R2022-224 2022-09-26DocuSign Envelope ID: 72F25F9F-2561-410E-9F87-51A935D77E4C
RESOLUTION NO. R2022-224
A Resolution of the City Council of the City of Pearland, Texas, authorizing
participation in an interlocal agreement with National IPA — OMNIA Partners
for the purchase of City supplies from Amazon Business, in the estimated
amount of $168,000.00, for October 1, 2022 through September 30, 2023.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That the purchase of supplies from Amazon Business, in the amount of
$168,000.00, is hereby approved.
Section 2. That the City Manager or his designee is hereby authorized to execute an
agreement for the purchase of City supplies.
PASSED, APPROVED and ADOPTED this the 26th day of September, A.D., 2022.
DocuSigned by:�t
J. KEVIN COLE
MAYOR
ATTEST:
CFocuSigned by:
rellAtt,S aopiLar
FRAVo AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
l�N
l DocuSigned by:
DAwautoKER
CITY ATTORNEY
Prince ' 'any. Coun
Nord" PUBLIC SCHOOLS
rrovidingA World-Class Ilducation
CONTRACT NUMBER: R-TC-17006
This Contract entered into this 19th day of January 2017 by, Amazon
Services,LLC.Amazon Business,325 9th Avenue N..Seattle, WA 98109,hereinafter refer ed
to as the "Contractor"and Prince William County School Board.P.O.Box 389.Manassas. VA
20108, hereinafter referred to as the "Prince William County Public Schools; "Purchasing
Agency"or"PWCS':
WITNESSETH that the Contractor and PWCS, in consideration of the mutual covenants,
promises and agreements herein contained, agree as follows:
1. SCOPE OF CONTRACT: Contractor shall provide an On-Line Marketplace for the
Purchase of Products and Services in accordance with the Statement of Needs,
General Terms and Conditions and Special Terms and Conditions stated herein.
2. CONTRACT DOCUMENTS; The contract documents shall consist of the following:
2.1. This signed Contract document;
•
2.2. Memorandum of Negotiations datedJanuary19 2017 g
3. CONTRACT TERM AND RENEWAL:
3.1. The initial term of this contract shall be from the date of award,January 19.
2017 to January 18. 2022, with the option to renew for three(3) additional
two(2)-one-year periods, upon mutual written consent of the parties to the
contract. Proposed prices shall remain firm for the initial term of the
contract.
4, CONTRACT ADMINISTRATOR/PROJECT MANAGER: The following PWCS
employees are identified to use all powers under the contract to enforce its faithful
performance:
4.1. CONTRACT ADMINISTRATOR: As the Contract Administrator, the
following individual, or his/her designee, shall serve as the interpreter of •
the conditions of the contract and shall use all powers under the contract ••
to enforce its faithful performance.
r:
4.2. PROJECT MANAGER: The following Individuals shall work directly with
the Contractor in scheduling and coordinating work, answering questions
in connection with the scope of work, and providing general direction under ti
the resulting contract:
is
5. TIME OF PERFORMANCE: In accordance with Contractor's proposal, Section 4.2.2.
and 5.3.2.
6. PRICING: In accordance with Contractor's proposal, Section 4.2.1.
7. PAYMENT TERMS: In accordance with Contractor's proposal, Section 5.3.6.
• l
Prince William County does not discriminate against faith-based organizations in accordance with
the Code of Virginia, §2.2-4343.1 or against a bidder or offeror because of race, religion, color,
sex, national origin, age, disability, or any other basis prohibited by state law relating to
discrimination in employment.
This contract shall constitute the whole agreement befween the parties. There are no promises,
terms and conditions, or obligations other than those contained herein, and this contract shall
supersede all previous communications, representations, or agreements, written or verbal,
between the parties hereto related to the provision of goods (including leases thereof), services
and/or insurances described herein.
•
IN WITNESS THEREOF, the parties have caused this Contract to be executed by the following
duly authorized officials:
CONTRACTOR: PU CHASING AG NCY: •
Authorized Signature u orized Signawe
Van, of CPPO
Type Name Type Name
e.. ?(4- ri a Supervisor of Purchasing
Title Title
J �
Date Date
4
i4
Prince William Coun
PUBLIC SCHOOLS
ProvidingA World-Class Education
MEMORANDUM OF NEGOTIATIONS
R-TC-17006
Dated:January 19,2017
Prince William County Schools (hereinafter called PWCS) and Amazon Services, l.LC
(hereinafter called the Contractor) hereby agree to the following in the execution of
Contract RTC-17006 for On-Line Marketplace for the Purchases of Products and
Services. The final Contract contains the following documents listed in the order of
precedence: i
a. Contractor's proposal dated October 14, 2016;
b. Contractor's response to Clarification Questions dated October 31, 2016,
attached;
c. PWCS's Request for Proposal, R-TC-17006 and all Addendum#1;
d. Contractor's Business Accounts Terms and Conditions (currently available at
https:llwww.amazon.cowlgplhelpicustomer(disolay.html?nodeld=201613180),
attached;
e. PWCS's General Terms and Conditions, Section 11 (RFP— Revised 12116116),
attached;
f. This Memorandum of Negotiations;
g. Any subsequent modifications to the Contract.
1. The contract term shall remain as originally issued in the RFP, as follows:
9.1. The initial term of this contract shall be five years (5)from the date of award
to December 30, 2021, with the option to renew for three-two (2) year periods,
upon mutual written consent of the parties to the contract.
2. Amazon Whispercast is not being offered upon award but will remain in scope for
future offerings by the Contractor. In addition, all new Amazon business
opportunities may be modified to the Contract by mutual agreement between the
Contractor and PWCS.
LEGAL
f I�`
If
Memorandum of Negotiations
R-TC-17006
Page 2
3. The following provision is added to PWCS Special Terms and Conditions:
10.7 NOTICE OF DEFERRAL UNDER FEDERAL GRANT UNIFORM GUIDANCE:
As permitted under the rule published at 80 FR 54407, Prince William County
Schools is electing to defer until July 1, 2017, the implementation of the
procurement provisions of the Uniform Guidance, as detailed in 2 CFR 200
subsections .317 through .326. During this period, we will continue to operate
under the guidance of 44 C.F.R. § 13.36(a)-(i) (States, Local and Tribal
governments) and 2 C.F.R. 215.40-48 (Institutions of Higher Education,
Hospitals, and Private Non-Profits). This provision shall constitute the
documentation of this decision as required, and shall be deemed incorporated
into our internal procurement policies.
4. Contractor's response to Clarification Questions dated October 31, 2016, Question
#1: The State of Iowa is hereby removed as an excluded state and allowed use of
the Master Agreement award.
ACCEPTED BY:
Contractor Authorized Signature Date €
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\f"k! c.R._ e
Title
i /I
f Jim Totty, .P. ., CPO Dale
�f Supervisor of Pu cha ng