R2022-248 2022-10-24RESOLUTION NO. R2022-248
A Resolution of the City Council of the City of Pearland, Texas, awarding a
grant funded contract utilizing American Rescue Plan Act (ARPA) funds for
and an interlocal pricing agreement with the Texas BuyBoard, for the
purchase of one (1) fire pumper/engine truck and one (1) fire ladder truck from
Siddons-Martin Emergency Group, in the amount of $2,849,211.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That interlocal cooperative pricing for the purchase of one (1) fire
pumper/engine truck and one (1) fire ladder truck has been obtained.
Section 2. That the City Council hereby awards a contract to Siddons-Martin Emergency
Group in the amount of $2,849,211.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase of on (1) fire pumper/engine truck and on (1) fire ladder truck from Siddons-Martin
Emergency Group in the amount of $2,849,211.
PASSED, APPROVED and ADOPTED this the 24th day of October, A.D., 2022.
________________________________
J. KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: 996D882B-9F5A-4798-BE9C-3AED63E3470D
Jeffrey A. Doran - Director Order Mnagement10-25-2022
Jeffrey A. Doran Director Order Mnagement10252022
Siddons Martin Emergency Group, LLC
3500 Shelby Lane
Denton, TX 76207
GDN P115891
TXDOT MVD No. A115890
October 25, 2022
Jack Taylor, Fire Chief
PEARLAND FIRE DEPARTMENT
CITY OF PEARLAND
2703 VETERANS DR
PEARLAND, TX 77584
Proposal For: 2023 Pearland Pumper
Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to CITY OF PEARLAND. Unit will comply
with all specifications attached and made a part of this proposal. Total price includes delivery FOB CITY OF PEARLAND and
training on operation and use of the apparatus.
Description
Amount
Qty. 1 - 1020 - Pierce -Custom Enforcer Pumper, 2nd Gen
(Unit Price - $885,341.00)
Delivery within 20-31 months of order date*
QUOTE # - SMEG-0004566-3
Vehicle Price $885,341.00
1020 - UNIT TOTAL $885,341.00
SUB TOTAL $885,341.00
BuyBoard 651-21 (FIRE) $1,500.00
VEHICLE TOTAL $886,841.00
8-YEAR MAINTENANCE PACAKGE
8-YEAR EXTENDED WARRANTY PACKAGE**
$64,588.00
$79,159.00
Price guaranteed until 10/31/2022.
Loose equipment, maintenance package, and extended warranty package are not included in the vehicle total amount.
Additional:
The price includes factory travel for 4 department personnel on two trips: an approval visit and final inspection, and four
days of department training. An $8,000 graphics allowance is included for the design and installation of graphics at Siddons-
Martin for the pumper. The pumper price includes the purchase and EVS installation of a 6-position David Clark intercom
system and installation of customer provided: radio with remote radio head, cradle point, an antenna on the cab roof, radio
speaker, and MDT mount. Loose equipment mounting inside the cab and body is not included.
Proposal 2023 Pearland Pumper
Page 1 of 2 October 25, 2022
Additional documents for the 8-year maintenance plan and 8-year extended warranty package are included. **The maximum
warranty offered by the manufacturers of the transmission, rear axle, and brake system is 5 years.
The price of the 8-year warranty package will increase if not purchased before November 1st, 2022.
*Lead times as short as 20 months are available for this configuration. Short lead times are available on a first -come, first -
served basis with receipt of a customer purchase order and a proposal signed. Once received, an official lead-time will be
communicated
Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any
other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing
organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory.
Late Fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after
the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a
prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost
of the apparatus.
Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by
Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee The following charge
schedule based on costs incurred may be applied:
(A) 10% of the Purchase Price after order is accepted and entered by Manufacturer;
(B) 20% of the Purchase Price after completion of the approval drawings;
(C) 30% of the Purchase Price upon any material requisition.
The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into
manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to
another purchaser however, the customer shall remain liable for the difference between the purchase price and, if
applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus
any costs incurred by Siddons-Martin to conduct such sale.
Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin
Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and
include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered
binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state
of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in
writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC.
Sincerely,
Chris Carrero
I, Clay Pearson, City Manager - C ty of Pearland, the authorized representative of CITY OF PEARLAND, agree to purchase the
proposed and agree to the terms of this proposal and the specifications attached hereto.
4-47soc itic -?.A)
Signature &1Date
Proposal 2023 Pearland Pumper
Page 2 of 2 October 25, 2022
Siddons Martin Emergency Group, LLC
3500 Shelby Lane
Denton, TX 76207
GDN P115891
TXDOT MVD No. A115890
October 25, 2022
Jack Taylor, Fire Chief
PEARLAND FIRE DEPARTMENT
CITY OF PEARLAND
2703 VETERANS DR
PEARLAND, TX 77584
Proposal For: 2023 Pearland Aerial
Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to CITY OF PEARLAND. Unit will comply
with all specifications attached and made a part of this proposal. Total price includes delivery FOB CITY OF PEARLAND and
training on operation and use of the apparatus.
Description
Amount
Qty. 1 - 1017 - Pierce -Custom Enforcer Aerial, HD Ladder 105'
(Unit Price - $1,588,669.00)
Delivery within 36-38 months of order date
QUOTE # - SMEG-0004369-3
Price guaranteed until 10/31/2022
Vehicle Price $1,599,598.59
1017 - UNIT TOTAL $1,599,598.59
SUB TOTAL $1,599,598.59
BuyBoard 651-21 (FIRE) $1,500.00
TOTAL $1,601,098.59
8-YEAR MAINTENANCE PACKAGE $91,280.00
8-YEAR EXTENDED WARRANTY PACKAGE* $126,244.00
Additional: The price includes factory travel for 4 department personnel on two trips: an approval visit and final inspection,
four days of department training, and a performance bond. Additional documents for the 8-year maintenance plan and 8-
year extended warranty package are included. *The maximum warranty offered by the manufacturers of the engine,
transmission, rear axle, and brake system is 5 years. Additional aerial warranty exceptions are included in the specification. A
$10,000 graphics allowance is included for the Aerial. The aerial price includes EVS installation of customer provided: radio
with remote radio head, cradle point, an antenna on the cab roof, radio speaker, and MDT mount. Loose equipment
mounting inside the cab and body is not included.
The price of the 8-year warranty package will increase if not purchased before November 1st, 2022.
Proposal 2023 Pearland Aerial
Page 1 of 2 October 25, 2022
Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any
other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing
organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory.
Late Fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after
the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a
prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost
of the apparatus.
Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by
Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee. The following charge
schedule based on costs incurred may be applied:
(A) 10% of the Purchase Price after order is accepted and entered by Manufacturer;
(B) 20% of the Purchase Price after completion of the approval drawings;
(C) 30% of the Purchase Price upon any material requisition.
The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into
manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to
another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if
applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus
any costs incurred by Siddons-Martin to conduct such sale.
Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to Siddons-Martin
Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and
include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered
binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state
of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in
writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC.
Sincerely,
Chris Carrero
I, Clay Pearson, City Manager - City of Pearland, the authorized representative of CITY OF PEARLAND, agree to purchase the
proposed and agree to the terms of this proposal and the specifications attached hereto.
Sig
ure &
-------- 2-VV cS�.-- ZA tat__
Proposal 2023 Pearland Aerial
Page 2 of 2 October 25, 2022
CITY OF PEARLAND
HUB COMPLIANCE AND QUOTATION FORM
Section I - General Information (Section Required)
(A) Date:
(B) Department:
(C) Requested By:
10/11/2022
Administration
Joel Hardy - Grants Administrator
(G) Name of vendor or contractor recommended'
(H) The following Brazoria County Historically Underutilized Businesses were identified and contacted concerning this
purchase:
(D) Description of Goods. Fire Apparatus
(E) Total Amount of Purchase:
(F) G/L Account #. 703-305-325.5600.190
$2,849,211
Siddons-Martin Emergency Group
HUB
HUB
#1
#2
❑(I) No applicable Brazoria County HUB's were identified from the Texas Comptroller website; therefore, the City is
exempt from HUB contact requirements for this purchase.
Section II - HUB Contact Documentation- Sole Source Only (Section Required)
In compliance with Chapter 252 0215 of the Texas Local Government Code, the department originating this purchase
requisition certifies that:
(J)This purchase is exempt from HUB contact requirements because it is covered under General Exemption letter
(Refer to the instructions for a list of the General Exemptions)
(a)(1)
Section III. - Documentation (Section Required)
Competitive quotations are required for single source purchases. Justification must be included for sole source purchases.
Cooperative purchase must include Cooperative Contract and approval by Purchasing.
(K)
(L)
(M)
Cooperative Purchase?
Sole Source? (Letter)
Single Source? (Quotes)
0
■
■
Yes Cooperative Group:
Yes
Yes
Texas BuyBoard
Contract#:
651-21
Quotation
#3
Quotation
#4
Quotation
#1
Quotation
#2
(N)
Name
of
Company
Siddons-Martin
(0)
Telephone
Number
(346)366-0407
Contact
Person
Chris
Carrero
(P)
(Q)
Total
Price
Quoted
Attached
Delivery
Yes
(R)
(S) Justification for sole source or recommendation of vendor other than low quote (attach additional sheets if necessary).
Purchase involves the use of $2 4+ million in federal U.S. Treasury funding from the American Rescue Plan Act (ARPA) allocation of
State & Local Fiscal Recovery Funds (SLFRF) made to the City of Pearland for Coronavirus Economic Recovery/Relief. The funds
require federal procurement regulatory compliance, and a proper assessment of competitive cost -reasonable, allowable, and
allocable expenditures has been completed. This vendor meets HUB compliance with regard to the cooperative purchasing interlocal
pricing component used to find the equipment/vendor.
This purchase is being made because of a public calamity that requires the immediate appropriation of money to relieve the necessity
of the municipality's residents or to preserve the property of the municipality. It is also necessary to "preserve/protect the public health
or safety of the municipality's residents." No local preference can be used per federal guidelines.
Does local vendor seek local bidder preference for price comparison as allowed in section 2 25 of the Purchasing Policy
and Procedures manual? No If yes, attach completed local preference claim form to this HUB document.
10/11/2022
Date
Revised 01/28/2022