R2022-183 2022-08-08RESOLUTION NO. R2022-183
A Resolution of the City Council of the City of Pearland, Texas, authorizing
the City's participation in the 2022 Motor Vehicle Crime Prevention
Authority Auxiliary Grant Program, and designating an authorized official,
program director, and financial officer for the program.
WHEREAS, under the provisions of the Texas Transportation Code Chapter 1006 and
Texas Administrative Code Title 43; Part 3; Chapter 57, entities are eligible to receive grants
from the Motor Vehicle Crime Prevention Authority to provide financial support to law
enforcement agencies for economic motor vehicle theft enforcement teams; and
WHEREAS, this grant program will assist this jurisdiction to combat motor vehicle theft,
motor vehicle burglary and fraud-related motor vehicle crime; and
WHEREAS, City of Pearland has agreed that in the event of loss or misuse of the grant
funds, City of Pearland assures that the grant funds will be returned in full to the Motor Vehicle
Crime Prevention Authority.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That Joel Hardy, Grants & Special Projects Administrator, is designated
as the Authorized Official to apply for, accept, decline, modify, or cancel the grant application for
the Motor Vehicle Crime Prevention Authority Grant Program and all other necessary
documents to accept said grant; and
Section 2. BE IT FURTHER RESOLVED that Joel Hardy, Grants & Special Projects
Administrator, is designated as the Program Director and Kristen Woolley, Assistant Director of
Finance, is designated as the Financial Officer for this grant.
PASSED, APPROVED and ADOPTED this the 8th day of August, A.D., 2022.
________________________________
KEVIN COLE
MAYOR
DocuSign Envelope ID: FEA01432-5010-4036-9BD6-F0D8CB197300
RESOLUTION NO. R2022-183
2
ATTEST:
_______________________________
FRANCES AGUILAR, TRMC, MMC
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: FEA01432-5010-4036-9BD6-F0D8CB197300
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FY22 Motor Vehicle Crime Prevention Authority
Statement of MVCPA Auxiliary Grant Award and Grantee Acceptance Notice
Grant Number:608-22-0201000
Grantee:City oI'Pearland
Program Title:Automatie License Plate Reader (ALPR)system
Maximum Grant Award Amount:$20,000
Total Cash Match Amount:Minimum 20%(estimated to be $4,000)
Grant Term:June 14,2022(1)August 31,2023
Whereas,Cig n(Pearlan(l (lieieina?er rererreato as Grantee).nnsheretofore submitted a gram
nppiienuen in nspousetotheRequestfor Applicationissueden Mud.2,2o22,re the Motor Vehiclecrime
Pi'evcmionAutl1orily,St-aleofTexas,MVCPA Au ary (MAG)Grant Award for an automatic
lioense plate render (ALPR)system (iease or Buy),and funher identi?ed by grant number 60x—22—
02Dl000,and
WHEREAS,the Meier venieie Crime Prevennen Authorityhas appmved the grant appl icalion as evidenced
by this rvzz Statement ofGi ant Award and certain special renuiremenrsfrom the Meier veiueie Crime
PrevencienAuinerilydated June 14 2022;and
WHEREAS,the Grantee desires to accept meI-YZZgram award end use nufunds for purposes and m
eempiumee widr mefollowing requirements that are adopted in I11eirentiiely by rererenee
-Texas Transponntion cede Chapter 1006;
-Texas Adinmislmtive Code:Tide 43,Pm 3;Chapter 57;
-Texas Grant Management Standards (T><GMS)as promulgated by meTem cenrpueiier of Public
Accounts including TxGMS sinndnrd Assurrmees by ieeni Govcmnicnts and Stamlurds for rinnneini
und Program Management:
-Tire MVCPA Requesr rerApplications issued on May 3,2021;
-Tne current Motor venieie crime Prevention Authoi ity Grant AclmlnistraliveManual and farms and
subsequently adopted grantee inslmctiou mrmuuis and forms;
-Tire Final Adopled Application zmaelicd to lhis Statement ofGrant Award;and.The Approved Grant Budget Summaiy:
Expenditures Match ExpendituresALPR-Buy or $20,000 $4,000 $24,000LeaseLeaserequiresgood—faithcommitment by grantee to lease the system for one year beyond grantfundedperiod
Siandanl Law Enforcemunl Conditions
The gl-auiee is required in ensure ihal any oppdi-lunilyin share intelligence provided hy the purchase or
lease or Automatic Lieeuse Plate Reader (ALPR)assets under this grant is airorded if opportunity is
provided by vendor/product to share read data vvulrolliei law enroreernenl agencies.
'l‘l|c granlee is required to ensure Ihat ill least one law enroreerneruomeerrnonilors and parlieipaies in thl:
Law Eiifowemenl intelligence sharing wcblnars uud Motor veiiiele crirne Inveslignlnr vinual command
Centers organized and nperaied on ioelraiionlic M‘/CPA plogram operation and srarevvide eollaboraneu.
WHEREAS,lire Glianlee accepts the FY22 Slalcment cfGranl Award under the eoudinons above including
linespccial requirements in zlre grain applieaiionand lire Slatemenl of Grant Award as cvlderloed hy Iilis
agreenieni,executed by the oliieial amlimizcd to sign the original granl nppliealion,oi lire o?il;ia1's
desigualed successor,as presiding officer orand on bellalfuflhe governing body omiis grantee,and
NOW THEREFORE,lile Molar VehiclecnrnePreventionAuiliorilyhas awarded «lie aboverreferenccd grant
subject lo lhe availability orsrale funds.The approved budgel is reiieoied in weabove Approved Gi-ml
Budget Summary.This glam is subject to mid cundllioned upon die aeoepianoe ofliie MVCPA Giant
Adrninislralive Guide prrunulgaled for lliis speoirie pmgyam rund (rerereueed above)by the Molar veiiiele
Criml:PreventionAuthuliiy.Applieable special eondinous are listed belaw.
special Condilians and Requirements (MVCPA indicates by an “x"in lire (allowing spaces below
ifs eundilion appll ):
___Border Security Report Requirement —This Giantee is designatzedas a MVCPA Border
s 1y crani wliieli is learned along the Llniled States of America border with Ihe United suuesof
Mexico and thus:that are adiaeenrto the Gulf lnmacolzstiilWaterway.This designation rcquires grantee
lo pmvidc addiuoual iepon iilfai-rnationrequiredby the General Appropriaiions Ael oflhe 37*"Texas
Legislaiure,Regulnr session.The Governor or Legislative audger Board may request addilional
inronualiou regarding the report data during the term aftllc grani.
X Resnlulinn Required -Upload the requilcd Resolution aiIIilol'izillg this MAG gram before any
ac W ly can commence.lfyoli have not already dene so,please uplorui a valid Resolution in the MAG
application page located at hltps //rnvepa.larnu.edu.
APPROVED AND ACCEPTl:'D BY:
Joel Hardy —Grants &Special Pwfects Administrator
July 14 2022Dalesigned
Motor Vehicle Crime Prevention Authority
MVCPA Auxiliary Grant Award (MAG)
Additional Grant Instructions
The purpose of the MAG grant program is to provide law enforcement agencies with funding to combat
motor vehicle crime.This is a pilot program based on feedback received from sheriffs,police chiefs and
taskforces who were surveyed about immediate solutions agencies could implement beyond taskforces
to reduce motor vehicle crime MVCPA funds the purchase of Automatic License Plate Reader
Equipment (ALPR)in its current taskiorce programs and understands that $20,000 may not cover all
/\LPR systems available for purchase or lease in Texas.Some taskforces have procured ALPR’s up to
$40,000 per unit while others have a much lower cost.ALPR’s have proven successful for law
enforcement to increase the recovery of stolen motor vehicles.Some systems are also used in burglary
from a motor vehicle and fraud—related motor vehicle crime investigations.
Resolution —A Resolution (Order or Ordinance)by the applicant’s governing body is required to
complete a grant application.The resolution must be adopted by the governing body,or the
designated official must affirm that they have been given the authority by the governing body to
obligate the match funds and to execute the grant./\ll resolutions shall contain three elements:1)state
that the governing body applies for the funds for the purpose provided in statute (Texas Transportation
Code,Chapter 1006);2)commit to return the grant funds in the event of loss or misuse;and 3)
designate the officials that the governing body chooses as its agents to make uniform assurances and
administer the grant awarded.The resolution must be executed and uploaded electronically on or
before September 7,2022.
Reimbursement —The MAG grant is a reimbursement grant The MVCPA will send out Statements of
Grant Award (SGA),Once the agency (city/county authorized official)executes the SGA,the agency will
obligate,procure,and pay for the ALPR.The expenses and invoices will be reported on—line.After
MVCPA approves the expense report and invoices,the State of Texas Comptroller of Public Accounts will
deposit the funds into the agency's account associated with the agency's ID number in the grant
application.All financial obligations incurred under the award must be paid and reported no later than
4'5 days after end of the grant term.The designated Financial Officer must submit the Expenditure
Reportonline
Reimbursements are made for 80%of the amount spent not to exceed $20,000 as stated in the SGA.
For example,1)if a grantee leases/purchases /\LPR equipment for $40,000,the reimbursement will be
$20,000 (the not to exceed amount);2)if a grantee leases/purchases ALPR equipment for $10,000 the
reimbursement will be $8,000 (80%of amount spent).
—
regular city county purchasing processes to identify,order,procure and pay for the ALPR equipment.State law requires all grant acquisitions be in accordance with local policies and procedures and grantrequirements.Lease or Buy Equipment
—
The grant application required that the grantees declare whether they aregoingtoleaseorbuy/\LPR equipment.MVCPA supports the local law enforcement decision toimplementthebeststrategyfortheirrespectivejurisdictions.Grantees are required to indicate in the
ouarterly progress report and on the text section of the Expenditure neport what purchase or lease the
agency selected.Please remember that the lease option does require a good faith commitment to
continue the lease one year beyond the grant period as described in the Request tor Applications.
Reporting —The MVCPA requires the submission of quarterly progress reports to demonstrate progress
toward implementing the program and /or to report the results of the grant activity provided fur the
grant application.A MAG Grant workshop ldateannounced lateri will be scheduled tor grantees to
receive training for reporting processes.Grantees designated as Border/Portsecurity grants may be
required to complete additional sections of the progress report required py the Texas Legislature.
Grantee are expected to procure the ALPRas quickly as possiple and complete progress reports for the
period up to and including August 31,1023.Progress reports will include text sections and data sections.
Text sections will include reporting progress toward purchases and success stories and reporting grant
issues.Data sectiuns will include MVCPA statutory measures of vehicles recovered,arrests and cases
cleared data.
Report Period Due Date Delinquent
FVZZQ4—June through August september15,2022 September 30,2022
Fvz3Q1 —September through November December 15,2012 December 31,ZD12
Fv23Q2 —December through February March 15,2013 March 31,2023
FY2303—March through May June 15,2023 June 30,2023
Fv23qA—June through August September15,2023 September 30,2013
Grant closeout—At the end date of the grant period,the grantee shall submit a summary report of the
outcomes and successes orthe program based on the proposed activities contained in the statement or
Grant Award.Grantees will report the inventory on hand,condition and use as or the last date or the
grant period and request that the Ml/CPA transfer the assets to their iunsdictionfor continued use
outside Dfll1Egrant period.
other Important Resources:
Yx Grant Management Standards -htt :com mllemexas.av urchasln docs rant-
management-rtadergdf
MVCPA Taskfurces-httg:[[www.txdmv.gcw[mvcga-grantees
MVCPA Grant Administrative Manual —htt s:www.txdniv.av sites delault ?les bod -
f|Ies[MVCPA FY20 Grant Admin Manualgdl
MVCPA Hill An y and Funds Report »mtg:([www.txdmv.gov[sites[delauI;[liIes[bod1-
?les MVCPA-FVZO11-Actvlties-Funds-Re art.df