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2022-08-11 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTES MINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS, RECREATION & BEAUTIFICATION BOARD, HELD ON THURSDAY, AUGUST 11t'', 2022, AT 8 30 AM, AT PEARLAND RECREATION CENTER & NATATORIUM CALL TO ORDER Chairman Dennis Jackson called the meeting to order at 8 30 am II. BOARD ROLL CALL Heather Campo Board Member Zachary Boyer Vice-chairman—joining virtual Heather Baker Board Member Ryan Dixon Board Member Dennis Jackson Chairman Nancy Bankson Board Member Carry Capers Director, Parks & Recreation Kevin Carter Assistant Director, Parks & Recreation STAFF Amy Coykendall Executive Assistant, Parks & Recreation GUESTS Richard Vaughn Forever Parks Foundation Jeff Webb Forever Parks Foundation Matt Buchanan President, Pearland EDC Gary Smallshaw Sports Facilities Company- Joining virtual III DISCUSSION AND POSSIBLE ACTION — Indoor Sports Facility Upload presentation Approval of Minutes Minutes presented to the board for approval Zachary Boyer made the motion to approve the minutes for May and June Ryan Dixon second the motion Motion passed FY23 Budget: Carry Capers discussed the upcoming Saturday morning Budget meeting Agenda was sent to council via email Highlights Worksheet for FY23 Budget included in binder was included within the budget presented to the city FY23 requests were included in the final budget. Supplementals included in FY23 Budget that were approved transition of Senior Office Assistant form part time to full time, addition of the temporary staff (contracted instructor) which has potential to bring in additional revenue Proposed for all eligible staff on step plan will move up on plan and an additional cost of living increase for all staff Ryan Dixon asked about"Transfers out" line item Carry Capers explained that this is for IT We will be paying IT a fee to track uses per department- internal allocation for usage There is a similar fund for internal fleet usage Dennis Jackson asked about the supplementals- Independence Park WIFI and the mowers Recreation Center and Natatoriuni Cost Recovery. Carry Capers sent out the memo discussed at the previous Council Meeting presentation (Monday August 8, 2022) regarding the Cost Recovery plan for the RCN Dennis Jackson and Heather Baker attended the council meeting to discuss the Parks Board thoughts on the RCN impact on the community Carry discussed what was presented to the council- i e , the background of the RCN, show the impact of the facility on the community, and how the cost recovery is affected by the pandemic, and the plan to get back on track to increase memberships Carry asked if there were any questions. Heather Baker discussed her thoughts after the council meeting There were concerns from the council about the cost of maintenance, items coming to the end of the usage life She discussed how we could recover the memberships with more marketing specific to the recreation center There is a difference between pre- COVID and post-COVID in how we approach it all If we do not continue to maintain the facility, people will not continue to come Dennis Jackson discussed his thoughts The citizens wanted this facility, and it was the number one item voted for, and the purpose of the recreation center is not revenue driven but community driven Jeff Webb brought up that given the event of the pandemic and the inflations, there has to be time given to recover Heather Baker brought up the rates and how to bring in more membership, such as discounts and changes to the non-residents rate Carry discussed the proposed changes being discussed for rates Zachary Boyer would like a new market analysis done comparable to the area that are most utilized within the recreation center and comparable facilities Carry discussed the amount of people in and out of the facility daily during the summer Richard discussed his experience with the recreation center and the quality of the equipment and the staff; questioned how many of our commissioners use the facility Dennis Jackson brought up that the market analysis does not include the community aspect. We will need to look at the population that you are trying to market to and focusing the marketing strategy over the next couple years. Heather Campo asked about having an open house/first Friday was brought up and when the last time that was held Carry and Heather Baker to connect in the coming weeks to discuss marketing and ways to bring in memberships and make more people aware of what the facility provides. Zachary Boyer would like to see an example of our marketing strategy Brought up the idea of the of postcards. He is worried about what is to happen with the rec center if memberships do not increase and we can not compete with the boutique gym facilities Ryan Dixon asked if the next step/action item would be marketing Carry explained the plans and new memo that will be coming out with what it means for the facility and what the plan is moving forward- repurposing areas of the building and investing/changing with the market to make sure we are just as competitive Directors Report: No action needed IV ADJOURNMENT Ryan Dixon made a motion to adjourn Heather Baker and Zachary Boyer seconded the motion Motion'passed Chairman Dennis Jackson adjourned the meeting at 10.25 am These minutes respectfully submitted by' OSAiN)- C_. Carry Cap 'rector 0). •tes a 4 prov-• - •bmitted and/or corrected this 14th day of July 2022. Dennis - /,-o hairman