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2022-09-08 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTES MINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS, RECREATION & BEAUTIFICATION BOARD, HELD ON THURSDAY, SEPTEMBER 8, 2022, AT 8:30 AM,AT PEARLAND RECREATION CENTER & NATATORIUM. CALL TO ORDER Chairman Dennis Jackson called the meeting to order at 8:33 AM. II. BOARD ROLL CALL Heather Campo Board Member Heather Baker Board Member Dennis Allen Board Member Dennis Jackson Chairman Ryan Dixon Board Member Nancy Bankson Board Member Carry Capers Director, Parks & Recreation Kevin Carter Assistant Director, Parks & Recreation STAFF Amy Coykendall Executive Assistant Randi Wyatt Senior Programming Lindsey Taylor Special Events Taylor York Special Events Jakob Roedel Guest, Pearland Disc Golf Richard Vaughan Forever Parks III. APPROVAL OF MINUTES Heather Baker motion to approve. Dennis Allen seconded. Approved as written at 8:35 am. IV. BOARD REPORT People are enjoying what is happening; Encouraged to keep doing what we are doing. Nancy Bankson- Asked about the signs at Southdown Park. Signs being replaced. Carry Capers let her know that they are being repaired with a warranty. Kevin Carter stated that they should be coming in sooner-the smaller ones first, and the larger at later date. Nancy states that they love the playground due to the covered aspect of the playground. Heather Campo— Fourth of July was amazing. Concerts in the park were fun. Heather Baker- Parks is a topic of conversation in many different places. Fourth of July was amazing- heard nothing but great this heard. Shadow Creek is excited about the things to come. Discussed growing membership with the RCN. Recently joined. DFNC- seeing a lot more of their social media and is excited to be seeing it. Dennis Jackson- Fourth of July was a great event. Looking forward to the Fall events- being asked about the trick of treat trail. Heather Baker has been telling people to apply for booths. Dennis Jackson is ready to see the costumes- his son will be Ant Man. Has signed his son up for swim lessons. He asked about how they clean the pool. Ryan Dixon- Fourth of July event was awesome, and it was great to see all the people out. He likes to hang out at Centennial Park- he says people would complain about the nets. Carry Capers told him about an app, he made the complaint there with pictures, and he got a response very quickly, including additional issues. Whoever runs the app is doing a great job. Richard- Forever Parks- He is at the RCN every day to walk- he meets a lot of people. A lot of the people he speaks to love it here- it's very clean. Forever Parks is going well- raising money. Pretty close to getting all the funding to complete the inclusive playground. The Mayor wants to do another inclusive playground, so that could be the next project. States that Jeff Webb is the president, and he is always coming up with good ideas. Raised about $10,000 with "100 Causes"- a group to help other nonprofits raise funds. You go onto the site, review companies for at least 30 seconds and you raise money with the reviews-from $2-$75 per review. Raised over $20,000 over the last 2 years. Recommends it for other non-profits. Dennis Jackson asked if it was an app or website. Richard explained the process to locate the company and to sign up. He says make sure to do it the way they state because they do check, and you can lose money- he lost out last year because someone did not do that. Dennis Jackson wanted to recognize a citizen, Jakob. Jakob has been running events for the last 80 weeks and is looking forward to running more events at Centennial Park. They did a tournament in January at Tom Bass Park. Moving to staff presentations at 8:49 am. V. STAFF PRESENTATIONS Carry Capers introduced Randi Wyatt from the Senior Center. Randi passed out the activity calendar for the month and has pictures to show the board. Senior center members love to dress up. Dress up for everything and eat for everything. Fee is $25/year for Pearland residents. 200-250 people per day. 2-6 field trips per month. Raised about $1000 for Forever Parks Foundation at 2 meetings so far this year. Discussed Lunch and Learn- lunch provided by companies that come and discuss the business (Epic Plumbing). Utilize grounds for community engagement. Randi asked if anyone had questions. Richard spoke about the rotary club. He recognized many people that are part of the walking club. Actions helped with frozen/hot meals during COVID- continued now for those who are uncomfortable being in groups. Dennis Jackson asked if they still offer the pickup and drop off for those who want to come to the center. They do. He also asked about other services that are provided with assisted living. Heather Baker asked about the biggest obstacle for seniors being involved. Randi says it is awareness- there is a lot of word of mouth, but the seniors are just not out and about. Post on social media, Facebook(Knapp Connected), and Pearland website. Ryan Dixon- mentioned that there was growth post COVID- are you seeing capacity issues? Quite a few of the spaces are at capacity. Peak hours are 9am-12 pm. Shifting a lot of programming to afternoon to assist with that and not much of an impact to staffing and budget. Still have to turn people around at time- socials have a cap, much register for a class ahead of time, waitlist. Carry stated that Randi and her team are tracking data very well. Through partnerships trying out drop-in events with other facilities. There is a need on the other side of town. Heather Baker states that she lives by Watercress, says that the people in that area would eat that center up. Asked if there is a plan sooner rather than later to bring that up. Carry stated that the main plan is to track data and then look into funding, which will trigger other areas to bring in the prospect. Dennis Jackson states that it would be a good idea to have a senior center in that area. Randi said that they have an activity director and are very active, but the people KAC focuses on the people who live alone, or family is not close by. Heather Baker asked if there were volunteer opportunities for citizens to help at the centers. Carry asked if there is an option for volunteer instructor to help. Randi says there are currently some, but they are always welcome. There are always opportunities have volunteers to come in. Carry asked if there was an opportunity for the Parks board to go to the KAP. Heather Baker asked about the calendar being digital- she wants to become more involved. Randi will get her email to send to her. Carry introduced the Special Events upcoming events and Lindsey Taylor, the Community Events, and Taylor York, special events specialist. Lindsey provided invitation to Parks Board for the Sunset Cinema (Hocus Pocus) on 10/9 and the Trick or Treat Trail, 10/31 (only cost to organizations to be involved is the candy purchase 5-6,000 pcs.) Carry stated that next week there will be a big push for Sunset Cinema. Asked the Parks Board to help promotes. Applications are open for trick or treat trail. Special Events will come back to discuss the tree lighting. Lindsey stated there will be VIP parking for trick or treat trail, and if they would like VIP parking passes, they can email Amy. Kevin Carter asked about the possibly capacity. Lindsey stated that the consistent feedback from last year, the trail was too condensed so they will utilize as much as they can. Hope is to have 100-150 vendors. Ryan Dixon asked if there is pumpkin carving along the trail. Carry stated that there is a costume contest previously, but because children miss the trail previously, they are working on doing an online costume contest where there is a vote by likes and the winner will be announced there. At sunset cinema there will be a pumpkin carving contest. Lindsey stated that there was an idea on a pumpkin roll at the hill and would like to have that happen in the future. Taylor stated that there is an idea for booth decorating competition. Dennis Jackson asked if the sunset cinema is just a one-time thing or if there will be other events. Lindsey said that there would be one-two more in FY23. There is discussion to make a "travelling sunset cinema". Taylor stated that the Sunday date was strategic because the following day is a staff in-service day. VI. DIRECTOR'S REPORT Carry Capers gave upcoming details- Parks sign standards. There is not consistent branding among the parks, so that you can recognize which are City parks vs HOA parks- regulatory signs, wayfinding, maps, rules, etc. Designs are done. Waiting on the quote from the consultant. Revenue strategy- shift in parks and recreation- a lot of partnerships. 2006/2007 city council and Parks board discussion about the agreements with non-profits. But there is not much revenue coming to Parks, how can these agreements be modified to benefit everyone. Comprehensive look at what we are offering and reevaluating how we can make it more accessible for everyone in the community. Will keep the board up to date as we move forward. Ryan Dixon asked if the organizations must report revenue. Carry Capers says they must provide rosters and reports. Ryan Dixon asked if we have considered long term conditions. Carry stated that is being discussed and how we can bring in more revenue by adjusting agreements. Heather Baker brought up that PISD partnership shares cost for repairs and not all the others share that. Dennis Jackson asked if we are looking at updating multiple contracts. Carry discussed the options and how each agreement is being looked at individually. Dennis asked if the agreements need to be reviewed by City Council. Carry stated no. Richard asked who has some of the agreements. Carry stated Pearland Aquatics, RSA, Pearland girls' soccer, Ling Ling, boot camps in the parks, water polo clubs. PISD is an interlocal agreement, which is a different level of the other usage agreements. Carry stated they are looking at the PISD agreement to make it more mutually beneficial. Dennis Allen asked about the skate park. PIC workshop coming up on 10/17- once date is published will send out to the Parks Board. What is part of the bond and what is not. Inclusive playground- both contracts have been awarded. Lonestar recreation si ready to break ground now and not in November when originally planned. Early October dirt will start moving. Equipment will start arriving in November. Customized pieces will arrive in Februa`ry. If everything goes to plan, Opening in early March. Centennial park restroom- being renovated to increase stall capacity. Vandal resistant features. With the updates, there will be storage that will be lost. Design for new building in the works currently. Shadow Creek Ranch- phase 2 complete. Scoreboard is installed, waiting for electrical to be finished. Then training for staff will happen. Fencing next step. Additional need for softball fields. Field will have turf changed to artificial. Chiller system for RCN- equipment will arrive mid-November. Utilize annual facility closure to complete. Contractual maintenance for neighborhood parks- contract awarded about a month ago to Brightview. Company currently going through internal changes and a bunch of rain happened. They are not meeting our standards. Sent all crews and Kevin Carter to clean up the parks. One of the mowers blew seals because the grass was so tall. Staying on top of them moving forward. Dennis Jackson asked if there were penalties in the contract since it is early in the contract for them to not being doing the work. Carry stated that it is per work, and we do not pay if work is not done. Contract ends in November. Second Baptist church meeting for Christmas tree lighting- they plan on growing the event. One of the biggest challenges is the power available. Cost to provide generators, but it is expensive. Reaching out to companies for sponsorships for the generators. Bringing up to the board in case they know of anyone who would be interested and to let Carry know so she can reach out to them. Heather Baker asked about the level of sponsorship. Carry stated that the cost is about $40,000, so whether it is one or multiple sponsors that is the target. Dennis Allen asked if Parks has considered solar for these events or to be used at the parks. Carry stated it has been looked into, but the Solar is not reliable and is challenging. Possibly would not have all the power needed for the lights. Heather Baker stated that the cost and biggest expense is with the battery bank. Ryan Dixon asked if Parks looked into Generac. Heather Baker stated that there could be an issue would be end of the year for the donations. Carry stated that it is tax deductible donation. Richard stated adding in the sponsorships to contracts sent out to bring in the funds. VII. DISCUSSION AND POSSIBLE ACTION — Election of Officers of the Board Dennis Jackson asked if Zach replied to the email that went out regarding the elections. Heather asked about the appointment of board members. Carry stated that there are two chair members who are up for re-appointment in 2022. Renewals will happen in November. Dennis Jackson did not want to move forward with Zach not being present. He motioned to push back to October meeting, Dennis Allena and Ryan Dixon seconded the motion. VIII. ADJOURNMENT Dennis Allen made a motion to adjourn. Ryan Dixon seconded the motion. Motion passed. Chairman Dennis Jackson adjourned the meeting at 9:50 am. These minutes respectfully submitted by: Carry Capers, rector mutes :pprov.d as sub itted and/or corrected this 13th day of October 2022. Dennis acksr. 'hairman