2022-04-20 LIBRARY BOARD MEETING MINUTES
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PEARLAND LIBRARY BOARD MEETING MINUTES
CITY OF PEARLAND
Regular Meeting
Wednesday, April 20, 2021 – 7PM
CALL TO ORDER
In attendance:
Crystal Carbone, Tammy McLain, Jessica Williams, Rachel Orozco, Kaitlyn Keever, Vanessa
Dunn, John Grimmett, Amit Joshi (arrived around 7:21pm)
Absent:
Somarajan Nair, Francine Shephard
Guests:
Kevin Cole, City of Pearland Mayor (arrived at 7:20pm)
Kevin Carter, City of Pearland Parks & Recreation, Assistant Director
Chair Crystal Carbone called the meeting to order at 7:07pm.
CONSENT AGENDA
The consent agenda was approved including approval of minutes from October 21st, 2021
meeting.
Motion: Tammy McLain, Second: John Grimmett, Motion carried 4-0.
NEW BUSINESS
CONSIDERATION AND POSSIBLE ACTION: Election of Officers
Current Officers: Carbone - Chair, McLain – Vice Chair, Dunn – Secretary, no longer have
treasurer position.
Motion for positions to stay for another year. Carbone made motion. Second: McLain. Motion
carried 4-0.
CONSIDERATION AND POSSIBLE ACTION: Meeting Dates & Times
Currently, Library Board is meeting quarterly starting January and are the 3rd Thursday of the
month and try to alternate meetings at the library locations. Carbone asked if there was a
proposed change for the meeting dates or times. It was decided that they will keep the dates
and times as they are.
Motion: Grimmet, second: Dunn. Motion carried 4-0.
CONSIDERATION AND POSSIBLE ACTION: West Pearland Library Agreement
Carter presented the West Pearland Library Agreement. Carbone asked if the Mayor was going
to sign on this. A question was asked if landscaping was included in the agreement. Carter said
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he believes the answer is yes and it is contractually done and said he can continue on
conversations about it as necessary, if there are concerns. A question came up about which
spaces are available for reservations at the libraries which were answered.
Motion was made to accept the agreement as it is: Dunn, second: M cLain. Motion carried 4-0.
DISCUSSION: FY23 Budget
Carter discussed the Budget. Carter mentioned that the Budget Office is in contact with the
librarians. Carter presented the key dates of the budget discussions the FY23. Carbone asked if
the librarians felt that the previous budgets have met their needs. The response was they
would like guidance on what would be excessive to ask. Carter provided an explanation on the
process of replacing furniture and facility work orders, etc. Carter offered his help in planning
for this. Mayor Cole stopped by the meeting where he engaged with the board members to
discuss various topics such as fundraising, budget, defining spaces and programming of the two
libraries, supplementals, advocating, etc. Mayor Cole did confirm that the agreement is on the
agenda for the Council Meeting for the 25th.
DISCUSSION: West Pearland Library Construction Updates
They are working through some of the final items for the library such as trash cans, phones,
signs, etc. being ordered. The grand opening was great and had 224 new card registrations with
the door count being over 500 people for the first hour of the opening. There was discussion
about the number of people coming to the new library and rentals information and availability,
parking, capacity of library.
DISCUSSION: Library Board Strategic Planning Workshop
Carbone asked for thoughts about a date such as a Saturday to have a brainstorming session.
She mentioned that this is a advisory board and would love the feedback to see what is the next
goal and plan, where they could support, and any ideas to help grow the library. Parks &
Recreation Department has been helping with coordinating with the City Secretary’s Office with
retentions, onboarding, agendas, minutes, etc. Carter confirmed that the department will
provide assistance to plan the workshop and provide guidance – there was discussion on
whether there is a desire for external stakeholders or to keep it only limited to the board to
which there was support to invite external stakeholders to the strategic planning workshop
with the board. Carter provided information on what happens during the Parks & Recreation
Department’s Strategic Retreat. They came to the agreement to do it during the summer either
on a Friday or Saturday possibly on June 24th from 9am to 1pm with location to be decided.
DISCUSSION: Texas Open Meeting Acts Training
Carter provided an update and said everyone got their certificates in and it has been filed with
the City Secretary’s Office and no one is pending any longer.
DISCUSSION AND POSSIBLE ACTION: Naming Rights Application
Carter said that Carry Capers asked for this to be pulled from this agenda. She is still working on
this and finalizing it - she will have an update on this soon.
REPORTS FROM FRIENDS GROUP
There was a display, banner, and table for the National Library Week.
REPORTS FROM BRAZORIA COUNTY LIBRARY SYSTEM: Director’s Report
There was a foundation fundraising who represent the whole library and are members of the
City and had a dinner which was very well attended and they raised $12,000-$17,000. The book
sales are on market days so there is more participation.
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REPORTS FROM BRAZORIA COUNTY LIBRARY SYSTEM: Branch Librarians
West Pearland Library – they added a full-time staff member and two part-time positions.
There have been 7,335 visitors since the grand opening. Check-outs 56,000 since April 9th. 6,600
are new cards issued since April 9th. There are more events and programs with the new space.
Tom Reid Library – They are booked from opening to close. They have summer programs ad
events coming up. They have a new specialist that started recently. They are putting their final
touches on the summer calendar. They have interviews for their summer volunteers upcoming.
BOARD ISSUES FOR FUTURE LIBRARY BOARD AGENDAS
There were no issues brought up during the meeting.
ADJOURNMENT
There was no further business presented, the meeting was adjourned at 8:26pm.
Respectfully submitted,
Crystal Carbone, Library Board Chair