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R2022-216 2022-09-26
RESOLUTION NO. R2022-216 A Resolution of the City Council of the City of Pearland, Texas, renewing a software maintenance contract with Tyler Technologies, Inc., for software maintenance services in the amount of $226.540.27. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City Council hereby renews a software maintenance contract with Tyler Technologies, Inc. associated with the Incode Software and the New World Software. Section 2. That the Incode Software maintenance contract will renew for the period of October 1, 2022 through September 30, 2023; and the New World Software maintenance contracts will renew for the period of April 1, 2023 through March 31, 2024. Section 3. The City Manager or his designee is hereby authorized to execute a software maintenance contract for software maintenance services, including the Maintenance Cost Schedule, a copy of which is attached hereto as Exhibit “A”. PASSED, APPROVED and ADOPTED this the 26th day of September, A.D., 2022. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ FRANCES AGUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: 72F25F9F-2561-410E-9F87-51A935D77E4C _lbRemittance THIS IS NOT AN INVOICE ••• :•.• tyler Tyler Technologies, Inc. PROFORMA (FEIN 75-2303920) • technologies P.O. Box 203556 g Dallas,TX 75320-3556 Company Order No. Date Page Empowering people who serve the public° Questions ` 045 179149 09/13/2022 1 of 4 Tyler Technologies-ERP&Schools Phone: 1-800-772-2260 Press 2,then 1 Fax: 1-866-673-3274 Email• aratvdprtprh rnm To: City of Pearland Ship To: City of Pearland 3519 Liberty Drive 3519 Liberty Drive Pearland,TX 77581 Pearland,TX 77581 United States United States 1 Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd 1 48415 Net 45 USD J No.Item/Description/Comments Drop Ship #Users Quantity U/M Unit Price Disc% Total Cost Contract No.:Pearland,TX 1 Renewal: No 600 1 EA 0.00 .00 0.00 SUPPORT&UPDATE LICENSING-User License to Site License Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 2 Renewal: No 1 1 EA 2,125.91 .00 2,125.91 SUPPORT&UPDATE LICENSING-Asset Management Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 3 Renewal: No 1 1 EA 1,653.09 .00 1,653.09 SUPPORT&UPDATE LICENSING-Bank Rec Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 4 Renewal: No 1 1 EA 2,125.91 .00 2,125.91 SUPPORT&UPDATE LICENSING-BID"E MANAGEMENT Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 5 Renewal: No 1 1 EA 2,125.91 .00 2,125.91 SUPPORT&UPDATE LICENSING-CONTRACT Accounting Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 6 Renewal: No 1 1 EA 16,534.54 .00 16,534.54 SUPPORT&UPDATE LICENSING-FM Base Suite Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 7 Renewal: No 1 1 EA 4,960.48 .00 4,960.48 SUPPORT&UPDATE LICENSING-GASB Reporting Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 8 Renewal: No 1 1 EA 2,125.91 .00 2,125.91 SUPPORT&UPDATE LICENSING-Grant Management Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 9 Renewal: No 1 1 EA 4,960.48 .00 4,960.48 SUPPORT&UPDATE LICENSING-INTEGRATED CREDIT CARD Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months _lbRemittance THIS IS NOT AN INVOICE ••• :•. t Ier• (FEIN 75-2303920) technologies P.O. Box 203556 • g Dallas,TX 75320-3556 Company Order No. Date Page Empowering people who serve the public® Questions ` 045 179149 09/13/2022 2 of 4 Tyler Technologies-ERP&Schools Phone: 1-800-772-2260 Press 2,then 1 Fax: 1-866-673-3274 Email• arGr�tvdartarh rnm No.Item/Description/Comments Drop Ship #Users Quantity U/M Unit Price Disc% Total Cost 10 Renewal: No 1 1 EA 2,125.91 .00 2,125.91 SUPPORT&UPDATE LICENSING-Misc.Billing&Receivables Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 11 Renewal: No 1 1 EA 2,125.91 .00 2,125.91 SUPPORT&UPDATE LICENSING-Project Accounting Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 12 Renewal: No 1 1 EA 4,960.48 .00 4,960.48 SUPPORT&UPDATE LICENSING-PURCHASING Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 13 Renewal: No 1 1 EA 2,125.91 .00 2,125.91 SUPPORT&UPDATE LICENSING-REQUISITIONS Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 14 Renewal: No 1 1 EA 2,125.91 .00 2,125.91 SUPPORT&UPDATE LICENSING-THIRD PARTY DOCUMENT IMAGING INTERFACE Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 15 Renewal: No 1 1 EA 2,834.56 .00 2,834.56 SUPPORT&UPDATE LICENSING-APPLICANT TRACKING Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 16 Renewal: No 1 1 EA 2,361.73 .00 2,361.73 SUPPORT&UPDATE LICENSING-Benefits Admin Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 17 Renewal: No 1 1 EA 2,834.56 .00 2,834.56 SUPPORT&UPDATE LICENSING-EMPLOYEE EVENT TRACKING Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 18 Renewal: No 1 1 EA 12,282.69 .00 12,282.69 SUPPORT&UPDATE LICENSING-HR Base Suites Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 19 Renewal: No 1 1 EA 3,543.20 .00 3,543.20 Support&Update Licensing-Leave Management Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 20 Renewal: No 1 1 EA 2,834.56 .00 2,834.56 SUPPORT&UPDATE LICENSING-Personnel Action Processing Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months _lbRemittance THIS IS NOT AN INVOICE ••• :•. t Ier• (FEIN 75-2303920) technologies P.O. Box 203556 • g Dallas,TX 75320-3556 Company Order No. Date Page Empowering people who serve the public' Questions ` 045 179149 09/13/2022 3 of 4 Tyler Technologies-ERP&Schools Phone: 1-800-772-2260 Press 2,then 1 Fax: 1-866-673-3274 Email• arGr�tvdartarh rnm No.Item/Description/Comments Drop Ship #Users Quantity U/M Unit Price Disc% Total Cost 21 Renewal: No 1 1 EA 2,834.56 .00 2,834.56 SUPPORT&UPDATE LICENSING-Position Budgeting Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 22 Renewal: No 1 1 EA 2,834.56 .00 2,834.56 SUPPORT&UPDATE LICENSING-TIME AND ATTENDANCE INTERFACE Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 23 Renewal: No 1 1 EA 3,543.20 .00 3,543.20 SUPPORT&UPDATE LICENSING-WORKERS COMPENSATION ADMIN Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 24 Renewal: No 1 1 EA 2,125.91 .00 2,125.91 SUPPORT&UPDATE LICENSING-IVR INTERFACE FOR ACCT BAL&PMTS Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 25 Renewal: No 1 1 EA 2,598.76 .00 2,598.76 SUPPORT&UPDATE LICENSING-METER AND DEVICE INVENTORY Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 26 Renewal: No 1 1 EA 5,196.29 .00 5,196.29 SUPPORT&UPDATE LICENSING-SERVICE ORDER PROCESSING Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 27 Renewal: No 1 1 EA 9,448.13 .00 9,448.13 SUPPORT&UPDATE LICENSING-UTILITY BILLING(Water/Sewer Base) Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 28 Renewal: No 999 1 EA 3,543.20 .00 3,543.20 SUPPORT&UPDATE LICENSING-FM DASHBOARDS Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 29 Renewal: No 999 1 EA 3,543.20 .00 3,543.20 SUPPORT&UPDATE LICENSING-HR DASHBOARDS Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 30 Renewal: No 999 1 EA 3,543.20 .00 3,543.20 SUPPORT&UPDATE LICENSING-UM DASHBOARDS Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 31 Renewal: No 999 1 EA 4,960.48 .00 4,960.48 SUPPORT&UPDATE LICENSING-DECISION SUPPORT BASE DATAMART Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months •• Remittance THIS IS NOT AN INVOICE ••• :•. t Ier• (FEIN 75-2303920) technologies P.O. Box 203556 • g Dallas,TX 75320-3556 Company Order No. Date Page Empowering people who serve the public' Questions ` 045 179149 09/13/2022 4 of 4 Tyler Technologies-ERP&Schools Phone: 1-800-772-2260 Press 2,then 1 Fax: 1-866-673-3274 Email• arGr�tvdartarh rpm No.Item/Description/Comments Drop Ship #Users Quantity UWM Unit Price Disc% Total Cost 32 Renewal: No 999 1 EA 2,834.56 .00 2,834.56 SUPPORT&UPDATE LICENSING-FM ANALYTICS Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 33 Renewal: No 999 1 EA 2,834.56 .00 2,834.56 SUPPORT&UPDATE LICENSING-HR ANALYTICS Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 34 Renewal: No 999 1 EA 2,834.56 .00 2,834.56 SUPPORT&UPDATE LICENSING-UM ANALYTICS Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 35 Renewal: No 1 1 EA 3,543.20 .00 3,543.20 SUPPORT&UPDATE LICENSING-SELF SERVICE eBenefits Admin Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 36 Renewal: No 1 1 EA 7,082.75 .00 7,082.75 SUPPORT&UPDATE LICENSING-SELF SERVICE eEmployee Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 37 Renewal: No 1 1 EA 2,361.73 .00 2,361.73 SUPPORT&UPDATE LICENSING-SELF SERVICE ePayments Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 38 Renewal: No 1 1 EA 3,543.20 .00 3,543.20 SUPPORT&UPDATE LICENSING-SELF SERVICE eRecruit Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 39 Renewal: No 999 1 EA 4,960.48 .00 4,960.48 SUPPORT&UPDATE LICENSING-eSUITE BASE(Payments) Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 40 Renewal: No 1 1 EA 2,361.73 .00 2,361.73 SUPPORT&UPDATE LICENSING-SELF SERVICE eSupplier Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months 41 Renewal: No 1 1 EA 2,361.73 .00 2,361.73 SUPPORT&UPDATE LICENSING-SELF SERVICE eUtilities Maintenance Plan: ; Start: 04/01/2023,End: 03/31/2024; Term: 12 months Does not include any applicable taxes Order Total: 155,657.64 Comments: Upon acceptance please email your purchase order to PO 5.tvlertechacom _lbRemittance THIS IS NOT AN INVOICE ••• :•. t Ier• (FEIN 75-2303920) • technologies P.O. Box 203556 g Dallas,TX 75320-3556 Company Order No. Date Page Empowering people who serve the public° Questions . 025 170785 09/13/2022 1 of 3 Tyler Technologies-Local Government Phone: 1-800-772-2260 Press 2,then 2 Fax: 1-866-673-3274 Email• aratvdartarh rnm To: City of Pearland Ship To: City of Pearland 3519 Liberty Drive 3519 Liberty Drive Pearland,TX 77581 Pearland,TX 77581 United States United States 1 Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd 1 48415 Net 45 USD J No.Item/Description/Comments Drop Ship #Users Quantity U/M Unit Price Disc% Total Cost Contract No.:Pearland,TX 1 Renewal: No 1 1 EA 930.80 .00 930.80 Basic Network Support Service Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 2 Renewal: No 1 1 EA 2,108.25 .00 2,108.25 System Software-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 3 Renewal: No 1 1 EA 59,591.16 .00 59,591.16 Incode Court Case Management Suite Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 4 Renewal: No 1 1 EA 7,738.02 .00 7,738.02 Incode Content/Document Management Suite-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 5 Renewal: No 1 3 EA 171.47 .00 514.40 Topaz Signature Pad T-L462-USB-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 6 Renewal: No 1 1 EA 0.00 .00 0.00 Secure Signatures-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 7 Renewal: No 1 1 EA 0.00 .00 0.00 Tyler Content Manager Standard Edition-TCM SE-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 8 Renewal: No 1 1 EA 0.00 .00 0.00 Each Signature(scan&Prepare for use)-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 9 Renewal: No 1 1 EA 0.00 .00 0.00 Output Director-Existing Customers-Maintenance •• Remittance THIS IS NOT AN INVOICE ••• :•. t Ier• (FEIN 75-2303920) technologies P.O. Box 203556 • g Dallas,TX 75320-3556 Company Order No. Date Page Empowering people who serve the public® Questions . 025 170785 09/13/2022 2 of 3 Tyler Technologies-Local Government Phone: 1-800-772-2260 Press 2,then 2 Fax: 1-866-673-3274 Email• arGr�tvdartarh rnm No.Item/Description/Comments Drop Ship #Users Quantity U/M Unit Price Disc% Total Cost Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 10 Renewal: No 1 1 EA 0.00 .00 0.00 SETCIC(Harris Co Courts)Collections Export Interface-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 11 Renewal: No 1 1 EA 0.00 .00 0.00 Citation Issuing Device Interface-Maintenance Maintenance:Start: 10/01/2023,End: 0 9/3 012 0 2 4; Term: 12 months 12 Renewal: No 1 1 EA 0.00 .00 0.00 Online Search-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 13 Renewal: No 1 1 EA 0.00 .00 0.00 Centralized Cash Collections-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 14 Renewal: No 1 1 EA 0.00 .00 0.00 Incode Scheduling-Maintenance Maintenance:Start: 10/01/2023,End: 09/3012024; Term: 12 months 15 Renewal: No 1 1 EA 0.00 .00 0.00 General Ledger(non-Incode)Interface-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 16 Renewal: No 1 1 EA 0.00 .00 0.00 Jury Data Import(Generic Interface)-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 17 Renewal: No 1 1 EA 0.00 .00 0.00 Court/Police(non-Incode)Interface-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 18 Renewal: No 1 1 EA 0.00 .00 0.00 Court Incode Web Services-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 19 Renewal: No 1 1 EA 0.00 .00 0.00 Officer Email Notification(Generic Interface)-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 20 Renewal: No 1 1 EA 0.00 .00 0.00 Criminal Court Case Management-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months •• Remittance THIS IS NOT AN INVOICE ••• •• tyler Tyler Technologies, Inc. PROFORMA • • • (FEIN 75-2303920) • technologies P.O. Box 203556 g Dallas,TX 75320-3556 Company Order No. Date Page Empowering people who serve the public° Questions . 025 170785 09/13/2022 3 of 3 Tyler Technologies-Local Government Phone: 1-800-772-2260 Press 2,then 2 Fax: 1-866-673-3274 Email• aratvdartarh rpm No.Item/Description/Comments Drop Ship #Users Quantity U/M Unit Price Disc% Total Cost 21 Renewal: No 1 1 EA 0.00 .00 0.00 Collection Agency Export Interface-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months 22 Renewal: No 1 1 EA 0.00 .00 0.00 GIS/Street Index Import-Maintenance Maintenance:Start: 10/01/2023,End: 09/30/2024; Term: 12 months Does not include any applicable taxes Order Total: 70,882.63 Comments: Upon acceptance please email your purchase order to PC)5tvlertechacom