLQFOXGHVௐDௐZLGHௐ
VHOHFWLRQௐRIௐSURGXFWVௐIURPௐHYHU\GD\ௐWHFKௐDQGௐGDWDௐFHQWHUௐVROXWLRQVௐWRௐSULQWHUௐIOHHWௐ
PDQDJHPHQWௐDQGௐQHWZRUNௐVHUYLFHVௐ:LWKௐPRUHௐWKDQௐௐYHQGRUVௐDQGௐVXSSOLHUVௐZHௐ
RIIHUௐPRUHௐWKDQௐRQHௐPLOOLRQௐLWHPVௐGHOLYHUHGௐQDWLRQZLGH
ௐௐௐௐ%UHDNURRPௐ6ROXWLRQVௐ±ௐ:HௐFDQௐKHOSௐSDUWLFLSDWLQJௐ0HPEHUVௐFUHDWHௐDௐPRUHௐ
FRQQHFWHGௐDQGௐLQVSLUHGௐZRUNVSDFHௐZLWKௐDௐFRPSOHWHௐEUHDNURRPௐH[SHULHQFHௐ)URPௐ
FRIIHHௐDQGௐFRIIHHௐEUHZHUVௐWRௐZDWHUௐFRROHUVௐFXWOHU\ௐDQGௐVQDFNVௐWKHௐZLGHௐYDULHW\ௐRIௐ
SURGXFWVௐZHௐRIIHUௐLQௐWKLVௐFDWHJRU\ௐFRQWLQXHVௐWRௐPDWFKௐWKHௐQHHGVௐRIௐHYHU\ௐJHQHUDWLRQௐ
LQௐWKHௐZRUNIRUFHௐ2XUௐEUHDNURRPௐVSHFLDOLVWVௐDUHௐUHDG\ௐWRௐDQDO\]Hௐ\RXUௐVSDFHௐDQGௐ
SURYLGHௐFRVWௐVDYLQJௐUHFRPPHQGDWLRQVௐ
ௐௐௐௐ3DFNௐ ௐ6KLSௐ6ROXWLRQVௐ±ௐ:HௐFDQௐXQORFNௐDGYDQFHPHQWVௐWKURXJKௐRXUௐSURGXFWVௐ
SHRSOHௐDQGௐVXSSO\ௐFKDLQௐ:HௐFDQௐKHOSௐNHHSௐ\RXUௐRSHUDWLRQVௐUXQQLQJௐVPRRWKO\ௐ)URPௐ
VRXUFLQJௐSDFNDJHVSHFLILFௐWDSHௐWRௐKHOSLQJௐORZHUௐ\RXUௐGDPDJHௐUDWHௐRXUௐ3DFNௐ ௐ6KLSௐ
6SHFLDOLVWVௐSDUWQHUௐZLWKௐ\RXௐWRௐGULYHௐHIILFLHQF\ௐLQௐ\RXUௐSDUWLFLSDWLQJௐ0HPEHUV¶ௐ
RSHUDWLRQVௐ
ௐௐௐௐ6WDSOHVௐ3URPRWLRQDOௐ3URGXFWVௐ±ௐ:LWKௐPRUHௐWKDQௐRQHௐPLOOLRQௐSURGXFWVௐSOXVௐZHOO
FXOWLYDWHGௐUHODWLRQVKLSVௐZLWKௐDௐJOREDOௐVXSSO\ௐQHWZRUNௐ6WDSOHVௐFDQௐKHOSௐSDUWLFLSDWLQJௐ
0HPEHUVௐFUHDWHௐXQLTXHௐEUDQGHGௐVROXWLRQVௐIRUௐDOOௐWKHLUௐEX\LQJௐQHHGV
:KDWௐDUHௐ\RXUௐFRPSDQ\¶VௐH[SHFWDWLRQVௐLQௐWKHௐ
HYHQWௐRIௐDQௐDZDUG"
2XUௐH[SHFWDWLRQௐLVௐWRௐEXLOGௐRQௐRXUௐDOUHDG\ௐVWURQJௐDQGௐG\QDPLFௐSDUWQHUVKLSௐDQGௐWRௐ
FRQWLQXHௐWRௐGULYHௐWUHPHQGRXVௐYDOXHௐHIILFLHQFLHVௐDQGௐVDYLQJVௐWRௐH[LVWLQJௐDQGௐIXWXUHௐ
6RXUFHZHOOௐ0HPEHUVௐ2XUௐKRSHௐLVௐWKDWௐPDQ\ௐPRUHௐ6RXUFHZHOOௐ0HPEHUVௐZLOOௐMRLQௐWKHௐ
WKRXVDQGVௐRIௐH[LVWLQJௐSDUWLFLSDWLQJௐ0HPEHUVௐFXUUHQWO\ௐHQMR\LQJௐWKHௐEHQHILWVௐWKDWௐRXUௐ
6RXUFHZHOOௐDZDUGHGௐFRQWUDFWVௐRIIHUௐ2XUௐJRDOௐLVௐWRௐHQKDQFHௐRXUௐYDOXHௐLQௐEHFRPLQJௐDௐ
WUXHௐVXVWDLQDEOHௐUHVRXUFHௐIRUௐ\RXUௐ0HPEHUVௐSURYLGLQJௐLQGXVWU\ௐLQWHOOLJHQFHௐDGYLFHௐDQGௐ
UHVHDUFKௐFROODWHUDOௐWRௐIXUWKHUௐVXSSOHPHQWௐWKHௐSURGXFWVVHUYLFHVௐZHௐKDYHௐRIIHUHGௐLQௐWKHௐ
SDVWௐ2XUௐH[SHFWDWLRQௐLVௐWRௐFRQWLQXHௐWKHௐWUHQGௐRIௐH[SRQHQWLDOௐVDOHVௐJURZWKௐ\HDUௐRYHUௐ
\HDUௐWKDWௐZHௐKDYHௐH[SHULHQFHGௐDVௐDௐFRQWUDFWௐDZDUGௐKROGHUௐIRUௐWKHௐSDVWௐௐ\HDUV
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'HPRQVWUDWHௐ\RXUௐILQDQFLDOௐVWUHQJWKௐDQGௐ
VWDELOLW\ௐZLWKௐPHDQLQJIXOௐGDWDௐ7KLVௐFRXOGௐ
LQFOXGHௐVXFKௐLWHPVௐDVௐILQDQFLDOௐVWDWHPHQWVௐ
6(&ௐILOLQJVௐFUHGLWௐDQGௐERQGௐUDWLQJVௐOHWWHUVௐ
RIௐFUHGLWௐDQGௐGHWDLOHGௐUHIHUHQFHௐOHWWHUVௐ
8SORDGௐVXSSRUWLQJௐGRFXPHQWVௐ DVௐDSSOLFDEOH ௐ
LQௐWKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ
UHVSRQVH
6WDSOHVௐUHSUHVHQWVௐWKDWௐLWௐKDVௐWKHௐILQDQFLDOௐUHVRXUFHVௐDYDLODEOHௐWRௐSHUIRUPௐLWVௐ
REOLJDWLRQVௐXQGHUௐDQௐDJUHHPHQWௐUHDFKHGௐEHWZHHQௐ6WDSOHVௐDQGௐ6RXUFHZHOOௐ3OHDVHௐ
VHHௐ$WWDFKPHQWௐௐIRUௐ6WDSOHV¶ௐ%DQNௐDQGௐ7UDGHௐ5HIHUHQFHVௐ
6WDSOHVௐEHFDPHௐDௐSULYDWHௐFRPSDQ\ௐLQௐௐDQGௐQRௐORQJHUௐSXEOLFO\ௐUHSRUWVௐRXUௐ
ILQDQFLDOௐLQIRUPDWLRQௐ6WDSOHVௐFDQௐSURYLGHௐOLPLWHGௐILQDQFLDOௐLQIRUPDWLRQௐGLUHFWO\ௐWRௐ'Uௐ
&KDGௐ&RDXHWWHௐ([HFXWLYHௐ'LUHFWRUௐ ௐ&(2ௐDWௐ6RXUFHZHOOௐRQFHௐZHௐKDYHௐDௐFXUUHQWௐ
IXOO\ௐH[HFXWHGௐ1RQ'LVFORVXUHௐ$JUHHPHQWௐLQௐSODFHௐ,IௐSURYLGHGௐSOHDVHௐQRWHௐWKDWௐRXUௐ
ILQDQFLDOௐLQIRUPDWLRQௐZRXOGௐEHௐFRQVLGHUHGௐ7UDGHௐ6HFUHW
:KDWௐLVௐ\RXUௐ86ௐPDUNHWௐVKDUHௐIRUௐWKHௐ
VROXWLRQVௐWKDWௐ\RXௐDUHௐSURSRVLQJ"
6WDSOHV¶ௐOHDGLQJௐILQDQFLDOௐSRVLWLRQௐDOORZVௐWKHௐFRPSDQ\ௐWRௐLQYHVWௐLQௐLWVௐEXVLQHVVௐ
H[SDQGௐLWVௐSURGXFWVௐDQGௐVHUYLFHVௐDQGௐSURYLGHௐFXVWRPHUVௐZLWKௐWKHௐFRQILGHQFHௐRIௐ
ZRUNLQJௐZLWKௐDௐVWURQJௐDQGௐVWDEOHௐVXSSOLHUௐ:HௐKDYHௐSURJUDPVௐWKDWௐILWௐHYHU\ௐVL]Hௐ
RUJDQL]DWLRQௐDFURVVௐDOOௐLQGXVWULHVௐ$VௐDௐSULYDWHௐFRPSDQ\ௐ6WDSOHVௐFRQVLGHUVௐRXUௐ
PDUNHWௐSRVLWLRQௐFRQILGHQWLDOௐKRZHYHUௐ6WDSOHVௐVHUYHVௐPRUHௐWKDQௐௐPLOOLRQௐVPDOOௐPLG
VL]HௐDQGௐFRPPHUFLDOௐHQWHUSULVHௐEXVLQHVVௐFXVWRPHUVௐLQFOXGLQJௐPDQ\ௐRIௐWKHௐODUJHVWௐ
DQGௐPRVWௐWUXVWHGௐFRPSDQLHVௐDQGௐLQVWLWXWLRQVௐLQௐWKHௐ86
:KDWௐLVௐ\RXUௐ&DQDGLDQௐPDUNHWௐVKDUHௐLIௐDQ\" 3OHDVHௐVHHௐRXUௐUHVSRQVHௐWRௐ4XHVWLRQௐௐDERYH
+DVௐ\RXUௐEXVLQHVVௐHYHUௐSHWLWLRQHGௐIRUௐ
EDQNUXSWF\ௐSURWHFWLRQ"ௐ,IௐVRௐH[SODLQௐLQௐGHWDLO
1Rௐ6WDSOHVௐ&RQWUDFWௐ ௐ&RPPHUFLDOௐ//&ௐKDVௐQHYHUௐEHHQௐWKHௐVXEMHFWௐRIௐDௐEDQNUXSWF\ௐ
DFWLRQ
+RZௐLVௐ\RXUௐRUJDQL]DWLRQௐEHVWௐGHVFULEHG ௐLVௐLWௐ
DௐPDQXIDFWXUHUௐDௐGLVWULEXWRUGHDOHUUHVHOOHUௐRUௐ
DௐVHUYLFHௐSURYLGHU"ௐௐ$QVZHUௐZKLFKHYHUௐ
TXHVWLRQௐ HLWKHUௐD ௐRUௐE ௐMXVWௐEHORZ ௐEHVWௐ
DSSOLHVௐWRௐ\RXUௐRUJDQL]DWLRQ
D ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐ RUௐVLPLODUௐHQWLW\ ௐ
SURYLGHௐ\RXUௐZULWWHQௐDXWKRUL]DWLRQௐWRௐDFWௐDVௐDௐ
GLVWULEXWRUGHDOHUUHVHOOHUௐIRUௐWKHௐPDQXIDFWXUHUௐ
RIௐWKHௐSURGXFWVௐSURSRVHGௐLQௐWKLVௐ5)3ௐ,Iௐ
DSSOLFDEOHௐLVௐ\RXUௐGHDOHUௐQHWZRUNௐ
LQGHSHQGHQWௐRUௐFRPSDQ\ௐRZQHG"
E ௐௐௐௐ,Iௐ\RXUௐFRPSDQ\ௐLVௐEHVWௐGHVFULEHGௐDVௐDௐ
PDQXIDFWXUHUௐRUௐVHUYLFHௐSURYLGHUௐGHVFULEHௐ
\RXUௐUHODWLRQVKLSௐZLWKௐ\RXUௐVDOHVௐDQGௐVHUYLFHௐ
IRUFHௐDQGௐZLWKௐ\RXUௐGHDOHUௐQHWZRUNௐLQௐ
GHOLYHULQJௐWKHௐSURGXFWVௐDQGௐVHUYLFHVௐSURSRVHGௐ
LQௐWKLVௐ5)3ௐ$UHௐWKHVHௐLQGLYLGXDOVௐ\RXUௐ
HPSOR\HHVௐRUௐWKHௐHPSOR\HHVௐRIௐDௐWKLUGௐSDUW\"
6WDSOHVௐLVௐEHVWௐGHVFULEHGௐDVௐ D ௐDௐGLVWULEXWRUGHDOHUUHVHOOHUௐ6WDSOHVௐLVௐDXWKRUL]HGௐWRௐ
UHVHOOௐDOOௐSURGXFWVௐRIIHUHGௐXQGHUௐWKLVௐSURSRVDOௐE\ௐWKHௐWHUPVௐRIௐ9HQGRUௐ3URJUDPௐ
$JUHHPHQWVௐ 93$ ௐHVWDEOLVKHGௐZLWKௐHDFKௐRIௐRXUௐVXSSOLHUVௐ8SRQௐUHTXHVWௐ6WDSOHVௐLVௐ
ZLOOLQJௐWRௐSURYLGHௐ6RXUFHZHOOௐZLWKௐVSHFLILFVௐRIௐRXUௐDXWKRUL]DWLRQௐDVௐDௐUHVHOOHUௐIURPௐDQ\ௐ
RIௐWKHௐPDQXIDFWXUHUVௐZHௐUHSUHVHQW
6WDSOHVௐDOVRௐLQWHQGVௐWRௐXWLOL]HௐFHUWDLQௐFRPSDQ\ௐDIILOLDWHVௐXQGHUௐWKHௐ6WDSOHVௐ,QFௐ
XPEUHOODௐWRௐVHUYHௐDVௐDXWKRUL]HGௐGHDOHUVௐDQGௐGLVWULEXWRUVௐXQGHUௐWKLVௐDJUHHPHQWௐ$Q\ௐ
VDOHVௐE\ௐVXFKௐDIILOLDWHVௐSXUVXDQWௐWRௐWKLVௐDJUHHPHQWௐZRXOGௐEHௐUHIOHFWHGௐLQௐDௐZULWWHQௐ
DJUHHPHQWௐEHWZHHQௐVXFKௐDIILOLDWHௐDQGௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ0HPEHUௐZLWKௐUHIHUHQFHௐ
PDGHௐWRௐWKHௐ6WDSOHV6RXUFHZHOOௐFRQWUDFWௐ7KHVHௐDIILOLDWHVௐLQFOXGHௐ'(;ௐ,PDJLQJௐ//&ௐ
DௐOHDGLQJௐQDWLRQZLGHௐPDQDJHGௐSULQWௐVHUYLFHVௐSURYLGHU
,IௐDSSOLFDEOHௐSURYLGHௐDௐGHWDLOHGௐH[SODQDWLRQௐ
RXWOLQLQJௐWKHௐOLFHQVHVௐDQGௐFHUWLILFDWLRQVௐWKDWௐ
DUHௐERWKௐUHTXLUHGௐWRௐEHௐKHOGௐDQGௐDFWXDOO\ௐ
KHOGௐE\ௐ\RXUௐRUJDQL]DWLRQௐ LQFOXGLQJௐWKLUGௐ
SDUWLHVௐDQGௐVXEFRQWUDFWRUVௐWKDWௐ\RXௐXVH ௐLQௐ
SXUVXLWௐRIௐWKHௐEXVLQHVVௐFRQWHPSODWHGௐE\ௐWKLVௐ
5)3
6WDSOHVௐLVௐOLFHQVHGௐWRௐGRௐEXVLQHVVௐLQௐDOOௐௐ86ௐVWDWHVௐ3XHUWRௐ5LFRௐDQGௐ86ௐ
WHUULWRULHVௐ6WDSOHVௐLVௐIXOO\ௐFRPSOLDQWௐZLWKௐDOOௐDSSOLFDEOHௐIHGHUDOௐDQGௐVWDWHௐODZVௐDQGௐ
UHJXODWLRQVௐ6WDSOHVௐDOVRௐUHTXLUHVௐWKDWௐDOOௐWKLUGSDUW\ௐFRPSDQLHVௐDQGௐVXEFRQWUDFWRUVௐ
WKDWௐPD\ௐEHௐXWLOL]HGௐLQௐWKHௐSURYLVLRQௐRIௐWKHௐVHUYLFHVௐFRQWHPSODWHGௐXQGHUௐWKLVௐ5)3ௐ
KROGௐDOOௐUHTXLUHGௐEXVLQHVVௐOLFHQVHVௐDQGௐFHUWLILFDWLRQVௐUHTXLUHGௐE\ௐODZௐ
7KHௐIROORZLQJௐDUHௐIXQFWLRQVௐZKHUHௐ6WDSOHVௐPD\ௐLQYROYHௐVXEFRQWUDFWRUVௐLQௐWKHௐSURYLVLRQௐ
RIௐWKHௐSURGXFWVௐDQGௐVHUYLFHVௐFRQWHPSODWHGௐE\ௐWKLVௐ5)3
ௐௐௐௐ'HOLYHU\ ௐ:HௐXWLOL]HௐDௐFRPELQDWLRQௐRIௐRXUௐRZQௐIOHHWௐDQGௐFDUHIXOO\ௐVHOHFWHGௐWKLUG
SDUW\ௐFRXULHUௐSURYLGHUVௐWRௐVXSSOHPHQWௐRXUௐWHUULWRU\ௐUHDFKௐDVௐQHHGHGௐ
ௐௐௐௐ6HUYLFHௐ,QVWDOODWLRQௐ ௐ5HSDLU ௐ6RPHௐSURGXFWௐOLQHVௐVXFKௐDVௐPDQDJHGௐSULQWௐ
VHUYLFHVௐIXUQLWXUHௐDQGௐIDFLOLW\ௐVROXWLRQVௐPD\ௐLQYROYHௐVHUYLFHௐUHSDLUௐDQGௐLQVWDOODWLRQௐ
IXQFWLRQVௐ
ௐௐௐௐ'LYHUVLW\ௐ2QHௐ3URJUDP ௐ6WDSOHVௐKDVௐHVWDEOLVKHGௐVWUDWHJLFௐDOOLDQFHVௐZLWKௐKLJKO\ௐ
UHVSHFWHGௐGLYHUVHௐDQGௐVPDOOௐEXVLQHVVௐVXSSOLHUVௐZKRௐKDYHௐH[WHQVLYHௐH[SHULHQFHௐ
VHUYLQJௐWKHௐSXEOLFௐVHFWRUௐDQGௐODUJHௐLQVWLWXWLRQDOௐFXVWRPHUVௐ
:HௐZLOOௐEHௐKDSS\ௐWRௐVKDUHௐDGGLWLRQDOௐLQIRUPDWLRQௐZLWKௐ6RXUFHZHOOௐXSRQௐUHTXHVW
3URYLGHௐDOOௐ³6XVSHQVLRQௐRUௐ'HEDUPHQW´ௐ
LQIRUPDWLRQௐWKDWௐKDVௐDSSOLHGௐWRௐ\RXUௐ
RUJDQL]DWLRQௐGXULQJௐWKHௐSDVWௐWHQௐ\HDUV
6WDSOHVௐ&RQWUDFWௐ ௐ&RPPHUFLDOௐ//&ௐKDVௐQRWௐEHHQௐGHEDUUHGௐVXVSHQGHGௐSURSRVHGௐ
IRUௐGHEDUPHQWௐRUௐGHFODUHGௐLQHOLJLEOHௐIRUௐWKHௐDZDUGௐRIௐFRQWUDFWVௐE\ௐDQ\ௐIHGHUDOௐDJHQF\ௐ
GXULQJௐWKHௐSDVWௐWHQௐ\HDUV
:LWKLQௐWKLVௐ5)3ௐFDWHJRU\ௐWKHUHௐPD\ௐEHௐ
VXEFDWHJRULHVௐRIௐVROXWLRQVௐ/LVWௐVXEFDWHJRU\ௐ
WLWOHVௐWKDWௐEHVWௐGHVFULEHௐ\RXUௐSURGXFWVௐDQGௐ
VHUYLFHV
6WDSOHVௐRIIHUVௐKXQGUHGVௐRIௐWKRXVDQGVௐRIௐSURGXFWVௐLQௐDௐKRVWௐRIௐFDWHJRULHVௐWKDWௐDUHௐ
QHFHVVDU\ௐIRUௐ6RXUFHZHOOௐ0HPEHUVௐWRௐPDQDJHௐDQGௐPDLQWDLQௐWKHLUௐRSHUDWLRQVௐDQGௐ
IDFLOLWLHVௐ7KHVHௐFDWHJRULHVௐDUHௐHYHUௐHYROYLQJௐDVௐFXVWRPHUV¶ௐQHHGVௐHYROYHௐEXWௐWKH\ௐ
FXUUHQWO\ௐLQFOXGHௐSURGXFWௐFDWHJRULHVௐVXFKௐDVௐRIILFHௐDQGௐVFKRROௐVXSSOLHVௐMDQLWRULDOௐ
SURGXFWVௐDQGௐHTXLSPHQWௐEUHDNURRPௐVDIHW\ௐWUDQVDFWLRQDOௐIXUQLWXUHௐSULQWௐSURPRWLRQDOௐ
SURGXFWVௐWHFKQRORJ\ௐKDUGZDUHௐDQGௐVRIWZDUHௐDVௐZHOOௐDVௐPRELOHௐSHULSKHUDOVௐLQFOXGLQJௐ
WDEOHWVௐDQGௐPRUHௐ6WDSOHVௐFRQWLQXHVௐWRௐLQYHVWௐLQௐDQGௐH[SDQGௐLQWRௐWKHVHௐDQGௐPDQ\ௐ
RWKHUௐSURGXFWௐVHJPHQWVௐEDVHGௐRQௐFXVWRPHUௐDQGௐLQGXVWU\ௐGHPDQG
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
7DEOH ,QGXVWU\5HFRJQLWLRQ 0DUNHWSODFH6XFFHVV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐDQ\ௐUHOHYDQWௐLQGXVWU\ௐDZDUGVௐRUௐ
UHFRJQLWLRQௐWKDWௐ\RXUௐFRPSDQ\ௐKDVௐUHFHLYHGௐ
LQௐWKHௐSDVWௐILYHௐ\HDUV
7KDQNVௐWRௐWKHௐFROODERUDWLYHௐHIIRUWௐRIௐRXUௐOHDGHUVKLSௐWHDPௐDQGௐRXUௐDVVRFLDWHVௐDURXQGௐ
WKHௐZRUOGௐ6WDSOHVௐFRQWLQXRXVO\ௐUHFHLYHVௐDZDUGVௐDQGௐDFFRODGHVௐIRUௐRXUௐVHUYLFHௐDQGௐ
FRUSRUDWHௐUHVSRQVLELOLW\ௐ
&203$1<ௐ5$1.,1*6
ௐௐௐௐௐRQௐ)RUEHVௐ$PHULFD¶Vௐ/DUJHVWௐ3ULYDWHௐ&RPSDQLHVௐOLVWௐIRUௐ
ௐௐௐௐௐRQௐ0RGHUQௐ'LVWULEXWLRQௐ0DQDJHPHQW¶Vௐ7RSௐ-DQ6DQௐ'LVWULEXWRUVௐOLVWௐIRUௐ
ௐௐௐௐௐRQௐ$GYHUWLVLQJௐ6SHFLDOW\ௐ,QVWLWXWH¶Vௐ7RSௐௐ3URPRWLRQDOௐ3URGXFWVௐ'LVWULEXWRUVௐ
OLVWௐIRUௐ
ௐௐௐௐௐRQௐ1DWLRQDOௐ5HWDLOௐ)HGHUDWLRQ¶Vௐ7RSௐௐ5HWDLOHUVௐOLVWௐIRUௐ
(19,5210(17$/ௐ$:$5'6ௐ ௐ5(&2*1,7,216
ௐௐௐௐ$ZDUGHGௐ86ௐ(3$¶Vௐ(1(5*<ௐ67$5ௐ3DUWQHUௐRIௐWKHௐ<HDU6XVWDLQHGௐ([FHOOHQFHௐ
LQௐ ௐIRUௐWKHௐWKௐ\HDU
ௐௐௐௐ6 3ௐ*OREDOௐ3ODWWVௐ*ULGௐ(GJHௐ$ZDUGௐ)LQDOLVWௐ
ௐௐௐௐ5DQNHGௐௐDPRQJௐUHWDLOHUVௐRQௐWKHௐௐ*UHHQௐ3RZHUௐ7RSௐ3DUWQHUVKLSௐOLVWௐ
IURPௐWKHௐ86ௐ(3$
ௐௐௐௐ6 3ௐ*OREDOௐ3ODWWVௐ&RUSRUDWHௐ6RFLDOௐ5HVSRQVLELOLW\ௐ$ZDUGௐ:LQQHUௐ
ௐௐௐௐ6HOHFWHGௐDVௐFRPSRQHQWௐRIௐWKHௐ'RZௐ-RQHVௐ6XVWDLQDELOLW\ௐ,QGLFHVௐLQௐௐIRUௐWKHௐ
WKௐFRQVHFXWLYHௐ\HDU
ௐௐௐௐ5HFHLYHGௐWKHௐௐ$OOLDQFHௐWRௐ6DYHௐ(QHUJ\¶Vௐ%XLOWௐ(QYLURQPHQWௐ6WDUௐRIௐ(QHUJ\ௐ
(IILFLHQF\ௐ$ZDUGௐIRUௐRXUௐFRPPLWPHQWௐWRௐUHGXFLQJௐHQHUJ\ௐFRQVXPSWLRQௐDQGௐLPSURYLQJௐ
HIILFLHQF\ௐLQௐVWRUHV
',9(56,7<ௐ$:$5'6ௐ ௐ5(&2*1,7,216
ௐௐௐௐ/HVDௐ5LYHUVௐ'LUHFWRUௐRIௐ6XSSOLHUௐ'LYHUVLW\ௐQRPLQDWHGௐDVௐRQHௐRIௐ¶Vௐ7RSௐௐ
:RPHQௐLQௐ3RZHUௐ,PSDFWLQJௐ'LYHUVLW\ௐE\ௐ'LYHUVLW\3OXVௐ0DJD]LQH
ௐௐௐௐ1DPHGௐRQHௐRIௐWKHௐௐ%HVWௐ3ODFHVௐWRௐ:RUNௐIRUௐ/*%74ௐ(TXDOLW\ௐE\ௐWKHௐ
+XPDQௐ5LJKWVௐ&DPSDLJQௐIRUௐHLJKWௐFRQVHFXWLYHௐ\HDUV
6833/,(5ௐ$:$5'6
ௐௐௐௐ1-3$ௐ 6RXUFHZHOO ௐ/HJDF\ௐ$ZDUGௐ
ௐௐௐௐ+3ௐ86ௐ3DUWQHUௐWRௐ:DWFKௐ
ௐௐௐௐ+3ௐ86ௐ6XSSOLHVௐ3DUWQHUௐRIௐWKHௐ<HDUௐ
ௐௐௐௐ&%5(ௐ6XSSOLHUௐRIௐWKHௐ<HDUௐ
:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ
JRYHUQPHQWDOௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV
6WDSOHVௐFRQVLGHUVௐFRUSRUDWHௐILQDQFLDOௐLQIRUPDWLRQௐWRௐEHௐSURSULHWDU\ௐ+RZHYHUௐEDVHGௐ
RQௐRXUௐRZQௐPXWXDOௐVDOHVௐZHௐDFKLHYHGௐRYHUௐ0ௐLQௐVWDWHௐDQGௐPXQLFLSDOௐ
JRYHUQPHQWௐVHFWRUௐVDOHVௐDQQXDOO\ௐXQGHUௐRXUௐ6RXUFHZHOOௐDZDUGHGௐFRQWUDFWVௐ
6WDSOHV¶ௐUHVSRQVHௐWRௐTXHVWLRQௐ ௐVKRXOGௐEHௐFRQVLGHUHGௐDVௐ³7UDGHௐ6HFUHW´ௐDVௐ
GHILQHGௐE\ௐ0LQQHVRWDௐ6WDWXWHVௐ&ௐ6XEGௐௐ([HPSWௐIURPௐSXEOLFௐGLVFORVXUHௐ
XQGHUௐDSSOLFDEOHௐODZ
:KDWௐSHUFHQWDJHௐRIௐ\RXUௐVDOHVௐDUHௐWRௐWKHௐ
HGXFDWLRQௐVHFWRUௐLQௐWKHௐSDVWௐWKUHHௐ\HDUV
6WDSOHVௐFRQVLGHUVௐFRUSRUDWHௐILQDQFLDOௐLQIRUPDWLRQௐWRௐEHௐSURSULHWDU\ௐ+RZHYHUௐEDVHGௐ
RQௐRXUௐRZQௐPXWXDOௐVDOHVௐZHௐDFKLHYHGௐRYHUௐ0ௐLQௐHGXFDWLRQௐVHFWRUௐVDOHVௐ
DQQXDOO\ௐXQGHUௐRXUௐ6RXUFHZHOOௐDZDUGHGௐFRQWUDFWV
6WDSOHV¶ௐUHVSRQVHௐWRௐTXHVWLRQௐௐVKRXOGௐEHௐFRQVLGHUHGௐDVௐ³7UDGHௐ6HFUHW´ௐDVௐ
GHILQHGௐE\ௐ0LQQHVRWDௐ6WDWXWHVௐ&ௐ6XEGௐௐ([HPSWௐIURPௐSXEOLFௐGLVFORVXUHௐ
XQGHUௐDSSOLFDEOHௐODZ
/LVWௐDQ\ௐVWDWHௐRUௐFRRSHUDWLYHௐSXUFKDVLQJௐ
FRQWUDFWVௐWKDWௐ\RXௐKROGௐ:KDWௐLVௐWKHௐDQQXDOௐ
VDOHVௐYROXPHௐIRUௐHDFKௐRIௐWKHVHௐFRQWUDFWVௐ
RYHUௐWKHௐSDVWௐWKUHHௐ\HDUV"
6WDSOHVௐKROGVௐWKHௐIROORZLQJௐQDWLRQDOௐSXEOLFௐVHFWRUௐFRRSHUDWLYHௐFRQWUDFWV ௐ
ௐௐௐௐ6RXUFHZHOO
ௐௐௐௐ1$632ௐ9DOXH3RLQW
ௐௐௐௐ133ௐ*RY
ௐௐௐௐ( ,
6WDSOHVௐKROGVௐQXPHURXVௐVWDWHௐRIILFHௐSURGXFWVௐSXUFKDVLQJௐFRQWUDFWVௐWKURXJKRXWௐWKHௐ
86ௐLQFOXGLQJௐPXOWLSOHௐVWDWHVௐWKDWௐKDYHௐDGRSWHGௐRXUௐH[LVWLQJௐ6RXUFHZHOOௐ6&&ௐ
2IILFHௐ ௐ5HODWHGௐ6XSSOLHVௐFRQWUDFWௐDVௐWKHLUௐVWDWHௐRIILFHௐVXSSOLHVௐFRQWUDFWௐYHKLFOHௐ
6WDSOHVௐFRQVLGHUVௐFRUSRUDWHௐILQDQFLDOௐLQIRUPDWLRQௐWRௐEHௐSURSULHWDU\
/LVWௐDQ\ௐ*6$ௐFRQWUDFWVௐWKDWௐ\RXௐKROGௐ:KDWௐ
LVௐWKHௐDQQXDOௐVDOHVௐYROXPHௐIRUௐHDFKௐRIௐWKHVHௐ
FRQWUDFWVௐRYHUௐWKHௐSDVWௐWKUHHௐ\HDUV"
6WDSOHVௐKDVௐWKHௐIROORZLQJௐ*6$ௐFRQWUDFWV
ௐௐௐௐ46($ '7ௐ±ௐ6FKHGXOHௐ ௐ(QKDQFHGௐ6,1ௐIRUௐ2IILFHௐ6XSSOLHVௐ ௐ
6HUYLFHV2IILFHௐ6XSSOLHVௐWKௐ*HQHUDWLRQௐ 26
ௐௐௐௐ*6)%$ௐ±ௐ6FKHGXOHௐ ௐ)RRGௐ6HUYLFHௐ+RVSLWDOLW\ௐ&OHDQLQJௐ(TXLSPHQWௐ
DQGௐ6XSSOLHVௐ&KHPLFDOVௐDQGௐ6HUYLFHVௐ
ௐௐௐௐ*6)$$ௐ±ௐ6FKHGXOHௐ ௐ)XUQLWXUHௐ
ௐௐௐௐ*6)*$ௐ±ௐ6FKHGXOHௐ ௐ6SRUWVௐ3URPRWLRQDOௐ2XWGRRUௐ5HFUHDWLRQௐ
7URSKLHVௐDQGௐ6LJQVௐ
6WDSOHVௐFRQVLGHUVௐFRUSRUDWHௐILQDQFLDOௐLQIRUPDWLRQௐWRௐEHௐSURSULHWDU\
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
7DEOH 5HIHUHQFHV7HVWLPRQLDOV
/LQH,WHP6XSSO\UHIHUHQFHLQIRUPDWLRQIURPWKUHHFXVWRPHUVZKRDUHHOLJLEOHIRU6RXUFHZHOOPHPEHUVKLS
(QWLW\1DPH
&RQWDFW1DPH
3KRQH1XPEHU
+LOOVERURXJKௐ&RXQW\ௐ3XEOLFௐ6FKRROVௐ )ORULGD &ULVWLQHௐ-RQHVௐ&33% ௐ
&RXQW\ௐRIௐ2UDQJHௐ &DOLIRUQLD <DULGDௐ*X]PDQ ௐ
&RXQW\ௐRIௐ6DFUDPHQWRௐ &DOLIRUQLD &UDLJௐ5DGHUௐ&332ௐ&33% ௐ
7DEOH 7RS)LYH*RYHUQPHQWRU(GXFDWLRQ&XVWRPHUV
/LQH,WHP3URYLGHDOLVWRI\RXUWRSILYHJRYHUQPHQWHGXFDWLRQRUQRQSURILWFXVWRPHUV HQWLW\QDPHLVRSWLRQDO LQFOXGLQJHQWLW\W\SH
WKHVWDWHRUSURYLQFHWKHHQWLW\LVORFDWHGLQVFRSHRIWKHSURMHFW V VL]HRIWUDQVDFWLRQ V DQGGROODUYROXPHVIURPWKHSDVWWKUHH\HDUV
(QWLW\1DPH (QWLW\7\SH
6WDWH
3URYLQFH
6FRSHRI:RUN
6L]HRI7UDQVDFWLRQV
'ROODU9ROXPH3DVW7KUHH
<HDUV
&KLFDJRௐ
3XEOLFௐ6FKRROV
(GXFDWLRQ ,OOLQRLV,/ 2IILFHௐ6XSSOLHVௐDQGௐUHODWHGௐ
SURGXFWVௐDQGௐVHUYLFHV
'XHௐWRௐYDULRXVௐQRQ
GLVFORVXUHௐDJUHHPHQWVௐLQௐ
SODFHௐZHௐGRௐQRWௐGLVFORVHௐ
ILQDQFLDOௐLQIRUPDWLRQௐRUௐ
VSHFLILFௐFRQWUDFWௐGHWDLOVௐ
IRUௐRXUௐFXVWRPHUV
3URSULHWDU\ௐ,QIRUPDWLRQ
+LOOVERURXJKௐ
&RXQW\ௐ3XEOLFௐ
6FKRROV
(GXFDWLRQ )ORULGD)/ 2IILFHௐ6XSSOLHVௐDQGௐUHODWHGௐ
SURGXFWVௐDQGௐVHUYLFHV
'XHௐWRௐYDULRXVௐQRQ
GLVFORVXUHௐDJUHHPHQWVௐLQௐ
SODFHௐZHௐGRௐQRWௐGLVFORVHௐ
ILQDQFLDOௐLQIRUPDWLRQௐRUௐ
VSHFLILFௐFRQWUDFWௐGHWDLOVௐ
IRUௐRXUௐFXVWRPHUV
3URSULHWDU\ௐ,QIRUPDWLRQ
$QRNDௐ
+HQQHSLQௐ
,QGHSHQGHQWௐ
6FKRROௐ'LVWULFWௐ
(GXFDWLRQ 0LQQHVRWD01 2IILFHௐ6XSSOLHVௐDQGௐUHODWHGௐ
SURGXFWVௐDQGௐVHUYLFHV
'XHௐWRௐYDULRXVௐQRQ
GLVFORVXUHௐDJUHHPHQWVௐLQௐ
SODFHௐZHௐGRௐQRWௐGLVFORVHௐ
ILQDQFLDOௐLQIRUPDWLRQௐRUௐ
VSHFLILFௐFRQWUDFWௐGHWDLOVௐ
IRUௐRXUௐFXVWRPHUV
3URSULHWDU\ௐ,QIRUPDWLRQ
8QLYHUVLW\ௐRIௐ
&RORUDGR
(GXFDWLRQ &RORUDGR&2 2IILFHௐ6XSSOLHVௐDQGௐUHODWHGௐ
SURGXFWVௐDQGௐVHUYLFHV
'XHௐWRௐYDULRXVௐQRQ
GLVFORVXUHௐDJUHHPHQWVௐLQௐ
SODFHௐZHௐGRௐQRWௐGLVFORVHௐ
ILQDQFLDOௐLQIRUPDWLRQௐRUௐ
VSHFLILFௐFRQWUDFWௐGHWDLOVௐ
IRUௐRXUௐFXVWRPHUV
3URSULHWDU\ௐ,QIRUPDWLRQ
&RXQW\ௐRIௐ
2UDQJH
*RYHUQPHQW &DOLIRUQLD&$ 2IILFHௐ6XSSOLHVௐDQGௐUHODWHGௐ
SURGXFWVௐDQGௐVHUYLFHV
'XHௐWRௐYDULRXVௐQRQ
GLVFORVXUHௐDJUHHPHQWVௐLQௐ
SODFHௐZHௐGRௐQRWௐGLVFORVHௐ
ILQDQFLDOௐLQIRUPDWLRQௐRUௐ
VSHFLILFௐFRQWUDFWௐGHWDLOVௐ
IRUௐRXUௐFXVWRPHUV
3URSULHWDU\ௐ,QIRUPDWLRQ
7DEOH $ELOLW\WR6HOODQG'HOLYHU6HUYLFH
'HVFULEH\RXUFRPSDQ\¶VFDSDELOLW\WRPHHWWKHQHHGVRI6RXUFHZHOO0HPEHUVDFURVVWKH86DQG&DQDGDLIDSSOLFDEOH<RXU
UHVSRQVHVKRXOGDGGUHVVLQGHWDLODWOHDVWWKHIROORZLQJDUHDV ORFDWLRQVRI\RXUQHWZRUNRIVDOHVDQGVHUYLFHSURYLGHUVWKHQXPEHURI
ZRUNHUV IXOOWLPHHTXLYDOHQWV LQYROYHGLQHDFKVHFWRUZKHWKHUWKHVHZRUNHUVDUH\RXUGLUHFWHPSOR\HHV RUHPSOR\HHVRIDWKLUGSDUW\
DQGDQ\RYHUODSEHWZHHQWKHVDOHVDQGVHUYLFHIXQFWLRQV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
6DOHVௐIRUFH 6WDSOHVௐKDVௐDௐQDWLRQDOௐVHUYLFHௐIRRWSULQWௐDQGௐSURYLGHVௐVDOHVௐFRYHUDJHௐWRௐQHDUO\ௐWKHௐ
HQWLUHௐ86ௐ7KHௐPDSௐDQGௐOLVWLQJௐDWWDFKHGௐGRHVௐQRWௐLQFOXGHௐWKHௐORFDWLRQVௐRIௐRXUௐUHPRWHௐ
VDOHVௐWHDPVௐDQGௐDFFRXQWௐOHDGHUVௐ:HௐKDYHௐPRUHௐWKDQௐௐVDOHVௐDVVRFLDWHVௐ
GLVSHUVHGௐLQௐHYHU\ௐPDMRUௐFLW\ௐDQGௐPDUNHWௐVRௐWKDWௐZHௐDUHௐFORVHௐWRௐ\RXUௐ0HPEHUVௐDQGௐ
FDQௐTXLFNO\ௐPHHWௐWKHLUௐQHHGVௐ3OHDVHௐVHHௐ$WWDFKPHQWௐௐIRUௐGHWDLOVௐRQௐRXUௐVDOHVௐ
RIILFHVௐQDWLRQZLGHௐ
2XUௐQDWLRQDOௐDFFRXQWௐPDQDJHPHQWௐPRGHOௐOHYHUDJHVௐDௐVLQJOHௐFHQWUDOL]HGௐSRLQWௐRIௐ
FRQWDFWௐIRUௐHDFKௐSDUWLFLSDWLQJௐ0HPEHUௐ7KHௐ$FFRXQWௐ0DQDJHUௐLVௐHPSRZHUHGௐWRௐPDNHௐ
PRVWௐGHFLVLRQVௐUHJDUGLQJௐSULFLQJௐFRQWUDFWXDOௐWHUPVௐDQGௐVHUYLFHௐFRPPLWPHQWVௐRQௐDௐGD\
WRGD\ௐEDVLVௐ2IௐHTXDOௐLPSRUWDQFHௐLVௐWKHௐVWUHDPOLQHGௐLQWHUQDOௐSURFHVVௐZHௐKDYHௐLQௐ
SODFHௐWRௐHVFDODWHௐLVVXHVௐUHTXLULQJௐPDQDJHPHQWௐLQSXWௐRUௐDSSURYDOௐ7KLVௐSURFHVVௐ
HQDEOHVௐRXUௐ$FFRXQWௐ0DQDJHUVௐWRௐSURYLGHௐWLPHO\ௐUHVSRQVHVௐWRௐDQ\ௐLVVXHௐODUJHௐRUௐ
VPDOOௐ
ௐௐௐௐ%XVLQHVVௐ'HYHORSPHQWௐ±ௐ5HVSRQVLEOHௐIRUௐFRPPXQLFDWLQJௐWKHௐEHQHILWVௐDQGௐYDOXHௐ
RIௐ6WDSOHVௐDQGௐRXUௐRIIHULQJVௐWRௐSRWHQWLDOௐQHZௐSDUWLFLSDWLQJௐ0HPEHUV
ௐௐௐௐ$FFRXQWௐ0DQDJHUௐ±ௐ0HPEHU¶VௐSDUWQHUௐWRௐSURYLGHௐLQVLJKWVௐDQGௐUHFRPPHQGDWLRQVௐ
RQௐ:RUNOLIHௐ6ROXWLRQV
ௐௐௐௐ&DWHJRU\ௐ$FFRXQWௐ([HFXWLYHௐ±ௐ)RFXVHVௐRQௐVSHFLILFௐ6WDSOHVௐSURGXFWௐFDWHJRULHVௐ
OHYHUDJLQJௐWKHLUௐLQGHSWKௐNQRZOHGJHௐDQGௐH[SHUWLVHௐWRௐIXOO\ௐVXSSRUWௐSDUWLFLSDWLQJௐ0HPEHUௐ
QHHGV
ௐௐௐௐ&XVWRPHUௐ6XFFHVVௐ&RQVXOWDQWௐ±ௐ0HPEHU¶VௐVXSSRUWௐWRௐKHOSௐZLWKௐWKHLUௐGD\WRGD\ௐ
QHHGVௐ
ௐௐௐௐ6LWHௐ0DQDJHPHQWௐ7HDPௐ±ௐ7HDPௐWKDWௐSURDFWLYHO\ௐHQVXUHVௐFRPSOLDQFHௐRIௐHDFKௐ
SURJUDPௐLQௐDOOௐORFDWLRQVௐ
ௐௐௐௐ&DWHJRU\ௐ3URIHVVLRQDOVௐ±ௐ,QGXVWU\ௐH[SHUWVௐLQௐIDFLOLWLHVௐWHFKQRORJ\ௐIXUQLWXUHௐSULQWௐ
DQGௐSURPRWLRQDOௐSURGXFWVௐWKDWௐSURYLGHௐDVVHVVPHQWVௐWRௐUHFRPPHQGௐHIILFLHQFLHVௐDQGௐ
VDYLQJVௐ
ௐௐௐௐ&XVWRPHUௐ6HUYLFHௐ±ௐ/LYHௐNQRZOHGJHDEOHௐUHSUHVHQWDWLYHVௐDYDLODEOHௐWRௐJHWௐDQVZHUVௐ
IDVWௐZKLOHௐVKRSSLQJௐRQௐRXUௐRUGHULQJௐVLWHௐWKURXJKௐOLYHௐFKDWௐDQGௐVWDQGLQJௐE\ௐWRௐKHOSௐYLDௐ
HPDLOௐDQGௐSKRQH
'HDOHUௐQHWZRUNௐRUௐRWKHUௐGLVWULEXWLRQௐPHWKRGV 6WDSOHVௐLVௐEHVWௐGHVFULEHGௐDVௐDௐGLVWULEXWRUGHDOHUUHVHOOHUௐ6WDSOHVௐLVௐDXWKRUL]HGௐWRௐUHVHOOௐ
DOOௐSURGXFWVௐRIIHUHGௐXQGHUௐWKLVௐSURSRVDOௐE\ௐWKHௐWHUPVௐRIௐ9HQGRUௐ3URJUDPௐ$JUHHPHQWVௐ
93$ ௐHVWDEOLVKHGௐZLWKௐHDFKௐRIௐRXUௐVXSSOLHUVௐ8SRQௐUHTXHVWௐ6WDSOHVௐLVௐZLOOLQJௐWRௐ
SURYLGHௐ6RXUFHZHOOௐZLWKௐVSHFLILFVௐRIௐRXUௐDXWKRUL]DWLRQௐDVௐDௐUHVHOOHUௐIURPௐDQ\ௐRIௐWKHௐ
PDQXIDFWXUHUVௐZHௐUHSUHVHQW
6WDSOHVௐDOVRௐLQWHQGVௐWRௐXWLOL]HௐFHUWDLQௐFRPSDQ\ௐDIILOLDWHVௐXQGHUௐWKHௐ6WDSOHVௐ,QFௐ
XPEUHOODௐWRௐVHUYHௐDVௐDXWKRUL]HGௐGHDOHUVௐDQGௐGLVWULEXWRUVௐXQGHUௐWKLVௐDJUHHPHQWௐ$Q\ௐ
VDOHVௐE\ௐVXFKௐDIILOLDWHVௐSXUVXDQWௐWRௐWKLVௐDJUHHPHQWௐZRXOGௐEHௐUHIOHFWHGௐLQௐDௐZULWWHQௐ
DJUHHPHQWௐEHWZHHQௐVXFKௐDIILOLDWHௐDQGௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ0HPEHUௐZLWKௐUHIHUHQFHௐ
PDGHௐWRௐWKHௐ6WDSOHV6RXUFHZHOOௐFRQWUDFW
6HUYLFHௐIRUFH 6WDSOHVௐKDVௐDௐQDWLRQDOௐVHUYLFHௐIRRWSULQWௐWKDWௐSURYLGHVௐVHUYLFHௐDQGௐGLVWULEXWLRQௐFRYHUDJHௐ
WRௐQHDUO\ௐWKHௐHQWLUHௐ86ௐZLWKௐPRUHௐWKDQௐ ௐIXOILOOPHQWௐDQGௐGHOLYHU\ௐDVVRFLDWHVௐ
HPSOR\HGௐGLUHFWO\ௐE\ௐ6WDSOHVௐDQGௐDUHௐQDWLRQDOO\ௐGLVSHUVHGௐWKURXJKRXWௐWKHௐ86ௐ
$GGLWLRQDOO\ௐ6WDSOHVௐKDVௐDSSUR[LPDWHO\ௐௐFXVWRPHUௐVHUYLFHௐDVVRFLDWHVௐLQௐRXUௐFDOOௐ
FHQWHUVௐLQFOXGLQJௐUHSUHVHQWDWLYHVௐZKRௐSURFHVVௐID[ௐRUGHUVௐDQVZHUௐFXVWRPHUௐHPDLOVௐDQGௐ
SURYLGHௐDJHQWௐVXSSRUW
6WDSOHVௐSURXGO\ௐRSHUDWHVௐWKHௐPRVWௐH[WHQVLYHௐDQGௐWHFKQRORJLFDOO\ௐDGYDQFHGௐGLVWULEXWLRQௐ
QHWZRUNௐLQௐWKHௐLQGXVWU\ௐDQGௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ0HPEHUVௐZLOOௐFRQWLQXHௐWRௐEHQHILWௐ
IURPௐDௐUREXVWௐQDWLRQDOௐQHWZRUNௐRIௐIXOILOOPHQWௐFHQWHUVௐHTXLSSHGௐWRௐDFKLHYHௐWKHLUௐQH[W
EXVLQHVVGD\ௐVKLSSLQJௐQHHGVௐ2XUௐQHWZRUNௐLVௐVWUDWHJLFDOO\ௐORFDWHGௐFORVHௐWRௐRXUௐGHOLYHU\ௐ
SDUWQHUVௐYHQGRUVௐDQGௐFXVWRPHUVௐWRௐHQVXUHௐWKDWௐZHௐDOZD\VௐNHHSௐRXUௐQHWZRUNௐFRVWVௐ
ORZௐ7KLVௐPHDQVௐJHWWLQJௐSURGXFWVௐWRௐ6RXUFHZHOOௐ0HPEHUVௐDFFXUDWHO\ௐRQௐWLPHௐFRPSOHWHௐ
DQGௐXQGDPDJHGௐ3OHDVHௐVHHௐ$WWDFKPHQWௐௐIRUௐDௐOLVWௐRIௐRXUௐIXOILOOPHQWௐFHQWHUVௐLQௐWKHௐ
86
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'HVFULEHௐLQௐGHWDLOௐWKHௐSURFHVVௐDQGௐ
SURFHGXUHௐRIௐ\RXUௐFXVWRPHUௐVHUYLFHௐ
SURJUDPௐLIௐDSSOLFDEOHௐௐ,QFOXGHௐ\RXUௐ
UHVSRQVHWLPHௐFDSDELOLWLHVௐDQGௐ
FRPPLWPHQWVௐDVௐZHOOௐDVௐDQ\ௐLQFHQWLYHVௐWKDWௐ
KHOSௐ\RXUௐSURYLGHUVௐPHHWௐ\RXUௐVWDWHGௐ
VHUYLFHௐJRDOVௐRUௐSURPLVHV
$Wௐ6WDSOHVௐZHௐKDYHௐDௐWHDPௐE\ௐHDFKௐSDUWLFLSDWLQJௐ0HPEHUVௐVLGHௐGHGLFDWHGௐWRௐVHUYHௐ
6WDSOHVௐRZQVௐDQGௐRSHUDWHVௐIRXUௐ1RUWKௐ$PHULFDQௐFDOOௐFHQWHUVௐVWDIIHGௐZLWKௐKLJKO\ௐWUDLQHGௐ
6WDSOHVௐDVVRFLDWHVௐ$GGLWLRQDOௐVXSSRUWௐLVௐSURYLGHGௐRIIVKRUHௐDVௐQHHGHGௐWRௐUHGXFHௐZDLWௐ
WLPHVௐDQGௐHQVXUHௐDPSOHௐFRYHUDJHௐIRUௐRXUௐFXVWRPHUVௐQDWLRQZLGHௐ$OOௐFXVWRPHUௐVHUYLFHௐ
DVVRFLDWHVௐSURYLGHௐH[SHUWௐVXSSRUWௐIRUௐPRUHௐWKDQௐILYHௐPLOOLRQௐFXVWRPHUௐLQTXLULHVௐSHUௐ
\HDUௐ
7RௐGULYHௐKLJKHUௐFXVWRPHUௐVDWLVIDFWLRQௐ6WDSOHVௐSURYLGHV ௐ
ௐௐௐௐ$ௐ2QHௐ ௐ'RQHௐ6HUYLFHௐ&XOWXUHௐ±ௐ:LWKௐDௐILUVWFDOOௐUHVROXWLRQௐUDWHௐRIௐ ௐZHௐ
WUDLQௐDQGௐHPSRZHUௐRXUௐDVVRFLDWHVௐWRௐUHVROYHௐLVVXHVௐDWௐLQLWLDOௐFRQWDFWௐ
ௐௐௐௐ'LUHFWௐ&RQQHFWLRQௐWRௐDௐ/LYHௐ5HSUHVHQWDWLYHௐ±ௐ3DUWLFLSDWLQJௐ0HPEHUVௐZLOOௐDOZD\Vௐ
UHDFKௐDௐ6WDSOHVௐ&XVWRPHUௐ6HUYLFHௐ5HSUHVHQWDWLYHௐULJKWௐDZD\ௐ2XUௐJRDOௐLVௐWRௐDQVZHUௐ
FDOOVௐZLWKLQௐௐVHFRQGVௐDQGௐUHSO\ௐWRௐHPDLOVௐZLWKLQௐIRXUௐKRXUVௐ
ௐௐௐௐ$ௐ.QRZOHGJHDEOHௐ+LJKO\ௐ7UDLQHGௐ7HDPௐ±ௐ(YHU\ௐFDOOௐFHQWHUௐDVVRFLDWHௐDWWHQGVௐDௐ
FRPSUHKHQVLYHௐWKUHHZHHNௐWUDLQLQJௐSURJUDPௐFRYHULQJௐFXVWRPHUௐVHUYLFHௐVNLOOVௐSUREOHPௐ
UHVROXWLRQௐDQGௐSURGXFWௐLQIRUPDWLRQௐ
ௐௐௐௐ3URDFWLYHௐ$OHUWVௐ±ௐ,IௐDௐGHOLYHU\ௐGHOD\ௐLVௐH[SHFWHGௐZH¶OOௐOHWௐWKHௐ0HPEHUௐNQRZ
ௐௐௐௐ$ௐ&RQWLQXRXVௐ)HHGEDFNௐ/RRSௐ±ௐ:HௐUHYLHZௐDOOௐFXVWRPHUௐIHHGEDFNௐDQGௐLIௐWKHௐ
0HPEHUௐLVௐQRWௐVDWLVILHGௐZHௐIROORZXSௐZLWKௐWKHPௐWRௐPDNHௐWKLQJVௐULJKW
6(59,1*ௐ6285&(:(//ௐ0(0%(56¶ௐ1(('6
2XUௐ&XVWRPHUௐ6HUYLFHௐ5HSUHVHQWDWLYHVௐKDYHௐDFFHVVௐWRௐDOOௐWKHௐGHWDLOVௐQHFHVVDU\ௐWRௐ
SURYLGHௐVHUYLFHௐVSHFLILFௐWRௐSDUWLFLSDWLQJௐ0HPEHUV¶ௐEXVLQHVVௐDQGௐHYHQௐWKHLUௐORFDWLRQௐ
7KHௐ6WDSOHVௐ&XVWRPHUௐ6HUYLFHௐWHDPௐLVௐWKHLUௐILUVWௐOLQHௐRIௐFRQWDFWௐIRU ௐ
ௐௐௐௐ/RJLQௐVXSSRUWௐDQGௐSDVVZRUGௐUHVHWV
ௐௐௐௐ1HZௐXVHUௐVHWௐXSௐDQGௐDGGLQJௐVKLSWRௐORFDWLRQVௐ
ௐௐௐௐ$VVLVWLQJௐZLWKௐRQOLQHௐSURILOHௐPDQDJHPHQWௐ
ௐௐௐௐ$LGLQJௐZLWKௐDFFRXQWௐVHWXSௐH[SHGLWHGௐRUGHULQJௐDQGௐUHVHDUFKௐ
ௐௐௐௐ3ULFLQJௐLQTXLULHVௐDQGௐVSHFLDOௐRUGHUVௐSURFHVVLQJௐ
ௐௐௐௐ'HOLYHU\ௐDQGௐEDFNRUGHUௐWUDFNLQJௐ
ௐௐௐௐ%LOOLQJௐDQGௐWD[ௐH[HPSWLRQௐTXHVWLRQV
&XVWRPHUௐ6HUYLFHௐLVௐFRQYHQLHQWO\ௐDYDLODEOHௐ0RQGD\ௐWKURXJKௐ)ULGD\ௐIURPௐ ௐDPௐWRௐ
ௐSPௐ(67ௐE\ௐHPDLOௐSKRQHௐRUௐYLDௐOLYHௐFKDWௐRQௐ6WDSOHV$GYDQWDJHFRP
&$//ௐ&(17(5ௐ6758&785(
ௐௐௐௐ&XVWRPHUௐ6HUYLFHௐ5HSUHVHQWDWLYHௐ±ௐ5HVSRQVLEOHௐIRUௐRUGHUௐHQWU\ௐLVVXHௐUHVROXWLRQௐ
SURYLGLQJௐRUGHUௐVWDWXVௐDQGௐSURGXFWௐLQIRUPDWLRQௐ7KLVௐLQGLYLGXDOௐKDVௐRQJRLQJௐGLUHFWௐ
FRQWDFWௐZLWKௐSDUWLFLSDWLQJௐ0HPEHUௐDQGௐGHYHORSVௐDௐVWURQJௐNQRZOHGJHௐRIௐWKHௐVSHFLILFVௐRIௐ
WKHLUௐDFFRXQW
ௐௐௐௐ2UGHUௐ5HVROXWLRQௐ$VVRFLDWHௐ±ௐ)RFXVHVௐRQO\ௐRQௐRUGHUௐHQWU\ௐUHVXOWLQJௐLQௐWLPHௐDQGௐ
DFFXUDF\ௐHIILFLHQFLHVௐ
ௐௐௐௐ7HDPௐ0DQDJHUௐ±ௐ&RRUGLQDWHVௐWKHௐDFWLYLWLHVௐRIௐWKHௐ&XVWRPHUௐ6HUYLFHௐ
5HSUHVHQWDWLYHVௐLQௐHDFKௐJURXSௐHQVXULQJௐWKDWௐHDFKௐDFFRXQWௐLVௐVXSSRUWHGௐDQGௐ
SURFHGXUHVௐDUHௐHQIRUFHG
ௐௐௐௐ&XVWRPHUௐ2SHUDWLRQVௐ7HDPௐ±ௐ&RPPXQLFDWHVௐZLWKௐSDUWLFLSDWLQJௐ0HPEHUௐDERXWௐQH[W
EXVLQHVVGD\ௐGHOLYHU\ௐH[FHSWLRQVௐDQGௐUDUHௐLQVWDQFHVௐRIௐSURGXFWௐFDQFHOODWLRQVௐ
ௐௐௐௐ4XDOLW\ௐ$VVXUDQFHௐ7HDPௐ±ௐ0RQLWRUVௐFRQWDFWௐEHWZHHQௐDVVRFLDWHVௐDQGௐFXVWRPHUVௐ
DQGௐUHSRUWVௐRQௐNH\ௐFXVWRPHUௐVHUYLFHௐWUHQGVௐLPSRUWDQWௐWRௐWKHௐEXVLQHVVௐ&RDFKHVௐERWKௐ
PDQDJHUVௐDQGௐDVVRFLDWHVௐWRௐLPSURYHௐWKHௐTXDOLW\ௐRIௐFXVWRPHUௐLQWHUDFWLRQVௐ
0$1$*('ௐ35,17ௐ6(59,&(6ௐ
'(;ௐ,PDJLQJ¶Vௐ0DQDJHGௐ3ULQWௐ6HUYLFHVௐKHOSௐSDUWLFLSDWLQJௐ0HPEHUVௐFUHDWHௐDௐPRUHௐ
HIILFLHQWௐFXVWRPL]HGௐDQGௐVXVWDLQDEOHௐSULQWLQJௐQHWZRUNௐ'(;ௐ,PDJLQJ¶VௐFXVWRPHUௐVHUYLFHௐ
RXWUHDFKௐLVௐDௐPXOWLIDFHWHGௐJURXSௐ7KHUHௐLVௐFXVWRPHUௐVHUYLFHௐWKURXJKௐHDFKௐWRXFKSRLQWௐ
RIௐWKHௐSURFHVV ௐLQLWLDOௐPHHWLQJௐLPSOHPHQWDWLRQௐDQGௐRQJRLQJௐPDQDJHPHQWௐ±ௐPDNLQJௐXSௐ
WKHௐSDUWLFLSDWLQJௐ0HPEHU¶VௐDFFRXQWௐWHDPௐ7KHௐ'(;ௐ,PDJLQJௐ$FFRXQWௐ6DOHVௐ0DQDJHUௐ
LVௐWKHLUௐPDLQௐSRLQWௐRIௐFRQWDFWௐIRUௐWKHLUௐ036ௐSURJUDPௐDQGௐLVௐLQௐFRQWDFWௐZLWKௐWKHௐ
0HPEHUௐIURPௐSUHVDOHௐIRUZDUGௐ7KHLUௐFXVWRPHUௐVHUYLFHௐUHSUHVHQWDWLYHௐLVௐLQYROYHGௐLQௐWKHௐ
FRRUGLQDWLRQௐDQGௐSDUWLFLSDWLRQௐIRUௐWKHௐLQVWDOODWLRQௐVHWXSௐDQGௐSURYLGHVௐVROXWLRQVௐIRUௐ
YDULRXVௐWHFKQRORJLFDOௐGHYLFHVௐZKLOHௐRYHUVHHLQJௐWKHௐFXVWRPHUௐGDWDEDVHௐ7KHLUௐSURMHFWௐ
PDQDJHUௐLVௐUHVSRQVLEOHௐIRUௐWKHௐLPSOHPHQWDWLRQௐRIௐWKHLUௐGHYLFHVௐIURPௐVDOHௐWRௐGHOLYHU\
:LWKௐDQ\ௐHTXLSPHQWௐWURXEOHVௐWKHUHௐLVௐDௐOD\HUௐDSSURDFKௐ3DUWLFLSDWLQJௐ0HPEHUVௐZLOOௐ
VSHDNௐWRௐHLWKHUௐ&XVWRPHUௐ6HUYLFHௐDௐ6HUYLFHௐ(QJLQHHUௐRUௐKDYHௐDௐ6HUYLFHௐ7HFKQLFLDQௐ
GLVSDWFKHGௐGHSHQGLQJௐRQௐWKHௐFRPSOH[LW\ௐRIௐWKHLUௐLVVXHௐ'(;ௐ,PDJLQJ¶VௐVHUYLFHௐ
GHSDUWPHQWௐKDVௐDௐKLVWRULFDOௐ ௐDSSURYDOௐUDWLQJௐGXHௐLQௐODUJHௐSDUWௐWRௐWKHௐH[FOXVLYHௐ
&XVWRPHUௐ&DUHௐ3URJUDPௐZH¶YHௐLPSOHPHQWHG
,GHQWLI\ௐDQ\ௐJHRJUDSKLFௐDUHDVௐRIௐWKHௐ8QLWHGௐ
6WDWHVௐRUௐ&DQDGDௐWKDWௐ\RXௐZLOOௐ127ௐEHௐIXOO\ௐ
VHUYLQJௐWKURXJKௐWKHௐSURSRVHGௐFRQWUDFW
2XUௐSURSRVDOௐLQFOXGHVௐVHUYLFHௐWRௐDOOௐJHRJUDSKLFௐDUHDVௐLQௐWKHௐFRQWLQHQWDOௐ86ௐDQGௐ
$ODVNDௐ7KHUHௐDUHௐVRPHௐSURGXFWௐDQGௐVHUYLFHௐH[FHSWLRQVௐDQGRUௐDGGLWLRQDOௐFRVWVௐIRUௐ
+DZDLLௐDQGௐRWKHUௐ86ௐWHUULWRULHVௐ3OHDVHௐVHHௐ4XHVWLRQௐௐEHORZௐIRUௐPRUHௐGHWDLOVௐ
6WDSOHVௐLVௐQRWௐLQFOXGLQJௐ&DQDGDௐLQௐWKHௐVFRSHௐRIௐRXUௐSURSRVDO
,GHQWLI\ௐDQ\ௐ6RXUFHZHOOௐ0HPEHUௐVHFWRUVௐ
LHௐJRYHUQPHQWௐHGXFDWLRQௐQRWIRUSURILW ௐ
WKDWௐ\RXௐZLOOௐ127ௐEHௐIXOO\ௐVHUYLQJௐWKURXJKௐ
WKHௐSURSRVHGௐFRQWUDFWௐ([SODLQௐLQௐGHWDLOௐ)RUௐ
H[DPSOHௐGRHVௐ\RXUௐFRPSDQ\ௐKDYHௐRQO\ௐDௐ
UHJLRQDOௐSUHVHQFHௐRUௐGRௐRWKHUௐFRRSHUDWLYHௐ
SXUFKDVLQJௐFRQWUDFWVௐOLPLWௐ\RXUௐDELOLW\ௐWRௐ
SURPRWHௐDQRWKHUௐFRQWUDFW"
6WDSOHVௐKDVௐDௐQDWLRQDOௐSUHVHQFHௐLQௐWKHௐ86ௐ,IௐUHDZDUGHGௐWKHௐRIILFHௐSURGXFWVௐ
DJUHHPHQWௐZLWKௐ6RXUFHZHOOௐ6WDSOHVௐZLOOௐFRQWLQXHௐLWVௐHVWDEOLVKHGௐHIIRUWVௐWRௐSURPRWHௐWKHௐ
6RXUFHZHOOௐDJUHHPHQWௐLQௐFRPSOLDQFHௐZLWKௐ6WDSOHV¶ௐFRQWUDFWXDOௐREOLJDWLRQVௐDQGௐWKHௐ
VXLWDELOLW\ௐRIௐWKHௐ6RXUFHZHOOௐDJUHHPHQWௐIRUௐWKHௐDSSOLFDEOHௐSURVSHFWFXVWRPHU
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'HILQHௐDQ\ௐVSHFLILFௐFRQWUDFWௐUHTXLUHPHQWVௐRUௐ
UHVWULFWLRQVௐWKDWௐZRXOGௐDSSO\ௐWRௐRXUௐ
0HPEHUVௐLQௐ+DZDLLௐDQGௐ$ODVNDௐDQGௐLQௐ86ௐ
7HUULWRULHV
6WDSOHVௐUHVHUYHVௐWKHௐULJKWௐWRௐFKDUJHௐIHHVௐWRௐWKHௐIROORZLQJௐORFDWLRQVௐXQOHVVௐRWKHUZLVHௐ
PXWXDOO\ௐDJUHHGௐEHWZHHQௐ6WDSOHVௐDQGௐWKHௐSDUWLFLSDWLQJௐ0HPEHU
'HOLYHU\ௐWRௐ$ODVNDௐRUௐ+DZDLLௐ7KHௐIROORZLQJௐDGGLWLRQDOௐGHOLYHU\ௐWHUPVௐDSSO\ௐIRUௐ
VKLSPHQWVௐWRௐ$ODVNDௐRUௐ+DZDLL ௐ6KLSPHQWVௐXSௐWRௐ ௐOEVௐZLOOௐEHௐVKLSSHGௐZLWKௐWUDQVLWௐ
WLPHVௐRIௐWZRௐWRௐWKUHHௐ ௐWRௐ ௐEXVLQHVVௐGD\Vௐ6KLSPHQWVௐRYHUௐ ௐOEVௐRUௐLWHPVௐZKLFKௐ
FDQQRWௐEHௐVKLSSHGௐYLDௐQRUPDOௐPHDQVௐLQFOXGLQJௐDQ\ௐLWHPVௐZKLFKௐDUHௐFODVVLILHGௐDVௐ
KD]PDWௐRUௐ250'ௐ RWKHUௐUHJXODWHGௐPDWHULDOVௐIRUௐGRPHVWLFௐWUDQVSRUWௐRQO\ ௐDUHௐVKLSSHGௐ
YLDௐRFHDQௐIUHLJKWௐ6WDSOHV¶ௐSROLFLHVௐSURKLELWௐVKLSPHQWௐRIௐDQ\ௐIXOO\ௐUHJXODWHGௐKD]PDWௐ
LWHPVௐ6XFKௐLWHPVௐPXVWௐEHௐVKLSSHGௐGLUHFWO\ௐIURPௐWKHௐYHQGRUௐ2FHDQௐVKLSPHQWVௐZLOOௐEHௐ
GHOLYHUHGௐDSSUR[LPDWHO\ௐIRXUWHHQௐ ௐFDOHQGDUௐGD\VௐIURPௐWKHௐGDWHௐRIௐVKLSPHQWௐ$OOௐ
VKLSPHQWVௐWRௐ$ODVNDௐRUௐ+DZDLLௐZLOOௐEHௐVXEMHFWௐWRௐDௐௐVXUFKDUJHௐWRௐKHOSௐRIIVHWௐWKHௐ
FRVWௐRIௐIUHLJKW
(YHU\ௐFRXQWU\ௐKDVௐVSHFLILFௐUHTXLUHPHQWVௐLQௐZKLFKௐERWKௐWKHௐH[SRUWHUௐDQGௐLPSRUWHUௐPXVWௐ
IROORZ ௐKHUHௐDUHௐVRPHௐDGGLWLRQDOௐVSHFLILFௐGHWDLOVௐIRUௐ86ௐ7HUULWRULHVௐDQGௐ3RVVHVVLRQV
'HOLYHU\ௐWRௐ3XHUWRௐ5LFRௐ7KHௐIROORZLQJௐDGGLWLRQDOௐGHOLYHU\ௐWHUPVௐDSSO\ௐIRUௐVKLSPHQWVௐWRௐ
3XHUWRௐ5LFR ௐ6KLSPHQWVௐXSௐWRௐௐOEVௐZLOOௐEHௐVKLSSHGௐZLWKௐWUDQVLWௐWLPHVௐRIௐWZRௐ ௐ
EXVLQHVVௐGD\Vௐ6KLSPHQWVௐRYHUௐௐOEVௐDUHௐVKLSSHGௐYLDௐRFHDQௐIUHLJKWௐ$Q\ௐJRRGVௐ
FODVVLILHGௐDVௐ250'ௐ RWKHUௐUHJXODWHGௐPDWHULDOVௐIRUௐGRPHVWLFௐWUDQVSRUWௐRQO\ ௐZLOOௐDOVRௐ
VKLSௐRFHDQௐIUHLJKWௐUHJDUGOHVVௐRIௐZHLJKWௐ1RௐKD]DUGRXVௐJRRGVௐFDQௐEHௐH[SRUWHGௐWRௐ
3XHUWRௐ5LFRௐ7UDQVLWௐWLPHௐLVௐDSSUR[LPDWHO\ௐVHYHQௐWRௐWHQௐ ௐWRௐ ௐEXVLQHVVௐGD\VௐIURPௐ
GRRUGRRUௐௐ%X\HUௐLVௐUHVSRQVLEOHௐIRUௐDOOௐFXVWRPVௐRUௐWD[ௐILOLQJVௐRUௐDSSOLFDWLRQVௐQHFHVVDU\ௐ
WRௐHIIHFWௐWKHௐLPSRUWDWLRQௐRIௐWKHௐ3URGXFWVௐ'HOD\VௐPD\ௐUHVXOWௐIURPௐ%X\HU¶VௐIDLOXUHௐWRௐ
VDWLVI\ௐDOOௐFXVWRPVௐFOHDUDQFHௐUHTXLUHPHQWVௐ$OOௐWD[HVௐIHHVௐDQGௐRWKHUௐFRVWVௐ LQFOXGLQJௐ
IUHLJKW ௐZLOOௐEHௐFKDUJHGௐEDFNௐWRௐ%X\HUௐRQௐDௐVHSDUDWHௐLQYRLFHௐ
'HOLYHU\ௐWRௐ86ௐ9LUJLQௐ,VODQGVௐ7KHௐIROORZLQJௐDGGLWLRQDOௐGHOLYHU\ௐWHUPVௐDSSO\ௐIRUௐ
VKLSPHQWVௐWRௐWKHௐ86ௐ9LUJLQௐ,VODQGV ௐ6KLSPHQWVௐXSௐWRௐௐOEVௐZLOOௐEHௐVKLSSHGௐ836ௐ
:RUOG6KLSௐXVLQJௐWKHௐPRVWௐFRPPHUFLDOO\ௐDGYDQWDJHRXVௐ:RUOG6KLSௐVHUYLFHௐDYDLODEOHௐ
ZLWKௐWUDQVLWௐWLPHVௐRIௐDSSUR[LPDWHO\ௐWKUHHௐ ௐEXVLQHVVௐGD\Vௐ3URGXFWVௐZHLJKLQJௐRYHUௐ
ௐOEVௐZLOOௐEHௐVKLSSHGௐYLDௐRFHDQௐIUHLJKWௐ1RௐKD]DUGRXVௐJRRGVௐFDQௐEHௐH[SRUWHGௐWRௐ
WKHVHௐORFDWLRQVௐ$Q\ௐJRRGVௐFODVVLILHGௐDVௐ250'ௐ RWKHUௐUHJXODWHGௐPDWHULDOVௐIRUௐ
GRPHVWLFௐWUDQVSRUWௐRQO\ ௐZLOOௐVKLSௐRFHDQௐIUHLJKWௐUHJDUGOHVVௐRIௐZHLJKWௐDQGௐZLOOௐUHTXLUHௐ
DQௐDGGLWLRQDOௐILYHௐ ௐGD\VௐRIௐWUDQVLWௐWLPHௐ%X\HUௐLVௐUHVSRQVLEOHௐIRUௐDOOௐFXVWRPVௐRUௐWD[ௐ
ILOLQJVௐRUௐDSSOLFDWLRQVௐQHFHVVDU\ௐWRௐHIIHFWௐWKHௐLPSRUWDWLRQௐRIௐWKHௐ3URGXFWVௐ'HOD\VௐPD\ௐ
UHVXOWௐIURPௐ%X\HU¶VௐIDLOXUHௐWRௐVDWLVI\ௐDOOௐFXVWRPVௐFOHDUDQFHௐUHTXLUHPHQWVௐ$OOௐWD[HVௐ
IHHVௐDQGௐRWKHUௐFRVWVௐ LQFOXGLQJௐIUHLJKW ௐZLOOௐEHௐFKDUJHGௐEDFNௐWRௐ%X\HUௐRQௐDௐVHSDUDWHௐ
LQYRLFHௐ
'HOLYHU\ௐWRௐ$PHULFDQௐ6DPRDௐ*XDPௐ1RUWKHUQௐ0DULDQDௐ,VODQGVௐ7KHௐIROORZLQJௐDGGLWLRQDOௐ
GHOLYHU\ௐWHUPVௐDSSO\ௐIRUௐVKLSPHQWVௐWRௐ$PHULFDQௐ6DPRDௐ*XDPௐDQGௐWKHௐ1RUWKHUQௐ
0DULDQDௐ,VODQGV ௐ6KLSPHQWVௐXSௐWRௐௐOEVௐZLOOௐEHௐVKLSSHGௐ836ௐ:RUOG6KLSௐXVLQJௐWKHௐ
PRVWௐFRPPHUFLDOO\ௐDGYDQWDJHRXVௐ:RUOG6KLSௐVHUYLFHௐDYDLODEOHௐZLWKௐWUDQVLWௐWLPHVௐRIௐ
DSSUR[LPDWHO\ௐILYHௐ ௐEXVLQHVVௐGD\Vௐ3URGXFWVௐZHLJKLQJௐRYHUௐௐOEVௐZLOOௐEHௐVKLSSHGௐ
YLDௐRFHDQௐIUHLJKWௐ1Rௐ250'ௐJRRGVௐRUௐKD]DUGRXVௐJRRGVௐFDQௐEHௐH[SRUWHGௐWRௐWKHVHௐ
ORFDWLRQVௐ%X\HUௐLVௐUHVSRQVLEOHௐIRUௐDOOௐFXVWRPVௐRUௐWD[ௐILOLQJVௐRUௐDSSOLFDWLRQVௐQHFHVVDU\ௐ
WRௐHIIHFWௐWKHௐLPSRUWDWLRQௐRIௐWKHௐ3URGXFWVௐ'HOD\VௐPD\ௐUHVXOWௐIURPௐ%X\HU¶VௐIDLOXUHௐWRௐ
VDWLVI\ௐDOOௐFXVWRPVௐFOHDUDQFHௐUHTXLUHPHQWVௐ$OOௐWD[HVௐIHHVௐDQGௐRWKHUௐFRVWVௐ LQFOXGLQJௐ
IUHLJKW ௐZLOOௐEHௐFKDUJHGௐEDFNௐWRௐ%X\HUௐRQௐDௐVHSDUDWHௐLQYRLFH
,PSRUW([SRUWௐ,Iௐ6WDSOHVௐDJUHHVௐWRௐH[SRUWௐ3URGXFWVௐIURPௐWKHௐ86ௐWRௐ%X\HU¶VௐORFDWLRQVௐ
RXWVLGHௐWKHௐ86ௐ LQFOXGLQJௐEXWௐQRWௐOLPLWHGௐWRௐ0H[LFRௐ&DQDGDௐDQGௐDOOௐ86ௐ
3RVVHVVLRQVௐDQGௐ7HUULWRULHV ௐ IRUௐWKHVHௐSXUSRVHVௐUHIHUUHGௐWRௐDVௐ³2WKHUௐ/RFDWLRQV´ ௐWKHௐ
IROORZLQJௐDSSOLHV ௐ D ௐ6WDSOHVௐZLOOௐQRWௐEHௐWKHௐ,PSRUWHUௐRIௐ5HFRUGௐIRUௐDQ\ௐ3URGXFWVௐ
VKLSSLQJௐWRௐ2WKHUௐ/RFDWLRQVௐ%X\HUௐRUௐ%X\HU¶VௐDJHQWௐVKDOOௐQRPLQDWHௐDௐFXVWRPVௐFOHDULQJௐ
DJHQWௐWRௐDFWௐRQௐLWVௐEHKDOIௐDQGௐWRௐIDFLOLWDWHௐWKHௐLPSRUWௐFXVWRPVௐFOHDUDQFHௐSURFHVVௐ
%X\HUௐVKDOOௐEHௐUHVSRQVLEOHௐIRUௐREWDLQLQJௐDQ\ௐGRFXPHQWDWLRQௐVXFKௐDVௐVSHFLDOௐSHUPLW V ௐ
RUௐOLFHQVH V ௐWKDWௐPD\ௐEHௐUHTXLUHGௐWRௐLPSRUWௐ3URGXFWV ௐ E ௐ%X\HUௐVKDOOௐEHௐUHVSRQVLEOHௐ
IRUௐSD\PHQWௐRIௐDQ\ௐFXVWRPVௐFOHDUDQFHௐDQGௐGXWLHVௐDQGௐWD[HVௐDQGௐWKHௐIXOOௐIUHLJKWௐFRVWௐRIௐ
WKHௐVKLSPHQW ௐ F ௐ6WDSOHVௐZLOOௐQRWௐSURYLGHௐ&HUWLILFDWHVௐRIௐ2ULJLQௐ &2 ௐRUௐ)UHHௐ7UDGHௐ
$JUHHPHQWௐFHUWLILFDWHV ௐ G ௐ6WDSOHVௐZLOOௐQRWௐH[SRUWௐWKHௐIROORZLQJௐ3URGXFWV ௐ250'ௐ
2WKHUௐ5HJXODWHGௐ0DWHULDOV'RPHVWLF ௐFRQVXPDEOHV ௐDQGRUௐ3URGXFWVௐSURKLELWHGௐIURPௐ
H[SRUWௐE\ௐ6WDSOHV¶ௐYHQGRUV ௐ H ௐ6WDSOHVௐZLOOௐQRWௐH[SRUWௐ3URGXFWVௐWRௐ2WKHUௐ/RFDWLRQVௐLQௐ
WKHௐHYHQWௐDQ\ௐH[SRUWௐUHVWULFWLRQௐDSSOLHV ௐDQGௐ I ௐ6WDSOHVௐZLOOௐQRWௐDFFHSWௐUHWXUQVௐIURPௐ
2WKHUௐ/RFDWLRQVௐXQOHVVௐDJUHHGௐLQௐZULWLQJ
7DEOH 0DUNHWLQJ3ODQ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'HVFULEHௐ\RXUௐPDUNHWLQJௐVWUDWHJ\ௐIRUௐ
SURPRWLQJௐWKLVௐFRQWUDFWௐRSSRUWXQLW\ௐௐ
8SORDGௐUHSUHVHQWDWLYHௐVDPSOHVௐRIௐ\RXUௐ
PDUNHWLQJௐPDWHULDOVௐ LIௐDSSOLFDEOH ௐLQௐ
WKHௐGRFXPHQWௐXSORDGௐVHFWLRQௐRIௐ\RXUௐ
UHVSRQVH
6WDSOHVௐUHVSRQVHௐWRௐTXHVWLRQVௐௐWKURXJKௐௐRIௐWKLVௐVHFWLRQௐVKRXOGௐEHௐFRQVLGHUHGௐ
DVௐ³7UDGHௐ6HFUHW´
6WDSOHV¶ௐVWUDWHJ\ௐIRUௐWKHௐQDWLRQDOௐSURPRWLRQௐRIௐWKHௐ6RXUFHZHOOௐ&RQWUDFWௐFRQVLVWVௐRIௐIRXUௐ
IXQGDPHQWDOௐDQGௐRQJRLQJௐDSSURDFKHVௐWKDWௐRXUௐH[SHULHQFHௐKDVௐVKRZQௐDUHௐFULWLFDOௐWRௐWKHௐ
FRQWUDFW¶VௐVXFFHVVௐ7KHVHௐDSSURDFKHVௐDUHௐEDVHGௐRQௐOHYHUDJLQJௐWKHௐXQLTXHௐVNLOOVௐDQGௐ
VWUHQJWKVௐRIௐRXUௐEXVLQHVVௐGHYHORSPHQWௐDQGௐDFFRXQWௐPDQDJHPHQWௐVDOHVௐWHDPௐ
ௐௐௐௐ%XVLQHVVௐ'HYHORSPHQWௐௐSURVSHFWLQJௐDQGௐDFTXLVLWLRQௐSURFHVV
Rௐௐௐௐ&RQWLQXHௐWRௐIRFXVௐHIIRUWVௐRQௐDFTXLVLWLRQௐRIௐSDUWLFLSDWLQJௐ0HPEHUVௐLQௐWKHௐSXEOLFௐVHFWRUௐ
WKURXJKௐWKHௐ6RXUFHZHOOௐFRQWUDFW
Rௐௐௐௐ/HYHUDJHௐWKHௐXQLTXHௐVNLOOVௐDQGௐVWUHQJWKVௐRIௐRXUௐPLGPDUNHWௐWHDPVௐIRUௐVPDOOௐDQGௐ
PHGLXPௐVL]HGௐ0HPEHUVௐDQGௐRXUௐHQWHUSULVHௐWHDPVௐIRUௐODUJHUௐPRUHௐFRPSOH[ௐ0HPEHUV
ௐௐௐௐ1HZௐ$FFRXQWௐ0DQDJHPHQWௐௐQHZௐDFFRXQWௐLPSOHPHQWDWLRQௐDQGௐUDPS
Rௐௐௐௐ,PSOHPHQWௐDFFRXQWVௐZLWKௐVSHFLILFLW\ௐHIILFLHQF\ௐDQGௐVSHHG
Rௐௐௐௐ&RPSUHKHQVLYHௐSURJUDPௐWUDLQLQJ
ௐௐௐௐ([LVWLQJௐ$FFRXQWௐ0DQDJHPHQWௐௐH[LVWLQJௐDFFRXQWௐFRPPXQLFDWLRQௐDQGௐSHQHWUDWLRQ
Rௐௐௐௐ7KHௐGHYHORSPHQWௐDQGௐGHSOR\PHQWௐRIௐSURJUDPௐWRROVௐWRௐHQVXUHௐLQGLYLGXDOௐHQWLW\ௐ
DGRSWLRQௐFRPSOLDQFHௐOR\DOW\ௐDQGௐVDWLVIDFWLRQ
ௐௐௐௐ2QJRLQJௐ,QWHUQDOௐ7UDLQLQJௐDQGௐ(GXFDWLRQ
Rௐௐௐௐ&RQWLQXHௐWRௐGHYHORSௐLQWHUQDOௐWUDLQLQJௐWRROVௐWKDWௐFRPPXQLFDWHௐEHVWௐSUDFWLFHVௐSURFHVVHVௐ
DQGௐFRQWUDFWXDOௐVSHFLILFVௐWKURXJKRXWௐRXUௐVDOHVIRUFH
,WௐLVௐRXUௐUHVSRQVLELOLW\ௐDQGௐRXUௐJRDOௐWRௐOHYHUDJHௐH[LVWLQJௐFRPPXQLFDWLRQௐWRROVௐDQGௐEHVWௐ
SUDFWLFHVௐWRௐVXFFHVVIXOO\ௐVXSSRUWௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐWKURXJKௐWKHௐDFTXLVLWLRQௐDQGௐ
LPSOHPHQWDWLRQௐRIௐQHZௐSDUWLFLSDWLQJௐ0HPEHUVௐDQGௐWKHௐFRQWLQXHGௐVHUYLFHௐDQGௐPDQDJHPHQWௐ
RIௐH[LVWLQJௐDFFRXQWVௐ7KHVHௐWRROVௐDQGௐWDFWLFVௐDUHௐIXUWKHUௐHQXPHUDWHGௐLQௐRXUௐ$WWDFKPHQWௐௐ±ௐ
6RXUFHZHOOௐ0DUNHWLQJௐ3ODQ
:HௐKDYHௐDOVRௐLQFOXGHGௐUHSUHVHQWDWLYHௐVDPSOHVௐRIௐVRPHௐRIௐWKHௐPDUNHWLQJௐPDWHULDOVௐZHௐ
PDNHௐDYDLODEOHௐWRௐ\RXUௐSDUWLFLSDWLQJௐ0HPEHUVௐ$FWXDOௐH[DPSOHVௐFDQௐEHௐSURYLGHGௐXSRQௐ
UHTXHVWௐ
7KHௐSODQ
ௐௐௐௐ,VௐDௐFRPSOHWHௐOLIHF\FOHௐRIௐLQWHUQDOௐDQGௐH[WHUQDOௐWRROVௐWKDWௐHQVXUHVௐFRQWUDFWௐSURPRWLRQௐ
WKURXJKௐSURYHQௐEHVWSUDFWLFHVௐDQGௐFRQVWDQWௐLQQRYDWLRQ
ௐௐௐௐ5HOLHVௐRQௐWKHௐFRPPLWWHGௐUHVRXUFHVௐRIௐWKHௐHQWLUHௐ6WDSOHVௐRUJDQL]DWLRQௐVXSSRUWHGௐE\ௐ
RXUௐVHQLRUௐPDQDJHPHQWௐWHDP
ௐௐௐௐ8WLOL]HVௐDௐIXOOௐUDQJHௐRIௐWRROVௐDQGௐWHFKQRORJ\ௐLQFOXGLQJௐEXWௐQRWௐOLPLWHGௐWR
Rௐௐௐௐ2QOLQHௐDQGௐLQSHUVRQௐWUDLQLQJௐWRROVௐDQGௐWHFKQLTXHV
Rௐௐௐௐ/HYHUDJLQJௐWKHௐVLJQLILFDQWௐLQYHVWPHQWௐ6WDSOHVௐKDVௐPDGHௐLQௐVDOHVௐIRUFHௐDXWRPDWLRQௐ
PHWKRGVௐWRௐHQVXUHௐWKHௐFRQVLVWHQF\ௐRIௐPHVVDJHௐDYDLODELOLW\ௐRIௐPDWHULDOVௐDQGௐYLVLELOLW\ௐLQWRௐ
SURJUHVVௐWKURXJKRXWௐWKHௐHQWLUHௐVDOHVௐRUJDQL]DWLRQௐ
Rௐௐௐௐ,QWHUQDOௐLQVWUXFWLRQDOௐZHEVLWHௐSUHVHQFHௐIRUௐVDOHVௐHGXFDWLRQ
Rௐௐௐௐ3XEOLFIDFLQJௐZHEVLWHௐSUHVHQFHௐIRUௐFXUUHQWௐDQGௐSURVSHFWLYHௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
0HPEHUV
'HVFULEHௐ\RXUௐXVHௐRIௐWHFKQRORJ\ௐDQGௐ
GLJLWDOௐGDWDௐ HJௐVRFLDOௐPHGLDௐ
PHWDGDWDௐXVDJH ௐWRௐHQKDQFHௐ
PDUNHWLQJௐHIIHFWLYHQHVV
$VௐGHWDLOHGௐLQௐ$WWDFKPHQWௐௐ6WDSOHVௐXWLOL]HVௐGLJLWDOௐVRFLDOௐDQGௐVDOHVௐHQDEOHPHQWௐPDUNHWLQJௐ
PDWHULDOVௐWRௐVXSSRUWௐ6RXUFHZHOOௐWDUJHWHGௐRSSRUWXQLWLHVௐDVௐZHOOௐDVௐPDVVௐFRPPXQLFDWLRQௐWRௐ
VHOHFWௐFXVWRPHUVௐ$WWDFKHGௐLVௐWKHௐFRPSUHKHQVLYHௐPDUNHWLQJௐSODQௐWKDWௐZHௐKDYHௐGHYHORSHGௐWRௐ
VXSSRUWௐPDUNHWLQJௐRIIHULQJVௐWRௐVXSSRUWௐ6RXUFHZHOOௐ0HPEHUVௐ2XUௐPDUNHWLQJௐSODQௐSURPRWHVௐ
DZDUHQHVVௐRIௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐWRௐ\RXUௐ0HPEHUVௐXWLOL]LQJௐRXUௐPDUNHWLQJௐWHFKQRORJ\ௐ
DQGௐHFRPPHUFHௐSODWIRUPௐ6WDSOHV$GYDQWDJHFRPௐ
$&&2817ௐ%$6('ௐ0$5.(7,1*ௐ $%0 ௐௐ86(5)2&86('
7RௐHQVXUHௐFRPSOLDQFHௐ6WDSOHVௐFDQௐXVHௐGLJLWDOௐUHWDUJHWLQJௐDQGௐFRQWHQWௐV\QGLFDWLRQௐWRௐ
SURDFWLYHO\ௐFRPPXQLFDWHௐWRௐ6RXUFHZHOO¶VௐPHPEHUVKLSௐLQௐRUGHUௐWRௐGULYHௐORFDWLRQௐ VLWH ௐDQGௐ
HQGௐXVHUௐOHYHOௐ FRQYHUVLRQ ௐSDUWLFLSDWLRQௐ7KHௐJRDOௐLVௐWRௐLPSURYHௐFRPSOLDQFHௐDQGௐUHYHQXHௐRIௐ
WKHௐ6RXUFHZHOO6WDSOHVௐFRQWUDFWௐ
67$3/(6$'9$17$*(&206285&(:(//ௐ0,&526,7(
6WDSOHVௐDOVRௐKDVௐDௐSXEOLFIDFLQJௐZHEVLWHௐWKDWௐHGXFDWHVௐSURVSHFWLYHௐDQGௐH[LVWLQJௐFXVWRPHUVௐ
RQௐWKHௐ6RXUFHZHOO6WDSOHVௐ&RQWUDFWV
ௐௐௐௐ2YHUDOOௐ3URJUDPௐ+LJKOLJKWV
ௐௐௐௐ&RQWUDFWௐ+LJKOLJKWV
ௐௐௐௐ2UGHULQJௐ2YHUYLHZ
ௐௐௐௐ3URGXFWௐDQGௐ6HUYLFHௐ2YHUYLHZ
ௐௐௐௐ&RQWDFWௐ,QIRUPDWLRQ
ௐௐௐௐ0HVVDJLQJௐIURPௐ6RXUFHZHOO
ௐௐௐௐ/LQNௐWRௐZZZ6WDSOHV$GYDQWDJHFRP6RXUFHZHOOௐIRUௐPRUHௐLQIRUPDWLRQ
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
,Qௐ\RXUௐYLHZௐZKDWௐLVௐ6RXUFHZHOO¶VௐUROHௐ
LQௐSURPRWLQJௐFRQWUDFWVௐDULVLQJௐRXWௐRIௐ
WKLVௐ5)3"ௐ+RZௐZLOOௐ\RXௐLQWHJUDWHௐDௐ
6RXUFHZHOODZDUGHGௐFRQWUDFWௐLQWRௐ\RXUௐ
VDOHVௐSURFHVV"
2XUௐVXFFHVVௐLQௐGULYLQJௐWKHௐ6RXUFHZHOOௐFRQWUDFWௐLVௐGLUHFWO\ௐDWWULEXWDEOHௐWRௐWKHௐVXSSRUWௐDQGௐ
SDUWLFLSDWLRQௐRIௐ6RXUFHZHOOௐLWVHOIௐ,QௐFRQWLQXLQJௐWRௐSURPRWHௐWKHௐFRQWUDFWௐZHௐVHHௐVLJQLILFDQWௐ
EHQHILWௐLQௐWKLVௐFRQWLQXHGௐVXSSRUWௐH[KLELWHGௐWKURXJK
ௐௐௐௐ7KHௐRQJRLQJௐFROODERUDWLRQௐEHWZHHQௐ6RXUFHZHOOௐDQGௐ6WDSOHVௐWKDWௐDOORZVௐIRUௐWKHௐ
RSWLPL]DWLRQௐRIௐLGHQWLI\LQJௐVROLFLWLQJௐDQGௐDFTXLULQJௐSDUWLFLSDWLQJௐ0HPEHUVௐDQGௐFRQWUDFWௐ
SDUWLFLSDQWV
ௐௐௐௐ7KHௐUHJXODUௐFRPPXQLFDWLRQௐRIௐLQGXVWU\ௐDQGௐSXEOLFௐSURFXUHPHQWௐFRQGLWLRQVௐWKDWௐZLOOௐDOORZௐ
6WDSOHVௐWRௐWDLORUௐLWVௐDFTXLVLWLRQௐDQGௐPDQDJHPHQWௐHIIRUWVௐWRௐFRQWUDFWௐSURVSHFWVௐDFFRUGLQJO\ௐ
ௐௐௐௐ7KHௐLGHQWLILFDWLRQௐDQGௐFUHDWLRQௐRIௐRSSRUWXQLWLHVௐWKDWௐDOORZௐ6WDSOHVௐWRௐSURYLGHௐ6RXUFHZHOOௐ
SDUWLFLSDWLQJௐ0HPEHUVௐLWVௐHQWLUHௐVFRSHௐRIௐSURGXFWVௐDQGௐVHUYLFHVௐ:KLOHௐSURYLGLQJௐDQௐ
LQFUHDVLQJO\ௐDWWUDFWLYHௐYDOXHௐSURSRVLWLRQௐIRUௐSURVSHFWLYHௐ0HPEHUVௐDQGௐDௐFRPSHOOLQJௐVRXUFHௐ
RIௐYDOXHௐIRUௐSDUWLFLSDWLQJௐ0HPEHUV
ௐௐௐௐ$VVLVWDQFHௐLQௐLGHQWLI\LQJௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ0HPEHUVௐWRௐSURYLGHௐDFFRXQWௐRIௐWKHLUௐ
FRQWUDFWௐVXFFHVVௐWKHVHௐVXFFHVVHVௐZRXOGௐLQௐWXUQௐEHௐXVHGௐWRௐDFTXLUHௐQHZௐSDUWLFLSDWLQJௐ
0HPEHUVௐWRௐWKHௐ6RXUFHZHOO6WDSOHVௐFRQWUDFWௐ
ௐௐௐௐ7KHௐFRGHYHORSPHQWௐRIௐPDUNHWLQJௐPDWHULDOVௐDQGௐWKHௐPXWXDOௐLGHQWLILFDWLRQௐRIௐPDUNHWLQJௐ
RSSRUWXQLWLHVௐLQFOXGLQJௐSXEOLFௐHYHQWVௐDQGௐWUDGHௐVKRZVௐ
ௐௐௐௐ2QJRLQJௐDYDLODELOLW\ௐWRௐPHHWௐZLWKௐ6RXUFHZHOOௐ6WDSOHV¶ௐVHQLRUOHYHOௐOHDGHUVKLSௐDQGௐVDOHVௐ
PDQDJHPHQWௐWRௐUHLQIRUFHௐWKHௐRSSRUWXQLW\ௐZLWKLQௐWKHௐFRQWUDFWௐDQGௐWKHௐYLWDOௐUROHௐLWௐSOD\VௐLQௐ
6RXUFHZHOO¶VௐDQGௐ6WDSOHV¶ௐPXWXDOௐRQJRLQJௐVXFFHVV
$UHௐ\RXUௐSURGXFWVௐRUௐVHUYLFHVௐ
DYDLODEOHௐWKURXJKௐDQௐHSURFXUHPHQWௐ
RUGHULQJௐSURFHVV"ௐ,IௐVRௐGHVFULEHௐ\RXUௐ
HSURFXUHPHQWௐV\VWHPௐDQGௐKRZௐ
JRYHUQPHQWDOௐDQGௐHGXFDWLRQDOௐ
FXVWRPHUVௐKDYHௐXVHGௐLW
<HVௐ$Wௐ6WDSOHV$GYDQWDJHFRPௐSDUWLFLSDWLQJௐ0HPEHUVௐFDQௐGRௐPRUHௐWKDQௐMXVWௐRUGHUௐWKHௐ
SURGXFWVௐWKH\ௐQHHGௐ2XUௐVLWHௐLVௐIXOO\ௐFXVWRPL]DEOHௐWRௐWKHLUௐXQLTXHௐUHTXLUHPHQWVௐ
6WDSOHV$GYDQWDJHFRPௐSURYLGHVௐHDV\ௐRQOLQHௐRUGHULQJௐWKHௐDELOLW\ௐWRௐVHWௐVSHQGௐOLPLWVௐ
DSSURYDOௐIORZVௐDQGௐFKDUJHௐRUGHUVௐWRௐPXOWLSOHௐGHSDUWPHQWVௐSOXVௐWUDQVDFWLRQDOௐGHWDLOVௐWRௐ
HDVLO\ௐUHFRQFLOHௐRUGHUVௐ2UGHUௐPDQDJHPHQWௐLVௐHDV\ௐZLWKௐVKRSSLQJௐOLVWVௐIRUௐIDVWௐUHRUGHULQJௐ
RUGHUௐWUDFNLQJௐGHOLYHU\ௐQRWLILFDWLRQVௐIUHHௐUHWXUQVௐUHSRUWLQJௐDQGௐRQOLQHௐELOOௐSD\ௐ$QGௐZHௐKDYHௐ
H[SHULHQFHௐLQWHJUDWLQJௐZLWKௐRYHUௐௐWKLUGSDUW\ௐSXUFKDVLQJௐSODWIRUPV
($6<ௐ25'(5,1*ௐ722/6
6WDSOHV$GYDQWDJHFRPௐSURYLGHVௐIHDWXUHVௐDQGௐIXQFWLRQDOLWLHVௐWRௐVWUHDPOLQHௐSDUWLFLSDWLQJௐ
0HPEHUV¶ௐRUGHULQJௐSURFHVVௐZKLOHௐPLQLPL]LQJௐWLPHௐVSHQWௐRQௐSXUFKDVLQJௐWKHௐLWHPVௐWKHLUௐ
RUJDQL]DWLRQௐQHHGVௐWRௐVXFFHHGௐ.H\ௐIHDWXUHVௐLQFOXGH
ௐௐௐௐ,QFUHDVHGௐ/RJLQௐ6HFXULW\ௐ±ௐ:HEVLWHௐJHQHUDWHGௐZHOFRPHௐHPDLOௐFRQWDLQVௐDௐSDVVZRUGௐ
VHWௐXSௐOLQNௐIRUௐFXVWRPHUVௐWRௐFUHDWHௐWKHLUௐXQLTXHௐSDVVZRUGௐIRUௐHQKDQFHGௐVHFXULW\ௐ
ௐௐௐௐ(DV\ௐ6HDUFKௐ ௐ1DYLJDWLRQௐ±ௐ1HZௐKHDGHUௐGHVLJQௐIRUௐHIIRUWOHVVௐQDYLJDWLRQௐDQGௐ
DSSURYDOVௐRUGHUVௐDQGௐVKRSSLQJௐOLVWVௐGLVSOD\HGௐRQௐWKHௐKRPHௐSDJHௐIRUௐHDV\ௐDFFHVVௐ6HDUFKௐ
E\ௐNH\ZRUGௐRUௐLWHPௐQXPEHUௐIRUௐDௐVXPPDU\ௐRIௐFDWHJRULHVௐDQGௐWRSUDQNLQJௐLWHPVௐWKDWௐPDWFKௐ
WKHLUௐFULWHULDௐ1DUURZௐUHVXOWVௐE\ௐFDWHJRU\ௐEUDQGௐRUௐ\RXUௐUHFHQWO\ௐSXUFKDVHGௐLWHPVௐ$GYDQFHGௐ
VHDUFKௐZLWKௐDXWRVXJJHVWௐWHUPVௐWRௐILQGௐZKDWௐWKH\ௐZDQWௐIDVWௐDQGௐWKHௐDELOLW\ௐWRௐDGGௐWRௐWKHLUௐ
FDUWௐIURPௐVHDUFKௐWRௐVDYHௐWLPH
ௐௐௐௐ6KRSSLQJௐ/LVWVௐ±ௐ&UHDWHௐVDYHௐDQGௐVKDUHௐOLVWVௐRIௐIUHTXHQWO\ௐRUGHUHGௐRUௐSUHIHUUHGௐ
FRQWUDFWௐLWHPVௐIRUௐIDVWHUௐUHRUGHULQJௐZKLOHௐPDLQWDLQLQJௐSURJUDPௐFRPSOLDQFH
ௐௐௐௐ2UGHUௐ6WDWXVௐ ௐ7UDFNLQJௐ±ௐ9LHZௐGHWDLOVௐRQௐDOOௐRUGHUVௐSODFHGௐLQௐWKHௐSDVWௐ ௐGD\Vௐ
WUDFNௐWKHLUௐRUGHUVௐDQGௐYLHZௐSURRIௐRIௐGHOLYHU\
ௐௐௐௐ2QOLQHௐ5HWXUQVௐ±ௐ3URFHVVௐUHWXUQVௐE\ௐFOLFNLQJௐ5HWXUQௐDQௐ,WHPௐIURPௐWKHௐ0\ௐ2UGHUௐ6WDWXVௐ
SDJH
ௐௐௐௐ,QNௐ ௐ7RQHUௐ)LQGHUௐ±ௐ6HDUFKௐE\ௐEUDQGௐPRGHOௐRUௐFDUWULGJHௐQXPEHUௐ2XUௐHQKDQFHGௐLQNௐ
DQGௐWRQHUௐILQGHUௐDOVRௐLQFOXGHVௐSDVWௐSXUFKDVHVௐDQGௐDOORZVௐHQGௐXVHUVௐWRௐVDYHௐSULQWHUௐ
LQIRUPDWLRQௐ2UௐFKRRVHௐIURPௐDௐUDQJHௐRIௐIUHHௐUHF\FOLQJௐRSWLRQVௐE\ௐFOLFNLQJௐ5HF\FOHௐ,QNௐ ௐ
7RQHUௐ
ௐௐௐௐ)DYRULWHௐ,WHPVௐ±ௐ&OLFNௐWKHௐKHDUWௐLFRQௐRQௐSURGXFWௐWLOHVௐDQGௐSDJHVௐWRௐHDVLO\ௐDGGௐLWHPVௐ
WRௐDௐVKDUHGௐRUௐSHUVRQDOௐVKRSSLQJௐOLVWௐWKDWௐFDQௐEHௐPDGHௐDௐIDYRULWH
ௐௐௐௐ7LPHௐWRௐ5HRUGHUௐ±ௐ9LHZௐDQGௐUHRUGHUௐLWHPVௐUHDG\ௐIRUௐUHSOHQLVKPHQWௐULJKWௐIURPௐ\RXUௐ
+RPHௐSDJHௐEDVHGௐRQௐSXUFKDVLQJௐKLVWRU\ௐ)UHTXHQWO\ௐSXUFKDVHGௐLWHPVௐQRZௐLQFOXGHௐDௐOLVWௐRIௐ
SURGXFWVௐSXUFKDVHGௐRYHUௐDௐRQH\HDUௐWLPHIUDPHௐ$OOௐRUGHUௐPDQDJHPHQWௐHVVHQWLDOVௐDUHௐ
DYDLODEOHௐLQௐRUGHUௐKLVWRU\ ௐRUGHUௐVHDUFKௐGHWDLOVௐWUDFNLQJௐDQGௐUHWXUQVௐZLWKௐXSௐWRௐWZRௐ\HDUVௐ
RIௐKLVWRU\ௐ
ௐௐௐௐ(DV\ௐ6DYLQJVௐ$OWHUQDWLYHௐ±ௐ(DV\ௐVDYLQJVௐDOWHUQDWLYHௐSURGXFWVௐDUHௐSUHVHQWHGௐRQௐWKHௐ
SURGXFWௐSDJHௐDQGௐDWௐFKHFNRXWௐLIௐDௐVLPLODUௐLWHPௐZLWKௐDௐORZHUௐSULFHௐLVௐDYDLODEOH
ௐௐௐௐ&XVWRPL]DEOHௐ3ULQWௐ3URGXFWVௐ±ௐ3HUVRQDOL]HௐEXVLQHVVௐFDUGVௐJUHHWLQJௐFDUGVௐUXEEHUௐ
VWDPSVௐQDPHSODWHVௐDQGௐPRUHௐXVLQJௐ\RXUௐRZQௐGHVLJQௐRUௐVWDQGDUGௐFRPSDQ\ௐWHPSODWHV
ௐௐௐௐ5REXVWௐ+HOSௐ&HQWHUௐ±ௐ7KHௐ6WDSOHV$GYDQWDJHFRPௐ+HOSௐ&HQWHUௐHQDEOHVௐFXVWRPHUVௐWRௐ
VHDUFKௐKHOSௐWRSLFVௐPDQDJHௐWKHLUௐDFFRXQWௐWUDFNௐRUௐUHWXUQௐRUGHUVௐYLHZௐRUௐSULQWௐWKHLUௐSDFNLQJௐ
VOLSௐJHWௐSUHSDLGௐDGGUHVVௐODEHOVௐWRௐUHF\FOHௐLQNௐDQGௐWRQHUௐDQGௐPRUH
21/,1(ௐ352&85(0(17ௐ&21752/6
3DUWLFLSDWLQJௐ0HPEHUVௐFDQௐDFKLHYHௐJUHDWHUௐFRQWUROௐRYHUௐ\RXUௐSXUFKDVLQJௐZLWKௐ
6WDSOHV$GYDQWDJHFRPௐZKHWKHUௐLQWHJUDWHGௐZLWKௐWKHLUௐH[LVWLQJௐHSURFXUHPHQWௐV\VWHPVௐRUௐRQௐ
LWVௐRZQௐ:HௐRIIHU ௐ
ௐௐௐௐ8VHUௐ ௐ/RFDWLRQௐ0DQDJHPHQWௐ±ௐ(DVLO\ௐDGGௐQHZௐXVHUVௐVXSHUYLVRUVௐDQGௐDFFRXQWௐ
DGPLQLVWUDWRUVௐDQGௐUHPRYHௐRUௐDGGௐVKLSSLQJௐORFDWLRQV
ௐௐௐௐ$SSURYDOௐ&RQWUROVௐ±ௐ(VWDEOLVKௐVSHQGLQJௐOLPLWVௐDQGௐDSSURYDOௐURXWLQJௐWRௐWUDFNௐDFFRXQWௐ
H[SHQGLWXUHVௐE\ௐXVHUௐDQGௐGHSDUWPHQWௐ
ௐௐௐௐ6PDOOௐ2UGHUௐ&RQWUROVௐ±ௐ7RௐPD[LPL]HௐHIILFLHQFLHVௐLPSOHPHQWௐRUGHUௐFRQWUROVௐWKDWௐSUHYHQWௐ
XVHUVௐIURPௐSODFLQJௐRUGHUVௐXQGHUௐDௐPLQLPXPௐDPRXQWௐ
ௐௐௐௐ&XVWRPL]DWLRQௐ)HDWXUHVௐ±ௐ&XVWRPL]Hௐ\RXUௐSODWIRUPௐZLWKௐVSHFLDOௐLQVWUXFWLRQVௐDQGௐ
PHVVDJHVௐWRௐNHHSௐXVHUVௐLQௐSURJUDPௐFRPSOLDQFH
02%,/(ௐ&$3$%,/,7,(6
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
3DUWLFLSDWLQJௐ0HPEHUVௐFDQௐRUGHUௐSURGXFWVௐWUDFNௐVKLSPHQWVௐDQGௐDFFHVVௐWKHLUௐDFFRXQWVௐRQௐ
WKHLUௐWDEOHWVௐRUௐVPDUWSKRQHVௐXVLQJௐRXUௐPRELOHௐDSSௐ$YDLODEOHௐIRUௐ$QGURLGௐDQGௐ$SSOHௐ
GHYLFHVௐIHDWXUHVௐRIௐWKHௐ6WDSOHVௐPRELOHௐDSSௐLQFOXGH
ௐௐௐௐ)XOOௐDFFRXQWௐLQIRUPDWLRQௐLQFOXGLQJௐUHFHQWௐRUGHUVௐRUGHUVௐSHQGLQJௐDSSURYDOௐDQGௐFXVWRPௐ
GHDOV
ௐௐௐௐ6FDQWRRUGHUௐIXQFWLRQDOLW\
ௐௐௐௐ6HDUFKௐEURZVHௐDQGௐRUGHUௐRQௐWKHௐJR
ௐௐௐௐ2QHWRXFKௐRUGHUௐDSSURYDOV
ௐௐௐௐ6KRSSLQJௐOLVWVௐIRUௐTXLFNௐUHSOHQLVKPHQW
ௐௐௐௐ,QNௐ ௐ7RQHUௐ)LQGHU
ௐௐௐௐ4XLFNௐ2UGHUௐHQWU\
ௐௐௐௐ)LOWHUDEOHௐVHDUFKௐUHVXOWV
ௐௐௐௐ2UGHUௐVWDWXVௐDQGௐSDFNDJHௐWUDFNLQJ
ௐௐௐௐ,QWHJUDWLRQௐZLWKௐ6WDSOHV$GYDQWDJHFRP
ௐௐௐௐ6HFXUHௐ5HPHPEHUௐ0HௐIHDWXUHௐIRUௐORJLQௐFRQYHQLHQFH
21/,1(ௐ5(3257,1*
3DUWLFLSDWLQJௐ0HPEHUVௐFDQௐHDVLO\ௐDFFHVVௐRQGHPDQGௐUHSRUWVௐRQௐ6WDSOHV$GYDQWDJHFRP
ௐௐௐௐ8VHUௐUHSRUWVௐSURYLGHௐSHUWLQHQWௐXVHUௐLQIRUPDWLRQௐLQFOXGLQJௐDSSURYDOௐKLHUDUFK\ௐRUGHULQJௐ
OLPLWVௐDQGௐDVVLJQHGௐVKLSWRௐRUௐEXGJHWௐFHQWHUௐLQIRUPDWLRQ
ௐௐௐௐ6SHQGLQJௐUHSRUWVௐSURYLGHௐDௐVXPPDU\ௐRIௐSXUFKDVHVௐE\ௐEXGJHWௐFHQWHUௐELOOWRௐVKLSWRௐRUௐ
LQGLYLGXDOௐIRUௐXSௐWRௐௐPRQWKVௐLQFOXGLQJௐGHWDLOVௐRQௐRUGHULQJௐPHWKRGௐRUGHUௐWRWDOVௐQXPEHUௐRIௐ
RUGHUVௐDQGௐDYHUDJHௐRUGHUௐVL]Hௐ
ௐௐௐௐ%XGJHWௐUHSRUWVௐDOORZௐ\RXௐWRௐPRQLWRUௐWKHௐYDULDQFHVௐEHWZHHQௐVSHQGௐYHUVXVௐEXGJHWௐ
6&$/$%,/,7<
,IௐDௐSDUWLFLSDWLQJௐ0HPEHUௐKDVௐDௐVXUJHௐLQௐQHZௐKLUHVௐRUௐDFTXLUHVௐDௐQHZௐGLYLVLRQௐWKHLUௐ
6WDSOHVௐWHDPௐLVௐUHDG\ௐ6WDSOHV$GYDQWDJHFRPௐLVௐIXOO\ௐVFDODEOHௐWRௐPHHWௐWKHLUௐFKDQJLQJௐ
EXVLQHVVௐQHHGVௐ:HௐKDYHௐWKHௐLQIUDVWUXFWXUHௐLQௐSODFHௐWRௐKDQGOHௐWKHௐRUGHULQJௐQHHGVௐRIௐ
DGGLWLRQDOௐXVHUVௐZLWKRXWௐDIIHFWLQJௐZHEVLWHௐSHUIRUPDQFHௐ:HௐDQDO\]HௐVLWHௐFDSDFLW\ௐOHYHOVௐDQGௐ
SODQௐIRUௐDGGLWLRQDOௐYROXPHௐPRQWKVௐLQௐDGYDQFHௐ:HௐFRQGXFWௐVWUHVVௐWHVWVௐUHJXODUO\ௐWRௐHQVXUHௐ
RSWLPXPௐVLWHௐSHUIRUPDQFHௐDQGௐVLWHௐVSHHGVௐ
0$1$*('ௐ35,17ௐ6(59,&(6
'(;ௐ,PDJLQJ¶VௐHLQIRௐDQGௐ3DWUROௐZRUNௐWRJHWKHUௐDVௐDQௐRQOLQHௐUHSRUWLQJௐFKDQQHOௐIRUௐ
SDUWLFLSDWLQJௐ0HPEHUV¶ௐ3ULQWHUௐ)OHHWௐ7KHௐHLQIRௐSRUWDOௐDOORZVௐWKHௐFOLHQWEDVHGௐPDQDJHPHQWௐ
RIௐDQௐDFFRXQWௐ8VLQJௐHLQIRௐJLYHVௐ0HPEHUVௐWKHௐDELOLW\ௐWRௐPDQDJHௐGHYLFHVௐRQOLQHௐE\ௐ
RUGHULQJௐVXSSOLHVௐFKHFNLQJௐVWDWXVௐRUGHUVௐLQLWLDWLQJௐVHUYLFHௐUHTXHVWVௐLQSXWWLQJௐPHWHUௐUHDGVௐ
DQGௐJHQHUDOO\ௐUHYLHZLQJௐDOOௐDFFRXQWLQJௐIDFHWVௐ7KLVௐLQIRUPDWLRQௐLVௐH[WUDFWHGௐIURPௐWKHௐ3DWUROௐ
:L)LௐGHYLFHௐZHௐLQVWDOOௐRQௐDOOௐSULQWHUVௐRQௐWKHௐGD\ௐRIௐGHOLYHU\ௐ3DWUROௐVDIHO\ௐDQGௐVHFXUHO\ௐ
UHFHLYHVௐUHDOWLPHௐSULQWHUௐLQIRUPDWLRQௐIURPௐ\RXUௐSULQWௐQHWZRUNௐWRௐRUGHUௐVXSSOLHVௐDQGௐPRQLWRUௐ
SULQWௐYROXPHVௐSURYLGLQJௐWKHௐQHFHVVDU\ௐLQIRUPDWLRQௐIRUௐSRZHUIXOௐUHSRUWVௐRQௐSULQWLQJௐHIILFLHQF\ௐ
1RௐPRUHௐZDVWHGௐVWDIIௐWLPHௐZLWKௐVXSSO\ௐRUGHULQJௐRUௐPHWHUௐUHDGLQJVௐ²ௐWKHௐ3DWUROௐGHYLFHௐZLOOௐ
OHWௐXVௐNQRZௐZKHQௐWRௐVKLSௐWRQHUௐRUௐVFKHGXOHௐURXWLQHௐPDLQWHQDQFH
7DEOH 9DOXH$GGHG$WWULEXWHV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'HVFULEHௐDQ\ௐSURGXFWௐHTXLSPHQWௐ
PDLQWHQDQFHௐRUௐRSHUDWRUௐWUDLQLQJௐ
SURJUDPVௐDQGௐDQ\ௐRQERDUGLQJௐ
UHVRXUFHௐRUௐWUDLQLQJௐWKDWௐ\RXௐRIIHUௐ
WRௐ6RXUFHZHOOௐ0HPEHUVௐ,QFOXGHௐ
GHWDLOVௐVXFKௐDVௐZKHWKHUௐWUDLQLQJௐLVௐ
VWDQGDUGௐRUௐRSWLRQDOௐZKRௐSURYLGHVௐ
WUDLQLQJௐDQGௐDQ\ௐFRVWVௐWKDWௐDSSO\
6WDSOHVௐFDQௐLQWURGXFHௐDௐFRPSUHKHQVLYHௐFRPPXQLFDWLRQௐFDPSDLJQௐSULRUௐWRௐSURJUDPௐODXQFKௐWRௐ
HQVXUHௐSDUWLFLSDWLQJௐ0HPEHU¶VௐHPSOR\HHVௐKDYHௐDௐIXOOௐXQGHUVWDQGLQJௐRIௐWKHLUௐQHZௐ6WDSOHVௐ
SURJUDPௐ$VௐDௐVWDQGDUGௐZHௐWUDLQௐWKURXJKௐRQOLQHௐZHELQDUVௐWRௐHQVXUHௐSDUWLFLSDWLQJௐ0HPEHU¶Vௐ
HPSOR\HHVௐDFURVVௐORFDWLRQVௐDQGௐUHPRWHௐXVHUVௐKDYHௐDFFHVVௐWRௐWKHௐVHVVLRQVௐ2WKHUௐW\SHVௐRIௐ
WUDLQLQJௐVHVVLRQVௐFDQௐEHௐSURYLGHGௐLIௐQHHGHGௐ2XUௐ)LHOGௐ0DUNHWLQJௐWHDPௐZLOOௐFXVWRPL]HௐDௐSODQௐ
WRௐPD[LPL]HௐSURJUDPௐDZDUHQHVVௐDWௐDOOௐ\RXUௐORFDWLRQVௐLQFOXGLQJௐSURYLGLQJௐLQIRUPDWLRQௐRQௐ
DYDLODEOHௐWUDLQLQJV
7RROVௐDQGௐVXSSRUWௐPDWHULDOVௐDUHௐDOZD\VௐDYDLODEOHௐDWௐ6WDSOHV$GYDQWDJHFRP,QIRUPDWLRQௐ
&XVWRPL]HGௐPDWHULDOVௐFDQௐEHௐSURYLGHGௐXSRQௐUHTXHVWௐ7UDLQLQJௐVHVVLRQVௐFDQௐDOVRௐEHௐ
VFKHGXOHGௐDVௐQHHGHGௐWKURXJKRXWௐWKHௐOLIHௐRIௐ\RXUௐSURJUDP
-$1,725,$/ௐ75$,1,1*ௐ352*5$06
7RௐFUHDWHௐDௐVXFFHVVIXOௐMDQLWRULDOௐSURJUDPௐIRUௐSDUWLFLSDWLQJௐ0HPEHUVௐ6WDSOHVௐSURYLGHVௐ
FXVWRPL]HGௐWUDLQLQJௐSURJUDPVௐWRௐGHPRQVWUDWHௐWKHௐEHVWௐSURFHGXUHVௐIRUௐ\RXUௐVWDIIௐWRௐXVHௐRXUௐ
SURGXFWVௐ%\ௐHPSOR\LQJௐWKHௐFRUUHFWௐSURFHGXUHVௐDQGௐWHFKQLTXHVௐ0HPEHUV¶ௐIDFLOLWLHVௐVWDIIௐZLOOௐ
GUDPDWLFDOO\ௐUHGXFHௐLWVௐODERUௐDQGௐSURGXFWௐFRVWVௐLQFUHDVHௐSURGXFWLYLW\ௐDQGௐLPSURYHௐWKHLUௐ
VXVWDLQDELOLW\ௐSURJUDPௐ
:HௐKDYHௐDௐGHGLFDWHGௐ)DFLOLWLHVௐ7HFKQLFDOௐ7UDLQLQJௐWHDPௐIRUௐERWKௐFXVWRPHUௐDQGௐLQKRXVHௐ
WUDLQLQJௐ7KLVௐWHDPௐKDVௐDQௐDYHUDJHௐRIௐௐ\HDUV¶ௐH[SHULHQFHௐDQGௐLVௐFHUWLILHGௐLQௐWKHௐ,66$ௐ
&OHDQLQJௐ,QGXVWU\ௐ0DQDJHPHQWௐ6WDQGDUGௐ,66$ௐ&OHDQLQJௐ,QGXVWU\ௐ7UDLQLQJௐ6WDQGDUGௐ26+$ௐ
DQGௐ*+6ௐVWDQGDUGVௐ
:HௐXVHௐDௐOLEUDU\ௐRIௐ,66$FHUWLILHGௐWUDLQLQJௐSURJUDPVௐDORQJௐZLWKௐFXVWRPL]HGௐFXUULFXOXPௐ
GHYHORSHGௐIRUௐWKHௐVSHFLILFௐQHHGVௐRIௐRXUௐFXVWRPHUVௐ2XUௐWUDLQLQJௐPDWHULDOVௐLQFOXGHௐSURFHVVௐ
PDQXDOVௐDQGௐELOLQJXDOௐZDOOௐFKDUWVௐ7UDLQLQJௐPHWKRGVௐLQFOXGHௐRQVLWHௐDQGௐZHEEDVHGௐSURJUDPVௐ
DVௐZHOOௐDVௐLQSHUVRQௐDWௐRXUௐWUDLQLQJௐIDFLOLW\ௐLQௐ$XURUDௐ&RORUDGR
7KHௐFRXUVHVௐZHௐSURYLGHௐLQFOXGH
ௐௐௐௐ,QWURGXFWLRQௐWRௐFOHDQLQJ
ௐௐௐௐ*HQHUDOௐVDIHW\
ௐௐௐௐ+DUGௐIORRUௐFDUH
ௐௐௐௐ5HVWURRPௐFDUH
ௐௐௐௐ*HQHUDOௐFOHDQLQJ
ௐௐௐௐ&DUSHWௐFDUH
ௐௐௐௐ+D]DUGௐFRPPXQLFDWLRQ
ௐௐௐௐ&XVWRPHUௐVHUYLFH
&RPSOHWLRQௐRIௐRXUௐWUDLQLQJௐSURJUDPௐTXDOLILHVௐSDUWLFLSDWLQJௐ0HPEHUV¶ௐHPSOR\HHVௐIRUௐ,66$ௐ
&,76ௐ0DVWHUௐ&OHDQHUௐ&HUWLILFDWLRQ
35,17ௐ ௐ0$5.(7,1*ௐ75$,1,1*ௐ
3DUWLFLSDWLQJௐ0HPEHUVௐZLOOௐUHFHLYHௐFXVWRPL]HGௐWUDLQLQJௐDQGௐH[WHQVLYHௐRQJRLQJௐVXSSRUWௐIURPௐ
\RXUௐ6WDSOHVௐDFFRXQWௐWHDPௐWRௐHQVXUHௐDௐVXFFHVVIXOௐSURJUDPௐODXQFKௐ<RXUௐ3ULQWௐ ௐ0DUNHWLQJௐ
$FFRXQWௐ([HFXWLYHௐFDQௐSURYLGHௐWUDLQLQJௐIRUௐ\RXUௐXVHUVௐ,W¶VௐRXUௐJRDOௐWRௐPDNHௐRUGHULQJௐ\RXUௐ
SULQWௐSURGXFWVௐVLPSOHௐDQGௐHDV\
$ERXWௐIRXUௐZHHNVௐSULRUௐWRௐWKHௐJRௐOLYHௐGDWHௐRXUௐ)LHOGௐ0DUNHWLQJௐWHDPௐZLOOௐFUHDWHௐDQௐ
DQQRXQFHPHQWௐIRUௐ0HPEHUVௐWRௐVHQGௐWRௐWKHLUௐXVHUVௐWKDWௐZLOOௐKHOSௐVHWௐWKHௐWRQHௐIRUௐWKHLUௐ3ULQWௐ
SURJUDP¶VௐVXFFHVVௐ2YHUௐWKHௐQH[WௐIHZௐZHHNVௐZH¶OOௐIROORZௐXSௐZLWKௐ&RPLQJௐ6RRQௐ
FRPPXQLFDWLRQVௐWRௐSURPRWHௐSURJUDPௐDZDUHQHVVௐDQGௐDGYDQWDJHVௐRIௐ\RXUௐQHZௐSURJUDPௐZLWKௐ
6WDSOHVௐ6WDSOHVௐFDQௐVHQGௐWUDLQLQJௐDQQRXQFHPHQWVௐWRௐXVHUVௐZLWKௐGDWHVௐDQGௐZHEEDVHGௐ
WUDLQLQJௐGHWDLOVௐSOXVௐXVHUௐJXLGHVௐ7KHLUௐ3ULQWௐ ௐ0DUNHWLQJௐ$FFRXQWௐ([HFXWLYHௐZLOOௐKRVWௐ
WUDLQLQJVௐHQVXULQJௐWKDWௐWKHLUௐWUDLQHUௐKDVௐLQWLPDWHௐNQRZOHGJHௐRIௐWKHLUௐSURJUDPௐGHWDLOV
2QFHௐWKHௐSURJUDPௐODXQFKௐLVௐFRPSOHWHௐSDUWLFLSDWLQJௐ0HPEHU¶Vௐ3ULQWௐ ௐ0DUNHWLQJௐ$FFRXQWௐ
([HFXWLYHௐZLOOௐFRQWLQXHௐWRௐPRQLWRUௐWKHௐSULQWௐSURJUDPௐWRௐLGHQWLI\ௐDUHDVௐRIௐLPSURYHPHQWௐDQGௐ
RSSRUWXQLW\ௐIRUௐLQFUHDVHGௐHIILFLHQFLHVௐ
0$1$*('ௐ35,17ௐ6(59,&(6
7UDLQLQJௐIRUௐSULQWHUVௐDQGௐFRSLHUVௐZLOOௐEHௐSHUIRUPHGௐXSRQௐGHOLYHU\ௐRIௐQHZௐHTXLSPHQWௐDQGௐ
RIIHUHGௐWKURXJKௐWKHௐWHUPௐRIௐWKHௐDJUHHPHQWௐDWௐQRௐFKDUJHௐ7UDLQLQJௐLVௐSURYLGHGௐE\ௐHLWKHUௐWKHௐ
'(;ௐ,PDJLQJௐ+HOSௐ'HVNௐ7HDPௐ&XVWRPHUௐ6HUYLFHௐ7HDPௐRUௐRXUௐ6\VWHPVௐ(QJLQHHUௐWHDPௐ
8VHUVௐZLOOௐEHௐJLYHQௐNH\RSௐWUDLQLQJௐDQGௐLQVWUXFWLRQVௐVKHHWVௐIRUௐEHWWHUௐXQGHUVWDQGLQJௐRIௐWKHௐ
HTXLSPHQWௐ,QLWLDOௐWUDLQLQJௐKDSSHQVௐDWௐLQVWDOOௐDQGௐVKRXOGௐLQFOXGHௐDOOௐXVHUVௐSRLQWHGௐWRௐDௐVSHFLILFௐ
GHYLFHௐ0XOWLOD\HUௐWUDLQLQJௐLVௐDYDLODEOHௐIRUௐXVHUVௐRIௐGLIIHUHQWௐVNLOOௐOHYHOVௐ7UDLQLQJௐZLOOௐLQFOXGHௐ
IXQFWLRQDOLW\ௐRIௐWKHௐGHYLFHௐRSHUDWLQJௐZLWKLQௐWKHௐZRUNIORZௐRIௐDௐVSHFLILFௐGHSDUWPHQWௐUHVSRQVLEOHௐ
XVHௐRIௐWKHௐHTXLSPHQWௐGHVFULELQJௐSROLFLHVௐVHWௐIRUWKௐE\ௐWKHௐ$GPLQLVWUDWLRQௐWHDPௐDVௐZHOOௐDVௐ
JHQHUDOௐXVHௐGLUHFWLRQVௐ2QJRLQJௐWUDLQLQJௐFDQௐEHௐVFKHGXOHGௐZLWKௐWKHௐDFFRXQWௐWHDPௐDQGௐLVௐ
VXJJHVWHGௐIRUௐQHZௐHPSOR\HHVௐZRUNIORZௐFKDQJHVௐGHSDUWPHQWDOௐFKDQJHVௐDQGௐQHZௐSROLFLHVௐ
LPSOHPHQWHGௐE\ௐWKHௐIDFLOLW\
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'HVFULEHௐDQ\ௐWHFKQRORJLFDOௐ
DGYDQFHVௐWKDWௐ\RXUௐSURSRVHGௐ
SURGXFWVௐRUௐVHUYLFHVௐRIIHU
7RௐUHPDLQௐDWௐWKHௐIRUHIURQWௐRIௐRXUௐLQGXVWU\ௐZHௐDUHௐFRQVWDQWO\ௐLPSOHPHQWLQJௐQHZௐDQGௐLQQRYDWLYHௐ
LGHDVௐVRௐWKDWௐZHௐFDQௐHQKDQFHௐWKHௐVHUYLFHVௐDQGௐRIIHULQJVௐZHௐEULQJௐWRௐRXUௐFXVWRPHUVௐ6RPHௐ
RIௐRXUௐFXUUHQWௐLQQRYDWLRQVௐLQFOXGHௐWKHௐIROORZLQJ ௐௐ
:25./,)(ௐ352'8&76ௐ ௐ62/87,216
:LWKௐWKHௐLQWURGXFWLRQௐRIௐRXUௐQHZௐLQQRYDWLYHௐSURGXFWVௐZHௐRIIHUௐWRROVௐDQGௐV\VWHPVௐWKDWௐKHOSௐ
GULYHௐVROXWLRQVௐLQௐEXVLQHVVௐHVVHQWLDOVௐEUHDNURRPௐIDFLOLWLHVௐWHFKQRORJ\ௐDQGௐIXUQLWXUH
ௐௐௐௐ7UXௐ5HGௐ7KRXJKWIXOO\ௐGHVLJQHGௐEXVLQHVVௐHVVHQWLDOVௐWRௐKHOSௐ\RXௐZRUNௐFUHDWHௐDQGௐ
LQQRYDWHௐEHWWHUௐ4XDOLW\ௐWHVWHGௐDQGௐHQJLQHHUHGௐWRௐODVW
ௐௐௐௐ1;7ௐ7HFKQRORJLHVௐ7HFKௐSURGXFWVௐWRௐNHHSௐ\RXUௐWHDPVௐFRQQHFWHGௐDQGௐSURGXFWLYHௐ²ௐ
ZKHWKHUௐWKH\¶UHௐDWௐWKHௐRIILFHௐRUௐWKHௐDLUSRUWௐDௐFRIIHHKRXVHௐRUௐWKHௐFRXFK
ௐௐௐௐ&RDVWZLGHௐ3URIHVVLRQDOௐ3URIHVVLRQDOJUDGHௐIDFLOLW\ௐDQGௐSDFNௐDQGௐVKLSௐVXSSOLHVௐEXLOWௐWRௐ
VSHFௐDQGௐPDGHௐWRௐSHUIRUPௐZLWKௐQRௐZDVWHGௐSURGXFWௐRUௐODERU
ௐௐௐௐ3HUNௐ%UHDNURRPௐHVVHQWLDOVௐGHVLJQHGௐZLWKௐTXDOLW\ௐYDOXHௐDQGௐMXVWௐWKHௐULJKWௐWRXFKௐRIௐ
SHUVRQDOLW\ௐWRௐEULQJௐIXQௐDQGௐHQHUJ\ௐWRௐEUHDNௐWLPH
ௐௐௐௐ8QLRQௐ ௐ6FDOHௐ)XUQLWXUHௐDQGௐGHFRUௐWKDWௐZRUNௐWRJHWKHUௐLQௐSHUIHFWௐKDUPRQ\ௐ7KHUH¶VௐDௐ
FROOHFWLRQௐIRUௐHYHU\ௐVW\OHௐDQGௐZRUNௐVW\OH
%/835,17ௐ6,7(ௐ$66(660(17ௐ722/ௐ
7KHௐ6WDSOHVௐ%OX3ULQWௐDSSௐLVௐWKHௐLQGXVWU\¶VௐILUVWௐDQGௐRQO\ௐPRELOHௐVROXWLRQௐIRUௐVLWHௐDVVHVVPHQWVௐ
IRUௐMDQLWRULDOௐDQGௐIDFLOLWLHVௐSURJUDPVௐ8VLQJௐWKLVௐLQQRYDWLYHௐWRROௐWKHௐ6WDSOHVௐ)DFLOLWLHVௐ
6SHFLDOLVWௐFDQௐWDNHௐSLFWXUHVௐRIௐYDULRXVௐDUHDVௐDQGௐKDYHௐDௐFRQYHUVDWLRQௐZLWKௐWKHௐIDFLOLW\ௐ
PDQDJHUௐDERXWௐWKHLUௐUHFRPPHQGDWLRQVௐIRUௐHQKDQFLQJௐFXUUHQWௐDVVHWVௐ/DWHUௐDௐUHSRUWௐLVௐ
JHQHUDWHGௐWKDWௐLQFOXGHVௐWKRVHௐSLFWXUHVௐDVௐZHOOௐDVௐDௐZULWWHQௐGHVFULSWLRQௐRIௐWKHௐ
UHFRPPHQGDWLRQௐDQGௐUDWLRQDOHௐEHKLQGௐLWௐ7KHQௐWKHௐ6WDSOHVௐ)DFLOLWLHVௐ6SHFLDOLVWௐVKDUHVௐDௐ
FXVWRPL]HGௐSUHVHQWDWLRQௐWUDQVODWLQJௐRXUௐILQGLQJVௐLQWRௐDௐVWUDLJKWIRUZDUGௐLPSDFWIXOௐFXUUHQWௐYHUVXVௐ
IXWXUHௐVWDWHௐFRPSDULVRQௐ
60$576,=(ௐ3$&.$*,1*
2UGHUௐGHOLYHU\ௐLVௐDௐPDMRUௐDUHDௐRIௐ6WDSOHV¶ௐDQGௐRXUௐFXVWRPHUVௐVKDUHGௐHQYLURQPHQWDOௐIRRWSULQWௐ
6WDSOHVௐKDVௐUROOHGௐRXWௐDZDUGZLQQLQJௐ6PDUW6L]HௐWHFKQRORJ\ௐWRௐPRVWௐRIௐRXUௐ86ௐIXOILOOPHQWௐ
FHQWHUVௐWKDWௐWDLORUVௐER[ௐVL]HVௐWRௐWKHௐH[DFWௐVL]HௐRIௐWKHௐRUGHUௐ,QௐDGGLWLRQௐWRௐXWLOL]LQJௐDERXWௐௐ
OHVVௐFRUUXJDWHௐ6PDUW6L]HௐOHVVHQVௐRXUௐXVHௐRIௐDLUௐSLOORZVௐE\ௐDSSUR[LPDWHO\ௐௐ,QௐDGGLWLRQௐLWௐ
QRWௐRQO\ௐUHGXFHVௐSDFNDJLQJௐZDVWHௐEXWௐKHOSVௐRSWLPL]HௐWKHௐDYDLODEOHௐVSDFHௐRIௐRXUௐFRXULHUௐ
YHKLFOHVௐ
52%27,&ௐ0$7(5,$/ௐ+$1'/,1*ௐ62/87,21
6WDSOHVௐUHFHQWO\ௐGHYHORSHGௐDௐFXWWLQJHGJHௐURERWLFௐPDWHULDOௐKDQGOLQJௐVROXWLRQௐIRUௐRXUௐIXOILOOPHQWௐ
FHQWHUVௐ8QOLNHௐRWKHUௐV\VWHPVௐLQௐWKHௐPDUNHWௐWRGD\ௐWKHௐDXWRPDWHGௐURERWLFௐVWRUDJHௐDQGௐ
UHWULHYDOௐV\VWHPௐLQFRUSRUDWHVௐWZRௐW\SHVௐRIௐDXWRPDWHGௐJXLGHGௐYHKLFOHVௐLQWRௐDௐXQLILHGௐV\VWHPௐ
WKDWௐEULQJVௐERWKௐKLJKௐDQGௐORZௐFXELFௐYHORFLW\ௐLWHPVௐWRௐDௐVLQJOHௐSLFNௐDQGௐSDFNௐVWDWLRQௐ7KLVௐ
XQLTXHௐURERWLFௐPDWHULDOௐKDQGOLQJௐVROXWLRQௐSURYLGHVௐDௐPRUHௐHIILFLHQWௐDQGௐIOH[LEOHௐZDUHKRXVLQJௐ
RSHUDWLRQௐWKDWௐLPSURYHVௐVHUYLFHௐWRௐRXUௐFXVWRPHUV
7KLVௐVROXWLRQௐLVௐOLYHௐLQௐIRXUௐRIௐRXUௐIXOILOOPHQWௐFHQWHUVௐDQGௐLVௐUROOLQJௐRXWௐDFURVVௐRXUௐUHPDLQLQJௐ
IXOILOOPHQWௐFHQWHUVௐLQௐWKHௐPRQWKVௐWRௐFRPHௐ:HௐDUHௐDOVRௐH[SORULQJௐRWKHUௐSRWHQWLDOௐDSSOLFDWLRQVௐ
IRUௐRXUௐJURXQGEUHDNLQJௐWHFKQRORJ\ௐRXWVLGHௐRIௐRXUௐIXOILOOPHQWௐFHQWHUV
(&200(5&(
6WDSOHV¶ௐQHZௐVWUDWHJ\ௐLVௐGULYHQௐE\ௐWKHௐFRPSDQ\¶VௐFRPPLWPHQWௐWRௐKHOSLQJௐSURIHVVLRQDOVௐPDNHௐ
WKHLUௐZRUNSODFHVௐPRUHௐSURGXFWLYHௐDQGௐFRQQHFWHGௐDQGௐWRௐSURYLGHௐSURGXFWVௐDQGௐVHUYLFHVௐ
GHVLJQHGௐWRௐKHOSௐLQVSLUHௐFROOHDJXHVௐWRௐGRௐWKHLUௐEHVWௐPRVWௐFUHDWLYHௐZRUN
&HQWUDOௐWRௐRXUௐUHLPDJLQHGௐEUDQGௐLVௐDQௐXSFRPLQJௐQHZௐLQWHUDFWLYHௐGLJLWDOௐH[SHULHQFHௐWRௐPDNHௐ
LWௐHDVLHUௐIRUௐFXVWRPHUVௐWRௐEXLOGௐDௐZRUNSODFHௐWKDWௐPDNHVௐHYHU\ௐHPSOR\HH¶Vௐ:RUNOLIHௐIXOILOOLQJௐ
DQGௐFROODERUDWLYHௐ7KHௐIXWXUHௐRQOLQHௐH[SHULHQFHௐZLOOௐFRQQHFWௐFXVWRPHUVௐWRௐSURGXFWVௐDQGௐ
VROXWLRQVௐLQௐDௐYDULHW\ௐRIௐZD\VௐIURPௐLQWHOOLJHQWௐFRQWHQWௐDQGௐSHHUௐUHFRPPHQGDWLRQVௐWRௐLQWXLWLYHௐ
VKRSSLQJௐDQGௐEX\LQJௐWRROVௐ5HFHQWௐHQKDQFHPHQWVௐLQFOXGHௐPDNLQJௐLWௐHDVLHUௐWRௐILQGௐDQGௐ
UHRUGHUௐSURGXFWௐLPSURYLQJௐEDVLFௐRUGHULQJௐIHDWXUHVௐDQGௐDGGLQJௐPRUHௐVHOIVHUYLFHௐIHDWXUHV
35,17
7HFKQRORJLFDOௐDGYDQFHVௐDUHௐFULWLFDOௐWRௐRXUௐFRUSRUDWHௐVWUDWHJ\ௐ:LWKLQௐSULQWௐQHZௐGLUHFWWRSODWHௐ
HOHFWURQLFௐSURRILQJௐGLJLWDOௐSUHVVHVௐDQGௐHOHFWURQLFௐSUHSUHVVௐDUHௐFRQVWDQWO\ௐHYROYLQJௐ7KHௐ
LQWHUQHWௐKDVௐFKDQJHGௐDQGௐLPSURYHGௐPDQ\ௐEXVLQHVVௐSURFHVVHVௐ(OHFWURQLFௐIRUPVௐRIௐYDU\LQJௐ
FRPSOH[LWLHVௐFRQWLQXHௐWRௐLPSURYHௐRYHUDOOௐEXVLQHVVௐSURFHVVHVௐ7KHௐFRPPXQLFDWLRQVௐ
LQIUDVWUXFWXUHௐUHTXLUHGௐWRௐVXFFHVVIXOO\ௐLQWHJUDWHௐWKHVHௐWHFKQRORJLHVௐLVௐDOVRௐLPSURYLQJௐ$OOௐWKHVHௐ
WHFKQRORJLHVௐDQGௐPRUHௐDUHௐFKDQJLQJௐWKHௐSULQWLQJௐLQGXVWU\ௐ
0$1$*('ௐ35,17ௐ6(59,&(6
3DWUROௐER[ௐLVௐDௐGHYLFHௐKDUGZDUHௐILUPZDUHௐDQGௐVHUYHUௐDSSOLFDWLRQௐWKDWௐZDVௐGHYHORSHGௐE\ௐ
'(;ௐ,PDJLQJ¶VௐLQWHUQDOௐ5 'ௐGHSDUWPHQWௐ,WௐLVௐDௐSDWHQWHGௐGHYLFHௐWKDWௐXVHVௐVPDUWௐWHFKQRORJ\ௐ
IRUௐVXSSO\ௐUHSOHQLVKPHQWௐ7RௐGDWHௐRYHUௐௐSDWHQWVௐKDYHௐEHHQௐILOHGௐIRUௐWKHௐ3ULQW&RXQWVௐ
HPEHGGHGௐ3DWUROௐGHYLFHௐDQGௐUHTXLVLWHௐVRIWZDUH
'HVFULEHௐDQ\ௐ³JUHHQ´ௐLQLWLDWLYHVௐ
WKDWௐUHODWHௐWRௐ\RXUௐFRPSDQ\ௐRUௐWRௐ
\RXUௐSURGXFWVௐRUௐVHUYLFHVௐDQGௐ
LQFOXGHௐDௐOLVWௐRIௐWKHௐFHUWLI\LQJௐ
DJHQF\ௐIRUௐHDFK
6WDSOHVௐRIIHUVௐDௐIXOOௐDUUD\ௐRIௐVXVWDLQDELOLW\ௐVROXWLRQVௐWRௐKHOSௐSDUWLFLSDWLQJௐ0HPEHUVௐPHHWௐWKHLUௐ
VXVWDLQDELOLW\ௐJRDOVௐ$VௐDௐSDUWQHUௐFRPPLWWHGௐWRௐVXVWDLQDELOLW\ௐZHௐFDUU\ௐDௐODUJHௐDVVRUWPHQWௐRIௐ
HFRUHVSRQVLEOHௐSURGXFWVௐDFURVVௐDOOௐRXUௐSURGXFWௐFDWHJRULHVௐSURYLGHௐFRPSUHKHQVLYHௐ
HQYLURQPHQWDOௐUHSRUWLQJௐDQGௐRIIHUௐLQGXVWU\OHDGLQJௐUHF\FOLQJௐDQGௐZDVWHௐUHGXFWLRQௐSURJUDPVௐ
2XUௐVXVWDLQDELOLW\ௐH[SHUWVௐFDQௐGHVLJQௐDௐSURJUDPௐWDLORUHGௐWRௐHDFKௐSDUWLFLSDWLQJௐ0HPEHU¶Vௐ
JRDOVௐDQGௐRXUௐ)LHOGௐ0DUNHWLQJௐSHUVRQQHOௐZLOOௐKHOSௐSURPRWHௐLWௐWRௐWKHLUௐHPSOR\HHVௐ3OHDVHௐVHHௐ
$WWDFKPHQWௐௐIRUௐPRUHௐGHWDLOV
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
,GHQWLI\ௐDQ\ௐWKLUGSDUW\ௐLVVXHGௐHFR
ODEHOVௐUDWLQJVௐRUௐFHUWLILFDWLRQVௐ
DZDUGHGௐWRௐWKHௐHTXLSPHQWௐRUௐ
SURGXFWVௐLQFOXGHGௐLQௐ\RXUௐ3URSRVDOௐ
UHODWHGௐWRௐHQHUJ\ௐHIILFLHQF\ௐRUௐ
FRQVHUYDWLRQௐOLIHF\FOHௐGHVLJQௐ
FUDGOHWRFUDGOH ௐRUௐRWKHUௐ
JUHHQVXVWDLQDELOLW\ௐIDFWRUV
(19,5210(17$/ௐ&(57,),&$7,216
(1(5*<ௐ67$5ௐ&(57,),&$7,21
7RௐLPSURYHௐHQHUJ\ௐHIILFLHQF\ௐZHௐEHJDQௐSDUWLFLSDWLQJௐLQௐWKHௐ(1(5*<ௐ67$5ௐ%XLOGLQJௐ
&HUWLILFDWLRQௐSURJUDPௐZLWKௐWKHௐJRDOௐRIௐFHUWLI\LQJௐௐRIௐRXUௐDFWLYHௐIDFLOLWLHVௐE\ௐWKHௐHQGௐRIௐ
ௐ$WௐWKHௐHQGௐRIௐௐௐRIௐRXUௐDFWLYHௐIDFLOLWLHVௐZHUHௐ(1(5*<ௐ67$5ௐFHUWLILHGௐ
UHDFKLQJௐRXUௐJRDOௐDKHDGௐRIௐVFKHGXOHௐ(DFKௐFHUWLILHGௐVLWHௐKDVௐLQFUHDVHGௐHQHUJ\ௐHIILFLHQF\ௐE\ௐ
ௐWRௐௐ)RUௐRXUௐHIIRUWVௐ6WDSOHVௐKDVௐUHFHLYHGௐWKHௐ(3$¶Vௐ(1(5*<ௐ67$5ௐ3DUWQHUௐRIௐWKHௐ
<HDUௐ$ZDUGௐIRUௐ ௐFRQVHFXWLYHௐ\HDUV
(19,5210(17$/ௐ352'8&7ௐ&(57,),&$7,216
6WDSOHVௐRIIHUVௐDௐZLGHௐDUUD\ௐRIௐHFRFRQVFLRXVௐSURGXFWVௐWKDWௐDUHௐWKLUGSDUW\ௐFHUWLILHGௐ:HௐWUDFNௐ
GR]HQVௐRIௐOHDGLQJௐHQYLURQPHQWDOௐFHUWLILFDWLRQVௐGRZQௐWRௐWKHௐSURGXFWௐOHYHOௐZKLFKௐZHௐFDQௐWKHQௐ
UHSRUWௐWRௐRXUௐFXVWRPHUVௐ7KHVHௐLWHPVௐDUHௐHDVLO\ௐLGHQWLILHGௐLQௐRXUௐFDWDORJVௐDQGௐRQOLQHௐ
6RPHௐH[DPSOHVௐLQFOXGH
ௐௐௐௐ(1(5*<ௐ67$5ௐDQGௐ(3($7ௐTXDOLILHGௐWHFKQRORJ\
ௐௐௐௐ)6&ௐFHUWLILHGௐUHF\FOHGௐDQGௐDOWHUQDWLYHௐILEHUEDVHGௐSDSHUV
ௐௐௐௐ*UHHQௐ6HDOௐ8/ௐ(FR/RJRௐDQGௐ86ௐ(3$ௐ6DIHUௐ&KRLFHௐFHUWLILHGௐFOHDQHUV
ௐௐௐௐ$3ௐQRQWR[LFௐFHUWLILHGௐZULWLQJௐLQVWUXPHQWVௐDQGௐDUWௐVXSSOLHV
ௐௐௐௐ*5((1*8$5'ௐ,QGRRUௐ$GYDQWDJHௐDQGௐ/(9(/FHUWLILHGௐIXUQLWXUHௐ
(19,5210(17$/ௐ3$571(56+,36ௐ ௐ$)),/,$7,216
ௐௐௐௐ6XVWDLQDEOHௐ3XUFKDVLQJௐ/HDGHUVKLSௐ&RXQFLOௐ 63/& ௐ±ௐ7KLVௐQRQSURILWௐRUJDQL]DWLRQௐ
VXSSRUWVௐDQGௐUHFRJQL]HVௐSXUFKDVLQJௐOHDGHUVKLSௐWKDWௐDFFHOHUDWHVௐWKHௐWUDQVLWLRQௐWRௐDௐSURVSHURXVௐ
DQGௐVXVWDLQDEOHௐIXWXUHௐ6WDSOHVௐLVௐDௐPHPEHUௐRIௐWKLVௐRUJDQL]DWLRQௐDVௐERWKௐDௐVXSSOLHUௐDQGௐ
SXUFKDVHU
ௐௐௐௐ86ௐ(3$ௐ(1(5*<ௐ67$5ௐIRUௐ%XLOGLQJVௐ3DUWQHUௐ±ௐ6WDSOHVௐMRLQHGௐWKHௐ(1(5*<ௐ67$5ௐ
IRUௐ%XLOGLQJVௐSURJUDPௐWRௐDGYDQFHௐHQHUJ\ௐHIILFLHQF\ௐLQௐRXUௐRSHUDWLRQV
ௐௐௐௐ86ௐ(3$ௐ:DVWH:LVHௐ3DUWQHUௐ±ௐ7KLVௐYROXQWDU\ௐSURJUDPௐIRFXVHVௐRQௐKHOSLQJௐRUJDQL]DWLRQVௐ
HOLPLQDWHௐZDVWHௐDQGௐLQFUHDVHௐUHF\FOLQJௐUDWHVௐDFURVVௐWKHLUௐRSHUDWLRQV ௐ6WDSOHVௐMRLQHGௐLQௐௐ
7KHௐSURJUDPௐKDVௐKHOSHGௐXVௐPHDVXUHௐDQGௐVHWௐJRDOVௐIRUௐZDVWHௐUHGXFWLRQௐDQGௐUHF\FOLQJௐ
LQWHUQDOO\ௐ
ௐௐௐௐ86ௐ(3$ௐ6XVWDLQDEOHௐ0DWHULDOVௐ0DQDJHPHQWௐ(OHFWURQLFVௐ&KDOOHQJHௐ3DUWQHUௐ±ௐ7KLVௐ
YROXQWDU\ௐSURJUDPௐZRUNVௐWRௐLQFUHDVHௐWKHௐQXPEHUௐRIௐHOHFWURQLFௐGHYLFHVௐFROOHFWHGௐDQGௐVDIHO\ௐ
UHF\FOHGௐLQௐWKHௐ86ௐ6WDSOHVௐZDVௐWKHௐILUVWௐUHWDLOHUௐWRௐRIIHUௐDௐQDWLRQDOௐRIILFHௐWHFKQRORJ\
UHF\FOLQJௐSURJUDPௐ
ௐௐௐௐ*UHHQ%OXHௐ6XVWDLQDEOHௐ3DFNDJLQJௐ&RDOLWLRQௐ 63& ௐ±ௐ7KLVௐQRQSURILWௐPXOWLVWDNHKROGHUௐ
JURXSௐLVௐGHGLFDWHGௐWRௐDௐPRUHௐUREXVWௐHQYLURQPHQWDOௐYLVLRQௐIRUௐSDFNDJLQJௐ7KURXJKௐVWURQJௐ
PHPEHUௐVXSSRUWௐDQௐLQIRUPHGௐDQGௐVFLHQFHEDVHGௐDSSURDFKௐVXSSO\ௐFKDLQௐFROODERUDWLRQVௐDQGௐ
FRQWLQXRXVௐRXWUHDFKௐWKHௐ63&ௐHQGHDYRUVௐWRௐEXLOGௐSDFNDJLQJௐV\VWHPVௐWKDWௐHQFRXUDJHௐ
HFRQRPLFௐSURVSHULW\ௐDQGௐDௐVXVWDLQDEOHௐIORZௐRIௐPDWHULDOVௐ
ௐௐௐௐ*UHHQ%OXHௐ)RUHVWௐ3URGXFWVௐ:RUNLQJௐ*URXSௐ±ௐ7KLVௐEULQJVௐWRJHWKHUௐOHDGLQJௐFRPSDQLHVௐ
WKDWௐUHO\ௐRQௐSDSHUௐZRRGௐDQGௐRWKHUௐIRUHVWௐSURGXFWVௐWRௐVKDUHௐWKHLUௐNQRZOHGJHௐDQGௐGHYHORSௐ
LQQRYDWLYHௐVROXWLRQVௐWRௐVXSSRUWௐWKULYLQJௐIRUHVWVௐDQGௐWKHௐIRUHVWௐSURGXFWVௐLQGXVWU\
ௐௐௐௐ5DLQIRUHVWௐ$OOLDQFHௐ$SSDODFKLDQௐ:RRGODQGVௐ$OOLDQFHௐ $:$ ௐ±ௐ:HௐKDYHௐEHHQௐZRUNLQJௐ
ZLWKௐ5DLQIRUHVWௐ$OOLDQFHௐDQGௐVHYHUDOௐRWKHUௐEUDQGVௐDVௐSDUWௐRIௐWKHௐ$:$ௐIRUௐVHYHUDOௐ\HDUVௐWRௐ
H[SORUHௐDQGௐWHVWௐQHZௐPRGHOVௐIRUௐDGYDQFLQJௐUHVSRQVLEOHௐIRUHVWU\ௐSUDFWLFHVௐLQௐWKHௐVRXWKHDVWHUQௐ
86
ௐௐௐௐ&DUERQௐ'LVFORVXUHௐ3URMHFWௐ±ௐ:HௐKDYHௐYROXQWDULO\ௐUHSRUWHGௐRXUௐJUHHQKRXVHௐJDVௐ
HPLVVLRQVௐLQYHQWRU\ௐGDWDௐWRௐWKLVௐRUJDQL]DWLRQௐVLQFHௐௐDVௐSDUWௐRIௐRXUௐFRPPLWPHQWௐWRௐ
UHGXFLQJௐRXUௐJOREDOௐFDUERQௐHPLVVLRQVௐ:HௐDOVRௐVKDUHௐRXUௐHPLVVLRQVௐGDWDௐZLWKௐDQ\ௐ
FRPPHUFLDOௐDQGௐHQWHUSULVHௐFXVWRPHUௐZKRௐUHTXHVWVௐLWௐWKURXJKௐWKHௐ&'3ௐ6XSSO\ௐ&KDLQௐSURJUDP
ௐௐௐௐ(FR9DGLVௐ±ௐ6WDSOHVௐZRUNVௐZLWKௐ(FR9DGLVௐWKHௐZRUOG¶VௐPRVWௐWUXVWHGௐSURYLGHUௐRIௐEXVLQHVVௐ
VXVWDLQDELOLW\ௐUDWLQJV
'HVFULEHௐDQ\ௐ:RPHQௐRUௐ0LQRULW\ௐ
%XVLQHVVௐ(QWLW\ௐ :0%( ௐ6PDOOௐ
%XVLQHVVௐ(QWLW\ௐ 6%( ௐRUௐYHWHUDQௐ
RZQHGௐEXVLQHVVௐFHUWLILFDWLRQVௐWKDWௐ
\RXUௐFRPSDQ\ௐRUௐKXEௐSDUWQHUVௐ
KDYHௐREWDLQHGௐ8SORDGௐ
GRFXPHQWDWLRQௐRIௐFHUWLILFDWLRQௐ DVௐ
DSSOLFDEOH ௐLQௐWKHௐGRFXPHQWௐXSORDGௐ
VHFWLRQௐRIௐ\RXUௐUHVSRQVH
6WDSOHVௐVKDUHVௐ6RXUFHZHOOௐDQGௐLWVௐSDUWLFLSDWLQJௐ0HPEHUV¶ௐFRPPLWPHQWௐWRௐGLYHUVLW\ௐDQGௐRIIHUVௐ
\RXUௐFKRLFHௐRIௐWZRௐGLYHUVLW\ௐSURJUDPVௐWRௐDFKLHYHௐSDUWLFLSDWLQJௐ0HPEHU¶VௐGLYHUVHௐDQGௐVPDOOௐ
EXVLQHVVௐVXSSOLHUௐVSHQGLQJௐJRDOV
',9(56,7<ௐ21(ௐ352*5$0
:H¶YHௐIRUPHGௐVWUDWHJLFௐDOOLDQFHVௐZLWKௐKLJKO\ௐUHVSHFWHGௐDQGௐH[SHULHQFHGௐGLYHUVHௐDQGௐVPDOOௐ
EXVLQHVVௐVXSSOLHUVௐ8VLQJௐDௐULJRURXVௐVXSSOLHUௐTXDOLILFDWLRQௐSURFHVVௐRXUௐ'LYHUVLW\ௐ2QHௐSURJUDPௐ
FRQQHFWVௐSDUWLFLSDWLQJௐ0HPEHUVௐZLWKௐDௐFHUWLILHGௐVXSSOLHUௐZKRௐZLOOௐFROODERUDWHௐZLWKௐ6WDSOHVௐWRௐ
SURYLGHௐDௐIXOO\ௐPDQDJHGௐSURJUDPௐWKDWௐPHHWVௐWKHௐTXDOLW\ௐVWDQGDUGVௐVHUYLFHௐDQGௐVFRSHௐ
UHTXLUHGௐ
:HௐILQGௐVXFFHVVIXOௐLQGHSHQGHQWO\ௐRZQHGௐDQGௐFUHGLEOHௐGLYHUVHௐFRPSDQLHVௐDQGௐKHOSௐWKHPௐ
JURZௐWKHLUௐEXVLQHVVHVௐFUHDWHௐMREVௐDQGௐH[SDQGௐWKHLUௐRIIHULQJVௐ6WDSOHVௐSURYLGHVௐRXUௐ'LYHUVLW\ௐ
2QHௐVXSSOLHUVௐZLWKௐH[WHQVLYHௐFRDFKLQJௐDQGௐPHQWRULQJௐWRௐEXLOGௐFDSDFLW\ௐZLWKLQௐWKHLUௐ
RUJDQL]DWLRQVௐ
',9(56,7<ௐ7:2ௐ352*5$0
:LWKௐWKLVௐSURJUDPௐSDUWLFLSDWLQJௐ0HPEHUVௐFDQௐDFFHVVௐDௐZLGHௐVHOHFWLRQௐRIௐKLJKௐTXDOLW\ௐFRVW
HIIHFWLYHௐSURGXFWVௐPDQXIDFWXUHGௐE\ௐGLYHUVHௐDQGௐVPDOOௐEXVLQHVVௐVXSSOLHUVௐ3DUWLFLSDWLQJௐ
0HPEHUVௐFDQௐEHQHILWௐIURP ௐ
ௐௐௐௐ$ௐZLGHௐVHOHFWLRQௐRIௐKLJKTXDOLW\ௐSURGXFWVௐHDVLO\ௐLGHQWLILHGௐE\ௐ0%(ௐDQGௐ:%(ௐV\PEROVௐ
ௐௐௐௐ3URGXFWVௐDFURVVௐHYHU\ௐFDWHJRU\ௐ²ௐEXVLQHVVௐHVVHQWLDOVௐIXUQLWXUHௐVROXWLRQVௐIDFLOLW\ௐ
VROXWLRQVௐDQGௐWHFKQRORJ\ௐVROXWLRQVௐ
ௐௐௐௐ'HWDLOHGௐUHSRUWLQJௐDQGௐWUDFNLQJௐRIௐWKHLUௐGLYHUVHௐSURGXFWௐVSHQG
ௐௐௐௐ([SHUWௐFRQVXOWDWLYHௐVXSSRUWௐIURPௐWKHLUௐ6WDSOHVௐ$FFRXQWௐ0DQDJHUௐZKRௐZLOOௐLGHQWLI\ௐ
RSSRUWXQLWLHVௐWRௐXWLOL]HௐWKHVHௐSURGXFWௐJURXSVௐDQGௐUHSRUWௐRQௐWKHௐ0HPEHU¶VௐSURJUHVV
3OHDVHௐQRWHௐWKDWௐ6WDSOHVௐUHVHUYHVௐWKHௐULJKWௐWRௐLPSOHPHQWௐDௐSULFLQJௐXSFKDUJHௐZKHQௐVHWWLQJௐXSௐ
Dௐ7LHUௐ2QHௐSURJUDPௐIRUௐDQ\ௐSDUWLFLSDWLQJௐ0HPEHU
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
:KDWௐXQLTXHௐDWWULEXWHVௐGRHVௐ\RXUௐ
FRPSDQ\ௐ\RXUௐSURGXFWVௐRUௐ\RXUௐ
VHUYLFHVௐRIIHUௐWRௐ6RXUFHZHOOௐ
0HPEHUV"ௐ:KDWௐPDNHVௐ\RXUௐ
SURSRVHGௐVROXWLRQVௐXQLTXHௐLQௐ\RXUௐ
LQGXVWU\ௐDVௐLWௐDSSOLHVௐWRௐ6RXUFHZHOOௐ
PHPEHUV"
$Vௐ6RXUFHZHOO¶VௐFXUUHQWௐFRQWUDFWௐVXSSOLHUௐZHௐSODQௐRQௐLQFUHDVLQJௐRXUௐRYHUDOOௐYDOXHௐDQGௐWRௐ
FRQWLQXHௐRIIHULQJௐEXLOWLQௐIOH[LELOLW\ௐWRௐDFFRPPRGDWHௐWKHௐHYROYLQJௐQHHGVௐRIௐ\RXUௐSDUWLFLSDWLQJௐ
0HPEHUVௐ2XUௐQHZௐSURSRVDOௐRIIHUVௐDௐIXOOVHUYLFHௐDSSURDFKௐWKDWௐFRQWDLQVௐWKHௐIROORZLQJௐ
HOHPHQWVௐDQGௐPROGVௐWKHPௐLQWRௐDௐFRKHVLYHௐFRVWUHGXFLQJௐSURFXUHPHQWௐSURJUDPௐWKDWௐLVௐ
XQPDWFKHGௐE\ௐRWKHUௐVXSSOLHUVௐLQௐRXUௐLQGXVWU\
ௐௐௐௐ:RUNOLIHௐ6ROXWLRQVௐ±ௐ3DUWLFLSDWLQJௐ0HPEHUVௐFDQௐPD[LPL]HௐXQLTXHௐVXSSOLHUௐFRQVROLGDWLRQௐ
VDYLQJVௐWKURXJKௐRXUௐLQWHJUDWHGௐSURGXFWௐDQGௐVHUYLFHௐRIIHULQJௐZKLFKௐLQFOXGHVௐEXVLQHVVௐ
HVVHQWLDOVௐIDFLOLW\ௐVROXWLRQVௐEUHDNURRPௐRIIHULQJVௐEXVLQHVVௐIXUQLWXUHௐDQGௐLQWHULRUௐGHVLJQௐ
VHUYLFHVௐSDFNௐDQGௐVKLSௐVXSSOLHVௐWHFKQRORJ\ௐSURGXFWVௐDQGௐVHUYLFHVௐSURPRWLRQDOௐSURGXFWVௐDQGௐ
SULQWௐDQGௐPDUNHWLQJௐVHUYLFHV
ௐௐௐௐ)LQDQFLDOௐ6WUHQJWKௐ±ௐ<RXௐQHYHUௐQHHGௐWRௐZRUU\ௐDERXWௐXVௐIDOOLQJௐVKRUWௐRUௐFXWWLQJௐFRUQHUVௐ
2XUௐOHDGLQJௐILQDQFLDOௐSRVLWLRQௐDOORZVௐXVௐWRௐFRQWLQXDOO\ௐLQYHVWௐLQௐRXUௐEXVLQHVVௐDQGௐSURYLGHVௐ
SDUWLFLSDWLQJௐ0HPEHUVௐZLWKௐWKHௐFRQILGHQFHௐRIௐZRUNLQJௐZLWKௐDௐVWURQJௐDQGௐVWDEOHௐVXSSOLHUௐ
ௐௐௐௐ'HGLFDWHGௐ$FFRXQWௐ7HDPௐ±ௐ:HௐSXWௐWRJHWKHUௐDௐIXOOௐGHGLFDWHGௐWHDPௐIRUௐSDUWLFLSDWLQJௐ
0HPEHUV¶ௐEXVLQHVVௐ<RXUௐ$FFRXQWௐ0DQDJHUௐSURYLGHVௐLQVLJKWVௐDQGௐUHFRPPHQGDWLRQVௐRQௐ
:RUNOLIHௐVROXWLRQVௐ<RXUௐ&XVWRPHUௐ6XFFHVVௐ&RQVXOWDQWௐPDQDJHVௐ\RXUௐSURJUDPPDWLFௐQHHGVௐ
DQGௐDௐ6LWHௐ0DQDJHPHQWௐWHDPௐSURDFWLYHO\ௐHQVXUHVௐFRPSOLDQFHௐRIௐ\RXUௐSURJUDPௐDFURVVௐDOOௐ
ORFDWLRQV
ௐௐௐௐ&DWHJRU\ௐ([SHUWLVHௐ±ௐ,QGXVWU\ௐH[SHUWVௐSURYLGHௐDVVHVVPHQWVௐDQGௐDGYLFHௐRQௐSURGXFWVௐDQGௐ
SURFHVVௐHIILFLHQFLHVௐ
ௐௐௐௐ6XSHULRUௐ'HOLYHU\ௐ([HFXWLRQௐ±ௐ5HO\ௐRQௐIUHHௐDFFXUDWHௐQH[WEXVLQHVVGD\ௐGHOLYHU\ௐWRௐ\RXUௐ
ORFDWLRQVௐIURPௐRXUௐVWUDWHJLFDOO\ௐORFDWHGௐVWDWHRIWKHDUWௐIXOILOOPHQWௐFHQWHUV
ௐௐௐௐ(3URFXUHPHQWௐ([SHUWLVHௐ±ௐ2XUௐZHEVLWHௐSURYLGHVௐHDV\ௐRQOLQHௐRUGHULQJௐWKHௐDELOLW\ௐWRௐVHWௐ
VSHQGௐOLPLWVௐDQGௐDSSURYDOௐIORZVௐOLQHௐLWHPௐEXGJHWௐFHQWHUௐWRௐFKDUJHௐRUGHUVௐWRௐPXOWLSOHௐ
GHSDUWPHQWVௐDQGௐWUDQVDFWLRQDOௐGHWDLOVௐWRௐHDVLO\ௐUHFRQFLOHௐRUGHUVௐ2UGHUௐPDQDJHPHQWௐLVௐHDV\ௐ
ZLWKௐVKRSSLQJௐOLVWVௐIRUௐIDVWௐUHRUGHULQJௐRUGHUௐWUDFNLQJௐGHOLYHU\ௐQRWLILFDWLRQVௐIUHHௐUHWXUQVௐ
UHSRUWLQJௐDQGௐRQOLQHௐELOOௐSD\ௐ$QGௐZHௐKDYHௐH[SHULHQFHௐLQWHJUDWLQJௐZLWKௐRYHUௐௐWKLUGSDUW\ௐ
SXUFKDVLQJௐSODWIRUPVௐ
ௐௐௐௐ5HFRJQL]HGௐ&XVWRPHUௐ&DOOௐ&HQWHUVௐ±ௐ([FHHGLQJௐ\RXUௐH[SHFWDWLRQVௐLVௐRXUௐKLJKHVWௐ
SULRULW\ௐ2XUௐNQRZOHGJHDEOHௐ&XVWRPHUௐ6HUYLFHௐWHDPௐLVௐUHDG\ௐWRௐVROYHௐ\RXUௐSUREOHPௐLQௐRQHௐ
FDOOௐ
ௐௐௐௐ/DUJHVWௐ5HWDLOௐ1HWZRUNௐ±ௐ2XUௐLQGXVWU\OHDGLQJௐQHWZRUNௐRIௐ86ௐVWRUHVௐJLYHVௐSDUWLFLSDWLQJௐ
0HPEHUVௐHDV\ௐVDPHGD\ௐSXUFKDVLQJௐVROXWLRQVௐ<RXUௐHPSOR\HHVௐFDQௐPDNHௐLQVWRUHௐSXUFKDVHVௐ
DQGௐUHFHLYHௐ\RXUௐFXVWRPHUௐSULFLQJௐIRUௐERWKௐRIILFHௐVXSSOLHVௐDQGௐDௐIXOOௐUDQJHௐRIௐSULQWௐVROXWLRQVௐ
RQௐPDUNHWLQJௐDQGௐSULQWௐVHUYLFHVௐ2UௐXVHௐRXUௐ%X\ௐ2QOLQHௐ3LFNௐ8SௐLQௐ6WRUHௐRSWLRQௐDQGௐ\RXUௐ
LWHPVௐZLOOௐQRUPDOO\ௐEHௐDYDLODEOHௐIRUௐSLFNௐXSௐLQௐOHVVௐWKDQௐRQHௐKRXU
ௐௐௐௐ0DQDJHGௐ3ULQWௐ6HUYLFHVௐ±ௐ'(;ௐ,PDJLQJௐLVௐFRPSOHWHO\ௐXQLTXHௐLQௐLWVௐDSSURDFKௐWRௐ
PDQDJHௐSULQWௐ:HௐRIIHUௐPXOWLSOHௐSURJUDPVௐLQௐPDQDJHGௐSULQWௐWRௐDFFRPPRGDWHௐWKHௐYDULRXVௐ
W\SHVௐRIௐRUJDQL]DWLRQVௐDQGௐEX\LQJௐVWUDWHJLHVௐ7KHௐSURJUDPVௐOLVWHGௐZLWKLQௐWKLVௐ5)3ௐDUHௐE\ௐ
WKHPVHOYHVௐLQFUHGLEO\ௐIOH[LEOHௐDQGௐRXUௐDELOLW\ௐWRௐFURVVௐSROOLQDWHௐEHWZHHQௐWKHVHௐSURJUDPVௐLVௐ
ZKDWௐWUXO\ௐVHSDUDWHVௐXVௐIURPௐWKHௐFRPSHWLWLRQௐ7KLVௐIOH[LELOLW\ௐDOORZVௐXVௐWRௐSDUWQHUௐZLWKௐDQ\ௐ
RUJDQL]DWLRQௐUHJDUGOHVVௐRIௐVWUXFWXUHௐDQGRUௐILQDQFLDOௐOLPLWDWLRQ
ௐௐௐௐ,QFHQWLYHVௐ ௐ5HFRJQLWLRQௐ±ௐ6WDSOHVௐ3URPRWLRQDOௐ3URGXFWV¶ௐLQFHQWLYHௐDQGௐUHFRJQLWLRQௐ
RIIHULQJௐLVௐDௐIXOOVHUYLFHௐSURJUDPௐEXLOWௐDURXQGௐVWUDWHJ\ௐWHFKQRORJ\ௐH[HFXWLRQௐDQGௐ52,ௐ
PHDVXUHPHQWௐ,WௐLVௐWKHௐSDLULQJௐRIௐWKHVHௐVHUYLFHVௐDQGௐWKHௐSHRSOHௐZKRௐEULQJௐWKHPௐWRௐFOLHQWVௐ
WKDWௐFUHDWHVௐGLIIHUHQWLDWLRQௐ3URYLGLQJௐFRXQVHOௐRQௐWKHௐEHVWௐDSSURDFKௐDQGௐWKHௐEHVWௐZD\ௐWRௐ
LQYHVWௐIXQGVௐLQௐDQௐLQFHQWLYHௐSURJUDPௐPHDQVௐZHௐZLOOௐFRXQVHOௐ\RXௐRQௐPHWKRGVௐWKDWௐVDYHௐ\RXௐ
PRQH\ௐDVௐZHOOௐ:HௐFDQௐRIIHUௐSDUWLFLSDWLQJௐ0HPEHUVௐPXOWLSOHௐHFRQRPLFDOௐRSWLRQVௐWRௐPHHWௐWKHLUௐ
UHTXLUHPHQWVௐ
ௐௐௐௐ&RUSRUDWHௐ5HVSRQVLELOLW\ௐ±ௐ:HௐDUHௐFRPPLWWHGௐWRௐFRUSRUDWHௐUHVSRQVLELOLW\ௐDQGௐUHFRJQL]Hௐ
WKHௐFORVHௐFRQQHFWLRQௐEHWZHHQௐRXUௐVXFFHVVௐDQGௐRXUௐHIIRUWVௐLQௐWKHௐDUHDVௐRIௐHQYLURQPHQWDOௐ
VXVWDLQDELOLW\ௐHWKLFVௐGLYHUVLW\ௐDQGௐFRPPXQLW\ௐ
ௐௐௐௐ:RUNOLIHௐ0DJD]LQHௐ±ௐ,Qௐ ௐZHௐODXQFKHGௐWKHௐILUVWௐLVVXHௐRIௐRXUௐTXDUWHUO\ௐPDJD]LQHௐ
6WDSOHVௐ:RUNOLIHௐ$YDLODEOHௐRQOLQHௐDQGௐLQௐSULQWௐWKLVௐPDJD]LQHௐLVௐIRUௐSURIHVVLRQDOVௐDQGௐRIIHUVௐ
LQVLJKWVௐLGHDVௐDQGௐSUDFWLFDOௐNQRZKRZௐIRUௐGHFLVLRQPDNHUVௐDQGௐSUREOHPVROYHUVௐ,WௐIHDWXUHVௐ
H[FOXVLYHௐLQWHUYLHZVௐZLWKௐWRGD\¶VௐWUDLOEOD]HUVௐDQGௐDUWLFOHVௐZULWWHQௐE\ௐEXVLQHVVௐDQGௐSURGXFWLYLW\ௐ
H[SHUWVௐ
:LWKௐ6WDSOHVௐRXUௐIRFXVௐLVௐRXUௐFXVWRPHUV¶ௐ:RUNOLIHௐQHHGVௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ0HPEHUVௐ
FDQௐUHO\ௐRQௐH[SHUWLVHௐWKDWௐKHOSVௐWKHPௐPDNHௐVPDUWHUௐSXUFKDVLQJௐGHFLVLRQVௐ:LWKௐWKHௐ
LQWURGXFWLRQௐRIௐRXUௐQHZௐLQQRYDWLYHௐSURGXFWVௐZHௐRIIHUௐWRROVௐDQGௐV\VWHPVௐWKDWௐKHOSௐGULYHௐ
VROXWLRQVௐLQௐEXVLQHVVௐHVVHQWLDOVௐEUHDNURRPௐIDFLOLWLHVௐWHFKQRORJ\ௐDQGௐIXUQLWXUH
ௐௐௐௐ7UXௐ5HGௐ±ௐ7KRXJKWIXOO\ௐGHVLJQHGௐEXVLQHVVௐHVVHQWLDOVௐWRௐKHOSௐ\RXௐZRUNௐFUHDWHௐDQGௐ
LQQRYDWHௐEHWWHUௐ4XDOLW\ௐWHVWHGௐDQGௐHQJLQHHUHGௐWRௐODVW
ௐௐௐௐ1;7ௐ7HFKQRORJLHVௐ±ௐ7HFKௐSURGXFWVௐWRௐNHHSௐ\RXUௐWHDPVௐFRQQHFWHGௐDQGௐSURGXFWLYHௐ²ௐ
ZKHWKHUௐWKH\¶UHௐDWௐWKHௐRIILFHௐRUௐWKHௐDLUSRUWௐDௐFRIIHHKRXVHௐRUௐWKHௐFRXFK
ௐௐௐௐ&RDVWZLGHௐ3URIHVVLRQDOௐ±ௐ3URIHVVLRQDOJUDGHௐIDFLOLW\ௐDQGௐVKLSௐDQGௐSDFNௐVXSSOLHVௐEXLOWௐWRௐ
VSHFௐDQGௐPDGHௐWRௐSHUIRUPௐZLWKௐQRௐZDVWHGௐSURGXFWௐRUௐODERU
ௐௐௐௐ3HUNௐ±ௐ%UHDNURRPௐHVVHQWLDOVௐGHVLJQHGௐZLWKௐTXDOLW\ௐYDOXHௐDQGௐMXVWௐWKHௐULJKWௐWRXFKௐRIௐ
SHUVRQDOLW\ௐWRௐEULQJௐIXQௐDQGௐHQHUJ\ௐWRௐEUHDNௐWLPH
ௐௐௐௐ8QLRQௐ ௐ6FDOHௐ±ௐ)XUQLWXUHௐDQGௐGHFRUௐWKDWௐZRUNௐWRJHWKHUௐLQௐSHUIHFWௐKDUPRQ\ௐ7KHUH¶VௐDௐ
FROOHFWLRQௐIRUௐHYHU\ௐVW\OHௐDQGௐZRUNௐVW\OH
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
,GHQWLI\ௐ\RXUௐDELOLW\ௐDQGௐZLOOLQJQHVVௐ
WRௐSURYLGHௐ\RXUௐSURGXFWVௐDQGௐ
VHUYLFHVௐWRௐ6RXUFHZHOOௐPHPEHUௐ
DJHQFLHVௐLQௐ&DQDGD
6WDSOHVௐLVௐZLOOLQJௐWRௐH[SORUHௐSURYLGLQJௐJRRGVௐDQGௐVHUYLFHVௐWRௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
0HPEHUVௐORFDWHGௐRXWVLGHௐWKHௐ86ௐ6DOHVௐWRௐVXFKௐORFDWLRQVௐZLOOௐEHௐPDGHௐLQௐDFFRUGDQFHௐZLWKௐ
WKHௐRSHUDWLRQDOௐUHTXLUHPHQWVௐRIௐRXUௐQRQ86ௐEXVLQHVVHVௐDVௐZHOOௐDVௐWKHௐUHTXLUHPHQWVௐRIௐ
DSSOLFDEOHௐORFDOௐODZௐ3OHDVHௐQRWHௐWKDWௐH[SDQGLQJௐWKHௐXVHௐRIௐWKLVௐFRQWUDFWௐLQWRௐRWKHUௐFRXQWULHVௐ
ZLOOௐUHTXLUHௐDGGHQGDௐWRௐWKHௐFRQWUDFWௐDVௐ6WDSOHVௐXVHVௐVHSDUDWHௐOHJDOௐHQWLWLHVௐLQௐLWVௐQRQ86ௐ
RSHUDWLRQV
7DEOH :DUUDQW\DQG3HUIRUPDQFH6WDQGDUGV
'HVFULEHLQGHWDLOWKHZDUUDQWLHVDSSOLFDEOHWRWKHHTXLSPHQWRUSURGXFWVLQFOXGHGLQ\RXUSURSRVDOLQFOXGLQJFRQGLWLRQVDQGUHTXLUHPHQWV
WRTXDOLI\FODLPVSURFHGXUHDQGRYHUDOOVWUXFWXUH<RXPD\XSORDGUHSUHVHQWDWLYHVDPSOHVRIZDUUDQW\PDWHULDOV LIDSSOLFDEOH LQWKH
GRFXPHQWXSORDGVHFWLRQRI\RXUUHVSRQVHLQDGGLWLRQWRUHVSRQGLQJWRWKHTXHVWLRQVEHORZ
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'RௐZDUUDQWLHVௐFRYHUௐDOOௐSURGXFWVௐSDUWVௐDQGௐODERU" 6XSSOLHUௐH[SUHVVO\ௐZDUUDQWVௐWKDWௐLWௐZLOOௐSURYLGHௐ%X\HUௐZLWKௐSDVVWKURXJKௐRIௐDOOௐ
PDQXIDFWXUHUV¶ௐZDUUDQWLHVௐIRUௐDOOௐRIILFHௐSURGXFWVௐVROGௐWRௐ%X\HUௐ6XSSOLHUௐ
H[SUHVVO\ௐZDUUDQWVௐWKDWௐDOOௐ6XSSOLHUEUDQGHGௐ2IILFHௐ3URGXFWVௐSURYLGHGௐE\ௐLWௐ
DUH ௐ ௐPHUFKDQWDEOH ௐ ௐRIௐJRRGௐTXDOLW\ௐDQGௐZRUNPDQVKLS ௐ ௐIUHHௐIURPௐ
GHIHFWVௐODWHQWௐRUௐSDWHQWௐLQௐPDWHULDOௐGHVLJQௐDQGௐZRUNPDQVKLSௐIRUௐZKLFKHYHUௐ
SHULRGௐLVௐVKRUWHUௐHLWKHUௐ D ௐRQHௐ\HDUௐIURPௐWKHௐGDWHௐRIௐSXUFKDVHௐRUௐ E ௐDVௐ
RWKHUZLVHௐVSHFLILHGௐRQௐWKHௐSDFNDJLQJௐRIௐWKHௐ2IILFHௐ3URGXFWV ௐ ௐILWௐVXIILFLHQWௐ
DQGௐVDIHௐIRUௐWKHLUௐLQWHQGHGௐSXUSRVHௐDQGௐIRUௐWKHௐSDUWLFXODUௐSXUSRVHௐIRUௐZKLFKௐ
WKH\ௐZHUHௐGHVLJQHG ௐDQGௐ ௐLQௐFRQIRUPLW\ௐZLWKௐ6XSSOLHU¶VௐVDPSOHVௐLIௐDQ\ௐ
&86720,035,17('ௐ352'8&76
3ULRUௐWRௐ6XSSOLHU¶VௐSURGXFWLRQௐRIௐFXVWRPௐSURGXFWVௐVXFKௐDVௐSULQWௐRUௐ
SURPRWLRQDOௐLWHPVௐDQGௐLWHPVௐZKLFKௐFRQWDLQௐDௐFRUSRUDWHௐRUௐSHUVRQDOௐORJRௐ
QDPHௐRUௐRWKHUௐPDUNLQJௐRIௐ%X\HUௐ KHUHLQDIWHUௐ³3ULQWௐ3URGXFWV´ ௐ6XSSOLHUௐVKDOOௐ
VXEPLWௐWRௐ%X\HUௐVDPSOHVௐRUௐDQௐDSSURSULDWHௐSURRIௐRIௐHDFKௐLWHPௐIRUௐ%X\HU¶Vௐ
ZULWWHQௐDSSURYDOௐRIௐWKHௐ3ULQWௐ3URGXFWVௐ%X\HUௐDJUHHVௐWRௐSURPSWO\ௐUHYLHZௐDQ\ௐ
LWHPVௐVXEPLWWHGௐWRௐ%X\HUௐIRUௐDSSURYDOௐXQGHUௐWKLVௐVHFWLRQ
6XSSOLHUௐZDUUDQWVௐWKDWௐ3ULQWௐ3URGXFWVௐLQௐWKHLUௐXQDOWHUHGௐXQPRGLILHGௐIRUPௐDUHௐ
IUHHௐIURPௐGHIHFWVௐLQௐGHVLJQௐZRUNPDQVKLSௐDQGௐPDWHULDOVௐDQGௐDUHௐLQௐ
FRPSOLDQFHௐZLWKௐWKHௐVSHFLILFDWLRQVௐDJUHHGௐWRௐE\ௐWKHௐ3DUWLHVௐ,QௐWKHௐHYHQWௐDQ\ௐ
GHIHFWVௐLQௐGHVLJQௐZRUNPDQVKLSௐRUௐPDWHULDOVௐRUௐPDWHULDOௐGHYLDWLRQௐIURPௐWKHௐ
VSHFLILFDWLRQVௐRUௐFODLPVௐPDGHௐE\ௐ6XSSOLHUௐDUHௐGLVFRYHUHGௐE\ௐ%X\HUௐ%X\HU¶Vௐ
VROHௐDQGௐH[FOXVLYHௐUHPHG\ௐVKDOOௐEHௐDWௐ6XSSOLHU¶VௐVROHௐHOHFWLRQௐIRUௐ6XSSOLHUௐ
WRௐUHSODFHௐWKHௐGHIHFWLYHௐ3ULQWௐ3URGXFWௐDWௐ6XSSOLHU¶VௐH[SHQVHௐRUௐWRௐFUHGLWௐ
%X\HU¶VௐDFFRXQWௐIRUௐWKHௐQHWௐDPRXQWௐDFWXDOO\ௐSDLGௐE\ௐ%X\HUௐWRௐ6XSSOLHUௐIRUௐWKHௐ
DSSOLFDEOHௐ3ULQWௐ3URGXFWௐSURYLGHGௐWKDWௐ6XSSOLHUௐLVௐUHDVRQDEO\ௐFHUWDLQௐWKDWௐWKHௐ
ZDUUDQW\ௐFODLPௐLVௐYDOLGௐDQGௐZDVௐQRWௐFDXVHGௐE\ௐ%X\HUௐ
7KHௐIROORZLQJௐWHUPVௐDSSO\ௐZKHQௐ0HPEHUVௐSURYLGHௐFRQWHQWௐIRUௐ6WDSOHVௐWRௐ
UHSURGXFH ௐ
%X\HUௐ:DUUDQW\ௐ%X\HUௐUHSUHVHQWVௐDQGௐZDUUDQWVௐWKDWௐLWௐRZQVௐRUௐKDVௐWKHௐULJKWௐ
DQGௐOLFHQVHௐWRௐXVHௐDGDSWௐDQGௐUHSURGXFHௐ%X\HUௐ3URSHUW\ௐ%X\HUௐUHSUHVHQWVௐ
DQGௐZDUUDQWVௐWKDWௐ%X\HUௐ3URSHUW\ௐVKDOOௐQRWௐLQIULQJHௐRUௐPLVDSSURSULDWHௐDQ\ௐ
SDWHQWௐWUDGHPDUNௐWUDGHௐVHFUHWௐPDVNௐZRUNௐFRS\ULJKWௐGHVLJQௐRUௐDQ\ௐRWKHUௐ
SURSULHWDU\ௐULJKWௐRIௐDQ\ௐWKLUGௐSDUW\ௐDQGௐFRPSOLHVௐZLWKௐDOOௐDSSOLFDEOHௐIHGHUDOௐ
VWDWHௐDQGௐORFDOௐODZVௐUHJXODWLRQVௐDQGௐUXOHVௐ%X\HUௐJUDQWVௐWRௐ6XSSOLHUௐDௐQRQ
H[FOXVLYHௐZRUOGZLGHௐUR\DOW\IUHHௐDQGௐIXOO\ௐSDLGௐXSௐULJKWௐDQGௐOLFHQVHௐWRௐXVHௐ
UHSURGXFHௐDQGௐLQFRUSRUDWHௐ%X\HUௐ3URSHUW\ௐVROHO\ௐLQௐFRQQHFWLRQௐZLWKௐ6XSSOLHU¶Vௐ
REOLJDWLRQVௐKHUHXQGHUௐ6XSSOLHUௐDFNQRZOHGJHVௐWKDWௐDVௐEHWZHHQௐ6XSSOLHUௐDQGௐ
%X\HUௐ%X\HUௐRZQVௐFRQWUROVௐDQGௐVKDOOௐUHWDLQௐDOOௐRZQHUVKLSௐULJKWVௐLQௐDQGௐWRௐ
%X\HUௐ3URSHUW\ௐ$OOௐSURSULHWDU\ௐULJKWVௐDQGௐJRRGZLOOௐLQௐWKHௐ%X\HUௐ3URSHUW\ௐVKDOOௐ
LQXUHௐWRௐWKHௐEHQHILWௐRIௐ%X\HUௐDQGௐQRWௐ6XSSOLHUௐ6XSSOLHUௐVKDOOௐDFTXLUHௐQRௐ
LQWHOOHFWXDOௐSURSHUW\ௐULJKWVௐLQௐWKHௐ%X\HUௐ3URSHUW\ௐE\ௐUHDVRQௐRIௐLWVௐXVHௐWKHUHRIௐ
DQGௐLIௐE\ௐRSHUDWLRQௐRIௐODZௐRUௐRWKHUZLVHௐ6XSSOLHUௐLVௐGHHPHGௐWRௐRUௐDSSHDUVௐ
WRௐRZQௐDQ\ௐLQWHOOHFWXDOௐSURSHUW\ௐLQௐWKHௐ%X\HUௐ3URSHUW\ௐ6XSSOLHUௐVKDOOௐDWௐ
%X\HU¶VௐUHTXHVWௐH[HFXWHௐDQ\ௐDQGௐDOOௐGRFXPHQWVௐQHFHVVDU\ௐWRௐFRQILUPௐRUௐ
RWKHUZLVHௐHVWDEOLVKௐ%X\HU¶VௐULJKWVௐWKHUHLQௐ%X\HUௐDFNQRZOHGJHVௐWKDWௐDVௐ
EHWZHHQௐ6XSSOLHUௐDQGௐ%X\HUௐ6XSSOLHUௐRZQVௐFRQWUROVௐDQGௐVKDOOௐUHWDLQௐDOOௐ
RZQHUVKLSௐULJKWVௐLQௐDQGௐWRௐ6XSSOLHU¶VௐSURSULHWDU\ௐV\VWHPVௐDQGௐEXVLQHVVௐ
SURFHVVHVௐDQGௐDQ\ௐGHVLJQVௐDUWZRUNௐSURWRW\SHVௐRUௐRWKHUௐPDWHULDOVௐSUHSDUHGௐ
RUௐSURGXFHGௐE\ௐRUௐIRUௐ6XSSOLHU
%X\HU¶Vௐ3URSHUW\ௐPHDQVௐWKHௐWUDGHௐQDPHVௐORJRVௐDUWZRUNௐIRUPVௐWUDGHPDUNVௐ
FRS\ULJKWVௐWUDGHௐGHYLFHVௐWUDGHௐGUHVVௐVHUYLFHௐPDUNVௐV\PEROVௐDEEUHYLDWLRQVௐ
UHJLVWHUHGௐPDUNVௐLQGLFLDௐRIௐRZQHUVKLSௐLQIRUPDWLRQௐUHSUHVHQWDWLRQVௐ
GHVFULSWLRQVௐFODVVLILFDWLRQVௐFKDUDFWHUL]DWLRQVௐVWDWHPHQWVௐRUௐODQJXDJHௐ
FRQWDLQHGௐLQௐRUௐRQௐDQ\ௐSULQWௐRUௐHOHFWURQLFௐFRQWHQWௐRUௐPDWHULDOVௐSURYLGHGௐWRௐ
6XSSOLHUௐE\ௐ%X\HUௐLQௐFRQQHFWLRQௐZLWKௐ6XSSOLHU¶VௐSHUIRUPDQFHௐKHUHXQGHU
7RௐWKHௐH[WHQWௐSHUPLWWHGௐE\ௐDSSOLFDEOHௐODZௐ%X\HUௐVKDOOௐLQGHPQLI\ௐGHIHQGௐDQGௐ
KROGௐKDUPOHVVௐ6XSSOLHUௐIRUௐDQ\ௐWKLUGௐSDUW\ௐFODLPVௐVXLWVௐMXGJPHQWVௐDQGௐFRVWVௐ
LQVWLWXWHGௐRUௐUHFRYHUHGௐDJDLQVWௐ6WDSOHVௐIRUௐDQ\ௐDOOHJHGௐRUௐDFWXDOௐLQIULQJHPHQWௐ
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
RIௐDQ\ௐSDWHQWௐFRS\ULJKWௐWUDGHPDUNௐWUDGHௐVHFUHWௐRUௐRWKHUௐLQWHOOHFWXDOௐSURSHUW\ௐ
RUௐRWKHUௐULJKWVௐRIௐDௐWKLUGௐSDUW\ௐUHVXOWLQJௐIURPௐ L ௐ%X\HU¶VௐEUHDFKௐRIௐ%X\HU¶Vௐ
ZDUUDQW\ௐUHODWHGௐWRௐ%X\HUௐ3URSHUW\ ௐRUௐ LL ௐ6XSSOLHU¶VௐXVHௐRIௐ%X\HUௐ3URSHUW\ௐLQௐ
DFFRUGDQFHௐZLWKௐWKHௐVSHFLILFDWLRQVௐSURYLGHGௐE\ௐ%X\HUௐ
6(59,&(6ௐ:$55$17<ௐ
6XSSOLHUௐZDUUDQWVௐWKDWௐWKHௐ6HUYLFHVௐVKDOOௐPHHWௐRUௐH[FHHGௐJHQHUDOO\ௐDFFHSWHGௐ
VWDQGDUGVௐLQௐWKHௐLQGXVWU\ௐDQGௐVKDOOௐPHHWௐDQ\ௐUHTXLUHGௐVSHFLILFDWLRQVௐPXWXDOO\ௐ
DJUHHGௐXSRQௐE\ௐ6XSSOLHUௐDQGௐ%X\HUௐ6WDSOHV¶ௐODERUௐVHUYLFHVௐDUHௐZDUUDQWLHGௐ
IRUௐRQHௐ\HDU
0$1$*('ௐ35,17ௐ6(59,&(6
(DFKௐRIௐWKHௐSURJUDPVௐFRQWUDFWௐLQFOXGHVௐVXSSOLHVௐVHUYLFHPDLQWHQDQFHௐDQGௐ
SDUWVௐ'(;ௐ,PDJLQJௐDOVRௐRIIHUVௐDௐ/LIHWLPHௐ3HUIRUPDQFHௐ*XDUDQWHHௐRQௐDOOௐ
SURGXFWVௐDQGௐVHUYLFHVௐ3URYLGHGௐWKDWௐHTXLSPHQWௐLVௐPDLQWDLQHGௐDQGௐVHUYLFHGௐ
XQGHUௐDௐ'(;ௐ(TXLSPHQWௐ0DLQWHQDQFHௐ ௐ6XSSO\ௐ$JUHHPHQWௐ (06 ௐ'(;ௐ
,PDJLQJௐJXDUDQWHHVௐLWௐ,IௐDௐXQLWௐLVௐQRWௐSHUIRUPLQJௐXSௐWRௐPDQXIDFWXUHUௐ
VSHFLILFDWLRQVH[SHFWDWLRQVௐDQGௐ'(;ௐ,PDJLQJௐLVௐXQDEOHௐWRௐUHSDLUௐWKHௐXQLWௐLWௐ
ZLOOௐEHௐUHSODFHGௐDWௐQRௐFKDUJHௐ
*(1(5$/ௐ:$55$17<ௐ',6&/$,0(5
7KHVHௐZDUUDQWLHVௐDUHௐH[FOXVLYHௐDQGௐLQௐOLHXௐRIௐDOOௐRWKHUVௐZKHWKHUௐRUDOௐRUௐ
ZULWWHQௐH[SUHVVௐRUௐLPSOLHGௐ6XSSOLHUௐVSHFLILFDOO\ௐGLVFODLPVௐDQ\ௐDQGௐDOOௐLPSOLHGௐ
ZDUUDQWLHVௐLQFOXGLQJௐZLWKRXWௐOLPLWDWLRQௐDQ\ௐLPSOLHGௐZDUUDQWLHVௐRIௐ
PHUFKDQWDELOLW\ௐDQGRUௐILWQHVVௐIRUௐDௐSDUWLFXODUௐSXUSRVH
'RௐZDUUDQWLHVௐLPSRVHௐXVDJHௐUHVWULFWLRQVௐRUௐRWKHUௐ
OLPLWDWLRQVௐWKDWௐDGYHUVHO\ௐDIIHFWௐFRYHUDJH"
3OHDVHௐVHHௐRXUௐUHVSRQVHௐWRௐ4XHVWLRQௐௐDERYH
'RௐZDUUDQWLHVௐFRYHUௐWKHௐH[SHQVHௐRIௐWHFKQLFLDQV¶ௐ
WUDYHOௐWLPHௐDQGௐPLOHDJHௐWRௐSHUIRUPௐZDUUDQW\ௐ
UHSDLUV"
3OHDVHௐVHHௐRXUௐUHVSRQVHௐWRௐ4XHVWLRQௐௐDERYH
$UHௐWKHUHௐDQ\ௐJHRJUDSKLFௐUHJLRQVௐRIௐWKHௐ8QLWHGௐ
6WDWHVௐ DQGௐ&DQDGDௐLIௐDSSOLFDEOH ௐIRUௐZKLFKௐ\RXௐ
FDQQRWௐSURYLGHௐDௐFHUWLILHGௐWHFKQLFLDQௐWRௐSHUIRUPௐ
ZDUUDQW\ௐUHSDLUV"ௐௐ+RZௐZLOOௐ6RXUFHZHOOௐ0HPEHUVௐLQௐ
WKHVHௐUHJLRQVௐEHௐSURYLGHGௐVHUYLFHௐIRUௐZDUUDQW\ௐ
UHSDLU"
2XUௐSURSRVDOௐLQFOXGHVௐVHUYLFHௐWRௐDOOௐJHRJUDSKLFௐDUHDVௐLQௐWKHௐFRQWLQHQWDOௐ86ௐ
DQGௐ$ODVNDௐ7KHUHௐDUHௐVRPHௐH[FHSWLRQVௐIRUௐ+DZDLLௐDQGௐRWKHUௐ86ௐWHUULWRULHVௐ
6WDSOHVௐLVௐQRWௐLQFOXGLQJௐ&DQDGDௐLQௐWKHௐVFRSHௐRIௐRXUௐSURSRVDO
)RUௐSURGXFWVௐSXUFKDVHGௐWKURXJKௐ6WDSOHVௐDOOௐPDQXIDFWXUHUௐZDUUDQWLHVௐDUHௐ
SDVVHGௐRQௐWRௐWKHௐ0HPEHUௐDQGௐXSKHOGௐ6WDSOHVௐZLOOௐUHDVRQDEO\ௐDVVLVWௐLQௐ
FRRUGLQDWLQJௐWKHௐUHSDLUௐRUௐUHSODFHPHQWௐRIௐWKHௐSURGXFWௐE\ௐWKHௐPDQXIDFWXUHU
:LOOௐ\RXௐFRYHUௐZDUUDQW\ௐVHUYLFHௐIRUௐLWHPVௐPDGHௐE\ௐ
RWKHUௐPDQXIDFWXUHUVௐWKDWௐDUHௐSDUWௐRIௐ\RXUௐSURSRVDOௐ
RUௐDUHௐWKHVHௐZDUUDQWLHVௐLVVXHVௐW\SLFDOO\ௐSDVVHGௐRQௐ
WRௐWKHௐRULJLQDOௐHTXLSPHQWௐPDQXIDFWXUHU"
)RUௐSURGXFWVௐSXUFKDVHGௐWKURXJKௐ6WDSOHVௐDOOௐPDQXIDFWXUHUௐZDUUDQWLHVௐDUHௐ
SDVVHGௐRQௐWRௐWKHௐ0HPEHUௐDQGௐXSKHOGௐ6WDSOHVௐZLOOௐUHDVRQDEO\ௐDVVLVWௐLQௐ
FRRUGLQDWLQJௐWKHௐUHSDLUௐRUௐUHSODFHPHQWௐRIௐWKHௐSURGXFWௐE\ௐWKHௐPDQXIDFWXUHUௐ
3OHDVHௐVHHௐRXUௐUHVSRQVHௐWRௐ4XHVWLRQௐௐIRUௐPRUHௐGHWDLOVௐ
0$1$*('ௐ35,17ௐ6(59,&(6
6HUYLFHௐLVௐLQFOXGHGௐRQௐDOOௐSULQWௐGHYLFHVௐFRYHUHGௐXQGHUௐ\RXUௐ036ௐFRQWUDFWௐ
'(;ௐ,PDJLQJௐSHUIRUPDQFHௐJXDUDQWHHௐH[WHQGVௐEH\RQGௐPDQXIDFWXUHUௐZDUUDQW\ௐ
3OHDVHௐVHHௐRXUௐUHVSRQVHௐWRௐ4XHVWLRQௐௐIRUௐPRUHௐGHWDLOV
:KDWௐDUHௐ\RXUௐSURSRVHGௐH[FKDQJHௐDQGௐUHWXUQௐ
SURJUDPVௐDQGௐSROLFLHV"
,IௐIRUௐDQ\ௐUHDVRQௐ\RXௐDUHௐQRWௐFRPSOHWHO\ௐVDWLVILHGௐZLWKௐDௐSURGXFWௐSXUFKDVHGௐ
IURPௐ6WDSOHVௐ\RXௐPD\ௐUHWXUQௐLWௐZLWKLQௐWKHௐDSSOLFDEOHௐUHWXUQௐSHULRGௐ:HௐZLOOௐ
JODGO\ௐDFFHSWௐUHWXUQVௐRIௐDௐSURGXFWௐLQௐUHVDODEOHௐFRQGLWLRQௐZLWKௐLWVௐFRPSOHWHௐDQGௐ
RULJLQDOௐPDQXIDFWXUHUV
ௐSDFNDJLQJௐLQWDFWௐDQGௐXQGDPDJHGௐLQFOXGLQJௐ8QLYHUVDOௐ
3URGXFWௐ&RGHௐ 83& ௐPDQXDOVௐDQGௐSDUWVௐDQGௐDௐFRS\ௐRIௐWKHௐSDFNLQJௐVOLSௐ
$WௐDQ\ௐWLPHௐ\RXௐFDQௐFDOOௐRXUௐ&XVWRPHUௐ6HUYLFHௐWHDPௐWRௐVXEPLWௐDௐUHWXUQௐRUௐ
XVHௐRXUௐQRKDVVOHௐRQOLQHௐUHWXUQௐSURFHVVௐRIIHUHGௐWKURXJKௐ
6WDSOHV$GYDQWDJHFRPௐ<RXUௐGHOLYHU\ௐGULYHUௐZLOOௐSLFNௐXSௐWKHௐUHWXUQHGௐLWHPௐVRௐ
QRௐVKLSSLQJௐH[SHQVHௐLVௐUHTXLUHGௐIURPௐ\RXௐ&UHGLWௐIRUௐUHWXUQHGௐLWHPVௐLVௐLVVXHGௐ
RQFHௐWKHௐLWHPVௐDUHௐUHFHLYHGௐDWௐWKHௐ6WDSOHVௐIXOILOOPHQWௐFHQWHUௐ7\SLFDOO\ௐUHWXUQVௐ
DUHௐSLFNHGௐXSௐZLWKLQௐௐWRௐௐEXVLQHVVௐGD\VௐDQGௐWKHௐFUHGLWௐLVௐUHOHDVHGௐZLWKLQௐ
ௐWRௐௐKRXUVௐDIWHUௐUHFHLSWௐRIௐWKHௐLWHPVௐ
5(7851ௐ3(5,2'6ௐ%<ௐ352'8&7
ௐௐௐௐ2IILFHௐ6XSSOLHVௐ6FKRROௐ6XSSOLHVௐDQGௐ)DFLOLWLHVௐ6XSSOLHVௐ±ௐௐ'D\V
ௐௐௐௐ6RIWZDUHௐ XQRSHQHG
ௐ±ௐௐ'D\V
ௐௐௐௐ2SHQHGௐRUௐGHIHFWLYHௐVRIWZDUHௐPD\ௐEHௐH[FKDQJHGௐIRUௐWKHௐVDPHௐWLWOHௐDQGௐ
YHUVLRQௐZLWKLQௐௐFDOHQGDUௐGD\VௐRIௐUHFHLYLQJௐWKHௐVRIWZDUH
ௐௐௐௐ7HFKQRORJ\ௐ,WHPVௐDQGௐ%XVLQHVVௐ0DFKLQHVௐ±ௐௐ'D\V
ௐௐௐௐ)XUQLWXUHௐ±ௐௐ'D\VௐDIWHUௐGHOLYHU\ௐ 2QO\ௐSURGXFWVௐLQௐQHZௐFRQGLWLRQௐ
XQDVVHPEOHGௐDQGௐLQௐRULJLQDOௐSDFNDJLQJௐDUHௐHOLJLEOHௐIRUௐUHWXUQௐ$ௐUHVWRFNLQJௐ
IHHௐPD\ௐDSSO\ௐ6SHFLDORUGHUௐRUௐQRQVWRFNHGௐIXUQLWXUHௐLVௐQRWௐUHWXUQDEOHௐXQOHVVௐ
VXFKௐSURGXFWVௐDUULYHௐGDPDJHGௐRUௐGHIHFWLYH
ௐௐௐௐ1RQ6WRFNௐ3URGXFWVௐ±ௐ1RWௐUHWXUQDEOHௐXQOHVVௐGDPDJHGGHIHFWLYHௐ ZLWKLQௐ
ௐGD\V
ௐௐௐௐ&XVWRP,PSULQWHGௐ3URGXFWVௐ±ௐ1RWௐUHWXUQDEOHௐXQOHVVௐGDPDJHGGHIHFWLYH
)$&,/,7<ௐ6833/,(6ௐ ௐ(48,30(17
:HௐJODGO\ௐDFFHSWௐWKHௐUHWXUQௐRIௐVWRFNௐPHUFKDQGLVHௐZLWKLQௐௐGD\VௐIURPௐWKHௐ
GDWHௐRIௐGHOLYHU\ௐ/DUJHௐRUGHUVௐDQGௐPHUFKDQGLVHௐUHWXUQHGௐDIWHUௐௐGD\VௐPD\ௐ
EHௐVXEMHFWௐWRௐDௐUHVWRFNLQJௐIHHௐ$GGLWLRQDOௐFKDUJHVௐPD\ௐEHௐLQFXUUHGௐIRUௐ
VKLSSLQJௐDQGௐKDQGOLQJௐRIௐKD]DUGRXVௐRUௐRYHUVL]HGௐPDWHULDOVௐ3DUWLDOௐFDUWRQVௐRIௐ
KD]DUGRXVௐPDWHULDOVௐFDQQRWௐEHௐUHWXUQHGௐ(TXLSPHQWௐLQFOXGLQJௐFXVWRPௐ
FRQILJXUHGௐHTXLSPHQWௐUHWXUQVௐDUHௐVXEMHFWௐWRௐDSSOLFDEOHௐPDQXIDFWXUHUௐWHUPVௐ
DQGௐUHVWULFWLRQV
)851,785(
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
,IௐIRUௐDQ\ௐUHDVRQௐ\RXௐDUHQ¶WௐFRPSOHWHO\ௐVDWLVILHGௐZLWKௐDௐIXUQLWXUHௐSURGXFWௐRUௐLIௐ
DௐSURGXFWௐDUULYHVௐGDPDJHGௐRUௐLVௐIRXQGௐWRௐEHௐGHIHFWLYHௐ\RXௐPD\ௐUHTXHVWௐWRௐ
UHWXUQௐLWௐZLWKLQௐௐGD\VௐRIௐLWVௐGHOLYHU\ௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ0HPEHUVௐFDQௐ
FRQWDFWௐ\RXUௐ&XVWRPHUௐ6HUYLFHௐWHDPௐWRௐLQLWLDWHௐWKHௐUHWXUQௐSURFHVVௐ7KHௐ
SURGXFWௐPXVWௐEHௐUHWXUQHGௐWRௐ6WDSOHVௐZLWKௐLWVௐFRPSOHWHௐDQGௐRULJLQDOௐSDFNDJLQJௐ
LQWDFWௐ RULJLQDOௐ83&ௐFRGHௐSDFNDJLQJௐPDWHULDOVௐLQVWUXFWLRQVௐPDQXDOVௐHWF ௐ
6SHFLDOௐRUGHUௐFXVWRPL]HGௐPDQXIDFWXUHUGLUHFWௐVKLSSHGௐRUௐDVVHPEOHGௐLWHPVௐ
DUHௐQRWௐUHWXUQDEOHௐXQOHVVௐVXFKௐSURGXFWVௐDUULYHௐGDPDJHGௐRUௐGHIHFWLYH
35,17ௐ ௐ0$5.(7,1*ௐ6(59,&(6
&XVWRPௐLPSULQWHGௐSURGXFWVௐDUHௐQRWௐUHWXUQDEOHௐXQOHVVௐGDPDJHGௐRUௐGHIHFWLYHௐ
7KHVHௐLWHPVௐPD\ௐLQFOXGHௐEXWௐDUHௐQRWௐOLPLWHGௐWRௐDOOௐEXVLQHVVௐFDUGVௐEXVLQHVVௐ
IRUPVௐOHWWHUKHDGௐSURPRWLRQDOௐSURGXFWVௐSURGXFWVௐFXVWRPL]HGௐSHUௐFXVWRPHU
Vௐ
VSHFLILFDWLRQVௐDQGௐSURGXFWVௐWKDWௐKDYHௐEHHQௐLPSULQWHGௐZLWKௐWKHௐFXVWRPHU
Vௐ
WUDGHPDUNௐWUDGHௐQDPHௐVHUYLFHௐPDUNௐDQGRUௐORJRௐ6WDSOHVௐFDQௐZRUNௐZLWKௐ
SDUWLFLSDWLQJௐ0HPEHUVௐWKURXJKRXWௐWKHௐGHVLJQௐDQGௐSURRILQJௐSURFHVVௐWRௐHQVXUHௐ
\RXUௐSULQWௐSURGXFWVௐPDWFKௐ\RXUௐH[DFWௐVSHFLILFDWLRQVௐ:HௐFRQGXFWௐDௐWKRURXJKௐ
DQDO\VLVௐRIௐDOOௐGDPDJHGௐRUௐGHIHFWLYHௐSURGXFWVௐWRௐHQVXUHௐTXDOLW\ௐLVVXHVௐDUHௐ
FRUUHFWHGௐDWௐRXUௐSURGXFWLRQௐIDFLOLWLHV
352027,21$/ௐ352'8&76
6KRXOGௐDௐSURGXFWௐDUULYHௐGDPDJHGௐRUௐGHIHFWLYHௐSOHDVHௐFRQWDFWௐRXUௐ
3URPRWLRQDOௐ3URGXFWVௐ&XVWRPHUௐ&DUHௐWHDPௐWRௐUHSRUWௐLWௐZLWKLQௐௐKRXUVௐRIௐ
UHFHLSWௐ%DVHGௐRQௐWKHௐVSHFLILFௐGDPDJHௐRUௐGHIHFWௐ6WDSOHVௐZLOOௐHLWKHUௐUHSODFHௐ
WKHௐLWHPௐRUௐLVVXHௐDௐFUHGLWௐWRௐ\RXUௐDFFRXQWௐ:HௐFRQGXFWௐDௐWKRURXJKௐDQDO\VLVௐ
RIௐDOOௐGDPDJHGௐRUௐGHIHFWLYHௐSURGXFWVௐWRௐHQVXUHௐTXDOLW\ௐLVVXHVௐDUHௐFRUUHFWHGௐ
DWௐRXUௐSURGXFWLRQௐIDFLOLWLHV
7(&+12/2*<ௐ352'8&76
$WௐDQ\ௐWLPHௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ0HPEHUVௐFDQௐFRQWDFWௐ\RXUௐ6WDSOHVௐ
7HFKQRORJ\ௐ6ROXWLRQVௐ 676 ௐ&XVWRPHUௐ6HUYLFHௐ5HSUHVHQWDWLYHௐIRUௐDௐ5HWXUQௐ
$XWKRUL]DWLRQௐ 5$ ௐQXPEHUௐEHIRUHௐUHWXUQLQJௐDQ\ௐSURGXFWௐ$OOௐ
UHWXUQVUHSODFHPHQWVௐPXVWௐEHௐLQௐWKHLUௐRULJLQDOௐSDFNDJLQJௐDQGௐLQௐUHVDODEOHௐ
FRQGLWLRQௐ:HௐDUHௐXQDEOHௐWRௐDFFHSWௐUHWXUQVௐRIௐQRQVWRFNௐREVROHWHௐRUௐVSHFLDO
RUGHUௐLWHPVௐWKDWௐZHUHௐRUGHUHGௐLQFRUUHFWO\ௐ,IௐSURGXFWௐLVௐEHLQJௐUHWXUQHGௐGXHௐWRௐ
DQௐHUURUௐE\ௐ676ௐRXUௐ&XVWRPHUௐ6HUYLFHௐ'HSDUWPHQWௐZLOOௐSURYLGHௐDௐUHWXUQௐ
DXWKRUL]DWLRQௐ 5$ ௐQXPEHUௐDQGௐFDOOௐWDJௐWRௐSLFNௐXSௐWKHௐSURGXFWௐ5HWXUQVௐRIௐ
FHUWDLQௐ,7ௐKDUGZDUHௐDUHௐJRYHUQHGௐE\ௐWKHௐSROLFLHVௐIRUௐUHWXUQௐVXSSRUWHGௐE\ௐWKHௐ
GLVWULEXWLRQௐVRXUFHௐDQGௐPDQXIDFWXUHUVௐXVHGௐ7KHVHௐPD\ௐOLPLWௐUHWXUQVௐRIௐQRQ
GHIHFWLYHௐLWHPVௐWRௐDௐFHUWDLQௐWLPHௐSHULRGௐ7KH\ௐPD\ௐOLPLWௐUHWXUQVௐRIௐLWHPVௐRQFHௐ
RSHQHGௐ7KH\ௐPD\ௐLQFOXGHௐVSHFLILFௐUHVWRFNLQJௐIHHVௐ676ௐZLOOௐDFWLYHO\ௐZRUNௐRQௐ
EHKDOIௐRIௐ6RXUFHZHOOௐWRௐPLQLPL]HௐDQGௐPLWLJDWHௐWKHௐLPSDFWௐRIௐWKHVHௐOLPLWVௐDQGௐ
IHHVௐ:HௐZLOOௐVKLSௐUHSODFHPHQWௐSURGXFWௐRQௐWKHௐVDPHௐGD\ௐWKDWௐ676ௐLVௐPDGHௐ
DZDUHௐRIௐWKHௐVLWXDWLRQௐDVௐORQJௐDVௐLWௐLVௐSULRUௐWRௐ ௐSPௐ(67
0$1$*('ௐ35,17ௐ6(59,&(6
'(;ௐ,PDJLQJௐRIIHUVௐPXOWLSOHௐSURJUDPVௐZKLFKௐJLYHVௐXVௐWKHௐDELOLW\ௐWRௐSURYLGHௐDௐ
UHSODFHPHQWௐRUௐVHUYLFHௐORDQHUௐPDFKLQHௐLIௐH[LVWLQJௐLVQ¶WௐRSHUDWLQJௐXSௐWRௐ
VWDQGDUGௐXQGHUௐRXUௐ3HUIRUPDQFHௐ*XDUDQWHHௐ2XUௐUHQWDOௐSURJUDPVௐDOVRௐDOORZௐ
IOH[LELOLW\ௐWRௐFKDQJHௐHTXLSPHQWௐLIௐ\RXUௐHQYLURQPHQWௐFLUFXPVWDQFHVௐFKDQJHௐ±ௐ
LHௐ\RXௐFDQௐVZDSௐRXWௐDௐ0RQRௐ3ULQWHUௐIRUௐDௐ&RORUௐ3ULQWHUௐ2XUௐ+RWௐ6SRWௐ
3URJUDPௐLVௐDOVRௐDYDLODEOHௐIRUௐGHYLFHVௐWKDWௐDUHௐXQGHUௐUHQWDOௐ8QGHUௐWKLVௐ
SURJUDPௐGHYLFHVௐFDQௐEHௐUHSODFHGௐRQௐWKHௐIO\ௐNHHSLQJௐFULWLFDOௐDUHDVௐDWௐDௐ
ௐXSWLPHௐ
'$0$*(''()(&7,9(ௐ,7(06
3OHDVHௐFDOOௐ\RXUௐ&XVWRPHUௐ6HUYLFHௐWHDPௐWRௐUHWXUQௐGDPDJHGௐRUௐGHIHFWLYHௐ
SURGXFWVௐ<RXUௐDFFRXQWௐZLOOௐEHௐFUHGLWHGௐZKHQௐUHWXUQHGௐPHUFKDQGLVHௐLVௐ
UHFHLYHGௐEDFNௐLQWRௐLQYHQWRU\ௐ:HௐFRQGXFWௐDௐWKRURXJKௐDQDO\VLVௐRIௐDOOௐGDPDJHGௐ
RUௐGHIHFWLYHௐSURGXFWVௐWRௐHQVXUHௐWKDWௐRXUௐPDQXIDFWXUHUVௐFRUUHFWௐDQ\ௐTXDOLW\ௐ
LVVXHVௐ
,03257$17ௐ127(6ௐ$%287ௐ$//ௐ5(78516
ௐௐௐௐ1RQGHIHFWLYHௐGDWHGௐJRRGVௐVXFKௐDVௐIRUPVௐEDWWHULHVௐILOPௐWRQHUௐDQGௐLQNௐ
FDUWULGJHVௐDUHௐVXEMHFWௐWRௐDSSURYDOௐDQGௐUHTXLUHௐDௐ5HWXUQௐ$XWKRUL]DWLRQௐIRUௐFUHGLW
ௐௐௐௐ&DOHQGDUVௐFDQQRWௐEHௐUHWXUQHGௐDIWHUௐ-DQXDU\ௐௐRIௐWKHௐ\HDUௐWRௐZKLFKௐWKH\ௐ
FRUUHVSRQG
ௐௐௐௐ)RUௐKHDOWKௐDQGௐVDIHW\ௐUHDVRQVௐIRRGௐEHYHUDJHVௐILUVWௐDLGௐDQGௐPHGLFDOௐ
SURGXFWVௐFDQQRWௐEHௐUHWXUQHG
ௐௐௐௐ)RUௐVLPLODUௐUHDVRQVௐMDQLWRULDOௐDQGௐVDQLWDWLRQௐSURGXFWVௐ VXFKௐDVௐFOHDQLQJௐ
FKHPLFDOV ௐFDQௐRQO\ௐEHௐUHWXUQHGௐLQௐXQRSHQHGௐDQGௐXQDOWHUHGௐRULJLQDOௐFDVHௐ
TXDQWLWLHVௐDQGௐSDFNDJLQJ
ௐௐௐௐ3URGXFWVௐSXUFKDVHGௐLQௐEXONௐLQFOXGLQJௐWKRVHௐLQWHQGHGௐWRௐEHௐXVHGௐGXULQJௐ
Dௐ:RUOGௐ+HDOWKௐ2UJDQL]DWLRQௐHSLGHPLFௐRUௐSDQGHPLFௐDOHUWௐDUHௐVXEMHFWௐWRௐ
UHYLHZௐSULRUௐWRௐUHWXUQ
ௐௐௐௐ1HLWKHUௐSDUW\ௐVKDOOௐEHௐOLDEOHௐIRUௐDQ\ௐFRQVHTXHQWLDOௐLQFLGHQWDOௐVSHFLDOௐRUௐ
H[HPSODU\ௐGDPDJHVௐDULVLQJௐRXWௐRIௐRUௐLQௐFRQQHFWLRQௐZLWKௐWKHௐVDOHௐGHOLYHU\ௐ
XVHௐRUௐSHUIRUPDQFHௐRIௐWKHௐSURGXFWௐ,QௐQRௐHYHQWௐVKDOOௐ6WDSOHVௐEHௐOLDEOHௐ
ZKHWKHUௐLQௐFRQWUDFWௐWRUWௐRUௐRWKHUZLVH ௐIRUௐGDPDJHVௐDULVLQJௐRXWௐRIௐRUௐUHODWLQJௐ
WRௐDௐEUHDFKௐRIௐDQ\ௐZDUUDQW\ௐRUௐWKHௐVDOHVௐGHOLYHU\ௐLQVWDOODWLRQௐXVHௐRUௐ
SHUIRUPDQFHௐRIௐWKHௐSURGXFWௐWKDWௐH[FHHGௐWKHௐSXUFKDVHௐSULFHௐRIௐWKHௐSURGXFW
ௐௐௐௐ$GGLWLRQDOௐFKDUJHVௐPD\ௐEHௐLQFXUUHGௐIRUௐWKHௐVKLSSLQJௐDQGௐKDQGOLQJௐRIௐ
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
SURGXFWVௐFODVVLILHGௐDVௐKD]DUGRXVௐRUௐRYHUVL]HGௐPDWHULDOVௐ3DUWLDOௐFDUWRQVௐRUௐ
RSHQHGௐFRQWDLQHUVௐRIௐKD]DUGRXVௐPDWHULDOVௐFDQQRWௐEHௐUHWXUQHGௐ,WௐLVௐ\RXUௐ
UHVSRQVLELOLW\ௐWRௐHQVXUHௐWKHௐSURGXFWVௐDUHௐXVHGௐDQGௐGLVSRVHGௐRIௐLQௐDFFRUGDQFHௐ
ZLWKௐDOOௐDSSOLFDEOHௐIHGHUDOௐVWDWHௐFRXQW\ௐDQGௐORFDOௐODZVௐDQGௐUHJXODWLRQVௐ
LQFOXGLQJௐHQYLURQPHQWDOௐUXOHVௐDQGௐUHJXODWLRQV
'HVFULEHௐDQ\ௐVHUYLFHௐFRQWUDFWௐRSWLRQVௐIRUௐWKHௐLWHPVௐ
LQFOXGHGௐLQௐ\RXUௐSURSRVDO
6WDSOHVௐRIIHUVௐDௐQXPEHUௐRIௐOHDVHVHUYLFHௐDJUHHPHQWௐRSWLRQVௐWRௐPHHWௐ
6RXUFHZHOOௐ0HPEHUV¶ௐXQLTXHௐSURGXFWௐDQGRUௐVHUYLFHௐQHHGVௐ7KHVHௐOHDVHௐ
RSWLRQVௐPD\ௐLQFOXGHௐWKHௐIROORZLQJௐSURGXFWVௐDQGRUௐVHUYLFHVௐDQGௐPD\ௐUHTXLUHௐ
DGGLWLRQDOௐVLJQHGௐDJUHHPHQWVௐEHWZHHQௐ6WDSOHVௐDQGௐWKHௐUHTXHVWLQJௐ6RXUFHZHOOௐ
0HPEHU
&RIIHH ௐ:HௐSURYLGHௐWKHௐFRIIHHௐEUHZHUௐLQVWDOODWLRQ ௐPDLQWHQDQFHௐDQGௐVHUYLFHௐ
WKURXJKௐWKHௐWHUPௐRIௐWKHௐOHDVHௐDVௐORQJௐDVௐWKHௐPLQLPXPௐVSHQGௐUHTXLUHPHQWVௐ
DUHௐPHWௐIRUௐFRIIHHௐSURGXFWVௐ0LQLPXPௐVSHQGௐUHTXLUHPHQWVௐYDU\ௐE\ௐW\SHௐRIௐ
EUHZHU
:DWHU ௐ3URJUDPௐRIIHUHGௐLVௐDௐOHDVHௐDJUHHPHQWௐ±ௐWKHௐFXVWRPHUௐSD\Vௐ
HVWDEOLVKHGௐIHHVௐSHUௐPRQWKௐDQGௐ6WDSOHVௐLQVWDOOVௐPDLQWDLQVௐDQGௐVHUYLFHVௐWKHௐ
ILOWUDWLRQௐXQLWௐ7KHௐFXVWRPHUௐSD\VௐIRUௐWKHௐQXPEHUௐRIௐJDOORQௐZDWHUௐERWWOHVௐ
GHOLYHUHGௐWRௐWKHPௐDQGௐKDVௐDQௐRSWLRQௐWRௐOHDVHௐDௐZDWHUௐGLVSHQVHUௐLIௐGHVLUHGௐ±ௐ
RUௐWKH\ௐFDQௐFKRRVHௐWRௐXVHௐWKHLUௐRZQௐJDOORQௐZDWHUௐGLVSHQVHU
:DUHௐ:DVK ௐ8WLOL]HVௐHTXLSPHQWௐWKDWௐGLVSHQVHVௐFKHPLFDOVௐLQWRௐDௐFRPPHUFLDOௐ
GLVKZDVKHUௐDQGௐ'LYHUVH\ௐSURYLGHVௐWKHௐLQVWDOODWLRQௐDQGௐWKHௐVHUYLFHௐDVௐSDUWௐRIௐ
WKHௐFXVWRPHU¶VௐSXUFKDVHௐRIௐWKHௐ'LYHUVH\ௐFKHPLFDOVௐWKURXJKௐ6WDSOHV
0DQDJHGௐ3ULQWௐ6HUYLFHVௐ'(;ௐ,PDJLQJ¶Vௐ0DQDJHGௐ3ULQWௐ6HUYLFHVௐKHOSௐ
SDUWLFLSDWLQJௐ0HPEHUVௐFUHDWHௐDௐPRUHௐHIILFLHQWௐFXVWRPL]HGௐDQGௐVXVWDLQDEOHௐ
SULQWLQJௐQHWZRUNௐ:HௐFDQௐKHOSௐ6RXUFHZHOO¶VௐSDUWLFLSDWLQJௐ0HPEHUVௐFXVWRPL]Hௐ
DௐVROXWLRQௐWKDWௐXWLOL]HVௐDௐYHQGRUௐQHXWUDOௐVWUDWHJ\ௐZKLFKௐDOORZVௐXVௐWRௐSURYLGHௐ
VHUYLFHௐDQGௐVXSSRUWௐIRUௐPRVWௐSULQWௐPRGHOVௐDQGௐGHYLFHV
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'HVFULEHௐDQ\ௐSHUIRUPDQFHௐVWDQGDUGVௐRUௐJXDUDQWHHVௐ
WKDWௐDSSO\ௐWRௐ\RXUௐVHUYLFHVௐ EDFNRUGHUVௐUHWLUHGௐ
SURGXFWVௐௐVXEVWLWXWLRQVௐRUGHUௐGHOD\VௐRUௐSUREOHPVௐ
PHWULFVௐHWF
'HOLYHULQJௐ\RXUௐRUGHUௐFRPSOHWHௐFRUUHFWௐXQGDPDJHGௐDQGௐRQWLPHௐLVௐDVௐ
LPSRUWDQWௐWRௐXVௐDVௐLWௐLVௐWRௐ\RXௐ2XUௐ6XSSO\ௐ&KDLQௐ4XDOLW\ௐ$VVXUDQFHௐWHDPௐ
SDUWQHUVௐFURVVIXQFWLRQDOO\ௐZLWKLQௐWKHௐ6WDSOHVௐRUJDQL]DWLRQௐWRௐGULYHௐDQௐ
RXWVWDQGLQJௐFXVWRPHUௐH[SHULHQFHௐ7KLVௐPHDQVௐZHௐVWULYHௐIRUௐRUGHUVௐWRௐEHௐ
SLFNHGௐFRPSOHWHௐDQGௐFRUUHFWௐGHOLYHUHGௐRQWLPHௐWRௐWKHௐFRUUHFWௐORFDWLRQௐZLWKRXWௐ
GDPDJHVௐRUௐGHIHFWVௐHYHU\ௐGD\ௐ7KHௐ6WDSOHV¶ௐ6XSSO\ௐ&KDLQௐ4XDOLW\ௐ3URJUDPௐ
LQFOXGHV
ௐௐௐௐ4XDOLW\ௐ$VVXUDQFHௐ6XSHUYLVRUVௐDQGௐ/HDGVௐORFDWHGௐLQௐHDFKௐRIௐRXUௐ
IXOILOOPHQWௐFHQWHUVௐWRௐGULYHௐSURFHVVௐLPSURYHPHQWV
ௐௐௐௐ$ௐFHQWUDOௐ6XSSO\ௐ&KDLQௐ4XDOLW\ௐ$VVXUDQFHௐWHDPௐWKDWௐGHYHORSVௐWRROVௐDQGௐ
SURFHVVHVௐWRௐKHOSௐORFDOௐ4XDOLW\ௐ$VVXUDQFHௐWHDPVௐLGHQWLI\ௐDQGௐDGGUHVVௐGHIHFWVௐ
ZLWKLQௐWKHௐRUGHUௐIXOILOOPHQWௐSURFHVV
ௐௐௐௐ&RQGXFWLQJௐZHHNO\ௐLQWHUDFWLYHௐDQGௐFURVVIXQFWLRQDOௐFROODERUDWLRQௐIRUXPVௐWRௐ
VKDUHௐEHVWௐGHPRQVWUDWHGௐSUDFWLFHVௐDQGௐWUHQGVௐZLWKLQௐWKHௐEXVLQHVV
ௐௐௐௐ7UDFNLQJௐNH\ௐPHWULFVௐRQௐDௐGDLO\ௐZHHNO\ௐDQGௐPRQWKO\ௐEDVLV
7+(ௐ3522)ௐ,6ௐ,1ௐ7+(ௐ180%(56
:HௐWUDFNௐDௐYDULHW\ௐRIௐPHWULFVௐWRௐPHDVXUHௐTXDOLW\ௐDQGௐVHUYLFHௐWKURXJKRXWௐRXUௐ
IXOILOOPHQWௐDQGௐGHOLYHU\ௐRSHUDWLRQV
ௐௐௐௐ)LOOௐ5DWHௐ±ௐ&DOFXODWHGௐDVௐWKHௐSHUFHQWDJHௐRIௐLQVWRFNௐLWHPVௐVKLSSHGௐIURPௐ
\RXUௐSULPDU\ௐIXOILOOPHQWௐFHQWHUௐ2XUௐILOOௐUDWHௐIRUௐௐZDVௐ
ௐௐௐௐ0LVVLQJௐ ௐ:URQJௐ5DWHௐ±ௐ&DOFXODWHGௐDVௐWKHௐSHUFHQWDJHௐRIௐWRWDOௐRUGHUVௐ
ZLWKௐDQௐHUURUௐ:HௐFRXQWௐHDFKௐLVVXHௐZLWKLQௐRQHௐRUGHUௐDVௐVHSDUDWHௐHUURUVௐ2XUௐ
PLVVLQJௐDQGௐZURQJௐUDWHௐIRUௐௐZDVௐ
ௐௐௐௐ5HWXUQVௐ5DWHௐ±ௐ&DOFXODWHGௐDVௐWKHௐSHUFHQWDJHௐRIௐUHWXUQVௐSODFHGௐ:KHQௐ
UHWXUQVௐRFFXUௐZHௐKDYHௐSURFHVVHVௐLQௐSODFHௐWRௐFUHGLWௐ\RXௐTXLFNO\ௐ2XUௐUHWXUQVௐ
UDWHௐIRUௐௐZDVௐ
ௐௐௐௐ'HOLYHUHGௐE\ௐ'DWHௐ&RQILUPHGௐ±ௐ&DOFXODWHGௐDVௐWKHௐSHUFHQWௐRIௐIXOILOOHGௐ
VKLSPHQWVௐ H[FOXGLQJௐGURSVKLS ௐZKHUHௐDOOௐFDUWRQVௐZHUHௐGHOLYHUHGௐRQௐRUௐEHIRUHௐ
WKHௐGDWHௐSURPLVHGௐDWௐRUGHUௐFRQILUPDWLRQௐ2XUௐGHOLYHUHGௐE\ௐGDWHௐFRQILUPHGௐ
UDWHௐIRUௐௐZDVௐ
,IௐTXDOLW\ௐOHYHOVௐIDOOௐEHORZௐH[SHFWDWLRQVௐZHௐXVHௐDௐFRPELQDWLRQௐRIௐURRWௐFDXVHௐ
DQDO\VLVௐDQGௐSURFHVVௐLPSURYHPHQWௐWHFKQLTXHVௐWRௐLGHQWLI\ௐDQGௐUHVROYHௐWKHௐ
SUREOHPௐ2XUௐFRQWLQXRXVௐLPSURYHPHQWௐSURFHVVHVௐKDYHௐUHVXOWHGௐLQௐ\HDURYHU
\HDUௐTXDOLW\ௐOHYHOௐLPSURYHPHQW
%$&.25'(56
6WDSOHVௐJRHVௐWRௐJUHDWௐOHQJWKVௐWRௐVWRFNௐWKHௐULJKWௐDVVRUWPHQWௐRIௐSURGXFWVௐWRௐ
PHHWௐRXUௐFXVWRPHUV¶ௐQHHGVௐ:HௐXVHௐVRSKLVWLFDWHGௐLQYHQWRU\ௐPRGHOVௐWRௐHQVXUHௐ
WKDWௐLWHPVௐDUHௐVWRFNHGௐLQௐWKHௐULJKWௐIXOILOOPHQWௐFHQWHUVௐDQGௐLQௐWKHௐULJKWௐ
TXDQWLWLHVௐ:HௐFRQWLQXRXVO\ௐJDWKHUௐFXVWRPHUௐLQSXWௐWRௐGHWHUPLQHௐZKLFKௐSURGXFWVௐ
WRௐLQFOXGHௐLQௐIXWXUHௐVWRFNLQJௐPRGHOVௐLQFOXGLQJௐWKHௐVORZHUௐPRYLQJௐEXWௐ
QHFHVVDU\ௐRQHVௐ
6WDSOHV¶ௐIXOILOOPHQWௐORJLFௐFDQௐVRXUFHௐDQௐLWHPௐIURPௐWKHௐQH[WௐFORVHVWௐIXOILOOPHQWௐ
FHQWHUௐRUௐDௐZKROHVDOHUௐZKHQௐDQௐLWHPௐLVௐWHPSRUDULO\ௐRXWௐRIௐVWRFNௐ7KLVௐSODWIRUPௐ
WHFKQRORJ\ௐDOORZVௐ6WDSOHVௐWRௐIXOILOOௐDௐKLJKௐSHUFHQWDJHௐRIௐRUGHUVௐLPPHGLDWHO\ௐ
2UGHUVௐILOOHGௐE\ௐZKROHVDOHUVௐDUHௐPDUULHGௐXSௐZLWKௐ\RXUௐ6WDSOHVௐRUGHUVௐIRUௐ
VHDPOHVVௐRQWLPHௐGHOLYHU\ௐ'XULQJௐWKHௐLPSOHPHQWDWLRQௐSURFHVVௐ6WDSOHVௐFDQௐ
ZRUNௐZLWKௐSDUWLFLSDWLQJௐ0HPEHUVௐWRௐHOLPLQDWHௐZKROHVDOHௐLWHPVௐIURPௐ\RXUௐFRUHௐ
OLVWௐWRௐRIIHUௐWKHௐEHVWௐVHOHFWLRQௐRIௐLWHPVௐDWௐWKHௐRSWLPDOௐSULFH
8VHUVௐRQௐ6WDSOHV$GYDQWDJHFRPௐFDQௐDOVRௐFRQILUPௐWKDWௐDQௐLWHPௐZLOOௐEHௐ
GHOLYHUHGௐWKHௐQH[WௐEXVLQHVVௐGD\ௐE\ௐYLHZLQJௐWKHௐ([SHFWHGௐ'HOLYHU\ௐ'DWHௐ
QRWLILFDWLRQௐZKLFKௐDXWRPDWLFDOO\ௐGLVSOD\VௐSHUௐLWHPௐGXULQJௐFKHFNௐRXWௐ7KHௐ
FKHFNRXWௐSDJHௐGLVSOD\VௐDௐEDQQHUௐZKHQௐWKHUH¶VௐDQௐRXWௐRIௐVWRFNௐLWHPௐ7KLVௐ
SURYLGHVௐWKHௐHQGௐXVHUௐZLWKௐWKHௐRSSRUWXQLW\ௐWRௐFKRRVHௐDௐUHSODFHPHQWௐWKHௐLWHPௐ
LIௐSUHIHUUHG
:KHQௐEDFNRUGHUௐVLWXDWLRQVௐRFFXUௐFXVWRPHUVௐUHFHLYHௐDQௐHPDLOௐQRWLILFDWLRQௐ
DOHUWLQJௐWKHPௐRIௐWKHௐGHOD\ௐDQGௐRIௐWKHௐH[SHFWHGௐGHOLYHU\ௐGDWH
7DEOH 3D\PHQW7HUPVDQG)LQDQFLQJ2SWLRQV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
:KDWௐDUHௐ\RXUௐSD\PHQWௐWHUPVௐ HJௐQHWௐௐQHWௐ " 6WDSOHV¶ௐVWDQGDUGௐSD\PHQWௐWHUPVௐDUHௐ1HWௐௐGD\Vௐ(DFKௐSDUWLFLSDWLQJௐ
0HPEHUௐZLOOௐUHPLWௐDOOௐLQYRLFHௐSD\PHQWVௐLQFOXGLQJௐDOOௐWD[HVௐRQௐLWVௐ
SURGXFWௐSXUFKDVHVௐWRௐ6WDSOHVௐLQௐWKLUW\ௐ ௐFDOHQGDUௐGD\VௐIURPௐUHFHLSWௐ
RIௐLQYRLFHௐXQOHVVௐRWKHUZLVHௐDJUHHGௐWRௐLQௐZULWLQJௐE\ௐ6WDSOHVௐDQGௐ
0HPEHUௐ,QௐWKHௐHYHQWௐDௐSDUWLFLSDWLQJௐ0HPEHUௐIDLOVௐWRௐFRPSO\ௐLQௐDQ\ௐ
PDWHULDOௐUHVSHFWௐZLWKௐWKHௐIRUHJRLQJௐSD\PHQWௐWHUPVௐ6WDSOHVௐPD\ௐDWௐ
LWVௐVROHௐGLVFUHWLRQௐDQGௐLQௐDGGLWLRQௐWRௐDQ\ௐRWKHUௐULJKWௐRUௐUHPHG\ௐ
DYDLODEOHௐXQGHUௐDSSOLFDEOHௐODZௐRUௐLQௐHTXLW\ௐLPPHGLDWHO\ௐVXVSHQGௐDOOௐ
GHOLYHULHVௐWRௐVXFKௐ0HPEHU¶VௐORFDWLRQ V ௐE\ௐZULWWHQௐQRWLFHௐWRௐVXFKௐ
SDUWLFLSDWLQJௐ0HPEHUௐDQGௐWRௐ6RXUFHZHOO
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'Rௐ\RXௐSURYLGHௐOHDVLQJௐRUௐILQDQFLQJௐRSWLRQVௐHVSHFLDOO\ௐ
WKRVHௐRSWLRQVௐWKDWௐVFKRROVௐDQGௐJRYHUQPHQWDOௐHQWLWLHVௐPD\ௐ
QHHGௐWRௐXVHௐLQௐRUGHUௐWRௐPDNHௐFHUWDLQௐDFTXLVLWLRQV"
6WDSOHVௐLVௐIOH[LEOHௐDQGௐXWLOL]HVௐPXOWLSOHௐWKLUGSDUW\ௐOHDVLQJௐVRXUFHVௐIRUௐ
HOLJLEOHௐ6WDSOHVௐFXVWRPHUVௐ3DUWLFLSDWLQJௐ0HPEHUVௐPD\ௐKDYHௐDQௐ
H[LVWLQJௐUHODWLRQVKLSௐZLWKௐWKHLUௐRZQௐFKRLFHௐRIௐOHDVLQJௐSURYLGHUVௐDQGௐ
ZHௐPD\ௐZRUNௐZLWKௐWKDWௐSURYLGHUௐLIௐPXWXDOO\ௐDJUHHGௐWRௐ
/HDVLQJௐWHUPVௐDQGௐFRQGLWLRQVௐYDU\ௐE\ௐOHDVHௐSURYLGHUௐDQGௐWKHௐ
UHTXLUHPHQWVௐRIௐWKHௐDFTXLVLWLRQௐDQGௐDUHௐGHWHUPLQHGௐDVௐWKHௐVROXWLRQௐLVௐ
GHYHORSHGௐDQGௐWKHௐOHDVLQJௐVRXUFHௐLVௐILQDOL]HGௐ2XUௐEURDGௐUDQJHௐRIௐ
OHDVLQJௐRSWLRQVௐLVௐIOH[LEOHௐVRௐWKDWௐ\RXௐFDQௐWDLORUௐWKHௐOHQJWKௐ
DFTXLVLWLRQௐW\SHௐDQGௐDPRXQWௐRIௐ\RXUௐSD\PHQWVௐWRௐPHHWௐ\RXUௐEXVLQHVV
ௐ
QHHGVௐ/HDVHௐRSWLRQVௐLQFOXGHௐFDSLWDOௐRUௐRSHUDWLQJௐOHDVHௐRSWLRQVௐ
JLYLQJௐ\RXௐHQGௐRIௐWHUPௐRSWLRQVௐWRௐNHHSௐ RZQ ௐXSJUDGHௐRUௐUHWXUQௐ
DVVHWVௐ/HDVHVௐPD\ௐDOORZௐIRUௐFHUWDLQௐVRIWௐH[SHQVHVௐOLNHௐVHUYLFHௐ
VRIWZDUHௐDQGௐDFFHVVRULHVௐWRௐEHௐLQFOXGHௐLQௐWKHௐPRQWKO\ௐSD\PHQWVௐIRUௐ
DQௐDVVHWௐDFTXLUHGௐXQGHUௐOHDVHௐ6WDSOHVௐFDQௐZRUNௐZLWKௐ\RXUௐ
RUJDQL]DWLRQௐWRௐKHOSௐILQDOL]HௐWKHௐRSWLRQௐWKDWௐEHVWௐVXLWVௐ\RXUௐQHHGV
%ULHIO\ௐGHVFULEHௐ\RXUௐSURSRVHGௐRUGHUௐSURFHVVௐ,QFOXGHௐ
HQRXJKௐGHWDLOௐWRௐVXSSRUWௐ\RXUௐDELOLW\ௐWRௐUHSRUWௐTXDUWHUO\ௐ
VDOHVௐWRௐ6RXUFHZHOOௐDVௐGHVFULEHGௐLQௐWKHௐ&RQWUDFWௐWHPSODWHௐ
)RUௐH[DPSOHௐLQGLFDWHௐZKHWKHUௐ\RXUௐGHDOHUௐQHWZRUNௐLVௐ
LQFOXGHGௐLQௐ\RXUௐUHVSRQVHௐDQGௐZKHWKHUௐHDFKௐGHDOHUௐ RUௐ
VRPHௐRWKHUௐHQWLW\ ௐZLOOௐSURFHVVௐWKHௐ6RXUFHZHOOௐ0HPEHUV¶ௐ
SXUFKDVHௐRUGHUV
6WDSOHVௐRSHUDWHVௐDVௐDௐUHVHOOHUGLVWULEXWRUௐDQGௐGRHVௐQRWௐKDYHௐDௐGHDOHUௐ
QHWZRUNௐ2XUௐNH\ௐEXVLQHVVௐJRDOVௐFHQWHUௐRQௐKHOSLQJௐRXUௐFXVWRPHUVௐ
VLPSOLI\ௐWKHௐRUGHULQJௐSURFHVVௐHOLPLQDWLQJௐKLGGHQௐFRVWVௐLQௐWKHௐ
SURFXUHPHQWௐSURFHVVௐDQGௐHQKDQFLQJௐGHOLYHU\ௐDFFXUDF\ௐ:HௐRIIHUௐDௐ
YDULHW\ௐRIௐRUGHULQJௐPHWKRGVௐWRௐDFKLHYHௐWKHVHௐJRDOV
ௐௐௐௐ2QOLQHௐYLDௐ6WDSOHV$GYDQWDJHFRP
ௐௐௐௐ0RELOHௐ$SS
ௐௐௐௐ(OHFWURQLFௐ'DWDௐ,QWHUFKDQJHௐ (',
ௐௐௐௐ7KLUGSDUW\ௐLQWHUIDFH
ௐௐௐௐ%X\ௐ2QOLQHௐ3LFNௐ8SௐLQௐ6WRUH
ௐௐௐௐ7HOHSKRQHௐ WROOIUHHௐQXPEHU
25'(5ௐ)8/),//0(17ௐ352&(66
ௐௐௐௐ2UGHUௐ3ODFHPHQWௐ±ௐ2QFHௐ6WDSOHVௐUHFHLYHௐWKHௐSDUWLFLSDWLQJௐ
0HPEHU¶VௐRUGHUௐLWௐLVௐHQWHUHGௐLQWRௐRXUௐRUGHUௐPDQDJHPHQWௐV\VWHPௐ
2XUௐV\VWHPௐPDQDJHVௐFXVWRPHUௐUHTXLUHPHQWVௐDQGௐYDOLGDWHVௐHDFKௐ
RUGHUௐDVௐLWௐLVௐSODFHG
ௐௐௐௐ2UGHUௐ6RXUFLQJௐ ௐ5RXWLQJௐ±ௐ2QFHௐLQௐRXUௐV\VWHPௐWKHௐRUGHUௐ
JRHVௐWKURXJKௐDௐVWDQGDUGL]HGௐSURFHVVௐWKDWௐGHWHUPLQHVௐKRZௐWRௐILOOௐWKHௐ
RUGHUௐ7KHௐV\VWHPௐFKRRVHVௐWKHௐEHVWௐORFDWLRQௐWRௐVRXUFHௐWKHௐLWHPௐ
HLWKHUௐIURPௐWKHௐSULPDU\ௐRUௐVHFRQGDU\ௐIXOILOOPHQWௐFHQWHUௐRUௐIURPௐDௐ
ZKROHVDOHUௐ²ௐZKLFKHYHUௐZLOOௐSURYLGHௐWKHௐVKRUWHVWௐGHOLYHU\ௐWLPHௐIRUௐWKHௐ
FXVWRPHUௐ
ௐௐௐௐ%R[ௐ&UHDWLRQௐ±ௐ1H[WௐWKHௐZDUHKRXVHௐPDQDJHPHQWௐV\VWHPௐ
FUHDWHVௐWKHௐRSWLPDOௐER[ௐVL]HௐIRUௐHDFKௐRUGHUௐ2XUௐV\VWHPௐDQDO\]HVௐWKHௐ
GLPHQVLRQௐDQGௐZHLJKWௐRIௐHDFKௐSURGXFWௐWRௐHQVXUHௐWKHLUௐRUGHUௐLVௐ
SURWHFWHGௐDJDLQVWௐGDPDJHVௐZLWKRXWௐH[FHVVௐSDFNDJLQJௐPDWHULDOௐ(DFKௐ
FDUWRQௐUHFHLYHVௐDௐXQLTXHௐEDUFRGHௐWRௐWUDFNௐLWௐWKURXJKRXWௐWKHௐRUGHUௐ
F\FOHௐLQௐRXUௐSDFNDJHௐWUDFNLQJௐV\VWHPௐ
ௐௐௐௐ2UGHUௐ3LFNLQJௐ ௐ4XDOLW\ௐ&RQWUROௐ±ௐ)XOILOOPHQWௐDVVRFLDWHVௐSLFNௐ
RUGHUVௐLQVSHFWௐIRUௐTXDOLW\ௐDQGௐSDFNௐRUGHUVௐIRUௐVKLSPHQWௐ0HWKRGVௐIRUௐ
SLFNLQJௐRUGHUVௐLQFOXGHௐSLFNWROLJKWௐURERWLFௐSLFNLQJௐDQGௐV\VWHP
JHQHUDWHGௐWDVNVௐWRௐSLFNௐHYHU\WKLQJௐIURPௐDௐIXOOௐSDOOHWௐRIௐSDSHUௐWRௐDQௐ
LQGLYLGXDOௐWRQHUௐFDUWULGJHௐ6RSKLVWLFDWHGௐFRQYH\RUௐV\VWHPVௐGLUHFWௐ
FDUWRQVௐWKURXJKௐWKHௐUHTXLUHGௐSLFNௐ]RQHVௐWKURXJKௐ4XDOLW\ௐ&RQWUROௐIRUௐ
ILQDOௐLQVSHFWLRQௐDQGௐWKHQௐILQDOO\ௐRQWRௐWKHௐFRUUHFWௐWUXFNௐIRUௐGHOLYHU\ௐ:Hௐ
SHUIRUPௐUHJXODUௐDQDO\VLVௐWRௐHQVXUHௐHYHU\ௐRUGHUௐLVௐDௐFRPSOHWHௐRUGHUௐ
²ௐGHOLYHUHGௐWKHௐQH[WௐEXVLQHVVௐGD\ௐZLWKRXWௐVXEVWLWXWLRQVௐRUௐGDPDJHGௐ
ZURQJௐRUௐPLVVLQJௐLWHPVௐ
ௐௐௐௐ'HOLYHU\ௐ±ௐ2QFHௐWKHௐVRXUFHௐIRUௐDQௐRUGHUௐLVௐGHWHUPLQHGௐRXUௐ
RUGHUௐPDQDJHPHQWௐV\VWHPௐGHWHUPLQHVௐWKHௐEHVWௐPHWKRGௐIRUௐGHOLYHU\ௐ
3DFNDJHௐWUDFNLQJௐLQIRUPDWLRQௐXSORDGVௐLQWRௐRXUௐV\VWHPௐRQFHௐWKHௐ
IXOILOOPHQWௐFHQWHUௐSURFHVVHVௐWKHௐRUGHUௐIRUௐVKLSSLQJௐ7KLVௐWUDFNLQJௐ
V\VWHPௐUHGXFHVௐGHOD\VௐHUURUVௐDQGௐSURYLGHVௐYLVLELOLW\ௐWRௐ&XVWRPHUௐ
6HUYLFHௐ5HSUHVHQWDWLYHVௐDQGௐGHOLYHU\ௐDVVRFLDWHVௐ&XVWRPHUVௐFDQௐ
FKHFNௐWKHௐVWDWXVௐRIௐWKHLUௐRUGHUVௐWKURXJKௐSDFNDJHௐWUDFNLQJௐRQௐRXUௐH
FRPPHUFHௐVLWHௐZLWKRXWௐFRQWDFWLQJௐFXVWRPHUௐVHUYLFHௐ
48$57(5/<ௐ5(3257,1*ௐ72ௐ6285&(:(//
6WDSOHVௐXQGHUVWDQGVௐWKLVௐUHTXLUHPHQWௐDQGௐKDVௐWKHௐDELOLW\ௐWRௐSURYLGHௐ
TXDUWHUO\ௐUHSRUWLQJௐDVௐUHTXHVWHGௐ+RZHYHUௐIXUWKHUௐGLVFXVVLRQௐLVௐ
UHTXHVWHGௐRQௐWKHௐGLVWULEXWLRQௐPHWKRGVௐIRUௐUHSRUWLQJௐGXHௐWRௐWKHௐVL]Hௐ
DQGௐVFRSHௐRIௐWKHௐPHWULFVௐDQGௐWUDQVDFWLRQVௐWRௐEHௐLQFOXGHG
'Rௐ\RXௐDFFHSWௐWKHௐ3FDUGௐSURFXUHPHQWௐDQGௐSD\PHQWௐ
SURFHVV"ௐ,IௐVRௐLVௐWKHUHௐDQ\ௐDGGLWLRQDOௐFRVWௐWRௐ6RXUFHZHOOௐ
0HPEHUVௐIRUௐXVLQJௐWKLVௐSURFHVV"
<HVௐ3URFXUHPHQWௐ&DUGVௐ 3&DUGV ௐUHSUHVHQWHGௐE\ௐRQHௐRIௐWKHௐPDMRUௐ
FUHGLWௐFDUGVௐ 9LVDௐ0DVWHU&DUGௐ$PHULFDQௐ([SUHVVௐDQGௐ'LVFRYHU ௐ
PD\ௐEHௐXVHGௐDWௐWKHௐWLPHௐRIௐSXUFKDVHௐ+RZHYHUௐ3FDUGVௐPD\ௐQRWௐEHௐ
XVHGௐWRௐSD\ௐLQYRLFHV
7DEOH 3ULFLQJDQG'HOLYHU\
3URYLGHGHWDLOHGSULFLQJLQIRUPDWLRQLQWKHTXHVWLRQVWKDWIROORZEHORZ.HHSLQPLQGWKDWUHDVRQDEOHSULFHDQGSURGXFWDGMXVWPHQWVFDQ
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
EHPDGHGXULQJWKHWHUPRIDQDZDUGHG&RQWUDFWDVGHVULEHGLQWKH5)3WKHWHPSODWH&RQWUDFWDQGWKH6RXUFHZHOO3ULFHDQG3URGXFW
&KDQJH5HTXHVW)RUP
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
'HVFULEHௐ\RXUௐSULFLQJௐPRGHOௐ HJௐOLQHLWHPௐGLVFRXQWVௐRUௐ
SURGXFWFDWHJRU\ௐGLVFRXQWV ௐ3URYLGHௐGHWDLOHGௐSULFLQJௐGDWDௐ
LQFOXGLQJௐVWDQGDUGௐRUௐOLVWௐSULFLQJௐDQGௐWKHௐ6RXUFHZHOOௐ
GLVFRXQWHGௐSULFH ௐRQௐDOOௐRIௐWKHௐLWHPVௐWKDWௐ\RXௐZDQWௐ
6RXUFHZHOOௐWRௐFRQVLGHUௐDVௐSDUWௐRIௐ\RXUௐ5)3ௐUHVSRQVHௐ,Iௐ
DSSOLFDEOHௐSURYLGHௐDௐ6.8ௐIRUௐHDFKௐLWHPௐLQௐ\RXUௐSURSRVDOௐ
8SORDGௐ\RXUௐSULFLQJௐPDWHULDOVௐ LIௐDSSOLFDEOH ௐLQௐWKHௐGRFXPHQWௐ
XSORDGௐVHFWLRQௐRIௐ\RXUௐUHVSRQVH
6WDSOHVௐSURSRVHGௐSULFLQJௐPRGHOௐLVௐGHVLJQHGௐWRௐWDNHௐDGYDQWDJHௐRIௐ
RXUௐLQGXVWU\ௐOHDGLQJௐDVVRUWPHQWௐRIௐSURGXFWVௐHTXLSPHQWௐDQGௐVHUYLFHVௐ
7KHௐRIIHULQJௐLQFOXGHVௐDௐODUJHௐQXPEHUௐRIௐQHWௐSULFHGௐLWHPVௐRQௐWKHௐ
&RUHௐ/LVWௐWKDWௐIDFLOLWDWHVௐSULFHௐVWDELOLW\ௐRQௐRIILFHௐVXSSOLHVௐVFKRROௐ
VXSSOLHVௐIDFLOLW\ௐVROXWLRQVௐEUHDNURRPௐSURGXFWVௐWHFKQRORJ\ௐSURGXFWVௐ
IXUQLWXUHௐDQGௐRWKHUௐEXVLQHVVௐHVVHQWLDOௐVXSSOLHVௐ
$GGLWLRQDOO\ௐWKHUHௐLVௐSULFLQJௐIRUௐVHUYLFHVௐDQGௐPDQXIDFWXUHGௐLWHPVௐOLNHௐ
PDQDJHGௐSULQWௐVHUYLFHVௐSURPRWLRQDOௐSURGXFWVௐDQGௐSULQWLQJௐ5RXQGLQJௐ
RXWௐWKHௐRIIHULQJௐLVௐQRQFRUHௐSULFLQJௐWKDWௐZLOOௐWDNHௐDGYDQWDJHௐRIௐ
OHYHUDJLQJௐ6WDSOHV¶ௐVWUHQJWKௐDVௐRQHௐRIௐWKHௐODUJHVWௐVHOOHUVௐRIௐRIILFHௐ
VXSSOLHVௐRQௐWKHௐ,QWHUQHW
7RGD\ௐPDUNHWEDVHGௐSULFLQJௐSURYLGHVௐIXOOௐYLVLELOLW\ௐDQGௐGLVFORVXUHௐRIௐ
SULFLQJௐ6XFFHVVIXOௐRQOLQHௐVHOOHUVௐOLNHௐ6WDSOHVௐLQYHVWௐLQௐV\VWHPVௐDQGௐ
LQWHOOLJHQFHௐJDWKHULQJௐWRௐVWULYHௐWRௐHQVXUHௐWKDWௐPDUNHWEDVHGௐSULFHVௐ
DUHௐVHWௐDQGௐPDLQWDLQHGௐLQௐDௐPDUNHWFRPSHWLWLYHௐVWUXFWXUH
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
4XDQWLI\ௐWKHௐSULFLQJௐGLVFRXQWௐUHSUHVHQWHGௐE\ௐWKHௐSULFLQJௐ
SURSRVDOௐLQௐWKLVௐUHVSRQVHௐ)RUௐH[DPSOHௐLIௐWKHௐSULFLQJௐLQௐ
\RXUௐUHVSRQVHௐUHSUHVHQWVௐDௐSHUFHQWDJHௐGLVFRXQWௐIURPௐ0653ௐ
RUௐOLVWௐVWDWHௐWKHௐSHUFHQWDJHௐRUௐSHUFHQWDJHௐUDQJH
6WDSOHVௐSURSRVHVௐWKHௐIROORZLQJௐSULFLQJௐVWUXFWXUH
&RUHௐ/LVWௐ7KHௐ³&RUHௐ/LVW´ௐUHSUHVHQWVௐQHWௐSULFHGௐLWHPVௐZKLFKௐDUHௐ
LQFOXVLYHௐRIௐWKRVHௐSURGXFWVௐSUHGLFWHGௐWRௐEHௐWKHௐPRVWௐFRPPRQO\ௐXVHGௐ
SURGXFWVௐE\ௐ6RXUFHZHOOௐDQGௐLWVௐSDUWLFLSDWLQJௐ0HPEHUVௐ3ULFHVௐIRUௐ
&RUHௐ/LVWௐLWHPVௐSURYLGHGௐXQGHUௐWKLVௐFRQWUDFWௐDUHௐVHWௐIRUWKௐLQௐ([KLELWௐ
7KHௐSULFHVௐIRUௐ&RUHௐ/LVWௐ,WHPVௐH[FOXGLQJௐ3UHPLXPௐ3URGXFWVௐPD\ௐEHௐ
XSGDWHGௐELDQQXDOO\ௐRQௐ$XJXVWௐVWௐDQGௐ)HEUXDU\ௐVWௐRIௐHDFKௐ\HDUௐ
GXULQJௐWKHௐWHUPௐWKDWௐWKLVௐFRQWUDFWௐLQௐHIIHFWௐ6WDSOHVௐPD\ௐUHTXHVWௐDௐ
SULFHௐFKDQJHௐDGMXVWPHQWௐIRUௐ&RUHௐ/LVWௐLWHPVௐE\ௐVXEPLWWLQJௐDௐSULFHௐ
FKDQJHௐDGGHQGXPௐWRௐ6RXUFHZHOOௐWKLUW\ௐ ௐGD\VௐSULRUௐWRௐ$XJXVWௐVWௐ
DQGௐ)HEUXDU\ௐVWௐWRௐUHIOHFWௐFKDQJHVௐLQௐVWRFNௐDYDLODELOLW\ௐPDUNHWௐ
FRQGLWLRQVௐEX\LQJௐH[SHQVHௐWDULIIVௐDQGௐRWKHUௐIDFWRUVௐWKDWௐDIIHFWௐWKHௐ
RYHUDOOௐFRVWௐRIௐVXFKௐLWHPVௐ
7KHௐSULFHVௐIRUௐ3UHPLXPௐ3URGXFWVௐPD\ௐEHௐXSGDWHGௐTXDUWHUO\ௐRIௐHDFKௐ
\HDUௐGXULQJௐWKHௐWHUPௐWKDWௐWKLVௐFRQWUDFWௐLQௐHIIHFWௐ3UHPLXPௐ3URGXFWVௐ
DUHௐGHILQHGௐDVௐWRQHUௐLQNௐ,7ௐKDUGZDUHௐFRS\ௐSDSHUௐDQGௐIXUQLWXUHௐWKDWௐ
0HPEHUVௐSXUFKDVHௐIURPௐ6WDSOHV
([WUDRUGLQDU\ௐ0DUNHWௐ(YHQWVௐ6WDSOHVௐUHVHUYHVௐWKHௐULJKWௐWRௐUHDVRQDEO\ௐ
DGMXVWௐDௐ&RUHௐ,WHP¶VௐSULFHௐLIௐH[WUDRUGLQDU\ௐPDUNHWௐHYHQWVௐUHTXLUHௐ
LPPHGLDWHௐDGMXVWPHQWௐ HJௐVKRUWDJHVௐWUDGHௐGLVSXWHVௐQDWXUDOௐ
GLVDVWHUVௐHWF ௐDQGௐWRௐDGMXVWௐSULFLQJௐZLWKௐWKHௐLPSDFWௐRIௐWDULIIVௐ
FXVWRPVௐRUௐGXWLHVௐLPSRVHGௐRQௐSURGXFWVௐ$Q\ௐVXFKௐDGMXVWPHQWVௐVKDOOௐ
EHௐQRWLFHGௐWRௐ6RXUFHZHOOௐZLWKௐWKLUW\ௐ ௐGD\VௐSULRUௐZULWWHQௐQRWLFHௐ
DFFRPSDQLHGௐE\ௐVXSSRUWLQJௐGRFXPHQWDWLRQௐ6WDSOHVௐZLOOௐZRUNௐZLWKௐ
6RXUFHZHOOௐDQGௐDIIHFWHGௐ0HPEHUVௐWRௐLGHQWLI\ௐDOWHUQDWLYHௐSURGXFWVௐWRௐ
PLWLJDWHௐWKHௐLPSDFWௐRIௐWKHௐIRUHJRLQJௐZKHUHௐSRVVLEOH
8SGDWHGௐ,WHPVௐ)RUௐSXUSRVHVௐRIௐFRQWUDFWௐPDQDJHPHQWௐ6WDSOHVௐPD\ௐ
SURYLGHௐWRௐ6RXUFHZHOOௐDQௐXSGDWHGௐUHSRUWௐQRௐPRUHௐWKDQௐRQFHௐDௐ
FDOHQGDUௐTXDUWHUௐZKLFKௐVKDOOௐLGHQWLI\ௐWKHௐ6.8ௐQXPEHUVௐDQGௐSULFHVௐIRUௐ
WKHௐQHZௐLWHPVௐWKDWௐ6WDSOHVௐDQGௐ6RXUFHZHOOௐKDYHௐDGGHGௐDVௐZHOOௐDVௐ
6.8ௐQXPEHUVௐIRUௐLWHPVௐWKDWௐKDYHௐEHHQௐUHPRYHGௐIURPௐWKHௐIURPௐWKHௐ
&RUHௐ/LVWௐ6WDSOHVௐPD\ௐIURPௐWLPHௐWRௐWLPHௐSURSRVHௐVXEVWLWXWLRQVௐWRௐ
&RUHௐ,WHPVௐ6RXUFHZHOOௐDJUHHVௐWKDWௐLWௐZLOOௐQRWௐXQUHDVRQDEO\ௐZLWKKROGௐ
LWVௐFRQVHQW
&XVWRPௐ3ULFLQJ ௐ5HEDWHVௐ ௐ,QFHQWLYHV ௐ2WKHUௐ7HUPVௐ6WDSOHVௐPD\ௐ
RIIHUௐDGGLWLRQDOௐSULFLQJௐGLVFRXQWVௐUHEDWHVௐDQGRUௐLQFHQWLYHVௐWRௐDQௐ
LQGLYLGXDOௐSDUWLFLSDWLQJௐ0HPEHUௐEDVHGௐXSRQௐFRPPLWPHQWVௐDQGௐ
YDULDEOHVௐWKDWௐPD\ௐLQFOXGHௐEXWௐQRWௐOLPLWHGௐWRௐ0HPEHUௐVL]HௐDQGௐ
VFRSHௐJHRJUDSK\ௐSXUFKDVHௐYROXPHௐJXDUDQWHHVௐORJLVWLFDOௐH[SHQVHVௐ
PDQXIDFWXUHUௐVXSSRUWௐVSHFLILFௐSURGXFWௐXVDJHௐDQGௐRWKHUௐFRQWUDFWXDOௐ
WHUPVUHTXLUHPHQWVௐ0HPEHUVௐUHFHLYLQJௐFXVWRPௐSULFLQJௐRUௐLQFHQWLYHVௐ
PD\ௐEHௐUHTXLUHGௐWRௐVLJQௐDௐ3DUWLFLSDWLRQௐ$JUHHPHQWௐZLWKௐ6WDSOHVௐ
1RQ&RUHௐ,WHPVௐ7KHௐSULFHVௐIRUௐ1RQ&RUHௐ,WHPVௐVKDOOௐDSSHDUௐRQௐ
6WDSOHV$GYDQWDJHFRPௐDQGௐVKDOOௐEHௐDGMXVWHGௐWRௐUHIOHFWௐFKDQJHVௐLQௐ
VWRFNௐDYDLODELOLW\ௐPDUNHWௐFRQGLWLRQVௐEX\LQJௐH[SHQVHௐDQGௐRWKHUௐ
IDFWRUVௐWKDWௐDIIHFWௐWKHௐRYHUDOOௐFRVWௐRIௐWKHௐ1RQ&RUHௐ,WHPVௐ
1RWZLWKVWDQGLQJௐDQ\WKLQJௐWRௐWKHௐFRQWUDU\ௐ1RQ&RUHௐ,WHPVௐDUHௐQRWௐ
VXEMHFWௐWRௐFXVWRPHUௐDXGLWௐRUௐDQ\ௐSULFLQJௐJXDUDQWHHௐQRUௐVKDOOௐ1RQ
&RUHௐ,WHPVௐEHௐVXEMHFWௐWRௐWKHௐ&KDQJHௐ5HTXHVWௐSURFHVVௐVHWௐIRUWKௐLQௐ
WKLVௐ6HFWLRQௐ
6RXUFHGௐ*RRGVௐௐ0HPEHUVௐPD\ௐUHTXHVWௐFHUWDLQௐJRRGVௐWKDWௐDUHௐQRQ
VWRFNௐRUௐFXVWRPௐLQௐQDWXUHௐ7KHௐSULFHVௐIRUௐ6RXUFHGௐ*RRGVௐVKDOOௐEHௐ
WKRVHௐSULFHVௐWKDWௐDSSHDUௐRQௐWKHௐRUGHULQJௐSODWIRUPௐDWௐWLPHௐRIௐRUGHUௐ
RUௐDVௐRWKHUZLVHௐHVWDEOLVKHGௐEHWZHHQௐ6WDSOHVௐDQGௐWKHௐDSSOLFDEOHௐ
SDUWLFLSDWLQJௐ0HPEHUௐDWௐWKHௐWLPHௐWKHௐRUGHUௐLVௐSODFHGௐ6RXUFHGௐ
*RRGVௐPD\ௐLQFOXGHௐDGGLWLRQDOௐGHOLYHU\ௐRUௐKDQGOLQJௐFKDUJHVௐWKDWௐZRXOGௐ
EHௐWKHௐUHVSRQVLELOLW\ௐRIௐWKHௐRUGHULQJௐ0HPEHU
3ULFLQJௐ([KLELWVௐ3OHDVHௐVHHௐRXUௐ3ULFLQJௐ([KLELWVௐIRUௐSULFLQJௐGHWDLOVௐ
RQௐWKHௐIROORZLQJௐFDWHJRULHV ௐ
ௐௐௐௐ([KLELWௐௐ±ௐ&RUHௐ/LVWௐ3ULFLQJ
ௐௐௐௐ([KLELWௐௐ±ௐ3ULQWௐ ௐ&RS\ௐ3URJUDP
ௐௐௐௐ([KLELWௐௐ±ௐ3URPRWLRQDOௐ3URGXFWVௐ3URJUDP
ௐௐௐௐ([KLELWௐௐ±ௐ6WDSOHVௐ7HFKQRORJ\ௐ6ROXWLRQV
ௐௐௐௐ([KLELWௐ$ௐ±ௐ0DQDJHGௐ3ULQWௐ6HUYLFHVௐ&DSDELOLWLHV
ௐௐௐௐ([KLELWௐ%ௐ±ௐ0DQDJHGௐ3ULQWௐ6HUYLFHVௐ3ULFLQJ
ௐௐௐௐ([KLELWௐ&ௐ±ௐ0DQDJHGௐ3ULQWௐ6HUYLFHVௐ6DPSOHௐ$JUHHPHQW
7LHUௐ2QHௐ'LYHUVLW\ௐ3URJUDPௐ6WDSOHVௐUHVHUYHVௐWKHௐULJKWௐWRௐLPSOHPHQWௐ
DௐSULFLQJௐXSFKDUJHௐZKHQௐVHWWLQJௐXSௐDௐ7LHUௐ2QHௐSURJUDPௐIRUௐDQ\ௐ
3DUWLFLSDWLQJௐ0HPEHUௐWRௐUHIOHFWௐWKHௐDGGLWLRQDOௐFRVWௐRIௐWKHௐGLYHUVLW\ௐ
VXSSOLHU¶VௐSURJUDP
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'HVFULEHௐDQ\ௐTXDQWLW\ௐRUௐYROXPHௐGLVFRXQWVௐRUௐUHEDWHௐ
SURJUDPVௐWKDWௐ\RXௐRIIHU
2XUௐSURSRVDOௐUHIOHFWVௐXSGDWHGௐDWWULEXWHVௐUHODWHGௐWRௐSULFLQJௐUHEDWHVௐ
DQGௐLQFHQWLYHVௐEDVHGௐRQௐRXUௐH[SHULHQFHௐZLWKௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ
0HPEHUV¶ௐEHKDYLRUVௐDQGௐGHVLUHVௐDVௐZHOOௐDVௐPDUNHWௐFRQGLWLRQVௐ
6WDSOHVௐPD\ௐRIIHUௐDGGLWLRQDOௐSULFLQJௐGLVFRXQWVௐDQGRUௐLQFHQWLYHVௐWRௐDQௐ
LQGLYLGXDOௐSDUWLFLSDWLQJௐ0HPEHUௐEDVHGௐXSRQௐFRPPLWPHQWVௐDQGௐ
YDULDEOHVௐWKDWௐPD\ௐLQFOXGHௐEXWௐQRWௐOLPLWHGௐWRௐ0HPEHUௐVL]HௐDQGௐ
VFRSHௐJHRJUDSK\ௐSXUFKDVHௐYROXPHௐJXDUDQWHHVௐORJLVWLFDOௐH[SHQVHVௐ
PDQXIDFWXUHUௐVXSSRUWௐVSHFLILFௐSURGXFWௐXVDJHௐDQGௐRWKHUௐFRQWUDFWXDOௐ
WHUPVUHTXLUHPHQWVௐ0HPEHUVௐUHFHLYLQJௐFXVWRPௐSULFLQJௐRUௐLQFHQWLYHVௐ
PD\ௐEHௐUHTXLUHGௐWRௐVLJQௐDௐ3DUWLFLSDWLRQௐ$JUHHPHQWௐZLWKௐ6WDSOHV
3URSRVHௐDௐPHWKRGௐRIௐIDFLOLWDWLQJௐ³VRXUFHG´ௐSURGXFWVௐRUௐ
UHODWHGௐVHUYLFHVௐZKLFKௐPD\ௐEHௐUHIHUUHGௐWRௐDVௐ³RSHQௐPDUNHW´ௐ
LWHPVௐRUௐ³QRQVWDQGDUGௐRSWLRQV´ௐ)RUௐH[DPSOHௐ\RXௐPD\ௐ
VXSSO\ௐVXFKௐLWHPVௐ³DWௐFRVW´ௐRUௐ³DWௐFRVWௐSOXVௐDௐSHUFHQWDJH´ௐ
RUௐ\RXௐPD\ௐVXSSO\ௐDௐTXRWHௐIRUௐHDFKௐVXFKௐUHTXHVW
6WDSOHVௐFXVWRPHUVௐIUHTXHQWO\ௐUHTXHVWௐZHௐVRXUFHௐJRRGVௐDQGௐVHUYLFHVௐ
RQௐWKHLUௐEHKDOIௐWKDWௐFRXOGௐEHௐQRQVWRFNௐRUௐFXVWRPௐLQௐQDWXUHௐDQGௐDUHௐ
ZLWKLQௐWKHௐVFRSHௐRIௐRXUௐVRXUFLQJௐDQGௐGLVWULEXWLRQௐFDSDELOLWLHVௐ6WDSOHVௐ
ZLOOௐDOVRௐIDFLOLWDWHௐDFFHVVௐWRௐWKHVHௐ³6RXUFHGௐ*RRGV´ௐDQGௐVHUYLFHVௐWRௐ
6RXUFHZHOOௐDQGௐLWVௐSDUWLFLSDWLQJௐ0HPEHUV
'HVSLWHௐKDYLQJௐKXQGUHGVௐRIௐWKRXVDQGVௐRIௐLWHPVௐDYDLODEOHௐWKURXJKௐRXUௐ
HFRPPHUFHௐVLWHௐ6WDSOHVௐFXVWRPHUVௐRIWHQௐKDYHௐXQLTXHௐSURGXFWௐ
VRXUFLQJௐQHHGVௐWKDWௐUDQJHௐIURPௐIRUNOLIWVௐWRௐLQGXVWU\VSHFLILFௐSURSULHWDU\ௐ
LWHPVௐ7RௐIXOILOOௐWKHVHௐXQLTXHௐUHTXHVWVௐIRUௐRXUௐFXVWRPHUVௐ6WDSOHVௐ
PDLQWDLQVௐDௐKLJKO\ௐVSHFLDOL]HGௐQRQVWRFNௐSURFXUHPHQWௐWHDPௐDYDLODEOHௐ
WRௐDVVLVWௐRXUௐFXVWRPHUVௐZLWKௐWKHVHௐXQLTXHௐUHTXHVWVௐ8VHUVௐFDQௐ
VXEPLWௐVSHFLDOௐRUGHUௐUHTXHVWVௐGLUHFWO\ௐWKURXJKௐRXUௐHFRPPHUFHௐVLWHௐ
RUௐWKURXJKௐ\RXUௐ6WDSOHVௐ$FFRXQWௐ0DQDJHUௐ7KHௐQRQVWRFNௐSURFXUHPHQWௐ
WHDPௐZRUNVௐGLOLJHQWO\ௐWRௐIXOILOOௐ\RXUௐSURGXFWௐQHHGVௐTXLFNO\ௐDQGௐDWௐWKHௐ
ORZHVWௐSRVVLEOHௐFRVW
7KHௐSULFHVௐIRUௐ6RXUFHGௐ*RRGVௐVKDOOௐEHௐWKRVHௐSULFHVௐWKDWௐDSSHDUௐRQௐ
WKHௐRUGHULQJௐSODWIRUPௐDWௐWLPHௐRIௐRUGHUௐRUௐDVௐRWKHUZLVHௐHVWDEOLVKHGௐ
EHWZHHQௐ6WDSOHVௐDQGௐWKHௐDSSOLFDEOHௐSDUWLFLSDWLQJௐ0HPEHUௐDWௐWKHௐWLPHௐ
WKHௐRUGHUௐLVௐSODFHGௐ6RXUFHGௐ*RRGVௐPD\ௐLQFOXGHௐDGGLWLRQDOௐGHOLYHU\ௐ
RUௐKDQGOLQJௐFKDUJHVௐWKDWௐZRXOGௐEHௐWKHௐUHVSRQVLELOLW\ௐRIௐWKHௐRUGHULQJௐ
0HPEHU
,GHQWLI\ௐDQ\ௐHOHPHQWௐRIௐWKHௐWRWDOௐFRVWௐRIௐDFTXLVLWLRQௐWKDWௐLVௐ
127ௐLQFOXGHGௐLQௐWKHௐSULFLQJௐVXEPLWWHGௐZLWKௐ\RXUௐUHVSRQVHௐ
7KLVௐLQFOXGHVௐDOOௐDGGLWLRQDOௐFKDUJHVௐDVVRFLDWHGௐZLWKௐDௐ
SXUFKDVHௐWKDWௐDUHௐQRWௐGLUHFWO\ௐLGHQWLILHGௐDVௐIUHLJKWௐRUௐ
VKLSSLQJௐFKDUJHVௐ)RUௐH[DPSOHௐOLVWௐFRVWVௐIRUௐLWHPVௐOLNHௐSUH
GHOLYHU\ௐLQVSHFWLRQௐLQVWDOODWLRQௐVHWௐXSௐPDQGDWRU\ௐWUDLQLQJௐRUௐ
LQLWLDOௐLQVSHFWLRQௐ,GHQWLI\ௐDQ\ௐSDUWLHVௐWKDWௐLPSRVHௐVXFKௐFRVWVௐ
DQGௐWKHLUௐUHODWLRQVKLSௐWRௐWKHௐ3URSRVHU
7KHUHௐPD\ௐEHௐDGGLWLRQDOௐVHUYLFHVௐDYDLODEOHௐZKLFKௐDUHௐDVVRFLDWHGௐ
ZLWKௐFHUWDLQௐSURGXFWVௐLQFOXGLQJௐEXWௐQRWௐOLPLWHGௐWR ௐIXUQLWXUHௐIDFLOLWLHVௐ
WHFKQRORJ\ௐRUௐZDWHUFRIIHHௐGLVSHQVHUVௐHWFௐZKLFKௐDWௐWKHௐRSWLRQௐRIௐWKHௐ
0HPEHUௐPD\ௐEHௐSXUFKDVHGௐRUௐOHDVHGௐDWௐWKHௐWLPHௐRIௐ
RUGHUDJUHHPHQWௐ7KHௐFRVWVௐIRUௐVXFKௐVHUYLFHVௐVKDOOௐEHௐSDLGௐWRௐ
6WDSOHVௐE\ௐWKHௐ6RXUFHZHOOௐ0HPEHUௐ$GGLWLRQDOO\ௐWKHUHௐPD\ௐEHௐVRPHௐ
LWHPVௐW\SLFDOO\ௐIXUQLWXUHௐZKHUHௐWKHUHௐPD\ௐEHௐDQௐDGGLWLRQDOௐIHHௐ
FKDUJHௐE\ௐWKHௐPDQXIDFWXUHUVௐWKDWௐZLOOௐEHௐSDVVHGௐDORQJௐWRௐWKHௐ
RUGHULQJௐSDUWLFLSDWLQJௐ0HPEHU
,IௐIUHLJKWௐGHOLYHU\ௐRUௐVKLSSLQJௐLVௐDQௐDGGLWLRQDOௐFRVWௐWRௐWKHௐ
6RXUFHZHOOௐ0HPEHUௐGHVFULEHௐLQௐGHWDLOௐWKHௐFRPSOHWHௐIUHLJKWௐ
VKLSSLQJௐDQGௐGHOLYHU\ௐSURJUDP
6WDSOHVௐGRHVௐQRWௐDSSO\ௐDGGLWLRQDOௐFKDUJHVௐRUௐIHHVௐIRUௐVWDQGDUGௐ
GHOLYHU\ௐ+RZHYHUௐWKHUHௐDUHௐVRPHௐVSHFLDOௐH[FHSWLRQVௐZKHUHௐDௐ
GHOLYHU\ௐRUௐVSHFLDOௐKDQGOLQJௐIHHௐPD\ௐDSSO\ௐ0RVWௐIHHVௐZLOOௐEHௐ
GLVSOD\HGௐLQௐ\RXUௐVKRSSLQJௐFDUWௐRQௐ6WDSOHV$GYDQWDJHFRPௐXSRQௐ
RUGHULQJௐ
&RPPRQௐGHOLYHU\ௐH[FHSWLRQVௐWKDWௐUHTXLUHௐDௐVXUFKDUJHௐLQFOXGH
ௐௐௐௐ)XUQLWXUHௐXQSDFNLQJௐRUௐDVVHPEO\
Rௐௐௐௐ6WDLUௐ&DUU\ௐIRUௐXSSHUௐIORRUௐLQVLGHௐGHOLYHULHVௐ ODFNௐRIௐIUHLJKWௐ
HOHYDWRUௐRUௐDFFHVVௐWRௐVDPH
Rௐௐௐௐ+DQGOLQJௐVXSSRUWௐIRUௐIDFLOLWLHVௐWKDWௐGRௐQRWௐRSHUDWHௐDௐIXOO\ௐ
IXQFWLRQLQJௐGRFN
ௐௐௐௐ([SHGLWHGௐGHOLYHULHV
ௐௐௐௐ'HOLYHULHVௐRXWVLGHௐ6WDSOHV¶ௐVWDQGDUGௐGLVWULEXWLRQௐDUHDௐ $ODVNDௐ
DQGௐ+DZDLL
ௐௐௐௐ%XON\ௐIUDJLOHௐRUௐKHDY\ௐLWHPVௐVXFKௐDVௐILUHSURRIௐILOHௐFDELQHWVௐ
FDVHVௐRIௐZDWHUௐVRGDௐLFHௐPHOWௐDQGௐFKHPLFDOV
ௐௐௐௐ2UௐDVௐRWKHUZLVHௐLQGLFDWHGௐRQௐRXUௐZHEVLWHௐDWௐWKHௐWLPHௐRIௐ
SXUFKDVH
6XUFKDUJHVௐDUHௐFDOFXODWHGௐRQௐDௐSHURUGHUௐEDVLVௐ)UHLJKWௐZLOOௐEHௐOLVWHGௐ
DVௐDௐOLQHௐLWHPௐFKDUJHௐIRUௐDOOௐ6WDSOHVௐ3URPRWLRQDOௐ3URGXFWVௐRUGHUV
6SHFLILFDOO\ௐGHVFULEHௐIUHLJKWௐVKLSSLQJௐDQGௐGHOLYHU\ௐWHUPVௐRUௐ
SURJUDPVௐDYDLODEOHௐIRUௐ$ODVNDௐ+DZDLLௐ&DQDGDௐRUௐDQ\ௐ
RIIVKRUHௐGHOLYHU\
6WDSOHVௐUHVHUYHVௐWKHௐULJKWௐWRௐFKDUJHௐIHHVௐWRௐWKHௐIROORZLQJௐORFDWLRQVௐ
XQOHVVௐRWKHUZLVHௐPXWXDOO\ௐDJUHHGௐEHWZHHQௐ6WDSOHVௐDQGௐWKHௐ
SDUWLFLSDWLQJௐ0HPEHU
'HOLYHU\ௐWRௐ$ODVNDௐRUௐ+DZDLLௐ7KHௐIROORZLQJௐDGGLWLRQDOௐGHOLYHU\ௐWHUPVௐ
DSSO\ௐIRUௐVKLSPHQWVௐWRௐ$ODVNDௐRUௐ+DZDLL ௐ6KLSPHQWVௐXSௐWRௐ ௐOEVௐ
ZLOOௐEHௐVKLSSHGௐZLWKௐWUDQVLWௐWLPHVௐRIௐWZRௐWRௐWKUHHௐ ௐWRௐ ௐEXVLQHVVௐ
GD\Vௐ6KLSPHQWVௐRYHUௐ ௐOEVௐRUௐLWHPVௐZKLFKௐFDQQRWௐEHௐVKLSSHGௐYLDௐ
QRUPDOௐPHDQVௐLQFOXGLQJௐDQ\ௐLWHPVௐZKLFKௐDUHௐFODVVLILHGௐDVௐKD]PDWௐRUௐ
250'ௐ RWKHUௐUHJXODWHGௐPDWHULDOVௐIRUௐGRPHVWLFௐWUDQVSRUWௐRQO\ ௐDUHௐ
VKLSSHGௐYLDௐRFHDQௐIUHLJKWௐ6WDSOHV¶ௐSROLFLHVௐSURKLELWௐVKLSPHQWௐRIௐDQ\ௐ
IXOO\ௐUHJXODWHGௐKD]PDWௐLWHPVௐ6XFKௐLWHPVௐPXVWௐEHௐVKLSSHGௐGLUHFWO\ௐ
IURPௐWKHௐYHQGRUௐ2FHDQௐVKLSPHQWVௐZLOOௐEHௐGHOLYHUHGௐDSSUR[LPDWHO\ௐ
IRXUWHHQௐ ௐFDOHQGDUௐGD\VௐIURPௐWKHௐGDWHௐRIௐVKLSPHQWௐ$OOௐVKLSPHQWVௐ
WRௐ$ODVNDௐRUௐ+DZDLLௐZLOOௐEHௐVXEMHFWௐWRௐDௐௐVXUFKDUJHௐWRௐKHOSௐ
RIIVHWௐWKHௐFRVWௐRIௐIUHLJKW
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
(YHU\ௐFRXQWU\ௐKDVௐVSHFLILFௐUHTXLUHPHQWVௐLQௐZKLFKௐERWKௐWKHௐH[SRUWHUௐ
DQGௐLPSRUWHUௐPXVWௐIROORZ ௐKHUHௐDUHௐVRPHௐDGGLWLRQDOௐVSHFLILFௐGHWDLOVௐ
IRUௐ86ௐ7HUULWRULHVௐDQGௐ3RVVHVVLRQV
'HOLYHU\ௐWRௐ3XHUWRௐ5LFRௐ7KHௐIROORZLQJௐDGGLWLRQDOௐGHOLYHU\ௐWHUPVௐDSSO\ௐ
IRUௐVKLSPHQWVௐWRௐ3XHUWRௐ5LFR ௐ6KLSPHQWVௐXSௐWRௐௐOEVௐZLOOௐEHௐ
VKLSSHGௐZLWKௐWUDQVLWௐWLPHVௐRIௐWZRௐ ௐEXVLQHVVௐGD\Vௐ6KLSPHQWVௐRYHUௐ
ௐOEVௐDUHௐVKLSSHGௐYLDௐRFHDQௐIUHLJKWௐ$Q\ௐJRRGVௐFODVVLILHGௐDVௐ
250'ௐ RWKHUௐUHJXODWHGௐPDWHULDOVௐIRUௐGRPHVWLFௐWUDQVSRUWௐRQO\ ௐZLOOௐ
DOVRௐVKLSௐRFHDQௐIUHLJKWௐUHJDUGOHVVௐRIௐZHLJKWௐ1RௐKD]DUGRXVௐJRRGVௐ
FDQௐEHௐH[SRUWHGௐWRௐ3XHUWRௐ5LFRௐ7UDQVLWௐWLPHௐLVௐDSSUR[LPDWHO\ௐVHYHQௐ
WRௐWHQௐ ௐWRௐ ௐEXVLQHVVௐGD\VௐIURPௐGRRUGRRUௐௐ%X\HUௐLVௐUHVSRQVLEOHௐ
IRUௐDOOௐFXVWRPVௐRUௐWD[ௐILOLQJVௐRUௐDSSOLFDWLRQVௐQHFHVVDU\ௐWRௐHIIHFWௐWKHௐ
LPSRUWDWLRQௐRIௐWKHௐ3URGXFWVௐ'HOD\VௐPD\ௐUHVXOWௐIURPௐ%X\HU¶VௐIDLOXUHௐWRௐ
VDWLVI\ௐDOOௐFXVWRPVௐFOHDUDQFHௐUHTXLUHPHQWVௐ$OOௐWD[HVௐIHHVௐDQGௐRWKHUௐ
FRVWVௐ LQFOXGLQJௐIUHLJKW ௐZLOOௐEHௐFKDUJHGௐEDFNௐWRௐ%X\HUௐRQௐDௐVHSDUDWHௐ
LQYRLFHௐ
'HOLYHU\ௐWRௐ86ௐ9LUJLQௐ,VODQGVௐ7KHௐIROORZLQJௐDGGLWLRQDOௐGHOLYHU\ௐWHUPVௐ
DSSO\ௐIRUௐVKLSPHQWVௐWRௐWKHௐ86ௐ9LUJLQௐ,VODQGV ௐ6KLSPHQWVௐXSௐWRௐௐ
OEVௐZLOOௐEHௐVKLSSHGௐ836ௐ:RUOG6KLSௐXVLQJௐWKHௐPRVWௐFRPPHUFLDOO\ௐ
DGYDQWDJHRXVௐ:RUOG6KLSௐVHUYLFHௐDYDLODEOHௐZLWKௐWUDQVLWௐWLPHVௐRIௐ
DSSUR[LPDWHO\ௐWKUHHௐ ௐEXVLQHVVௐGD\Vௐ3URGXFWVௐZHLJKLQJௐRYHUௐௐ
OEVௐZLOOௐEHௐVKLSSHGௐYLDௐRFHDQௐIUHLJKWௐ1RௐKD]DUGRXVௐJRRGVௐFDQௐEHௐ
H[SRUWHGௐWRௐWKHVHௐORFDWLRQVௐ$Q\ௐJRRGVௐFODVVLILHGௐDVௐ250'ௐ RWKHUௐ
UHJXODWHGௐPDWHULDOVௐIRUௐGRPHVWLFௐWUDQVSRUWௐRQO\ ௐZLOOௐVKLSௐRFHDQௐ
IUHLJKWௐUHJDUGOHVVௐRIௐZHLJKWௐDQGௐZLOOௐUHTXLUHௐDQௐDGGLWLRQDOௐILYHௐ ௐ
GD\VௐRIௐWUDQVLWௐWLPHௐ%X\HUௐLVௐUHVSRQVLEOHௐIRUௐDOOௐFXVWRPVௐRUௐWD[ௐ
ILOLQJVௐRUௐDSSOLFDWLRQVௐQHFHVVDU\ௐWRௐHIIHFWௐWKHௐLPSRUWDWLRQௐRIௐWKHௐ
3URGXFWVௐ'HOD\VௐPD\ௐUHVXOWௐIURPௐ%X\HU¶VௐIDLOXUHௐWRௐVDWLVI\ௐDOOௐ
FXVWRPVௐFOHDUDQFHௐUHTXLUHPHQWVௐ$OOௐWD[HVௐIHHVௐDQGௐRWKHUௐFRVWVௐ
LQFOXGLQJௐIUHLJKW ௐZLOOௐEHௐFKDUJHGௐEDFNௐWRௐ%X\HUௐRQௐDௐVHSDUDWHௐ
LQYRLFHௐ
'HOLYHU\ௐWRௐ$PHULFDQௐ6DPRDௐ*XDPௐ1RUWKHUQௐ0DULDQDௐ,VODQGVௐ7KHௐ
IROORZLQJௐDGGLWLRQDOௐGHOLYHU\ௐWHUPVௐDSSO\ௐIRUௐVKLSPHQWVௐWRௐ$PHULFDQௐ
6DPRDௐ*XDPௐDQGௐWKHௐ1RUWKHUQௐ0DULDQDௐ,VODQGV ௐ6KLSPHQWVௐXSௐWRௐ
ௐOEVௐZLOOௐEHௐVKLSSHGௐ836ௐ:RUOG6KLSௐXVLQJௐWKHௐPRVWௐ
FRPPHUFLDOO\ௐDGYDQWDJHRXVௐ:RUOG6KLSௐVHUYLFHௐDYDLODEOHௐZLWKௐWUDQVLWௐ
WLPHVௐRIௐDSSUR[LPDWHO\ௐILYHௐ ௐEXVLQHVVௐGD\Vௐ3URGXFWVௐZHLJKLQJௐ
RYHUௐௐOEVௐZLOOௐEHௐVKLSSHGௐYLDௐRFHDQௐIUHLJKWௐ1Rௐ250'ௐJRRGVௐ
RUௐKD]DUGRXVௐJRRGVௐFDQௐEHௐH[SRUWHGௐWRௐWKHVHௐORFDWLRQVௐ%X\HUௐLVௐ
UHVSRQVLEOHௐIRUௐDOOௐFXVWRPVௐRUௐWD[ௐILOLQJVௐRUௐDSSOLFDWLRQVௐQHFHVVDU\ௐWRௐ
HIIHFWௐWKHௐLPSRUWDWLRQௐRIௐWKHௐ3URGXFWVௐ'HOD\VௐPD\ௐUHVXOWௐIURPௐ
%X\HU¶VௐIDLOXUHௐWRௐVDWLVI\ௐDOOௐFXVWRPVௐFOHDUDQFHௐUHTXLUHPHQWVௐ$OOௐ
WD[HVௐIHHVௐDQGௐRWKHUௐFRVWVௐ LQFOXGLQJௐIUHLJKW ௐZLOOௐEHௐFKDUJHGௐEDFNௐ
WRௐ%X\HUௐRQௐDௐVHSDUDWHௐLQYRLFH
,PSRUW([SRUWௐ,Iௐ6WDSOHVௐDJUHHVௐWRௐH[SRUWௐ3URGXFWVௐIURPௐWKHௐ86ௐWRௐ
%X\HU¶VௐORFDWLRQVௐRXWVLGHௐWKHௐ86ௐ LQFOXGLQJௐEXWௐQRWௐOLPLWHGௐWRௐ
0H[LFRௐ&DQDGDௐDQGௐDOOௐ86ௐ3RVVHVVLRQVௐDQGௐ7HUULWRULHV ௐ IRUௐWKHVHௐ
SXUSRVHVௐUHIHUUHGௐWRௐDVௐ³2WKHUௐ/RFDWLRQV´ ௐWKHௐIROORZLQJௐDSSOLHV ௐ D ௐ
6WDSOHVௐZLOOௐQRWௐEHௐWKHௐ,PSRUWHUௐRIௐ5HFRUGௐIRUௐDQ\ௐ3URGXFWVௐVKLSSLQJௐ
WRௐ2WKHUௐ/RFDWLRQVௐ%X\HUௐRUௐ%X\HU¶VௐDJHQWௐVKDOOௐQRPLQDWHௐDௐFXVWRPVௐ
FOHDULQJௐDJHQWௐWRௐDFWௐRQௐLWVௐEHKDOIௐDQGௐWRௐIDFLOLWDWHௐWKHௐLPSRUWௐ
FXVWRPVௐFOHDUDQFHௐSURFHVVௐ%X\HUௐVKDOOௐEHௐUHVSRQVLEOHௐIRUௐREWDLQLQJௐ
DQ\ௐGRFXPHQWDWLRQௐVXFKௐDVௐVSHFLDOௐSHUPLW V ௐRUௐOLFHQVH V ௐWKDWௐPD\ௐ
EHௐUHTXLUHGௐWRௐLPSRUWௐ3URGXFWV ௐ E ௐ%X\HUௐVKDOOௐEHௐUHVSRQVLEOHௐIRUௐ
SD\PHQWௐRIௐDQ\ௐFXVWRPVௐFOHDUDQFHௐDQGௐGXWLHVௐDQGௐWD[HVௐDQGௐWKHௐIXOOௐ
IUHLJKWௐFRVWௐRIௐWKHௐVKLSPHQW ௐ F ௐ6WDSOHVௐZLOOௐQRWௐSURYLGHௐ&HUWLILFDWHVௐ
RIௐ2ULJLQௐ &2 ௐRUௐ)UHHௐ7UDGHௐ$JUHHPHQWௐFHUWLILFDWHV ௐ G ௐ6WDSOHVௐZLOOௐ
QRWௐH[SRUWௐWKHௐIROORZLQJௐ3URGXFWV ௐ250'ௐ 2WKHUௐ5HJXODWHGௐ0DWHULDOV
'RPHVWLF ௐFRQVXPDEOHV ௐDQGRUௐ3URGXFWVௐSURKLELWHGௐIURPௐH[SRUWௐE\ௐ
6WDSOHV¶ௐYHQGRUV ௐ H ௐ6WDSOHVௐZLOOௐQRWௐH[SRUWௐ3URGXFWVௐWRௐ2WKHUௐ
/RFDWLRQVௐLQௐWKHௐHYHQWௐDQ\ௐH[SRUWௐUHVWULFWLRQௐDSSOLHV ௐDQGௐ I ௐ6WDSOHVௐ
ZLOOௐQRWௐDFFHSWௐUHWXUQVௐIURPௐ2WKHUௐ/RFDWLRQVௐXQOHVVௐDJUHHGௐLQௐZULWLQJ
'HVFULEHௐDQ\ௐXQLTXHௐGLVWULEXWLRQௐDQGRUௐGHOLYHU\ௐPHWKRGVௐRUௐ
RSWLRQVௐRIIHUHGௐLQௐ\RXUௐSURSRVDO
6WDSOHVௐGHOLYHUVௐDQௐDYHUDJHௐRIௐௐFDUWRQVௐSHUௐGD\ௐ2XUௐGHOLYHU\ௐ
H[SHULHQFHௐFRPELQHGௐZLWKௐRXUௐDGYDQFHGௐGLVWULEXWLRQௐQHWZRUNௐPDNHVௐ
XVௐWKHௐLQGXVWU\ௐOHDGHUௐ:HௐUHFHQWO\ௐLQFUHDVHGௐWKHௐVTXDUHௐIRRWDJHௐ
DFURVVௐRXUௐௐVWUDWHJLFDOO\ௐORFDWHGௐIXOILOOPHQWௐFHQWHUVௐHQVXULQJௐZHௐ
KDYHௐPRUHௐSURGXFWௐLQௐVWRFNௐIRUௐQH[WEXVLQHVVGD\ௐGHOLYHULHV
6WDSOHVௐXVHVௐDௐFRPELQDWLRQௐRIௐRXUௐRZQௐIOHHWௐQDWLRQDOௐGHOLYHU\ௐ
VHUYLFHVௐ6WDSOHVH[FOXVLYHௐFDUULHUVௐDQGௐWKLUGSDUW\ௐFRXULHUVௐWRௐHQVXUHௐ
WKHௐIDVWHVWௐPRVWௐHIILFLHQWௐGHOLYHU\ௐRSWLRQVௐIRUௐRXUௐFXVWRPHUVௐ2XUௐWKLUG
SDUW\ௐFRXULHUVௐXQGHUJRௐDௐULJRURXVௐHYDOXDWLRQௐSURFHVVௐDQGௐZHௐUHTXLUHௐ
WKHPௐWRௐPHHWௐRXUௐFXVWRPHUV¶ௐVHUYLFHௐOHYHOௐDJUHHPHQWVௐ6WDSOHVௐ
FRXULHUVௐDUHௐVHOHFWHGௐEDVHGௐRQௐWKHௐFDOLEHUௐRIௐWKHLUௐPDQDJHPHQWௐDQGௐ
GHOLYHU\ௐGULYHUVௐWKHLUௐHTXLSPHQWௐDQGௐPRUHௐVSHFLILFDOO\ௐWKHLUௐDELOLW\ௐWRௐ
SURYLGHௐWLPHO\ௐDQGௐH[FHOOHQWௐFXVWRPHUௐVHUYLFHௐ
35(0,80ௐ'(/,9(5<ௐ237,216
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
$VௐSDUWௐRIௐHDFKௐSDUWLFLSDWLQJௐ0HPEHU¶VௐDFFRXQWௐVHWXSௐZHௐPD\ௐPHHWௐ
WRௐGLVFXVVௐWKHௐLQGLYLGXDOௐQHHGVௐDQGௐGHYHORSௐGHOLYHU\ௐSURWRFROVௐWKDWௐ
PDNHௐLWௐHDV\ௐWRௐGRௐEXVLQHVVௐZLWKௐ6WDSOHVௐ2XUௐQRUPDOௐGHOLYHU\ௐKRXUVௐ
DUHௐ ௐDPௐWRௐ ௐSPௐORFDOௐWLPHௐ0RQGD\ௐWKURXJKௐ)ULGD\
5HTXHVWVௐIRUௐSUHPLXPௐGHOLYHU\ௐVHUYLFHௐDUHௐYHWWHGௐE\ௐRXUௐLQWHUQDOௐ
WUDQVSRUWDWLRQௐWHDPௐSULRUௐWRௐDSSURYDOௐ([DPSOHVௐRIௐGHOLYHU\ௐVHUYLFHௐ
H[FHSWLRQVௐZHௐKDYHௐDSSURYHGௐLQௐWKHௐSDVWௐLQFOXGH
ௐௐௐௐ6SHFLILFௐGHOLYHU\ௐZLQGRZVௐ EHIRUHௐQRRQௐDIWHUௐ ௐDPௐHWF
ௐௐௐௐ'HVNWRSௐGHOLYHU\ௐ GHVNௐWRௐGHVN
ௐௐௐௐ,QVLGHௐGHOLYHU\ௐ VSHFLILFௐIORRU
ௐௐௐௐ0DLOURRPௐGHOLYHU\ௐ E\ௐIORRU
ௐௐௐௐ'HOLYHU\ௐWRௐFRS\ௐDUHDVௐ ZKHUHௐZHௐOHDYHௐDௐIL[HGௐQXPEHUௐRIௐ
FDVHVௐRIௐSDSHUௐSHUௐPDLOURRPௐLQௐVRPHௐFDVHVௐVWRFNLQJௐWKHௐVKHOYHV
ௐௐௐௐ/RDGLQJௐER[HVௐWKURXJKௐDQௐ;UD\ௐPDFKLQHௐSULRUௐWRௐPDNLQJௐ
GHOLYHU\
$GGLWLRQDOௐFRVWVௐPD\ௐDSSO\ௐIRUௐSUHPLXPௐVHUYLFHVௐDQGௐLVௐFXVWRPL]HGௐ
EDVHGௐRQௐHDFKௐSDUWLFLSDWLQJௐ0HPEHU¶VௐVSHFLILFௐUHTXLUHPHQWV
6$0('$<ௐ'(/,9(5,(6
6DPHEXVLQHVVGD\ௐGHOLYHU\ௐFDQௐEHௐLQYHVWLJDWHGௐDVௐDௐSRVVLELOLW\ௐE\ௐ
FRQWDFWLQJௐ6WDSOHVௐ&XVWRPHUௐ6HUYLFHௐ7RௐHQVXUHௐDOOௐDSSURSULDWHௐ
SURFHVVௐFKHFNVௐDUHௐFRPSOHWHGௐZHௐUHFRPPHQGௐDௐFXWRIIௐWLPHௐRIௐ
ௐDPௐORFDOௐWLPHௐ7RௐDFFRXQWௐIRUௐDGGHGௐWUDQVSRUWDWLRQௐFRVWVௐDQGௐ
FRXULHUௐIHHVௐLQFXUUHGௐRQௐRXUௐHQGௐZHௐGRௐUHTXLUHௐDௐVHSDUDWHௐFKDUJHௐ
IRUௐVDPHEXVLQHVVGD\ௐUHTXHVWV
2XUௐLQGXVWU\OHDGLQJௐQHWZRUNௐRIௐ86ௐVWRUHVௐJLYHVௐSDUWLFLSDWLQJௐ
0HPEHUVௐHDV\ௐVDPHGD\ௐSXUFKDVLQJௐVROXWLRQVௐ<RXUௐHPSOR\HHVௐFDQௐ
PDNHௐLQVWRUHௐSXUFKDVHVௐDQGௐUHFHLYHௐ\RXUௐFXVWRPHUௐSULFLQJௐIRUௐERWKௐ
RIILFHௐVXSSOLHVௐDQGௐDௐIXOOௐUDQJHௐRIௐSULQWௐDQGௐPDUNHWLQJௐVROXWLRQVௐ2Uௐ
XVHௐRXUௐ%X\ௐ2QOLQHௐ3LFNௐ8SௐLQௐ6WRUHௐRSWLRQௐDQGௐ\RXUௐLWHPVௐZLOOௐEHௐ
DYDLODEOHௐIRUௐSLFNXSௐLQௐOHVVௐWKDQௐRQHௐKRXU
7KHUHௐDUHௐVRPHௐH[FHSWLRQVௐWRௐVDPHGD\ௐGHOLYHU\ௐVHUYLFHௐ7KHௐ
GHOLYHU\ௐORFDWLRQௐPXVWௐEHௐZLWKLQௐௐPLOHVௐRIௐDௐ6WDSOHVௐIXOILOOPHQWௐ
FHQWHUௐ)XUWKHUௐWKHௐIXOILOOPHQWௐFHQWHUௐPXVWௐKDYHௐWKHௐFDSDFLW\ௐWRௐKDQGOHௐ
WKHௐUHTXHVWௐWKDWௐGD\ௐ,QௐDGGLWLRQௐWKHௐIROORZLQJௐLWHPVௐFDQQRWௐEHௐ
GHOLYHUHGௐVDPHௐGD\ ௐ
ௐௐௐௐ)XUQLWXUH
ௐௐௐௐ+$=0$7ௐLWHPVௐ WKLVௐLQFOXGHVௐLWHPVௐWKDWௐFRQWDLQௐ/LWKLXPௐ
EDWWHULHV ௐ
ௐௐௐௐ/LTXLG
ௐௐௐௐ)RRGௐDQGௐEHYHUDJHௐLWHPV
ௐௐௐௐ&XVWRPௐLWHPV
ௐௐௐௐ'URSௐVKLSௐRUௐVSHFLDORUGHUௐLWHPV
ௐௐௐௐ2UGHUVௐFRQWDLQLQJௐPRUHௐWKDQௐVL[ௐ6.8V
%8<ௐ21/,1(ௐ3,&.ௐ83ௐ,1ௐ6725(
3DUWLFLSDWLQJௐ0HPEHUVௐFDQௐSXUFKDVHௐDௐZLGHௐYDULHW\ௐRIௐLWHPVௐRQௐ
6WDSOHV$GYDQWDJHFRPௐDQGௐSLFNௐWKHLUௐLWHPVௐXSௐLQௐRQHௐKRXUௐRUௐOHVVௐ
DWௐDQ\ௐRIௐRXUௐ86ௐUHWDLOௐVWRUHVௐ7KLVௐDOORZVௐ\RXUௐXVHUVௐWRௐEX\ௐZLWKLQௐ
\RXUௐHVWDEOLVKHGௐSXUFKDVLQJௐSURJUDPௐZLWKௐ\RXUௐFRQWUDFWௐUXOHVௐDQGௐ
SULFLQJௐIRUௐVDPHGD\ௐSXUFKDVHVௐ8VHUVௐFDQௐHYHQௐILOWHUௐE\ௐ3LFNௐ8SௐLQௐ
6WRUHௐWRௐPDNHௐWKRVHௐHPHUJHQF\ௐSXUFKDVHVௐTXLFNHU
35,17ௐ72ௐ6725(
3DUWLFLSDWLQJௐ0HPEHUVௐFDQௐDOVRௐXVHௐ6WDSOHV¶ௐ3ULQWௐWRௐ6WRUHௐRSWLRQௐWRௐ
SULQWௐGLUHFWO\ௐIURPௐWKHLUௐFRPSXWHUௐWRௐDQ\ௐ6WDSOHVௐUHWDLOௐORFDWLRQௐIRUௐ
SLFNXSௐ)URPௐEODFNௐ ௐZKLWHௐRUௐFRORUௐSULQWLQJௐWRௐELQGLQJௐDQGௐERRNOHWௐ
RSWLRQVௐ3ULQWௐWRௐ6WRUHௐRIIHUVௐPRUHௐWKDQௐௐILQLVKLQJௐFRQILJXUDWLRQVௐ
IRUௐ\RXUௐHPSOR\HHV¶ௐSULQWLQJௐQHHGVௐ3ULQWௐWRௐ6WRUHௐELOOVௐGLUHFWO\ௐWRௐ
\RXUௐ6WDSOHVௐDFFRXQWௐHQVXULQJௐFRPSOLDQFHௐDQGௐPRUHௐUREXVWௐWUDFNLQJௐ
ZKLOHௐSURYLGLQJௐHDV\ௐRQWKHJRௐSULQWLQJௐVHUYLFHVௐIRUௐ\RXUௐUHPRWHௐDQGௐ
WUDYHOLQJௐHPSOR\HHVௐ
3DUWLFLSDWLQJௐ0HPEHUVௐFDQௐXSORDGௐDQGௐUHFRQILJXUHௐWKHLUௐGRFXPHQWVௐ
VDYHௐWKHLUௐILOHVௐIRUௐIXWXUHௐUHRUGHULQJௐDQGௐSURRIௐDOOௐRUGHUVௐRQOLQHௐ
EHIRUHௐVXEPLWWLQJௐ$WௐDQ\ௐWLPHௐWKH\ௐFDQௐVXEPLWௐWKHLUௐRUGHUVௐULJKWௐ
IURPௐWKHLUௐGHVNWRSௐWRௐ6WDSOHVௐZLWKௐGHOLYHU\ௐWRௐDQ\ௐ6WDSOHVௐUHWDLOௐ
ORFDWLRQ
67$3/(6ௐ352027,21$/ௐ352'8&76
6WDSOHVௐ3URPRWLRQDOௐ3URGXFWVௐKDVௐDௐௐVTXDUHௐIRRWௐFRQWUDFWௐ
GHFRUDWLRQௐDQGௐGLVWULEXWLRQௐFHQWHUௐLQௐ2UDQJHௐ&LW\ௐ,$ௐ7KLVௐIDFLOLW\ௐ
GRHVௐHPEURLGHU\ௐVFUHHQௐSULQWௐODVHUௐHQJUDYLQJௐGLJLWDOௐKHDWௐWUDQVIHUௐ
DQGௐPRUHௐ:HௐKDYHௐSLFNWRYRLFHௐWHFKQRORJ\ௐDQGௐXVHௐDௐSDFNULJKWௐ
VKLSSLQJௐV\VWHPௐWRௐFXWௐER[HVௐWRௐWKHௐRUGHUௐVL]Hௐ2XUௐIDFLOLW\ௐLVௐ
FHQWUDOO\ௐORFDWHGௐIRUௐGLVWULEXWLRQௐWKURXJKRXWௐWKHௐ86ௐ:HௐDOVRௐXVHௐ
)HG([ௐDVௐRXUௐSUHIHUUHGௐVKLSSHUௐEXWௐFDQௐXWLOL]HௐDQ\ௐPDMRUௐFDUULHUௐ
VHUYLFHௐ$VௐRIௐ ௐLW¶VௐDOVRௐPRYHGௐWRௐDFKLHYHௐ]HURௐZDVWHௐWRௐODQGILOOௐ
VWDWXV
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
7DEOH 3ULFLQJ2IIHUHG
/LQH
,WHP 7KH3ULFLQJ2IIHUHGLQWKLV3URSRVDOLV
&RPPHQWV
GRWKHUWKDQZKDWWKH3URSRVHUW\SLFDOO\RIIHUV SOHDVHGHVFULEH 6WDSOHVௐVXSSOLHVௐDௐVLJQLILFDQWௐ
QXPEHUௐRIௐJRYHUQPHQWௐ
DJHQFLHVௐDQGௐQXPHURXVௐ
*32VௐDQGௐFRRSHUDWLYHௐ
SURFXUHPHQWௐRUJDQL]DWLRQVௐ
WKDWௐUDQJHௐLQௐVL]HௐJHRJUDSK\ௐ
SXUFKDVHௐYROXPHௐJXDUDQWHHVௐ
ORJLVWLFௐH[SHQVHVௐLQFHQWLYHVௐ
PDQXIDFWXUHUௐVXSSRUWௐDQGௐ
RWKHUௐFRQWUDFWXDOௐ
WHUPVUHTXLUHPHQWVௐ
$GGLWLRQDOO\ௐ6WDSOHVௐSURYLGHVௐ
DௐZLGHௐYDULHW\ௐRIௐSURGXFWVௐ
DQGௐVHUYLFHVௐLQFOXGLQJௐPDQ\ௐ
WKDWௐDUHௐFXVWRPL]HGௐDQGௐ
WKHUHIRUHௐEDVHGௐRQௐ
FXVWRPHUV¶ௐVSHFLILFDWLRQVௐ$Vௐ
DௐUHVXOWௐZKLOHௐSULFLQJௐPD\ௐ
YDU\ௐ6WDSOHVௐIHHOVௐWKDWௐLWVௐ
SURSRVDOௐSURYLGHVௐFRPSHWLWLYHௐ
SULFLQJௐDQGௐH[FHSWLRQDOO\ௐ
VWURQJௐYDOXHDGGHGௐDWWULEXWHV
7DEOH $XGLWDQG$GPLQLVWUDWLYH)HH
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
6SHFLILFDOO\ௐGHVFULEHௐDQ\ௐVHOIDXGLWௐSURFHVVௐRUௐSURJUDPௐWKDWௐ\RXௐ
SODQௐWRௐHPSOR\ௐWRௐYHULI\ௐFRPSOLDQFHௐZLWKௐ\RXUௐSURSRVHGௐ&RQWUDFWௐ
ZLWKௐ6RXUFHZHOOௐ7KLVௐSURFHVVௐLQFOXGHVௐHQVXULQJௐWKDWௐ6RXUFHZHOOௐ
0HPEHUVௐREWDLQௐWKHௐSURSHUௐSULFLQJௐWKDWௐWKHௐ9HQGRUௐUHSRUWVௐDOOௐVDOHVௐ
XQGHUௐWKHௐ&RQWUDFWௐHDFKௐTXDUWHUௐDQGௐWKDWௐWKHௐ9HQGRUௐUHPLWVௐWKHௐ
SURSHUௐDGPLQLVWUDWLYHௐIHHௐWRௐ6RXUFHZHOO
$Wௐ6WDSOHVௐZHௐWDNHௐRXUௐQDWLRQDOௐFRQWUDFWௐREOLJDWLRQVௐVHULRXVO\ௐ
:HௐKDYHௐDௐORQJௐKLVWRU\ௐRIௐSURYLGLQJௐDFFXUDWHௐSULFLQJௐDQGௐ
FRQGXFWLQJௐFRPSOLDQFHௐDXGLWVௐZLWKௐ6RXUFHZHOOௐDQGௐLWVௐ
SDUWLFLSDWLQJௐ0HPEHUVௐ7RௐPDLQWDLQௐFRQWUDFWௐFRPSOLDQFHௐZHௐ
FRQWLQXDOO\ௐYHULI\ௐRXUௐSULFLQJௐGDWDௐDQGௐKROGௐRXUVHOYHVௐ
DFFRXQWDEOHௐWRௐWKHௐKLJKHVWௐLQWHUQDOௐSULFLQJௐVWDQGDUGVௐ$VௐVXFKௐ
ZHௐKDYHௐPXOWLSOHௐSURFHVVHVௐLQௐSODFHௐWRௐHQVXUHௐSULFLQJௐ
DFFXUDF\ௐDQGௐFRQVLVWHQF\ௐ)RUௐH[DPSOHௐQDWLRQDOௐFRQWUDFWௐ
SULFLQJௐLVௐPDQDJHGௐDQGௐPDLQWDLQHGௐE\ௐDௐVLQJOHௐ
NQRZOHGJHDEOHௐDQGௐH[SHULHQFHGௐSULFLQJௐWHDPௐ7KLVௐHQVXUHVௐ
WKDWௐDOOௐSULFLQJௐLVௐFRQVLVWHQWௐZLWKௐWKHௐFRQWUDFWௐWHUPVௐDQGௐ
UHTXLUHPHQWVௐ:HௐDOVRௐUHYLHZௐSULFLQJௐRQௐDௐUHJXODUௐEDVLVௐDQGௐ
FRPSDUHௐLWௐWRௐWKHௐFRQWUDFWௐSULFLQJௐUHTXLUHPHQWVௐ7KLVௐIXUWKHUௐ
JXDUDQWHHVௐWKDWௐ\RXUௐSDUWLFLSDWLQJௐ0HPEHUVௐUHFHLYHௐSULFLQJௐ
WKDWௐLVௐFRQVLVWHQWௐ
6WDSOHVௐPD\ௐDOVRௐZRUNௐZLWKௐPDQXIDFWXUHUVௐWRௐIUHTXHQWO\ௐVSRW
FKHFNௐDQGௐDXGLWௐSULFLQJௐDQGௐGLVFRXQWVௐWKDWௐDUHௐDSSOLHGௐWRௐ
FXVWRPHUௐRUGHUVௐ$GGLWLRQDOௐDXGLWVௐDQGௐSHULRGLFௐSULFLQJௐ
FKHFNVௐPD\ௐEHௐFRQGXFWHGௐUDQGRPO\ௐWKURXJKRXWௐWKHௐWHUPௐRIௐ
WKHௐFRQWUDFWௐWRௐDGGௐDQௐH[WUDௐOHYHOௐRIௐSURWHFWLRQௐDQGௐDXGLWௐ
FRQWUROௐDVௐGHHPHGௐQHFHVVDU\ௐWRௐPDLQWDLQௐRXUௐSULFLQJௐLQWHJULW\
,GHQWLI\ௐDௐSURSRVHGௐDGPLQLVWUDWLYHௐIHHௐWKDWௐ\RXௐZLOOௐSD\ௐWRௐ
6RXUFHZHOOௐIRUௐIDFLOLWDWLQJௐPDQDJLQJௐDQGௐSURPRWLQJௐWKHௐ6RXUFHZHOOௐ
&RQWUDFWௐLQௐWKHௐHYHQWௐWKDWௐ\RXௐDUHௐDZDUGHGௐDௐ&RQWUDFWௐௐ7KLVௐIHHௐLVௐ
W\SLFDOO\ௐFDOFXODWHGௐDVௐDௐSHUFHQWDJHௐRIௐ9HQGRU¶VௐVDOHVௐXQGHUௐWKHௐ
&RQWUDFWௐRUௐDVௐDௐSHUXQLWௐIHH ௐLWௐLVௐQRWௐDௐOLQHLWHPௐDGGLWLRQௐWRௐWKHௐ
0HPEHU¶VௐFRVWௐRIௐJRRGVௐ 6HHௐWKHௐ5)3ௐDQGௐWHPSODWHௐ&RQWUDFWௐIRUௐ
DGGLWLRQDOௐGHWDLOV
8QOHVVௐRWKHUZLVHௐPXWXDOO\ௐDJUHHGௐWRௐLQௐZULWLQJௐE\ௐ6RXUFHZHOOௐ
DQGௐ6WDSOHVௐDQGௐH[FHSWௐDVௐVWDWHGௐEHORZௐ6WDSOHVௐZLOOௐSD\ௐ
6RXUFHZHOOௐDQௐDGPLQLVWUDWLYHௐIHHௐRIௐRQHௐDQGௐKDOIௐSHUFHQWௐ
ௐRIௐWKHௐ0HPEHUV¶ௐDJJUHJDWHௐ1HWௐ6DOHVௐGXULQJௐHDFKௐ
FDOHQGDUௐTXDUWHUௐZKLFKௐKDYHௐEHHQௐWLPHO\ௐSDLGௐWRௐEHௐSDLGௐ
ZLWKLQௐIRUW\ௐILYHௐ ௐGD\VௐDIWHUௐWKHௐHQGௐRIௐHDFKௐFDOHQGDUௐ
TXDUWHU
$QௐH[FHSWLRQௐWRௐWKHௐDERYHௐௐDGPLQௐIHHௐZRXOGௐEHௐWKDWௐ
6WDSOHVௐZLOOௐSD\ௐ6RXUFHZHOOௐRQHௐKDOIௐRIௐRQHௐSHUFHQWௐ ௐ
DGPLQLVWUDWLYHௐIHHௐIRUௐSDUWLFLSDWLQJௐ0HPEHUV¶ௐDJJUHJDWHௐ1HWௐ
6DOHVௐXQGHUௐWKHௐPDQDJHGௐSULQWௐVHUYLFHVௐ ³036´ ௐSURJUDPௐRIௐ
WKHௐ&RQWUDFWௐDQGௐRQHௐTXDUWHUௐRIௐRQHௐSHUFHQWௐ ௐRQௐ
WHFKQRORJ\ௐSURGXFWௐ1HWௐ6DOHV
1HWௐ6DOHVௐ1HWௐ6DOHVௐZLOOௐEHௐGHILQHGௐDVௐWKHௐJURVVௐVDOHVௐ
SULFHௐRIௐWKHௐDSSOLFDEOHௐSURGXFWVௐVROGௐSXUVXDQWௐWRௐWKLVௐ
&RQWUDFWௐOHVVௐVKLSSLQJௐFRVWVௐ LQFOXGLQJௐIUHLJKWௐFKDUJHVௐDQGௐ
LQVXUDQFH ௐWD[HVௐGXWLHVௐDQ\ௐUHEDWHVௐDFWXDOO\ௐSDLGௐGLVFRXQWVௐ
DQGௐDOORZDQFHVௐDFWXDOO\ௐWDNHQௐUHMHFWLRQVௐDQGௐUHWXUQVௐWRௐWKHௐ
H[WHQWௐFUHGLWௐLVௐJLYHQௐRUௐSDLGௐDQGௐDOVRௐH[FOXGLQJௐSXUFKDVHVௐ
PDGHௐYLDௐVWDSOHVFRPௐRUௐDQ\ௐ6WDSOHVௐUHWDLOௐFKDQQHO
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
7DEOH &DWDORJ6ROXWLRQ'HVFULSWLRQ
7DEOH ,QGLFDWHEHORZWKHIHDWXUHVDQGFDSDELOLWLHVRI\RXURIILFHVXSSOLHVFDWDORJVROXWLRQ <HV_1R DQGSURYLGHVXSSOHPHQWDO
GHVFULSWLRQVDVQHHGHG
/LQH
,WHP )HDWXUH <HV_1R
'HVFULSWLRQ
'LVSOD\ௐLWHPௐGHVFULSWLRQௐ
FDWDORJௐSULFHௐFRQWUDFWௐSULFHௐ
DQGௐSKRWRௐ LIௐDSSOLFDEOH
<HV
1R
6WDSOHV$GYDQWDJHFRPௐGLVSOD\VௐLWHPௐGHVFULSWLRQௐSKRWRVௐDQGௐWKHௐSDUWLFLSDWLQJௐ
0HPEHUV¶ௐFRQWUDFWௐSULFLQJௐ+RZHYHUௐWKHௐVLWHௐGRHVௐQRWௐVKRZௐFDWDORJௐSULFLQJௐ$OOௐ
SURGXFWVௐLQFOXGHௐLPDJHVௐIXOOௐGHVFULSWLRQௐDQGௐGHWDLOHGௐSURGXFWௐVSHFLILFDWLRQVௐZLWKௐ
SDUWLDOௐJUDSKLFௐVXSSRUWௐIRUௐZKROHVDOHUௐLWHPVௐRQௐ6WDSOHV$GYDQWDJHFRP
(QKDQFHGௐFDWDORJௐFRQWHQWௐ
VWRFNௐDYDLODELOLW\ௐ
VKLSGHOLYHU\ௐGDWHௐSURGXFWௐ
UHYLHZVௐILOWHUVௐ
FRPSDUDEOHVௐHWF
<HV
1R
6HDUFKௐE\ௐNH\ZRUGௐRUௐLWHPௐQXPEHUௐIRUௐDௐVXPPDU\ௐRIௐFDWHJRULHVௐDQGௐWRSUDQNLQJௐ
LWHPVௐWKDWௐPDWFKௐ\RXUௐFULWHULDௐ1DUURZௐUHVXOWVௐE\ௐFDWHJRU\ௐEUDQGௐRUௐ\RXUௐUHFHQWO\ௐ
SXUFKDVHGௐLWHPVௐ$GYDQFHGௐVHDUFKௐZLWKௐDXWRVXJJHVWௐWHUPVௐWRௐILQGௐZKDWௐ\RXௐZDQWௐIDVWௐ
DQGௐWKHௐDELOLW\ௐWRௐDGGௐWRௐ\RXUௐFDUWௐIURPௐVHDUFKௐWRௐVDYHௐWLPH
2UGHUௐWUDFNLQJௐDQGௐRUGHUௐ
KLVWRU\
<HV
1R
0HPEHUVௐFDQௐYLHZௐGHWDLOVௐRQௐDOOௐRUGHUVௐSODFHGௐLQௐWKHௐSDVWௐ ௐGD\VௐWUDFNௐ\RXUௐ
RUGHUVௐDQGௐYLHZௐSURRIௐRIௐGHOLYHU\
&XVWRPL]HGௐPHPEHUௐSRUWDOௐ
RUௐSXQFKRXW
<HV
1R
0HPEHUVௐFDQௐFXVWRPL]HௐWKHLUௐSODWIRUPௐZLWKௐVSHFLDOௐLQVWUXFWLRQVௐDQGௐPHVVDJHVௐWRௐNHHSௐ
XVHUVௐLQௐSURJUDPௐFRPSOLDQFH
0HPEHUௐSUHIHUUHGௐSURGXFWVௐ
OLVWLQJ
<HV
1R
'HSHQGLQJௐRQௐWKHௐVLWXDWLRQௐ6WDSOHVௐPD\ௐLGHQWLI\ௐSUHIHUUHGௐLWHPVௐZLWKௐDௐFXVWRPL]DEOHௐ
2Qௐ&RQWUDFWௐRUௐ&RUHௐ,WHPௐLFRQௐWKDWௐFDQௐFRQWDLQௐ\RXUௐRZQௐPHVVDJHௐ)RUௐH[DPSOHௐ
LQGLYLGXDOௐSDUWLFLSDWLQJௐ0HPEHUVௐFDQௐRSWௐIRUௐLWௐWRௐGLVSOD\ௐ 0HPEHU ௐ&RQWUDFWௐ,WHPௐ
LQVWHDGௐRIௐ2Qௐ&RQWUDFWௐ7KLVௐPHVVDJHௐZLOOௐDSSHDUௐZLWKௐWKHௐLFRQௐZKHUHYHUௐSURGXFWௐ
LQIRUPDWLRQௐLVௐGLVSOD\HGௐ8VHUVௐZLOOௐVHHௐWKHௐLFRQௐRQௐSURGXFWௐSDJHVௐVKRSSLQJௐOLVWVௐ
VKRSSLQJௐFDUWVௐDQGௐRUGHUௐVWDWXVௐVFUHHQVௐ0HPEHUVௐFDQௐDOVRௐFOLFNௐWKHௐKHDUWௐLFRQௐRQௐ
SURGXFWௐWLOHVௐDQGௐSDJHVௐWRௐHDVLO\ௐDGGௐLWHPVௐWRௐDௐVKDUHGௐRUௐSHUVRQDOௐVKRSSLQJௐOLVWௐ
WKDWௐFDQௐEHௐPDGHௐDௐIDYRULWH
0HPEHUௐEORFNHGௐLWHPௐ
UHPRYDO
<HV
1R
8SRQௐPXWXDOௐDJUHHPHQWௐEHWZHHQௐWKHௐSDUWLFLSDWLQJௐ0HPEHUௐDQGௐ6WDSOHV
0XOWLSOHௐVKLSWRௐORFDWLRQV <HV
1R
8VHUௐDQGௐ/RFDWLRQௐ0DQDJHPHQWௐDOORZVௐ0HPEHUVௐWRௐHDVLO\ௐDGGௐQHZௐXVHUVௐVXSHUYLVRUVௐ
DQGௐDFFRXQWௐDGPLQLVWUDWRUVௐDQGௐUHPRYHௐRUௐDGGௐVKLSSLQJௐORFDWLRQVௐDVVRFLDWHGௐZLWKௐ
XVHUௐSURILOHV
'LVSOD\ௐRIௐHFRODEHOௐRUௐ
JUHHQௐFHUWLILFDWLRQVௐRUௐ
DWWULEXWHV
<HV
1R
(FRFRQVFLRXVௐDQGௐUHF\FOHGௐLWHPVௐDUHௐLGHQWLILHGௐZLWKௐLFRQVௐRQௐRXUௐVHDUFKௐSDJHVௐDQGௐ
LWHPௐGHVFULSWLRQVௐPDNLQJௐWKHPௐHDV\ௐWRௐILQGௐIURPௐDQ\ௐVHDUFKௐRUௐVKRSSLQJௐOLVW
6HDUFKௐE\ௐHFRODEHOௐRUௐ
JUHHQௐFHUWLILFDWLRQVௐRUௐ
DWWULEXWHV
<HV
1R
(FRFRQVFLRXVௐDQGௐUHF\FOHGௐLWHPVௐDUHௐLGHQWLILHGௐZLWKௐLFRQVௐRQௐRXUௐVHDUFKௐSDJHVௐDQGௐ
LWHPௐGHVFULSWLRQVௐPDNLQJௐWKHPௐHDV\ௐWRௐILQGௐIURPௐDQ\ௐVHDUFKௐRUௐVKRSSLQJௐOLVW
7LHUHGௐDSSURYDOV <HV
1R
0HPEHUVௐFDQௐHVWDEOLVKௐVSHQGLQJௐOLPLWVௐDQGௐDSSURYDOௐURXWLQJௐWRௐWUDFNௐDFFRXQWௐ
H[SHQGLWXUHVௐE\ௐXVHUௐDQGௐGHSDUWPHQW
+HOSௐIXQFWLRQ <HV
1R
7KHௐ6WDSOHV$GYDQWDJHFRPௐ+HOSௐ&HQWHUௐHQDEOHVௐFXVWRPHUVௐWRௐVHDUFKௐKHOSௐWRSLFVௐ
PDQDJHௐWKHLUௐDFFRXQWௐWUDFNௐRUௐUHWXUQௐRUGHUVௐYLHZௐRUௐSULQWௐWKHLUௐSDFNLQJௐVOLSௐJHWௐSUH
SDLGௐDGGUHVVௐODEHOVௐWRௐUHF\FOHௐLQNௐDQGௐWRQHUௐDQGௐPRUH
/LYHௐFKDW <HV
1R
2XUௐHFRPPHUFHௐVLWHௐRIIHUVௐDௐSURDFWLYHௐFKDWௐIHDWXUHௐWKDWௐKHOSVௐXVHUVௐTXLFNO\ௐILQGௐWKHௐ
SURGXFWVௐWKH\ௐQHHGௐE\ௐLQWHUDFWLQJௐZLWKௐDௐOLYHௐDJHQWௐ7KLVௐIHDWXUHௐKHOSVௐUHGXFHௐWKHௐ
WLPHௐVSHQWௐVHDUFKLQJௐIRUௐDQGௐFRPSDULQJௐSURGXFWVௐ%\ௐSURYLGLQJௐPRUHௐSURGXFWௐ
LQWHOOLJHQFHௐSULRUௐWRௐSXUFKDVLQJௐOLYHௐFKDWௐDOVRௐGHFUHDVHVௐUHWXUQVௐDQGௐKHOSVௐHQVXUHௐWKHௐ
EHVWௐSURGXFWௐVROXWLRQௐLVௐVHOHFWHGௐIRUௐWKHௐSXUFKDVHU
,QWHJUDWLRQௐZLWKௐPHPEHUௐ
H3URFXUHPHQW(53ௐSODWIRUPV
<HV
1R
6WDSOHVௐKDVௐH[SHULHQFHௐLQWHJUDWLQJௐZLWKௐRYHUௐௐWKLUGSDUW\ௐSXUFKDVLQJௐSODWIRUPV
7DEOH ,QGXVWU\6SHFLILF4XHVWLRQV
/LQH
,WHP 4XHVWLRQ 5HVSRQVH
,Iௐ\RXௐDUHௐDZDUGHGௐDௐFRQWUDFWௐSURYLGHௐDௐ
IHZௐH[DPSOHVௐRIௐLQWHUQDOௐPHWULFVௐWKDWௐZLOOௐ
EHௐWUDFNHGௐWRௐPHDVXUHௐZKHWKHUௐ\RXௐDUHௐ
KDYLQJௐVXFFHVVௐZLWKௐWKHௐFRQWUDFW
6RPHௐLQWHUQDOௐPHWULFVௐXVHGௐWRௐPHDVXUHௐVXFFHVVௐZLWKௐWKHௐFRQWUDFWௐLQFOXGHௐQXPEHUௐRIௐ
SDUWLFLSDWLQJௐ0HPEHUVௐXQGHUௐWKHௐFRQWUDFWௐJHRJUDSKLFௐGLVWULEXWLRQௐRIௐSDUWLFLSDWLQJௐ
0HPEHUVௐVDOHVௐDQGௐQXPEHUௐRIௐRUGHUVௐE\ௐSDUWLFLSDWLQJௐ0HPEHUௐDQGௐ\HDUௐRYHUௐ\HDUௐ
VDOHVௐJURZWKௐ$GGLWLRQDOO\ௐVXFFHVVௐPHWULFVௐFDQௐEHௐPXWXDOO\ௐHVWDEOLVKHGௐDQGௐPHDVXUHGௐ
LQௐVFKHGXOHGௐEXVLQHVVௐUHYLHZVௐEHWZHHQௐ6WDSOHVௐDQGௐ6RXUFHZHOO
+DYLQJௐVHUYLFHGௐ6RXUFHZHOOௐSDUWLFLSDWLQJௐ0HPEHUVௐIRUௐPDQ\ௐ\HDUVௐZHௐNQRZௐWKDWௐZHௐ
QHHGௐWRௐFRQWLQXDOO\ௐUDLVHௐWKHௐEDUௐLQௐRXUௐQDWLRQDOௐFRQWUDFWௐSHUIRUPDQFHௐ$VௐDௐFXUUHQWௐ
6RXUFHZHOOௐDZDUGHGௐVXSSOLHUௐZHௐFRPPLWௐWRௐLQFUHDVLQJௐRXUௐRYHUDOOௐYDOXHௐZLWKௐWKHௐEXLOW
LQௐIOH[LELOLW\ௐWRௐDFFRPPRGDWHௐWKHௐHYROYLQJௐQHHGVௐRIௐ\RXUௐSDUWLFLSDWLQJௐ0HPEHUV
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
,Iௐ\RXௐDUHௐDௐGHDOHUௐGLVWULEXWRUௐRUௐUHVHOOHUௐ
GHVFULEHௐ\RXUௐFDSDELOLWLHVௐIRUௐYHULILFDWLRQௐRIௐ
SURGXFWௐDXWKHQWLFLW\ௐTXDOLW\ௐFRQWUROௐDQGௐ
GRFXPHQWDWLRQௐRIௐFXVWRG\ௐLQௐ\RXUௐVXSSO\ௐ
FKDLQ
6WDSOHVௐLVௐFRPPLWWHGௐWRௐSURYLGLQJௐKLJKௐTXDOLW\ௐSURGXFWVௐWKDWௐODVWௐOHDGLQJௐWRௐIHZHUௐ
UHWXUQVௐIHZHUௐUHRUGHUVௐDQGௐOHVVௐIUXVWUDWLRQௐIRUௐRXUௐFXVWRPHUVௐ7RௐXSKROGௐWKLVௐ
FRPPLWPHQWௐZHௐFDSWXUHௐUHSRUWLQJௐDQGௐUHJXODUO\ௐDXGLWௐWKHௐTXDOLW\ௐRIௐWKHௐSURGXFWVௐZHௐ
VRXUFHௐIURPௐVXSSOLHUVௐDVௐZHOOௐDVௐIURPௐ6WDSOHVH[FOXVLYHௐSURGXFWVௐ6WDSOHV¶ௐVWULFWௐ
SURGXFWௐVRXUFLQJௐSURFHVVௐDVVXUHVௐWKDWௐSURGXFWVௐRIIHUHGௐDUHௐJHQXLQHௐE\ௐVRXUFLQJௐ
SURGXFWVௐRQO\ௐIURPௐ2(0VௐDQGௐDXWKRUL]HGௐUHVHOOHUVௐWRௐPLWLJDWHௐWKHௐULVNௐRIௐFORQHGௐIDNHௐ
RUௐFRXQWHUIHLWௐSURGXFWVௐWKDWௐFRXOGௐSRWHQWLDOO\ௐSXWௐ6RXUFHZHOOௐ0HPEHUVௐDWௐULVN
$118$/ௐ9(1'25ௐ5(9,(:6
:HௐRQO\ௐVRXUFHௐIURPௐWKHௐPRVWௐWUXVWHGௐDQGௐUHSXWDEOHௐVXSSOLHUVௐLQௐRXUௐLQGXVWU\ௐ
LQFOXGLQJௐOHDGLQJௐZKROHVDOHUVௐDQGௐEUDQGVௐVXFKௐDVௐ0ௐ+3ௐ$YHU\ௐDQGௐ+21
:HௐFRQGXFWௐDQQXDOௐYHQGRUௐFRQWUDFWௐUHYLHZVௐWRௐPHDVXUHௐRXUௐVXSSOLHUV¶ௐTXDOLW\ௐ
SHUIRUPDQFHௐ:HௐHYDOXDWHௐWKHௐQXPEHUௐRIௐUHWXUQVௐSODFHGௐRQௐWKHLUௐSURGXFWVௐDVௐZHOOௐDVௐ
JHQHUDOௐFXVWRPHUௐVDWLVIDFWLRQௐVXUYH\ௐIHHGEDFNௐ$WௐௐRXUௐORZௐSURGXFWUHWXUQௐUDWHௐ
LVௐDௐWHVWDPHQWௐWRௐRXUௐUHOHQWOHVVௐIRFXVௐRQௐTXDOLW\
3$3(5ௐ ௐ:22'%$6('ௐ352'8&7ௐ6285&,1*ௐ32/,&<
:HௐDOVRௐDFWLYHO\ௐZRUNௐZLWKௐRXUௐNH\ௐSDSHUௐVXSSOLHUVௐWRௐHQVXUHௐWUDQVSDUHQF\ௐLQWRௐWKHLUௐ
VRXUFLQJௐDQGௐSURGXFWLRQௐPHWKRGVௐZLWKௐUHVSHFWௐWRௐHQYLURQPHQWDOௐDQGௐVRFLDOௐ
UHVSRQVLELOLW\ௐ7KHௐPDMRULW\ௐRIௐRXUௐSDSHUௐVXSSOLHUVௐKDYHௐDFKLHYHGௐFKDLQௐRIௐFXVWRG\ௐ
FHUWLILFDWLRQௐZLWKௐRQHௐRUௐPRUHௐSURJUDPVௐLQFOXGLQJௐWKHௐ)RUHVWௐ6WHZDUGVKLSௐ&RXQFLOௐ
)6& ௐDQGௐ6XVWDLQDEOHௐ)RUHVWU\ௐ,QLWLDWLYHௐ 6), ௐ$SSUR[LPDWHO\ௐ ௐRIௐWKHௐSDSHUௐ
SURGXFWVௐZHௐVHOOௐE\ௐZHLJKWௐLQௐWKHௐ86ௐDUHௐPDQXIDFWXUHGௐDQGRUௐGLVWULEXWHGௐE\ௐYHQGRUVௐ
ZLWKௐ)6&ௐFKDLQௐRIௐFXVWRG\ௐFHUWLILFDWLRQௐLQFOXGLQJௐEUDQGVௐOLNHௐ'RPWDUௐ,QWHUQDWLRQDOௐ
3DSHUௐ*HRUJLDௐ3DFLILFௐ.LPEHUO\ௐ&ODUNௐ0ௐ(VVHOWHௐ)HOORZHVௐ0DUFDOௐDQGௐRWKHUVௐ
2XUௐ3DSHUௐDQGௐ:RRGௐ%DVHGௐ3URGXFWௐ6RXUFLQJௐ3ROLF\ௐIRUPVௐWKHௐIRXQGDWLRQௐRIௐRXUௐ
FRPPLWPHQWௐWRௐHQVXUHௐWKHௐSDSHUௐSURGXFWVௐZHௐVHOOௐDUHௐVRXUFHGௐLQௐDQௐHQYLURQPHQWDOO\ௐ
DQGௐVRFLDOO\ௐUHVSRQVLEOHௐPDQQHUௐ,WௐDOVRௐGHILQHVௐRXUௐH[SHFWDWLRQVௐIRUௐVXSSOLHUVௐRIௐ
SDSHUEDVHGௐSURGXFWVௐ7KHௐSROLF\ௐIRFXVHVௐRQௐIRXUௐNH\ௐDUHDV
ௐௐௐௐ3URWHFWLQJௐIRUHVWௐUHVRXUFHVௐDQGௐFRPPXQLWLHVௐE\ௐVHHNLQJௐWRௐVRXUFHௐFHUWLILHGௐ
SURGXFWV
ௐௐௐௐ5HGXFLQJௐGHPDQGௐIRUௐYLUJLQௐZRRGௐILEHU
ௐௐௐௐ6RXUFLQJௐIURPௐVXSSOLHUVௐFRPPLWWHGௐWRௐHQYLURQPHQWDOௐH[FHOOHQFH
ௐௐௐௐ3URPRWLQJௐUHVSRQVLEO\ௐVRXUFHGௐSDSHUௐDQGௐZRRGௐSURGXFWVௐWRௐRXUௐFXVWRPHUVௐ
352*5$06ௐ ௐ3$571(56+,36
:HௐFROODERUDWHௐZLWKௐDௐIHZௐNH\ௐQRQSURILWVௐWRௐKHOSௐXVௐLPSURYHௐSDSHUௐDQGௐZRRGௐ
SURGXFWௐVXVWDLQDELOLW\ௐ7KLVௐLQFOXGHVௐSDUWQHUVKLSVௐZLWKௐWKHௐ5DLQIRUHVWௐ$OOLDQFHௐRQௐWKHௐ
$SSDODFKLDQௐ:RRGODQGVௐ$OOLDQFHௐDQGௐYDULRXVௐSURMHFWVௐZLWKௐWKHௐ)RUHVWௐ3URGXFWVௐ
:RUNLQJௐ*URXSௐ )3:* ௐDQௐLQLWLDWLYHௐRIௐ*UHHQ%OXH
352'8&7ௐ%5$1'6ௐ(;&/86,9(ௐ72ௐ67$3/(6ௐ48$/,7<ௐ$6685$1&(
3URGXFWௐEUDQGVௐH[FOXVLYHௐWRௐ6WDSOHVௐDUHௐVXEMHFWௐWRௐDௐFRPSUHKHQVLYHௐ4XDOLW\ௐ
$VVXUDQFHௐSURJUDPௐWKDWௐLQFOXGHV
ௐௐௐௐ3URGXFWௐ'HVLJQௐ±ௐ3URGXFWௐEUDQGVௐH[FOXVLYHௐWRௐ6WDSOHVௐDUHௐGHVLJQHGௐWRௐPHHWௐRUௐ
H[FHHGௐQDWLRQDOௐEUDQGௐHTXLYDOHQWௐVSHFLILFDWLRQV
ௐௐௐௐ)DFWRU\ௐ&HUWLILFDWLRQௐ±ௐ3URGXFWLRQௐIDFLOLWLHVௐLQௐGHYHORSLQJௐFRXQWULHVௐXQGHUJRௐWKLUG
SDUW\ௐDXGLWVௐWRௐXSKROGௐRXUௐVWDQGDUGVௐIRUௐVRFLDOௐUHVSRQVLELOLW\ௐDQGௐWRௐJXDUDQWHHௐ
SUDFWLFHVௐDUHௐLQௐSODFHௐWRௐGHOLYHUௐTXDOLW\ௐSURGXFWVௐ
ௐௐௐௐ5LJRURXVௐ7HVWLQJௐ ௐ,QVSHFWLRQௐ±ௐ$OOௐSURGXFWVௐDUHௐHQJLQHHUWHVWHGௐIRUௐTXDOLW\ௐLQௐ
OHDGLQJௐLQGHSHQGHQWௐODEVௐ,QVSHFWRUVௐSXOOௐVDPSOHVௐIURPௐWKHௐSURGXFWLRQௐOLQHௐWRௐFRQILUPௐ
WKDWௐSURGXFWVௐDUHௐPDQXIDFWXUHGௐWRௐRXUௐH[DFWௐVSHFLILFDWLRQVௐEHIRUHௐWKH\ௐVKLSௐWRௐRXUௐ
ZDUHKRXVHV
ௐௐௐௐ&RQWLQXRXVௐ0RQLWRULQJௐ±ௐ7KURXJKRXWௐDௐSURGXFW¶VௐOLIHF\FOHௐLQVSHFWRUVௐSXOOௐVDPSOHVௐ
IRUௐIROORZXSௐODEௐWHVWLQJௐWRௐFHUWLI\ௐWKDWௐWKHௐSURGXFWௐVWLOOௐPHHWVௐRXUௐVSHFLILFDWLRQV
021,725,1*ௐ352'8&7ௐ48$/,7<
2QௐWKHௐUDUHௐRFFDVLRQௐWKDWௐDௐSURGXFWௐIDLOVௐWRௐPHHWௐDௐ0HPEHU¶VௐVDWLVIDFWLRQௐZHௐRIIHUௐ
IDVWௐDQGௐHDV\ௐUHVROXWLRQௐPHWKRGV ௐ
ௐௐௐௐ3XUFKDVHUVௐFDQௐUHWXUQௐDQ\ௐLWHPௐXVLQJௐRXUௐQRKDVVOHௐRQOLQHௐUHWXUQVௐSURFHVVௐRUௐE\ௐ
FRQWDFWLQJௐ&XVWRPHUௐ6HUYLFHௐ
ௐௐௐௐ:HௐDUUDQJHௐGULYHUௐSLFNXSௐIRUௐDOOௐSURGXFWௐUHWXUQVௐDWௐQRௐFRVWௐWRௐSDUWLFLSDWLQJௐ
0HPEHUVௐ
:HௐWKRURXJKO\ௐDQDO\]HௐGDPDJHGௐRUௐGHIHFWLYHௐLWHPVௐDQGௐHQVXUHௐRXUௐPDQXIDFWXUHUVௐ
DGGUHVVௐWKHௐXQGHUO\LQJௐTXDOLW\ௐLVVXHௐ<RXUௐ6WDSOHVௐ$FFRXQWௐ0DQDJHUௐZLOOௐVKDUHௐ
FRUUHFWLYHௐDFWLRQVௐDQGௐUHSRUWௐRQௐSURJUHVVௐGXULQJௐUHJXODUௐEXVLQHVVௐUHYLHZV
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'HVFULEHௐ\RXUௐDELOLW\ௐWRௐDGGUHVVௐPHPEHUௐ
FRQFHUQVௐUHODWHGௐWRௐSDFNDJLQJௐLQFOXGLQJௐ
SURGXFWௐPDUNLQJVௐVDIHW\ௐZDUQLQJVௐZDVWHௐ
UHGXFWLRQௐSDFNDJLQJௐWR[LFLW\ௐUHF\FOLQJௐ
DQGRUௐUHXVHௐHWF
352'8&7ௐ&(57,),&$7,216ௐ ௐ(&2/$%(/,1*
:LWKLQௐRXUௐFRUHௐSURGXFWௐDVVRUWPHQWௐZHௐKDYHௐLGHQWLILHGௐWKRXVDQGVௐRIௐLWHPVௐWKDWௐPHHWௐ
WKLUGSDUW\ௐVWDQGDUGVௐDQGௐFHUWLILFDWLRQVௐ7KLVௐLVௐDௐVLJQLILFDQWௐVXEVHWௐRIௐRXUௐWRWDOௐ
DVVRUWPHQWௐRIௐQHDUO\ௐௐSURGXFWVௐZLWKௐHQYLURQPHQWDOௐIHDWXUHVௐZKLFKௐLQFOXGHVௐ
SURGXFWVௐZLWKௐUHF\FOHGௐFRQWHQWௐRUௐRWKHUௐGHVLJQௐIHDWXUHVௐOLNHௐVRODUௐSRZHUHGௐ
UHFKDUJHDEOHௐDQGௐUHILOODEOHௐ7KHௐFHUWLILFDWLRQVௐDQGௐVWDQGDUGVௐZHௐWUDFNௐLQFOXGH ௐ
ௐௐௐௐ$3ௐFHUWLILHGௐQRQWR[LF
ௐௐௐௐ%OXHVLJQௐFHUWLILHGௐFORWKLQJௐSURGXFW
ௐௐௐௐ%3,ௐFRPSRVWDEOH
ௐௐௐௐ&UDGOHௐWRௐ&UDGOHௐFHUWLILHG
ௐௐௐௐ(FR/RJRௐFHUWLILHG
ௐௐௐௐ(1(5*<ௐ67$5ௐTXDOLILHG
ௐௐௐௐ(3$ௐ&RPSUHKHQVLYHௐ3URFXUHPHQWௐ*XLGHOLQHV
ௐௐௐௐ(3$ௐ'HVLJQௐIRUௐWKHௐ(QYLURQPHQWௐ 'I( ௐIRUௐ3HVWLFLGHVௐUHJLVWHUHG
ௐௐௐௐ(3$ௐ6DIHUௐ&KRLFHௐUHJLVWHUHG
ௐௐௐௐ(3$ௐ:DWHU6HQVHௐFHUWLILHG
ௐௐௐௐ(3($7ௐTXDOLILHG
ௐௐௐௐ(:*ௐYHULILHG
ௐௐௐௐ)DLUௐ7UDGHௐFHUWLILHG
ௐௐௐௐ)RRGௐ$OOLDQFHௐFHUWLILHG
ௐௐௐௐ)RUHVWௐ6WHZDUGVKLSௐ&RXQFLOௐ )6& ௐFHUWLILHG
ௐௐௐௐ*5((1*8$5'ௐFHUWLILHG
ௐௐௐௐ*UHHQௐ6HDOௐFHUWLILHG
ௐௐௐௐ,QGRRUௐ$GYDQWDJHௐFHUWLILHG
ௐௐௐௐ/HYHOௐFHUWLILHG
ௐௐௐௐ0DGHௐE\ௐDௐ&HUWLILHGௐ%ௐ&RUSRUDWLRQ
ௐௐௐௐ0DGHௐ6DIHௐFHUWLILHG
ௐௐௐௐ30$ௐQRQWR[LF
ௐௐௐௐ5DLQIRUHVWௐ$OOLDQFHௐFHUWLILHG
ௐௐௐௐ5RXQGWDEOHௐRQௐ6XVWDLQDEOHௐ3DOPௐ2LOௐ 5632 ௐFHUWLILHG
ௐௐௐௐ6XVWDLQDEOHௐ)RUHVWU\ௐ,QLWLDWLYHௐ 6), ௐFHUWLILHG
ௐௐௐௐ86'$ௐ&HUWLILHGௐ%LREDVHGௐ3URGXFW
ௐௐௐௐ86'$ௐ2UJDQLF
:HௐDUHௐFRQWLQXDOO\ௐLPSURYLQJௐRXUௐDELOLW\ௐWRௐFDSWXUHௐDQGௐWUDFNௐSURGXFWVௐZLWKௐ
HQYLURQPHQWDOௐFHUWLILFDWLRQVௐLQௐRXUௐV\VWHPVௐDVௐZHOOௐDVௐLQFUHDVHௐWKHௐQXPEHUௐRIௐ
SURGXFWVௐWKDWௐPHHWௐFUHGLEOHௐWKLUGSDUW\ௐHQYLURQPHQWDOௐFHUWLILFDWLRQV
3$&.$*,1*ௐ237,0,=$7,21ௐ
7RௐKHOSௐUHGXFHௐZDVWHௐDWௐ0HPEHUV¶ௐIDFLOLWLHVௐ6WDSOHVௐKDVௐHQJLQHHUHGௐRXUௐRUGHUௐ
IXOILOOPHQWௐSURFHVVௐWRௐPLQLPL]HௐSDFNDJLQJௐDQGௐVKLSSLQJௐPDWHULDOVௐRQௐVXSSO\ௐGHOLYHULHVௐ
6LPXOWDQHRXVO\ௐZHௐHQVXUHௐWKDWௐDOOௐGHOLYHULHVௐDUHௐSURSHUO\ௐSURWHFWHGௐLQௐRUGHUௐWRௐDUULYHௐ
WRௐ\RXௐLQWDFWௐ
ௐௐௐௐ6PDUW6L]Hௐ±ௐ6WDSOHVௐKDVௐUROOHGௐRXWௐDZDUGZLQQLQJௐWHFKQRORJ\ௐWRௐWKHௐPDMRULW\ௐRIௐ
RXUௐ86ௐGLVWULEXWLRQௐFHQWHUVௐWKDWௐWDLORUVௐER[ௐVL]HVௐWRௐWKHௐH[DFWௐVL]HௐRIௐWKHௐRUGHUௐ
UHGXFLQJௐXVHௐRIௐFRUUXJDWHௐDQGௐDLUௐSLOORZVௐ7RௐIXUWKHUௐUHGXFHௐWKHௐHQYLURQPHQWDOௐLPSDFWௐ
RIௐRXUௐGHOLYHU\ௐSURFHVVௐZHௐXVHௐER[HVௐPDGHௐIURPௐௐWRௐௐUHF\FOHGௐPDWHULDOௐ
7KLVௐDSSURDFKௐWRௐSDFNDJLQJௐUHVXOWVௐLQௐDQௐDQQXDOௐFDUERQௐIRRWSULQWௐUHGXFWLRQௐRIௐPRUHௐ
WKDQௐௐWRQVௐHTXLYDOHQWௐWRௐௐWUHHV
ௐௐௐௐ%R[ௐ/RJLFௐ±ௐ2XUௐZDUHKRXVHௐPDQDJHPHQWௐV\VWHPௐXVHVௐDௐVHULHVௐRIௐDOJRULWKPVௐ
WKDWௐDXWRPDWLFDOO\ௐFKRRVHௐWKHௐVPDOOHVWௐGHOLYHU\ௐER[ௐIURPௐHLJKWௐVWDQGDUGௐVL]HVௐEDVHGௐ
RQௐWKHௐFRPELQHGௐGLPHQVLRQVௐRIௐLWHPVௐLQௐWKHௐRUGHUௐUHGXFLQJௐSDFNDJLQJௐZDVWHௐ
ௐௐௐௐ:KROHVDOHUௐ,QLWLDWLYHVௐ±ௐ$VௐSDUWௐRIௐRXUௐIXOILOOPHQWௐSURFHVVௐ6WDSOHVௐXWLOL]HVௐWKUHHௐ
QDWLRQDOௐZKROHVDOHUVௐWRௐVXSSRUWௐRXUௐSURGXFWௐUHTXLUHPHQWVௐ:HௐZRUNௐGLOLJHQWO\ௐZLWKௐ
WKHVHௐVXSSOLHUVௐWRௐFRQILUPௐWKH\ௐDUHௐUHGXFLQJௐVKLSSLQJௐPDWHULDOVௐIRUௐRXUௐFXVWRPHUVௐ
7KHௐSURGXFWVௐVKLSSHGௐE\ௐRXUௐZKROHVDOHUVௐXQGHUJRௐVLPLODUௐVL]LQJௐDQDO\VLVௐE\ௐWKHLUௐ
FRPSXWHUௐV\VWHPVௐ
5HGXFLQJௐSDFNDJLQJௐZDVWHௐLVௐLPSRUWDQWௐWRௐRXUௐFRPPLWPHQWௐWRௐKHOSௐWKHௐHQYLURQPHQWௐ,Qௐ
DGGLWLRQௐWRௐWKHௐLQWHUQDOௐLQLWLDWLYHVௐDERYHௐZH¶UHௐDFWLYHO\ௐZRUNLQJௐZLWKௐFXVWRPHUVௐWRௐ
PLQLPL]HௐSDFNDJLQJௐZDVWHௐE\ௐUHGXFLQJௐWKHௐIUHTXHQF\ௐRIௐVPDOOௐRUGHUVௐWKURXJKௐRUGHUௐ
FRQVROLGDWLRQௐ7KHVHௐLQLWLDWLYHVௐKDYHௐUHGXFHGௐSDFNDJLQJௐDQGௐVKLSSLQJௐPDWHULDOVௐE\ௐXSௐ
WRௐௐIRUௐVRPHௐFXVWRPHUVௐ
3$&.$*(ௐ3527(&7,21
6WDSOHVௐKDVௐLQYHVWHGௐLQௐDLUௐSLOORZௐGXQQDJHௐWHFKQRORJ\ௐWRௐVDIHJXDUGௐWKHௐSURGXFWௐZHௐ
VKLSௐ7KHVHௐDLUௐSLOORZV
ௐௐௐௐ$UHௐGHVLJQHGௐWRௐSURYLGHௐPD[LPXPௐSURWHFWLRQௐZLWKௐDௐPLQLPXPௐXVHௐRIௐPDWHULDOௐ
UHGXFLQJௐWKHௐDPRXQWௐRIௐSDFNDJLQJௐUHTXLUHGௐ
ௐௐௐௐ&DQௐEHௐUHXVHGௐ
ௐௐௐௐ&DQௐEHௐGHIODWHGௐSULRUௐWRௐGLVSRVDOௐUHGXFLQJௐRULJLQDOௐYROXPHௐE\ௐRYHUௐ ௐ
ௐௐௐௐ&DQௐEHௐUHF\FOHGௐZKHQௐJLYHQௐWRௐ\RXUௐGHOLYHU\ௐGULYHUௐRUௐVHQWௐEDFNௐZKHQௐPDNLQJௐDௐ
UHWXUQௐ
ௐௐௐௐ0D\ௐEHௐUHWXUQHGௐIRUௐUHF\FOLQJௐWRௐORFDOௐ6HDOHGௐ$LUௐVLWHVௐE\ௐFDOOLQJௐWKHௐ6HDOHGௐ$LUௐ
SKRQHௐQXPEHUௐRQௐWKHௐFXVKLRQௐRUௐPD\ௐEHௐUHF\FOHGௐFRPPHUFLDOO\ௐDVௐௐSODVWLFௐ
ௐௐௐௐ3URYLGHௐKLJKௐ%78ௐHQHUJ\ௐFRQWHQWVௐLQௐPXQLFLSDOௐLQFLQHUDWLRQ
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
'HVFULEHௐ\RXUௐFDSDELOLWLHVௐUHODWHGௐWRௐ
PHPEHUௐQHHGௐIRUௐFROOHFWLRQௐDQGௐUHF\FOLQJௐ
RIௐWRQHUௐDQGௐLQNௐFDUWULGJHVௐEDWWHULHVௐ
SDFNDJLQJௐHWF
6WDSOHVௐRIIHUVௐRXUௐFXVWRPHUVௐDௐZLGHௐUDQJHௐRIௐFRQYHQLHQWௐQRௐDQGௐORZIHHௐUHF\FOLQJௐ
VHUYLFHVௐ&KHFNௐRXWௐ6WDSOHVௐ5HF\FOLQJௐ6HUYLFHVௐRUௐVSHDNௐZLWKௐ\RXUௐ$FFRXQWௐ0DQDJHUௐ
IRUௐPRUHௐGHWDLOVௐRQௐRXUௐSURJUDPV
ௐௐௐௐ,QNௐ ௐ7RQHUௐ&DUWULGJHVௐ±ௐ6WDSOHVௐSURYLGHVௐIUHHௐGHOLYHU\ௐGULYHUௐSLFNXSௐDQGௐPDLO
EDFNௐVHUYLFHௐ6LPSO\ௐZRUNௐZLWKௐ\RXUௐGHOLYHU\ௐGULYHUௐWRௐSLFNௐDௐORFDWLRQௐIRUௐUHJXODUௐSLFN
XSௐRUௐSULQWௐDௐPDLOEDFNௐODEHOௐIURPௐ6WDSOHV$GYDQWDJHFRP
ௐௐௐௐ7HFKQRORJ\ௐ±ௐ:HௐRIIHUௐORZௐFRVWௐRSWLRQVௐIRUௐUHVSRQVLEOHௐDQGௐVHFXUHௐWHFKQRORJ\ௐ
UHF\FOLQJௐLQFOXGLQJௐFHUWLILFDWHௐRIௐUHF\FOLQJௐDQGௐRSWLRQDOௐVHULDOௐQXPEHUௐWUDFNLQJௐVHUYLFHVௐ
<RXௐFDQௐRUGHUௐSUHSDLGௐUHF\FOLQJௐNLWVௐER[HVௐDQGௐSDOOHWVௐIRUௐODUJHUௐLWHPVௐWKURXJKௐ
6WDSOHV$GYDQWDJHFRPௐ6WDSOHV¶ௐWHFKௐUHF\FOLQJௐSDUWQHUௐ(5,ௐ'LUHFWௐLVௐH6WHZDUGVௐDQGௐ
5ௐFHUWLILHGௐDWௐDOOௐORFDWLRQVௐIRUௐUHVSRQVLEOHௐHZDVWHௐPDQDJHPHQWௐSUDFWLFHV
ௐௐௐௐ)XUQLWXUHௐ±ௐ7DONௐWRௐ\RXUௐ$FFRXQWௐ0DQDJHUௐIRUௐGHWDLOVௐRQௐUHF\FOLQJௐ
GHFRPPLVVLRQLQJௐDQGௐGRQDWLQJௐRIILFHௐIXUQLWXUHௐ6WDSOHVௐFXVWRPHUVௐFDQௐWUDGHௐLQௐWKHLUௐ
ROGௐRXWGDWHGௐFXELFOHௐV\VWHPVௐDQGௐIXUQLWXUHௐWRௐ'DYLHVௐIRUௐDௐFUHGLWௐWRZDUGVௐ*UDGHௐ$ௐ
OLNHQHZௐUHPDQXIDFWXUHGௐIXUQLWXUHௐE\ௐ'DYLHVௐIURPௐOHDGLQJௐEUDQGVௐOLNHௐ.QROOௐ6WHHOFDVHௐ
+DZRUWKௐDQGௐPRUHௐ$OWHUQDWLYHO\ௐ6WDSOHVௐFDQௐGLUHFWௐFXVWRPHUVௐWRௐRWKHUௐIXUQLWXUHௐ
GRQDWLRQௐDQGௐUHF\FOLQJௐRSWLRQVௐOLNHௐ,51
ௐௐௐௐ/DPSVௐ%DOODVWVௐ ௐ%DWWHULHVௐ±ௐ:HௐRIIHUௐPDLOEDFNௐUHF\FOLQJௐVHUYLFHVௐRQௐ
6WDSOHV$GYDQWDJHFRPௐ6LPSO\ௐRUGHUௐWKHௐULJKWVL]HௐFRQWDLQHUௐILOOௐLWௐZLWKௐ\RXUௐJRRGVௐ
DQGௐSXWௐLWௐLQௐWKHௐPDLOௐ3ULFLQJௐLVௐLQFOXVLYHௐRIௐSDFNDJLQJௐVKLSSLQJௐDQGௐUHF\FOLQJ
ௐௐௐௐ2WKHUௐ+DUGWR5HF\FOHௐ,WHPVௐ±ௐ'LYHUWௐKDUGWRUHF\FOHௐZDVWHௐIURPௐODQGILOOVௐZLWKௐ
6WDSOHV¶ௐ=HURௐ:DVWHௐ%R[HVௐ6LPSO\ௐILOOௐFORVHௐDQGௐVKLSௐ6WDSOHV$GYDQWDJHFRPௐER[ௐ
SULFHVௐLQFOXGHௐDOOௐVKLSSLQJௐDQGௐUHF\FOLQJௐIHHVௐ8VHௐRXUௐ=HURௐ:DVWHௐ%R[HVௐWRௐUHF\FOHௐ
FRIIHHௐSRGVௐEUHDNURRPௐZDVWHௐELQGHUVௐVDIHW\ௐVXSSOLHVௐZULWLQJௐLQVWUXPHQWVௐDQGௐPRUH
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
83 Describe your capabilities or limitations
related to ordering and/or deliveries
(minimum order requirements, order
consolidation, expedited shipping/delivery,
etc.)
According to industry research, employees making purchases outside a procurement
program can increase operating costs by anywhere from 25% to 45%. Reducing
maverick spend can dramatically impact the effectiveness of your procurement
program. Staples uses multiple strategies to keep program compliance high and
costs low.
MINIMUM ORDER SIZE
Unless otherwise mutually agreed to by Staples and a Sourcewell participating
Member, Sourcewell and its Members shall have a minimum order size of $35.00 per
order.
ORDER CONSOLIDATION: REDUCING SMALL, INEFFICIENT ORDERS
Industry statistics show the average cost for processing a single order transaction can
be as high as hundreds of dollars depending on the organization and payment
processing systems. Placing small, frequent orders incurs these costs with each order,
which can be significantly reduced by order consolidation. We'll educate your end
users to adopt more efficient behaviors, such as:
• Ordering bi-weekly or monthly, instead of weekly or daily
• Coordinating ordering with other departments
• Determining frequently ordered items and ordering enough for a week
• Anticipating projects that may require more supplies than usual and consolidating
these supplies within regularly scheduled orders
Benefits of order consolidation include:
• Reduced order processing costs
• Fewer deliveries and invoices to process
• Less packaging, label and invoicing paper waste
• CO2 savings from fewer truck deliveries
INCREASING MEMBERS' ONLINE ORDERS
The most efficient way for end users to order from Staples is through our e-
commerce site or their e-procurement system. An order placed by phone costs
Members significantly more than an order placed electronically. We'll educate
participating Member's end users on online order placement.
Benefits include:
• Reduced order processing costs
• Faster and easier ordering
• Fewer ordering mistakes - fewer product returns
• Real-time tracking of product delivery status
Staples can communicate ordering best practices to their end users during the
implementation process and on a continuous basis through client-approved customized
flyers, newsletters and emails.
ONLINE COMPLIANCE CONTROLS
StaplesAdvantage.com also drives program compliance with features like:
• The ability to customize their home page with messaging to communicate key
program rules (such as minimum order requirements) and guide purchasers to
preferred-item shopping lists
• Shared or personal shopping lists populated with commonly ordered or preferred
core items
• Optional spending and approval controls that eliminate inefficient and costly small
orders
RETAIL PURCHASING PROGRAM & IN-STORE PURCHASING
Today, customers can use the Buy Online, Pick Up in Store option and Print-to-Store
to get what they need, when they need it for same day purchases. Or, they can take
advantage of our Retail Purchasing Program, which ensures customers can shop in
stores to receive their custom pricing or in-store sale price, whichever is lowest at
the time of purchase, in any Staples store throughout the U.S.
*
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
Financial Strength and Stability - Attachment 1 - Staples Bank and Trade References.pdf - Thursday January 23, 2020 12:11:28
Marketing Plan/Samples - Attachment 4 - Sourcewell Marketing Plan.pdf - Thursday January 23, 2020 12:11:38
WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information (optional)
Pricing - Staples Pricing Exhibits 1-5.zip - Thursday January 23, 2020 13:16:09
Additional Document - Staples Additional Attachments.zip - Thursday January 23, 2020 13:16:19
3URSRVHUV$VVXUDQFHRI&RPS
352326(5$6685$1&(2)&203/,$1&(
352326(5¶6$)),'$9,7
7KHXQGHUVLJQHGDXWKRUL]HGUHSUHVHQWDWLYHRIWKHHQWLW\VXEPLWWLQJWKHIRUHJRLQJSURSRVDO WKH³3URSRVHU´ VZHDUVWKDWWKHIROORZLQJ
VWDWHPHQWVDUHWUXHWRWKHEHVWRIKLVRUKHUNQRZOHGJH
7KH3URSRVHULVVXEPLWWLQJLWVSURSRVDOXQGHULWVWUXHDQGFRUUHFWQDPHWKH3URSRVHUKDVEHHQSURSHUO\RULJLQDWHGDQGOHJDOO\H[LVWV
LQJRRGVWDQGLQJLQLWVVWDWHRIUHVLGHQFHWKH3URSRVHUSRVVHVVHVRUZLOOSRVVHVVEHIRUHGHOLYHULQJDQ\SURGXFWVDQGUHODWHG
VHUYLFHVDOODSSOLFDEOHOLFHQVHVQHFHVVDU\IRUVXFKGHOLYHU\WR6RXUFHZHOOPHPEHUDJHQFLHV7KHXQGHUVLJQHGDIILUPVWKDWKHRUVKH
LVDXWKRUL]HGWRDFWRQEHKDOIRIDQGWROHJDOO\ELQGWKH3URSRVHUWRWKHWHUPVLQWKLV&RQWUDFW
7KH3URSRVHURUDQ\SHUVRQUHSUHVHQWLQJWKH3URSRVHUKDVQRWGLUHFWO\RULQGLUHFWO\HQWHUHGLQWRDQ\DJUHHPHQWRUDUUDQJHPHQW
ZLWKDQ\RWKHUYHQGRURUVXSSOLHUDQ\RIILFLDORUHPSOR\HHRI6RXUFHZHOORUDQ\SHUVRQILUPRUFRUSRUDWLRQXQGHUFRQWUDFWZLWK
6RXUFHZHOOLQDQHIIRUWWRLQIOXHQFHWKHSULFLQJWHUPVRUFRQGLWLRQVUHODWLQJWRWKLV5)3LQDQ\ZD\WKDWDGYHUVHO\DIIHFWVWKHIUHH
DQGRSHQFRPSHWLWLRQIRUD&RQWUDFWDZDUGXQGHUWKLV5)3
7KHFRQWHQWVRIWKH3URSRVHU
VSURSRVDOKDYHQRWEHHQFRPPXQLFDWHGE\WKH3URSRVHURULWVHPSOR\HHVRUDJHQWVWRDQ\SHUVRQQRW
DQHPSOR\HHRUDJHQWRIWKH3URSRVHUDQGZLOOQRWEHFRPPXQLFDWHGWRDQ\VXFKSHUVRQVSULRUWRWKHRIILFLDORSHQLQJRIWKH
SURSRVDOV
7KH3URSRVHUKDVH[DPLQHGDQGXQGHUVWDQGVWKHWHUPVFRQGLWLRQVVFRSHFRQWUDFWRSSRUWXQLW\VSHFLILFDWLRQVUHTXHVWDQGRWKHU
GRFXPHQWVLQWKLVVROLFLWDWLRQDQGDIILUPVWKDWDQ\DQGDOOH[FHSWLRQVKDYHEHHQQRWHGDQGLQFOXGHGZLWKWKH3URSRVHU¶V3URSRVDO
7KH3URSRVHUZLOOLIDZDUGHGD&RQWUDFWSURYLGHWR6RXUFHZHOO0HPEHUVWKHSURGXFWVDQGVHUYLFHVLQDFFRUGDQFHZLWKWKHWHUPV
FRQGLWLRQVDQGVFRSHRIWKLV5)3ZLWKWKH3URSRVHURIIHUHGVSHFLILFDWLRQVDQGZLWKWKHRWKHUGRFXPHQWVLQWKLVVROLFLWDWLRQ
7KH3URSRVHUDJUHHVWRGHOLYHUSURGXFWVDQGVHUYLFHVWKURXJKYDOLGFRQWUDFWVSXUFKDVHRUGHUVRUPHDQVWKDWDUHDFFHSWDEOHWR
6RXUFHZHOO0HPEHUV8QOHVVRWKHUZLVHDJUHHGWRWKH3URSRVHUPXVWSURYLGHRQO\QHZDQGILUVWTXDOLW\SURGXFWVDQGUHODWHG
VHUYLFHVWR6RXUFHZHOO0HPEHUVXQGHUDQDZDUGHG&RQWUDFW
7KH3URSRVHUZLOOFRPSO\ZLWKDOODSSOLFDEOHSURYLVLRQVRIIHGHUDOVWDWHDQGORFDOODZVUHJXODWLRQVUXOHVDQGRUGHUV
7KH3URSRVHUXQGHUVWDQGVWKDW6RXUFHZHOOZLOOUHMHFW5)3SURSRVDOVWKDWDUHPDUNHG³FRQILGHQWLDO´ RU³QRQSXEOLF´HWF HLWKHU
VXEVWDQWLDOO\RULQWKHLUHQWLUHW\8QGHU0LQQHVRWD6WDWXWH 6XEGDOOSURSRVDOVDUHFRQVLGHUHGQRQSXEOLFGDWDXQWLOWKH
HYDOXDWLRQLVFRPSOHWHDQGD&RQWUDFWLVDZDUGHG$WWKDWSRLQWSURSRVDOVJHQHUDOO\EHFRPHSXEOLFGDWD0LQQHVRWD6WDWXWH
SHUPLWVRQO\FHUWDLQQDUURZO\GHILQHGGDWDWREHFRQVLGHUHGD³WUDGHVHFUHW´DQGWKXVQRQSXEOLFGDWDXQGHU0LQQHVRWD¶V'DWD
3UDFWLFHV$FW
7KH3URSRVHUXQGHUVWDQGVWKDWLWLVWKH3URSRVHU¶VGXW\WRSURWHFWLQIRUPDWLRQWKDWLWFRQVLGHUVQRQSXEOLFDQGLWDJUHHVWRGHIHQGDQG
LQGHPQLI\6RXUFHZHOOIRUUHDVRQDEOHPHDVXUHVWKDW6RXUFHZHOOWDNHVWRXSKROGVXFKDGDWDGHVLJQDWLRQ
%\FKHFNLQJWKLVER[,DFNQRZOHGJHWKDW,DPERXQGE\WKHWHUPVRIWKH3URSRVHU¶V$IILGDYLWKDYHWKHOHJDODXWKRULW\WRVXEPLWWKLV
3URSRVDORQEHKDOIRIWKH3URSRVHUDQGWKDWWKLVHOHFWURQLFDFNQRZOHGJPHQWKDVWKHVDPHOHJDOHIIHFWYDOLGLW\DQGHQIRUFHDELOLW\DVLI,
KDGKDQGVLJQHGWKH3URSRVDO7KLVVLJQDWXUHZLOOQRWEHGHQLHGVXFKOHJDOHIIHFWYDOLGLW\RUHQIRUFHDELOLW\VROHO\EHFDXVHDQHOHFWURQLF
VLJQDWXUHRUHOHFWURQLFUHFRUGZDVXVHGLQLWVIRUPDWLRQ-RDQQH+DUULV&KLHI&RPPHUFLDO2IILFHU6WDSOHV6WDSOHV&RQWUDFW
&RPPHUFLDO//&
7KH3URSRVHUGHFODUHVWKDWWKHUHLVDQDFWXDORUSRWHQWLDO&RQIOLFWRI,QWHUHVWUHODWLQJWRWKHSUHSDUDWLRQRILWVVXEPLVVLRQDQGRUWKH
3URSRVHUIRUHVHHVDQDFWXDORUSRWHQWLDO&RQIOLFWRI,QWHUHVWLQSHUIRUPLQJWKHFRQWUDFWXDOREOLJDWLRQVFRQWHPSODWHGLQWKHELG
<HV1R
Bid Number: RFP 012320 Vendor Name: Staples Contract & Commercial LLC
Page 1 of 2
AMENDMENT #1
TO
CONTRACT #012320-SCC
THIS AMENDMENT is by and between Sourcewell and Staples Contract & Commercial LLC
(Vendor).
Vendor was awarded a Sourcewell Contract for Janitorial Supplies and Equipment with Related
Services effective August 1, 2020, through November 16, 2024, relating to the provision of
services by Vendor and to Sourcewell and its Members (Original Agreement).
The parties agree that certain terms within the Original Agreement will be updated and
amended and only to the extent as hereunder provided.
IN CONSIDERATION OF the mutual covenants and agreements described in this Amendment,
the parties agree as follows:
1. This Amendment is effective February 1, 2021, and upon the date of the last signature
below.
2. Section 4: PRODUCT AND PRICING CHANGE REQUESTS – Paragraph 5 is amended as
follows:
The prices for Premium Products, except Janitorial Premium Products, may be
updated once quarterly: August - October, November -January, February - April,
May-July of each year during the term that this Contract. These Premium Products
are defined as toner, ink, IT hardware, copy paper, and furniture that Participating
Entities purchase from Staples. The prices for Janitorial Premium Products may be
updated upon 30 days’ prior written notification. Manufacturer’s documentation will
be provided when available. Janitorial Premium Products are defined as janitorial
paper, towel, tissue, paper-related items, petroleum-, resin-, and steel-based
products, custom products, and seasonal products that Participating Entities
purchase from Staples.
Page 2 of 2
Except as amended by this Amendment, the Original Agreement remains in full force and
effect.
Sourcewell Staples Contract & Commercial LLC
By: By:
Authorized Signature Authorized Signature
Jeremy Schwartz Joanne Harris
Name – Printed Name – Printed
Title: Director of Operations & Procurement/CPO Title: Chief Commercial Officer
Date: Date:
Sourcewell–APPROVED:
By:
Authorized Signature
Chad Coauette
Name – Printed
Title: Executive Director/CEO
Date: