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R2022-225 2022-09-26RESOLUTION NO. R2022-225 A Resolution of The City Council of the City of Pearland, Texas, authorizing a sole source purchase of the Watch Guard Video-as-a-Service (VaaS) platform from Motorola Solutions, Inc., in the estimated amount of $193,654.00 for Fiscal Year 2023 and $149,712.00 for each Fiscal Year beginning with Fiscal Year 2024 through Fiscal Year 2027. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That contract pricing has been obtained through interlocal cooperative partner DIR for the purchase of Watch Guard VaaS platform from Motorola Solutions, Inc. Section 2. That the City Manager or his designee is hereby authorized to participate in an interlocal cooperative pricing arrangement with the DIR for the purchase of Watch Guard VaaS platform from Motorola Solutions, Inc, in the estimated amount of $193,654.00 for Fiscal Year 2023 and $149,712.00 for each Fiscal Year beginning with Fiscal Year 2024 through Fiscal Year 2027. PASSED, APPROVED and ADOPTED this the 26th day of September, A.D., 2022. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: 72F25F9F-2561-410E-9F87-51A935D77E4C Budgetary QUOTE-1885442 PEARLAND POLICE DEPT, CITY OF 09/15/2022 The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote(“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner toanyone other than those required to evaluate the Information without the express written permission of Motorola.MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are theproperty of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved. Billing Address: PEARLAND POLICE DEPT, CITY OF 2703 VETERAN DRIVE PEARLAND, TX 77584 US Quote Date:09/15/2022 Expiration Date:12/14/2022 Quote Created By: Lee Stoa Regional Sales Manager Lee.Stoa@motorolasolutions.com 2142088787 End Customer: PEARLAND POLICE DEPT, CITY OF Justin Arnold jarnold@pearlandtx.gov 281-997-4349 Summary: Appropriation of Funds. Customer may terminate the Agreement at the end of the Customer's fiscal term if Customer provides evidence that its governing body did not appropriate sufficient funds for the next fiscal year. Notwithstanding the foregoing, this provision shall not excuse Customer from past payment obligations or other Fees earned and unpaid. Line # Item Number Description Qty Term Sale Price Ext. Sale Price Refresh Duration Video as a Service 1 AAS-BWC-5YR-001 V300 BODY WORN CAMERA AND COMMAND CENTRAL EVIDENCE - 5 YEARS VIDEO-AS-A- SERVICE ($49 PER MON) 207 5 YEAR $2,940.00 $608,580.00 2 AAS-BWC-XFS-DOC TRANSFER STATION (8 BAY) - 5 YEARS VIDEO- AS-A-SERVICE ($30 PER MON) 1 5 YEAR $1,800.00 $1,800.00 3 AAS-BWC-WIF-DOC V300 WIFI CHARGE/ UPLOAD DOCK - 5 YEARS VIDEO-AS-A-SERVICE ($5 PER MON) 8 5 YEAR $300.00 $2,400.00 4 AAS-BWC-USB-DOC V300 USB CHARGE/ UPLOAD DOCK - 5 YEARS VIDEO-AS-A-SERVICE ($4 PER MON) 207 5 YEAR $240.00 $49,680.00 Budgetary QUOTE-1885442 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""UnderlyingAgreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, thenMotorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 2 Line # Item Number Description Qty Term Sale Price Ext. Sale Price Refresh Duration 5 SVC-RMT-410-AAS VAAS REMOTE SYSSETUPL2,TRAIN,CON FIG,PM 1 Included Included 6 SSV00S03094A COMMANDCENTRAL EVIDENCE PLUS SUBSCRIPTION VAAS* 207 5 YEAR Included Included 7 SSV00S03095A COMMANDCENTRAL EVIDENCE UNLIMITED BODY WORN CAMERA STORAGE VAAS* 207 5 YEAR Included Included 8 BW-V30-10-- V300 BODY WORN CAMERA, MAG CHEST MOUNT 207 Included Included 3 YEAR 9 WAR-300-CAM-NOF V300 NO FAULT WRRANTY 207 5 YEAR Included Included 10 BW-AAS-V3-TS VIDEO EQUIPMENT,V300 XFER STATION, UNCONF ($30 PER MON) 1 Included Included 11 IV-AAS-BD-V3 VIDEO EQUIPMENT,V300 WIFI BASE FOR 4RE VAAS ($5 PER MON) 8 Included Included 12 VIS-AAS-300-CHG VIDEO EQUIPMENT,V300 USB DESKTOP DOCK VAAS ($4 PER MON) 207 Included Included 13 VIS-300-BAT-RMV V300, BATT, 3.8V, 4180MAH 207 $99.00 $20,493.00 14 SVC-MIG-EL4-ELC EL4 TO ELC MIGRATION SERVICE, PER TB OF DATA 10 $600.00 $6,000.00 15 WGA00635 V300 BASE ASSEMBLY, WI-FI DOCK 115 $265.00 $30,475.00 Evidence Library: Video Evidence Management 16 ELC-SAH-UNL-ASD EVIDENCELIBRARY.COM, SOFTWARE AND HOSTING, UNLIMITED ASSIGNED, ANNUALLY PER DEVICE* 115 1 YEAR $495.00 $56,925.00 Budgetary QUOTE-1885442 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""UnderlyingAgreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, thenMotorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 3 Line # Item Number Description Qty Term Sale Price Ext. Sale Price Refresh Duration Video as a Service 17 AAS-M5-BWC-5YR M500 IN-CAR SYSTEM WITH V300 BODY WORN CAMERA AND COMMAND CENTRAL EVIDENCE - 5 YEARS VIDEO-AS-A- SERVICE ($205 PER MON)* 7 5 YEAR $12,300.00 $86,100.00 18 SVC-RMT-410-AAS VAAS REMOTE SYSSETUPL2,TRAIN,CON FIG,PM 1 $1,200.00 $1,200.00 19 SSV00S03094A COMMANDCENTRAL EVIDENCE PLUS SUBSCRIPTION VAAS* 7 5 YEAR Included Included 20 SSV00S03095A COMMANDCENTRAL EVIDENCE UNLIMITED BODY WORN CAMERA STORAGE VAAS* 7 5 YEAR Included Included 21 SSV00S03096A COMMANDCENTRAL EVIDENCE UNLIMITED IN CAR STORAGE VAAS* 7 5 YEAR Included Included 22 BW-V30-10-- V300 BODY WORN CAMERA, MAG CHEST MOUNT 7 Included Included 3 YEAR 23 WAR-300-CAM-NOF V300 NO FAULT WRRANTY 7 5 YEAR Included Included 24 BW-AAS-V3-TS VIDEO EQUIPMENT,V300 XFER STATION, UNCONF ($30 PER MON) 1 Included Included 25 IV-M5-FC-PC-V3W M500 ICV SYSTEM, V300 WIFI DOCK, SPS* 7 Included Included 26 WAR-M500-CAR-2Y M500 EXTENDED WARRANTY 7 5 YEAR Included Included 27 Trade-In Trade-in for existing Vista equipment Expiration Date: 10/31/2022 1 -$30,475.00 -$30,475.00 28 Incentive Legacy customer discount Expiration Date: 10/31/2022 1 -$41,711.00 -$41,711.00 Budgetary QUOTE-1885442 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""UnderlyingAgreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, thenMotorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 4 Line # Item Number Description Qty Term Sale Price Ext. Sale Price Refresh Duration 29 BWC-BLK-MAG-MNT MAGNETIC CENTER MOUNT V300, BLACK 15 $0.00 $0.00 Grand Total $791,467.00(USD) Pricing Summary Sale Price Prorated Price Upfront Costs for Hardware, Accessories and Implementation (if applicable), plus Subscription Fee $192,619.00 $0.00 Year 2 Subscription Fee $149,712.00 $0.00 Year 3 Subscription Fee $149,712.00 $0.00 Year 4 Subscription Fee $149,712.00 $0.00 Year 5 Subscription Fee $149,712.00 $0.00 Grand Total System Price $791,467.00 $0.00 Budgetary QUOTE-1885442 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""UnderlyingAgreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, thenMotorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800 Page 5 {{Sig_es_:signer:signature }} ______________ _______________________________________ _______________________________________ _______________________________________ ___________________________ _Signature Date Motorola Solutions, Inc. {{!NTPSalesUser }} Date {{!NTPDate }} Re: {{!NTPQuoteNumber}} Agency: {{!NTPAccount }} Total Cost: {{!NTPTotal}} Contract Reference: {{!NTPQuoteName }} Please be advised that the {{!NTPAccount }} will purchase the goods and/or services offered in your Quote {{!NTPQuoteNumber }} dated {{QuoteDate }}. This constitutes a purchase pursuant to the terms of the specified contract below, including any applicable addenda. Terms are NET 30 unless otherwise agreed upon. Specified Contract: Master Customer Agreement and attached addenda, signed concurrently herewith. Agency affirms that a purchase order or notice to proceed is not required for contract performance or for subsequent years of service, and acknowledges that pursuant to {{*Field8_es_:signer }}, the funds for this purchase has been authorized. Customer agrees to appropriate funding in accordance with the contract. Invoices shall be according to the milestone schedule included in the quote and services agreement, should reference ‘{{!NTPQuoteNumber }}’ and be sent to: {{!NTPAccount }} Attn: {{*Field1_es_:signer }} {{*Field2_es_:signer }} {{*Field3_es_:signer }} The equipment will be shipped to the customer at the following address, and the ultimate destination where the equipment will be delivered to the customer is: {{!NTPAccount }} Attn: {{*Field4_es_:signer }} {{*Field5_es_:signer }} {{*Field6_es_:signer }} Sincerely, Signature: Name: {{*fullname_es_:signer }} Title: {{*Ttl_es_:signer:title }} Email: {{Em_es_:signer:email }} Tim Culberson 10/20/2022 QUOTE-1885442 QUOTE-1885442 QUOTE-1885442 PEARLAND POLICE DEPT, CITY OF PEARLAND POLICE DEPT, CITY OF PEARLAND POLICE DEPT, CITY OF PEARLAND POLICE DEPT, CITY OF 791467.00 9/15/2022 3:50 PM PO #2023-00000053 Daniel McGhinnis 3519 Liberty Drive Pearland, TX 77581 Daniel McGhinnis 2555 Cullen Blvd Pearland, TX 77581 Daniel McGhinnis CIO dmcghinnis@pearlandtx.gov Online Terms Acknowledgement This Online Terms Acknowledgement (this “Acknowledgement”) is entered into between Motorola Solutions, Inc.(“Motorola”) and the entity set forth in the signature block below (“Customer”). 1. Online Terms Acknowledgement. The Parties acknowledge and agree that the applicable terms available at https://www.motorolasolutions.com/product-terms, are incorporated in and form part of the Parties’ agreement as it relates to any Products or Services sold or provided to Customer. By signing the signature block below, Customer certifies that it has read and agrees to the provisions set forth and linked on-line in this Acknowledgement. To the extent Customer is unable to access the above referenced online terms for any reason, Customer may request a paper copy from Motorola. The signatory to this Acknowledgement represents and warrants that he or she has the requisite authority to bind Customer to this Acknowledgement and referenced online terms. 2. Entire Agreement. This Acknowledgement supplements any and all applicable and existing agreements, and supersedes any contrary terms as it relates Customer’s purchase of products and services. This Acknowledgement and referenced terms constitutes the entire agreement of the Parties regarding the subject matter hereof and as set out in the referenced terms, and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. 3. Execution and Amendments. This Acknowledgement may be executed in multiple counterparts, and will have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a signature, will be treated, and will have the same effect as an original signature, and will h ave the same effect, as an original signed copy of this document. This Acknowledgement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. 4. Upon signature, Customer authorizes Motorola to proceed with all deliverables of this order for an order value of {{!NTPTotal}} 5. Purchase Order Requirements (Customer check one only) {{[]a_es_:signer}}Purchase Order is issued and attached. {{[]b_es_:signer}}No Purchase Order is required. Customer affirms that this ordering document is the only notice to proceed required, no further purchase orders will be issued against this order, and that funding has been encumbered for this order in its entirety. 6. Ship to, bill to and Ultimate Destination addresses are provided on the quote , attached to this letter or included on the Purchase Order. The Parties hereby enter into this Acknowledgement as of the last signature date below. Motorola Solutions, Inc. Customer: {{!NTPAccount }} By: {{Sig_es_:sender:signature }} By: {{Sig_es_:signer:signature }} Name: {{*fullname_es_:sender }} Name: {{*fullname_es_:signer }} Title: {{*Ttl_es_:sender:title }} Title: {{*Ttl_es_:signer:title }} Date: {{ Dte_es_:sender:date }} Date: {{Dte_es_:signer:date }} PEARLAND POLICE DEPT, CITY OF 791467.00 4 Daniel McGhinnis CIO Oct 21, 2022 Nicole Talton (Oct 21, 2022 14:59 CDT) Nicole Talton Nicole Talton VP Oct 21, 2022 Adobe Sign Agreement QUOTE-1885442 Final Audit Report 2022-10-21 Created:2022-10-20 By:Nicole Talton (tim.culberson@motorolasolutions.com) Status:Signed Transaction ID:CBJCHBCAABAAekUt9U9bc8HblbKy4yYwucF0ICPi6M-d "Adobe Sign Agreement QUOTE-1885442" History Document created by Timothy Culberson (tim.culberson@motorolasolutions.com) 2022-10-20 - 6:03:58 PM GMT Document emailed to Daniel McGhinnis (dmcghinnis@pearlandtx.gov) for signature 2022-10-20 - 6:04:18 PM GMT Email viewed by Daniel McGhinnis (dmcghinnis@pearlandtx.gov) 2022-10-20 - 7:10:15 PM GMT Document e-signed by Daniel McGhinnis (dmcghinnis@pearlandtx.gov) Signature Date: 2022-10-21 - 7:58:18 PM GMT - Time Source: server Document emailed to Timothy Culberson (tim.culberson@motorolasolutions.com) for signature 2022-10-21 - 7:58:19 PM GMT Email viewed by Timothy Culberson (tim.culberson@motorolasolutions.com) 2022-10-21 - 7:58:27 PM GMT Signer Timothy Culberson (tim.culberson@motorolasolutions.com) entered name at signing as Nicole Talton 2022-10-21 - 7:59:17 PM GMT Document e-signed by Nicole Talton (tim.culberson@motorolasolutions.com) Signature Date: 2022-10-21 - 7:59:19 PM GMT - Time Source: server Agreement completed. 2022-10-21 - 7:59:19 PM GMT