2022-06-09 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS, RECREATION &
BEAUTIFICATION BOARD, HELD ON THURSDAY, JUNE 10 2022, AT 1:00 P.M., AT
PEARLAND RECREATION CENTER & NATATORIUM.
I. CALL TO ORDER
Chairman Dennis Jackson called the meeting to order at 1:03 P.M.
IL BOARD ROLL CALL
Nancy Bankson
Zachary Boyer
Heather Baker
Dennis Allen
Dennis Jackson
Ryan Dixon
Heather Campo
Carry Capers
Kevin Carter (virtually)
Board Member
Vice-chairman
Board Member
Board Member
Chairman
Board Member
Board Member
Director Parks & Recreation
Assistant Director Parks & Recreation
III. DISCUSSION AND POSSIBLE ACTION — RSA APPLICATIONS
2022-2023 Registered Sports Association (RSA) applications for Pearland Girls Softball
Association (PGSA), Pearland Youth Lacrosse (PYLAX), Shadow Creek Soccer Club
(SCSC) and Ling Ling Youth Soccer Academy (LLYSA) were presented to the board for
review.
PYLAX: Staff reported that PYLAX was an RSA for the City from October 2015 to June
2019. The City and PYLAX entered into Memorandums of Understanding from July 2019
to June 2022 for the use of athletic fields due to failing to meet the residency requirement.
PYLAX is seeking RSA designation for the 2022-2023 term. After reviewing the
application, PYLAX meets all requirements to be an RSA.
Boyer made a motion to grant RSA designation with all its rights and privileges for limited
use of fields 3 and 4 at Hickory Slough Sportsplex, reserving field 3 on Friday for City
scheduling privileges for long term recreation user group rentals and other in-house
recreational programs. Allen seconded the motion. The motion was approved.
SCSC: Staff reported that SCSC was an RSA with the City from January 2018 to June
2021. In July 2021, SCSC entered into a Memorandum of Understanding with the City
from July 2021 to June 2022 for the use of athletic fields due to failing to meet the
residency requirement. After reviewing the 2022-2023 application, SCSC meets all
requirement to be an RSA.
Baker made a motion to grant RSA designation with all its rights and privileges for limited
use of fields 1, 2, 4, 5, and 6 at Hickory Slough Sportsplex, reserving field 2 on Friday for
City scheduling privileges for long term recreation user group rentals and other in-house
recreational programs. Dixon seconded the motion. Motion was approved.
LLYSA: Staff reported that LLYSA applied for RSA designation in 2019 but was not
awarded due to not meeting the minimum residency requirement. LLYSA re -applied for
RSA designation for the 2022-2023 term. After reviewing the application LLYSA meets all
requirements to be an RSA, however, it is unconventional to appoint multiple RSA to one
location for the same sport. Based on evaluation of criteria defined in the RSA policy
including historical presence, Pearland resident participation, number of participants, and
value of in -kind intangibles SCSC scored higher the LLYSA. Therefore, staff does not
recommend awarding RSA to LLYSA. Although staff does not recommend granting RSA
designation, staff recommends developing 1 year MOU supporting a long term rental
mirroring terms of an RSA agreement with LLYSA and will reserve use of fields 2 and 3 at
Hickory Slough Sportsplex on Friday evenings for their upcoming seasons. Outside of
seasonal play, Pearland Parks & Recreation will grant similar recreation rentals with other
user groups or in-house programming for the months of June, July and August.
Motion was made by Boyer to deny LLYSA's RSA application but directed staff to draft an
MOU between the City and PGSA to allow LLYSA limited access to the City Fields in a
different capacity. Allen seconded the motion. The motion was approved.
PGSA: Staff reported that PGSA was an RSA for the City from August 2015 to June 2019.
In 2019, it was discovered that PGSA's non-profit status with the Internal Revenue
Service (IRS) had been revoked which is a requirement to be awarded RSA designation.
Since that point, PGSA has attempted to resolve their non-profit status. Documentation
was proved to the City by PGSA indicating active steps had been taken to gain
reinstatement as a non-profit organization. Currently, PGSA has filed all necessary
paperwork with the IRS but their re -instatement is still pending. In order to be awarded as
RSA designation, an organization must meet the non-profit requirement that is outlined in
the RSA Policy. Therefore, PGSA is not eligible for RSA designation with the City of
Pearland.
Boyer made a motion to deny PGSA's RSA application, but directed staff draft an
agreement between the City and PGSA to allow PGSA access to the City Fields in a
different capacity. Campo seconded the motion. The motion was approved.
IV. ADJOURNMENT
Boyer made a motion to adjourn Dixon seconded the motion. Motion passed.
Chairman Jackson adjourned the meeting at 1:51 p.m.
These minutes respectfully submitted by:
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Carry Capers!"''-ctor
Mutes
ed a : submitted and/or corrected this 14th day of July 2022.
Den is J. % . Chairman