R2022-208 2022-10-10RESOLUTION NO. R2022-208
A Resolution of the City Council of the City of Pearland, Texas, amending Task
No. 5 (Task 5B) with Ardurra Group LLC, in the estimated amount of
$999,974.00, for Owner’s Representative construction phase services
associated with the Surface Water Plant Project.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 2. That certain amended Task Order No. 5 (Task 5B), a copy of which is attached
hereto as Exhibit “A” and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute and
the City Secretary to attest an amended Task Order No. 5.
PASSED, APPROVED and ADOPTED this the 10th day of October, A.D., 2022.
_________________________________
J. KEVIN COLE
MAYOR
ATTEST:
________________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: 09D6CE43-B711-4E8A-99F5-6A28F8C675B1
159,085.00$ 0 Days
29,804.00$ 0 Days
96,085.00$ 180 Days
390,000.00$ 180 Days
325,000.00$ 180 Days
Total Additional Days Added by this Amemendment
180 Days
Days
Days
Days
Days
Days
By:
By:
CITY OF PEARLAND
PROJECTS DEPARTMENT
3519 Liberty Drive, Suite 300
Pearland, TX 77581
pearlandtx.gov/projects
Professional Services Contract Amendment
Surface Water Plant-Task 5B
Date of Issuance:09/26/2022 Amendment No.:2
1.1
Consultant:Ardurra Group CoP Project No.:
Explanation:
This Amendment encompasses the following additional services: Customary Construction Phase Services (HNE) , and Contract Operations Support Services (HNE)
Description of Work Cost
WA1605-Task 5
P.O. No.: 2021-00000266
Time
Original Contract:3,125,014.00$ 789
2.2
3.5
Contract Operations Assistance & Startup Support Services3.7
3.6 Staff Augmentation for City Project Management
Cost
180
Revised Contract:1149
Previous Amendment(s): 5A 975,460.00$ 180
Contract prior to this Amendment:9694,100,474.00$
999,974.00$
5,100,448.00$
Owner
*Consultant agrees to perform change(s) included in the Contract Amendment for the price and time indicated. The prices for changes included all costs associated with this Contract Amendment.
No work is to be done until this Amendment is executed. No payment to the Consultant shall be made for work included in the Amendment until this Amendment is executed.
Upon execution by all parties, the following changes identifies for the contract value and/or contract time shown, are made part of the
Design 1 of 1 D4. Revised 7/08
9/26/2022
9/26/2022
9/26/2022
Consultant Project Manager
Date
Date
Date
ACCEPTED*:APPROVED:
By:Date
Finance Approval:
Construction Phase Services
Project Management Services
Construction Management and Inspection for BOP
2.1
9/26/2022
Net increase (decrease) from this Amendment: 5B
Please attach back-up documentation.
Cost & Time Change Summary
Exhibit - A
Robert Upton
Digitally signed by Robert Upton
DN: C=US, E=rupton@pearlandtx.gov,
O=City of Pearland, CN=Robert Upton
Reason: I am approving this document
Date: 2022.10.24 09:06:49-05'00'
DocuSign Envelope ID: 82F404E8-1358-46BC-AA68-7F0AC38C1F74
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Task Order No. 5B
Detailed Scope of Services
September 19, 2022
Scope of Services
For
Owner’s Representative Services
For
10 MGD Surface Water Treatment Plant
Through Construction Completion - Task Order #5B
The Engineer will execute tasks necessary to perform Owner’s Representative duties and
responsibilities for planning, development, construction oversight, and start-up assistance activities
related to the proposed surface water treatment plant (SWTP) for the City of Pearland as defined in
this Task Order Amendment. The tasks associated with these engineering services are an extension
of services described in Task Order #5 & 5A resulting from projected CMAR schedule extension due
to multiple mitigating factors:
1. Continued and Additional Required Regulatory Components
1.1. TWDB DWSRF Funding Application Assistance
1.1.1. Through 1.1.5 – No Extension of Services
1.2 Review and track regulatory requirements & oversight coordination – No Extension of
Services
2. Construction Phase Services – The following services are to be extended from August 1,
2023, through December 31, 2023.
2.1. Construction Progress meetings
2.1.1. Monthly Construction Progress Meetings
Participate in and facilitate with CMAR, the monthly and semimonthly progress
meetings with the Owner, Design Consultants, CMAR and Contractors for the
duration of the construction phase. Prepare meeting summary for distribution.
The following is assumed:
Monthly progress meetings (onsite) – 5
Semimonthly progress meetings (by video) – 5
Weekly progress meeting with Owner, CMAR and Contractors as needed.
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Task Order No. 5B
Detailed Scope of Services
2.1.2. Specialty Coordination & Joint Meetings / Workshops
Coordinate, lead and conduct project workshops between the various Design
Consultants, Owner, CMAR and Contractors as needed throughout the course of
the project and prepare agendas, materials, exhibits or coordinate production of
same as necessary to execute required tasks. Prepare meeting agenda and
summary to be reviewed by Design Consultants and CMAR prior to distribution.
2.1.2.1. Process control, instrumentation, and SCADA system architecture
coordination workshop
2.1.2.2. Electrical power distribution and backup power coordination meeting
2.1.2.3. Plant security coordination meeting
2.1.2.4. Architectural coordination meeting
2.1.2.5. Coordination meetings as needed with GCWA, BDD#4, etc. (led by the
Engineer). Engineer will prepare and distribute meeting agenda and
meeting summary.
2.1.2.6. Coordination meetings with CMAR and Design Consultants. Engineer
will facilitate coordination between CMAR / Contractors and Design
Consultant, and track changes and their respective impacts on cost
and schedule. Constructability and VE review / recommendation by
CMAR – Coordinate the dissemination of CMAR requests and
recommendation related to cost, schedule and constructability for
each package or the impact on multiple design packages. Other
requests such as materials and /or equipment substitutions;
corrective actions, etc.
2.1.2.7. Undefined meetings and conference calls, assuming one per week.
2.1.3. Submittal Review Coordination
2.1.3.1. Shop Drawing Review Coordination and Consolidation of Review
comments by multiple EOR's
2.1.3.2. RFI Review Coordination and Consolidation of Review comments by
multiple EOR's
2.1.3.3. Materials Substitution, VE Coordination & Support
2.1.4. Substantial Completion and Final Inspections, and Coordination of EOR
Inspections and Punch Lists
2.1.5. Surface Water Plant Startup and Commissioning
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Task Order No. 5B
Detailed Scope of Services
2.1.5.1. Review & coordinate startup plan with Owner & CMAR. Conduct a
pre-startup coordination meeting with Owner and CMAR team to
review proposed startup and acceptance testing phases, review
responsibility matrix, water quality sampling, monitoring, and
analytical requirements, and testing schedule and duration, etc.
2.1.5.2. Equipment startup coordination and oversight
2.1.5.3. Process systems startup coordination and oversight
2.1.5.4. Systems startup coordination and oversight
2.1.5.5. Plant wide startup & commissioning coordination and oversight.
Coordinate with Owner and CMAR (and other appropriate 3rd parties)
to conduct start-up and acceptance testing to demonstrate treatment
performance meets regulatory standards and city internal treatment
goals. Samples will be collected per the sampling and monitoring plan
developed in Task Order 4.
2.1.5.6. Finished Water Analysis. Coordinate with Owner, CMAR and other 3rd
parties (as applicable) to collect finished water samples after any
post-treatment for the constituents listed in the TCEQ Surface Water
Plant Use Checklist Step 2 document. This will include finished water
samples at the Surface Water Treatment Plant, Kirby Water Plant
after blending, and Shadow Creek Ranch Water Plant after blending.
Prepare the sample report and submit to TCEQ for review and
approval.
2.1.5.7. Treatment Process Regulatory Testing
Membrane Direct Integrity Testing (DIT). Prepare and submit DIT
parameters for the full-scale membrane units to the TCEQ for review
and approval.
Full-scale Plate Settler Demonstration Testing. Conduct 30-day full-
scale demonstrate testing to demonstrate plate settler treatment
performance at designed surface overflow rate (SOR). Coordinate
with Owner and CMAR to collect field samples, monitor and report
parameters as required by TCEQ. Prepare demonstration report and
submit to TCEQ for review and approval.
2.1.5.8. Miscellaneous regulatory coordination and assist Owner with
preparing administrative and technical documents to TCEQ. This
would include listing of operators who will be operating the surface
water treatment plant and their current licenses, training records for
the use of all chemicals, plant start-up certification, certificate of
construction completion, chlorine dioxide verification form,
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Task Order No. 5B
Detailed Scope of Services
disinfection CT study report, corrosion study report, updated
monitoring plan etc.
2.2. Project Management Services
2.2.1. Owner’s Representative’s quarterly Update Meetings with the City
2.2.2. Undefined / Ad-Hoc / Special Meetings – Identify need for any special meetings,
coordinate team member attendance so the appropriate staff are at the
meeting, facilitate the meeting, and track action items and responsible party
and follow-up to confirm action items have been completed.
2.2.3. Public Outreach assistance/support – support City and program as needed.
Provide project status reports, project schedule, and other supporting
documents for City to use and post on the city website.
2.2.4. Master Schedule – review CMAR master schedule for compliance with project
goals; recommend corrective active in cases where schedule slippage is starting
to occur.
2.2.5. Budget Tracking, Analysis and Management – track and update master program
costs based on actual contract values and estimated costs to complete the work
through startup.
2.2.6. Maintain Collaborative Tools / Document Control
2.2.6.1. Update and maintain a Project Management and Quality Control Plan
for the surface water program inclusive of the three (3) main design
packages and the CMAR;
2.2.6.2. Maintain the Project SharePoint site for electronic document
system/repository as outlined in the project PMP.
2.2.7. Generate monthly status reports and preparation of invoices to be submitted
together for review and approval.
3. Additional and Special Services - The following services are to be extended as indicated
below.
3.1. On Call Modeling and Support Services - No Extension of Services.
3.2. Future Forebay Feasibility Study - No Extension of Services.
3.3 Operations and Maintenance Manual - No Extension of Services.
3.4. 12 Month Contractor Warranty Support -No Extension of Services.
3.5. Construction Management - The following services are to be extended with the
exception of 3.5.1 Pre-Construction.
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Task Order No. 5B
Detailed Scope of Services
3.5.1. Pre-Construction
3.5.1.1. Schedule and conduct the pre-construction meeting; record and
disseminate summary from pre-construction meeting.
3.5.1.2. Utilize the City’s Project Management information system (Manage It):
set communications protocol and contract administration procedures,
establish progress meeting schedule and submittal schedule.
3.5.1.3. Provide agenda for meeting: Key milestone dates, pay application
procedures, schedule, public notification issues and procedures, utility
coordination issues, traffic control, permitting, property owner
notification and coordination, temporary facilities, contractor’s use of
City’s Manage It system, etc.
3.5.2. Construction Administration and Management Services
3.5.2.1. Act as the City’s on-site representative administering the contract for
construction and providing overall project oversight, maintain record of
decisions and changes made.
3.5.2.2. Meetings: Schedule and conduct construction progress meetings; record
summary from construction progress meetings and distribute via Pro-
Trak to: City Project Manager, Design Engineer, and CMAR / Contractors
throughout the duration of the project.
3.5.2.2.1. Schedule bi-monthly progress meetings as well as weekly
coordination meetings to review the following: work progress
and schedule, outstanding issues, status of submittals and
responses, shop drawings, unforeseen issues, and changes to
the work.
3.5.2.2.2. Coordinate additional meetings as necessary to discuss and
resolve problems and provide guidance in a timely manner.
3.5.2.2.3. Coordinate/monitor the following: utility relocation activities
for compliance, utility installation verification, reporting,
record management and as-built drawings.
3.5.2.2.4. Attend all utility coordination, construction, and scheduling
meetings.
3.5.2.3. Manage Construction
3.5.2.3.1. All final documentation is required in electronic/digital
format, utilizing Manage It as is feasible.
3.5.2.3.2. As field problems arise, notify the Design Engineer and City
Project Manager of proposed solutions to resolve problems.
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Task Order No. 5B
Detailed Scope of Services
3.5.2.3.3. Review and update as-built documents regularly with
contractor.
3.5.2.3.4. Monitor and ensure adherence to approved project baseline
schedule. Review contractor’s schedule monthly, ensure
compliance with City’s intended schedule, and provide
recommendations as needed to retain and regain schedule if
needed.
3.5.2.3.5. Recommend alternate project sequencing/scheduling to keep
project on schedule.
3.5.2.3.6. Prepare monthly summary report of construction activities
with outstanding issues outlined for review. Monthly progress
information associated with the project will be submitted to
the Project Manager for review and approval.
3.5.2.3.7. Record weather conditions on jobsite daily.
3.5.2.3.8. Monitor, on an on-going basis, cost impacts (both increase
and decrease) and track with schedule of values. Identify any
potential cost impacts related to project delays and/or
potential change orders and notify Owner as appropriate.
3.5.2.4. Coordinate work of Contractor with external agencies and utility
companies. Coordinate Contractor’s operations with regard to other
City contracts and construction as well as with property owners for
planned service outages, street closures, and access control issues to
properties including notifications.
3.5.2.4.1. Verify construction conformance and compliance with TCEQ,
NOI and NOT.
3.5.2.4.2. Verify construction conformance with permitted activities
such as: City of Pearland permits, BDD4. GCWA and Brazoria
County permits, TxDOT roadway permits, and any Railroad
agreements.
3.5.2.5. Maintain records of all decisions, actions, and activities with regard to
construction operations via the City’s Manage It system (i.e. Daily
Reports, Change Orders, RFIs and responses, Submittals and responses,
Request for Proposals, correspondence, SWPPP inspections.)
3.5.3. Construction Inspection Services
3.5.3.1. Provide full-time on-site technical observation of Contractor’s activities
to verify and ensure all work materials, structures, equipment, and
workmanship comply with the Contract Documents including Addenda
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Task Order No. 5B
Detailed Scope of Services
and Change Orders. Verify and ensure that Contractor maintains good
construction practices and professional standards prevailing in the local
City, County, and State of Texas. Utilize City’s Pro-Trak system for all
inspection reports.
3.5.3.1.1. Notify the City Project Manager if Contractor’s work is not
in compliance with the Contract Documents or
specifications. Notify the City Project Manager and Design
Engineer of any failure of the Contractor to take measures
to repair and bring work in compliance.
3.5.3.1.2. Issue Advisory Notices to Contractor for work that is not in
compliance with approved construction documents.
3.5.3.1.3. Issue Non-Compliance Reports to Contractor if non-
conforming work is not brought into compliance or if plan of
action to bring work into compliance is not conducted in
timely manner.
3.5.3.1.4. Inspect and observe the materials and equipment being
incorporated into the work, including AIS compliance
according to furnished submittal data, to assure that they
are handled, stored, and installed in accordance with the
Contract Documents and specifications. Report to the City
Project Manager regarding these activities.
3.5.3.1.5. Inspect and observe electrical and instrumentation
installation utilizing personnel specifically trained in those
disciplines in accordance with the level of effort shown in
Exhibit B.
3.5.3.1.6. Identify, record, and notify Design Engineer of any problems
or failures to meet performance requirements in a timely
manner to minimize delay in the progress of the project,
make recommendation(s) for appropriate solution to the
City Project Manager and Design Engineer.
3.5.3.1.7. Prepare and maintain daily progress log or daily
construction reports, photographs, records, and track
quantities installed that day utilizing the City’s Manage It
system.
3.5.3.1.8. Ensure Contractor reviews and approves daily reports and
quantities.
3.5.3.1.9. Verify Contractor has obtained necessary permits and is
maintaining any Traffic Control, public notification and
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Task Order No. 5B
Detailed Scope of Services
Storm Water Pollution Prevention Plans, facilities,
equipment, or arrangements in accordance with contract
documents.
3.5.3.1.10. Attend and participate in progress meetings.
3.5.3.1.11. Create contacts for your record for: names, addresses,
telephone numbers and email of all contractors,
subcontractors, sub consultants and major suppliers of
material and equipment; store in City’s Pro-Trak system.
3.5.3.1.12. Immediately notify the City Project Manager and Design
Engineer in the event of an on-site accident. Record and
note conditions, activities, and witnesses to the event.
3.5.3.1.13. Maintain Resolution Log and respond to citizen complaints
in Pro-Trak system.
3.5.3.1.14. Consult with City Project Manager and Design Engineer in
advance of scheduled major work operations, tests,
inspections or start of important phases of project.
3.5.4. Pay Applications
3.5.4.1. Pay applications will be generated by the City’s Manage It system based
on quantities approved in the daily reports. Review, verify and enter
quantities provided by contractor for all work in compliance with
contract documents.
3.5.4.1.1. Review work conducted daily on daily inspection reports
and material installed measurements submitted by
contractor; verify work conducted and bid item quantities
via Pro-Trak; meet monthly to review pay estimate and
quantities with contractor
3.5.4.1.2. Review progress pay application with Design Engineer for
approval or revision prior to submittal to City. Collect
certified payroll for compliance with Davis Bacon
requirements and upload to Manage It for City review.
3.5.4.1.3. Finalize pay application with signatures from Contractor,
Engineer and Construction Manager certifying quantities
and amounts via Manage It.
3.5.4.1.4. Notify City Project Manager when all electronic signatures
are completed in the Manage It system for invoice
processing.
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Task Order No. 5B
Detailed Scope of Services
3.5.4.1.5. Track and record requests for rain or other delays with
potential to add to Contract Time in Daily Reports in
Manage It via Daily Reports.
3.5.4.2. Provide an independent quantity forecast bid items to identify potential
quantity over-runs as part of pay estimate review. Upon completion of
the work, prepare a final progress payment including a balancing
change order zeroing out all unused quantities utilizing Manage It.
Identify and add additional quantities and make any approved changes
to the Contract Time.
3.5.4.2.1. Review and coordinate with Design Engineer to provide
Engineer’s recommendation for Substantial Completion or
Final Acceptance. (See Close-out Section)
3.5.5. Document Control
3.5.5.1. Utilize the City’s Pro-Trak system to: receive, route, track and log all
Contractor communications, Submittals, Change Orders, RFIs, Pay
Applications and Citizen Complaint/Resolution Log; communicate with
Contractor the status of submittal reviews; review submittal and RFI log
in Pro-Trak to ensure timely responses; notify City Project Manager,
Contractor and Design Engineer of time critical issues.
3.5.5.1.1. Respond to RFIs when such response does not require the
Engineer’s opinion or expertise or direction from City.
3.5.5.1.2. Assemble and maintain notes, comments, sketches, and
supportive data relative to the Project to facilitate the
revision of drawings to conform to the final as-built
conditions. Review Contractor’s record keeping periodically
to ensure completeness, timeliness, and progress.
3.5.5.1.3. As may be required by TWDB, maintain project files within
City’s Project Management information system (Manage It),
in accordance with TWDB requirements.
3.5.6. Change Orders
3.5.6.1. Prepare and issue request for proposals in a timely manner via Pro-Trak.
Review RFP and contractor proposal for additional work with City
Project Manager and Design Engineer for approval. Ensure the status of
RFP and Responses from Contractor, City and Design Engineer are
uploaded/logged and tracked in the Manage It system.
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Task Order No. 5B
Detailed Scope of Services
3.5.6.2. Provide recommendation on technical matters as an advocate for the
City. Evaluate Contractor’s response/proposal for merit, cost, time,
accuracy, and price practicality. Negotiate with Contractor on City’s
behalf if required.
3.5.6.3. Prepare Change Order and documentation including signatures of
Contractor, Engineer and Construction Manager for City review in
Manage It.
3.5.7. Testing Laboratory and Results
3.5.7.1. Coordinate testing laboratory activities with Contractor’s activities.
Review test reports for compliance with Contract Documents. Log, track
and retain test reports in Manage It. Review results with Contractor.
Monitor any corrective action and re-testing for compliance. Maintain
compliance with City’s specifications
3.5.7.2. Review lab test reports and log any failures.
3.5.7.3. Review Invoicing from Laboratory to daily activities.
3.5.8. Project Completion and Close out
3.5.8.1. Provide list of deliverables for Substantial Completion walk
through/inspection. Schedule and conduct project walk through upon
receipt of Contractor’s notification of substantial completion. Include
City Project Manager, Design Engineer and others as directed. Prepare a
list of non-conforming work based on visual inspections via Manage It.
Record and monitor contractor’s corrective efforts and schedule.
Schedule final completion inspection for any remaining corrections.
B. Coordinate and obtain Design Engineer’s signature and seal on
Substantial Completion certificate and Final Completion and
Acceptance certificate via Manage It.
3.5.8.2. Review and compile any Operation and Maintenance documents
required from the Contractor – forward to Engineer for review. Ensure
Contractor’s closeout documents are uploaded to Manage It. Review
for completeness and accuracy, including; affidavits of final payment,
final pay estimates, as built records, redlines and drawings. Once
received, notify the Design Engineer and City Project Manager when
completed, upload to Manage It.
3.5.8.2.1. Upon completion of close out items, provide
recommendation for City’s Substantial Completion/Final
Acceptance certificate.
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Task Order No. 5B
Detailed Scope of Services
3.5.8.2.2. Provide indexed project files, redline plans and as built or
record drawings to City via current City PM software.
3.5.8.3. Conduct Project Close-Out Meeting.
3.5.8.4. Prepare and recommend final payment application. (Prepare job record
logs transmittals, and correspondence reports in an organized file for
delivery to City.)
3.5.8.5. Consult with City on any potential Warranty items requiring repair or
replacement.
3.5.9. Clarifications and Exclusions
3.5.9.1. Davis-Bacon wage compliance and certification are to be provide by the
Owner and is not part of this scope.
3.6. Staff Augmentation for City Project Management:
Provide the services of Skipper Jones in the role of City of Pearland project manager for
the Surface Water Plant project commencing in July 2022 and extending through
December 2023. His proposed level of effort is estimated at 30-hours per week through
August 2023 and reduce to 20-hours a week through the balance of the project and will
be on a time and material basis.
The Scope of Services below represent the duties and responsibilities for planning,
development, construction oversight, and start-up activities related to the Surface
Water Treatment Plant (SWTP) for the City of Pearland. f
3.6.1. Communications and Coordination
3.6.1.1. Conduct and maintain communications with TWDB as a first order of
contact for the exclusive benefit of the City of Pearland.
3.6.1.2. Provide Owner’s Communications with TWDB DWSRF and coordinate
response and action as necessary
3.6.1.3. Report to and coordinate with the Director
3.6.1.4. Act for and on behalf of the Owner’s exclusive benefit in the conduct of
all business, acting to protect the Owner’s interests
3.6.1.5. Conduct payment reviews, approvals, and transactions
3.6.1.6. Negotiate contract sums and scopes of work
3.6.1.7. The review and approval of work performed by the CMAR and or its
sub-contractors and vendors
3.6.1.8. Communications with regulatory agencies, County, State and TWDB
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Task Order No. 5B
Detailed Scope of Services
3.6.2. Construction Phase Services
3.6.2.1. Participate in, coordinate, and facilitate when required, meetings:
monthly, semi-monthly, and ad hoc progress and other such meetings
with the Design Consultants, CMAR and Contractors for the duration of
the construction phase including other agencies such as GCWA, BDD#4,
etc. and monitor changes and their respective impacts on cost and
schedule.
3.6.2.2. Communicate meeting summaries to and for Director as necessary
3.6.2.3. Provide direct status reporting to Director and ultimately City Council on
budget and schedule of the project
3.6.2.4. Provide reporting in compliance with previously agreed reporting
schedule for Council project Updates
3.6.2.5. Provide the direct liaison between City and Project Management Team
3.6.3. Surface Water Plant Startup and Commissioning
3.6.3.1. Review and coordinate startup with CMAR, Engineer and Owner’s
Operational Staff.
3.6.3.2. Attend pre-startup coordination meetings with CMAR team to review
proposed startup and acceptance testing phases, review responsibility
matrix, water quality sampling, monitoring, and analytical requirements,
and testing schedule and duration, etc.
3.6.3.3. Observe and comment on the following tasks:
3.6.3.3.1. Equipment startup coordination and oversight
3.6.3.3.2. Process systems startup coordination and oversight
3.6.3.3.3. Systems startup coordination and oversight
3.6.3.3.4. Plant wide startup & commissioning coordination and
oversight.
3.6.3.4. Coordinate with Owner and CMAR to conduct start-up and acceptance
testing to demonstrate treatment performance meets regulatory
standards and city internal treatment goals.
3.6.3.5. Finished Water Analysis: Assist with the coordination between Owner
and CMAR to collect finished water samples for the TCEQ Surface Water
Plant Use Checklist Step 2 document and supervise the preparation of
the sample report and submittal to TCEQ for review and approval.
3.6.3.6. Treatment Process Regulatory Testing:
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Task Order No. 5B
Detailed Scope of Services
3.6.3.6.1. Observe the Membrane Direct Integrity Testing (DIT) and
supervise the preparation and submittal of DIT parameters
for the full-scale membrane units to the TCEQ for review
and approval.
3.6.3.6.2. Observe Full-scale Plate Settler 30-day full- scale
Demonstration testing to demonstrate plate settler
treatment performance at designed surface overflow rate
(SOR). Coordinate with Owner and CMAR to collect field
samples, monitor and report parameters as required by
TCEQ. Review demonstration report and submit to TCEQ for
review and approval.
3.6.4. Project Management Services
3.6.4.1. Public Outreach assistance/support – Support City and program as
needed. Provide project status reports, project schedule, and other
supporting documents for City to use and post on the city website.
3.6.4.2. Master Schedule – Review CMAR master schedule for compliance with
project goals. Provide corrective action recommendations in cases
where schedule slippage is starting.
3.6.4.3. Budget Tracking, Analysis and Management – Track and update master
program costs based on actual contract values and estimated costs to
complete the work through startup.
3.6.4.4. Review Invoicing from Laboratory daily activities.
3.6.5. Construction Administration and Management Services
3.6.5.1. Act as the City’s on-site representative administering the contract for
construction and providing project oversight.
3.6.5.2. Review and approve payment Design of Consultant, Owner’s
Representative, CMAR’s and Testing Lab’s and other monthly invoices.
3.6.5.3. Attend additional meetings as necessary to discuss and resolve
problems and provide guidance in a timely manner.
3.6.6. Manage Construction
3.6.6.1. As field problems arise, notify the Director of proposed solutions to
resolve problems.
3.6.6.2. Monitor and ensure adherence to approved project baseline schedule.
Review contractor’s schedule monthly, ensure compliance with City’s
intended schedule, and provide recommendations as needed to retain
and regain schedule if needed.
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Task Order No. 5B
Detailed Scope of Services
3.6.6.3. Monitor, on an on-going basis, cost impacts (both increase and
decrease) and track with schedule of values. Identify any potential cost
impacts related to project delays and/or potential change orders and
notify Owner as appropriate.
3.6.7. Change Orders
3.6.7.1. Review comment, negotiate and approve request for proposals in a
timely manner. Review RFP and contractor proposal for additional work
with City and Owner’s Representative for approval. Ensure the status of
RFP and Responses from Contractor, City and Owner’s Representative
are uploaded/ logged and tracked.
3.6.7.2. Provide recommendation on technical matters as an advocate for the
City. Evaluate Contractor’s response/proposal for merit, cost, time,
accuracy and price practicality. Negotiate with Contractor on City’s
behalf.
3.6.7.3. Prepare Change Order and documentation including signatures of
Contractor, Engineer and Construction Manager for City review.
3.6.7.4. Communicate details of change order to City Council utilizing the City’s
standard memo and Agenda Request documentation and schedules.
3.6.8. Project Completion and Close Out
3.6.8.1. Attend and Participate in Substantial Completion walk
through/inspection. Coordinate with City Staff to attend and participate.
Review and comment on list of non-conforming work based on visual
inspections. Monitor contractor’s corrective efforts and schedule. Assist
and coordinate the scheduling of final completion inspection for any
remaining corrections.
3.6.8.2. Coordinate with City Staff to Review and comment on the Operation
and Maintenance documents required from the Contractor
Coordinate the review for completeness and accuracy including
affidavits of final payment, final pay estimates, as built records,
redlines and drawings.
3.7. Contract Operations Assistance & Startup Support Services
The selected Contract Operations Firm (COF) will provide two senior operators to
advise, assist and coordinate activities during the following two phases including
startup / commissioning, and transition to complete City operations following TCEQ
approval. The COF will provide two full time senior operations staff during Phase 1
below and one fulltime senior operator during Phase 2 below.
3.7.1. Phase 1, Startup and Commissioning: The selected firm (COF) will assume the lead
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Task Order No. 5B
Detailed Scope of Services
working role with the CMAR, the Owner’s Representative and limited City operations
personnel to start up the plant. This team of 2 well experienced startup “experts”
working as a team to lead the commissioning and startup process including all plant
maintenance and initial training of City Operations staff. This phase would terminate
upon agreement that the plant is in an Initial Operating mode. “Initial Operating” is
defined as all units are functioning and the plant is making up to 5 million gallons per
day (MGD) of clean water prior to TCEQ approval. Phase 1 would terminate upon
agreement by the City that the plant has met these conditions, that it has been well
maintained and City personnel have reached a suitable level of knowledge to begin
operating the plant with the assistance and guidance of the Phase 2 Team. One of the
members of the Phase 1 team will begin to phase out leaving one senior operator to
transition to complete City operations of the plant. The contract term under
consideration for Phase 1 is planned for 60 calendar days with a possible 30-day
extension if and as required.
3.7.2. Phase 2, Initial Operations: The Phase 2 Team will consist of one well experienced and
licensed surface water plant operator overseeing, advising and guiding the City plant
operations staff during a 90-day transition period to full City plant operations
following TCEQ approval. This team will assume the lead working with the CMAR,
the Owner’s Representative and the City’s operations staff to optimize plant function,
begin record keeping, determine chemical and electrical efficiencies to bring the plant
to its full design capacity of 10 MGD of drinking water quality water. This will include
the performance of water quality sampling and sample and record submittal to TCEQ,
the performance of all items to comply with TCEQ’s Step 2 Check List, obtaining
approvals from TCEQ for distribution of water into the Public Water Supply,
optimizing SCADA coordination with the two receiving booster pump stations,
establishing a routine maintenance schedule, establishing standards for treatment
and cleaning chemical inventories and have completed training of City operations
staff for their respective roles in independent operation. It is anticipated that Phase 2
Team members would be slowly phased out as City operations staff become
proficient and knowledgeable. The contract term under consideration for Phase 2 is
planned for 90 calendar days.
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Task Order No. 5B
Detailed Scope of Services
TABLE A-1
TO AGREEMENT BETWEEN ENGINEER AND OWNER FOR PROFESSIONAL SERVICES
FOR
CITY OF PEARLAND
OWNER’S REPRESENTATIVE SERVICES
10 MGD SURFACE WATER TREATMENT PLANT
SUMMARY OF SERVICES AND FEES
TASK
NO. TASK DESCRIPTION AMOUNT
1 Continued and Additional Required Regulatory Components (HNE)
1.1 TWDB DWSRF Funding Application Assistance $0.00
1.2 Regulatory Coordination and Oversight $0.00
Subtotal – Task 1 $0.00
2 Customary Construction Phase Services (HNE)
2.1 Construction Phase Services $159,085.00
2.2 Project Management Services $29,804.00
Subtotal – Task 2 $188,889.00
3 Additional and Special Services (HNE)
3.1 On-Call Modeling and Support Services $0.00
3.2 Forebay Feasibility Analysis (3 alternatives) $0.00
3.3 O&M Manual $0.00
3.4 12 Month Warranty Period Support $0.00
3.5 Construction Management and Inspection $96,085.00
3.6 Staff Augmentation for City Project Management $390,000.00
3.7 Contract Operations Assistance & Startup Support Services $325,000.00
Subtotal – Task 3 $811,085.00
Total $999,974.00
HNE – Hourly Not to Exceed
Sub Consultants Mark-up – 5%
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Task Order No. 5B
Detailed Scope of Services
TABLE A-2
TO AGREEMENT BETWEEN ENGINEER AND OWNER
FOR
PROFESSIONAL SERVICES
FOR
CITY OF PEARLAND
OWNERS REPRESENTATIVE SERVICES
10 MGD SURFACE WATER TREATMENT PLANT
HOURLY LABOR RATES
LABOR CATEGORY Hourly Rate
Principal/Sr. Project Manager $270
Sr. Tech Specialist (QA/QC) $270
Engineer 7/8 $230
Engineer 5/6 $180
Engineer 3/4 $160
Engineer 1/2 $140
Senior Modeler $155
Modeler $135
Senior Designer $155
Designer /Drafter $135
City PM (Skipper Jones) $180
Construction Manager $160
Resident Representative $110
GIS Technician $120
Sr. Administrative $135
Administrative/Accounting $110
An $8.50 technology charge is applied to each hour billed.
Amendment No. 5B LOE
Avg.
Budget hr
/ week
Duration Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Rate
Increased
Hours
Increased
Cost
Inspection <40 10/31/2023 173 173 173 173 173 173 173 173 173 173 173 173 173 112 112
$160 224 $35,840
Const Admin 35 12/31/2023 173 173 160 160 160 160 160 160 160 160 160 160 160 121 121 121 121 121 $135 607 $81,900
Prog. Mngr.30 12/31/2023 139 139 139 139 139 139 139 139 139 139 139 139 139 139 100 90 90 90
$270 509 $137,430
City Staff Aug 28 12/31/2023 130 130 130 130 130 130 130 130 130 130 130 130 130 130 87 87 87 87
$180 2167 $390,000
$29,804
3506 $674,974
Legend TOTAL AMENDMENT VALUE $674,974
Included in Task Order #5 & 5A
Extension of current scope due to supply chain schedule extension and Skipper addition to project Task 2.1 Construction Phase Services $159,085
Contract Operations Assistance & Startup Support Services Task 2.2 Project Management Services $29,804
Task 3.5 Construction Management and Inspection $96,085
Task 3.6 Staff Augmentation for City Project Management $390,000
Subtotal $674,974
Task 3.7 Contract Operations Assistance & Startup Support Services $325,000
Total $999,974
Start Date 7/1/2022
Tech Charge / Expenses
TOTAL
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