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HomeMy WebLinkAboutR2022-183 2022-08-08DocuSign Envelope ID: FEA01432-5010-4036-9BD6-F0D8CB197300 RESOLUTION NO. R2022-183 A Resolution of the City Council of the City of Pearland, Texas, authorizing the City's participation in the 2022 Motor Vehicle Crime Prevention Authority Auxiliary Grant Program, and designating an authorized official, program director, and financial officer for the program. WHEREAS, under the provisions of the Texas Transportation Code Chapter 1006 and Texas Administrative Code Title 43; Part 3; Chapter 57, entities are eligible to receive grants from the Motor Vehicle Crime Prevention Authority to provide financial support to law enforcement agencies for economic motor vehicle theft enforcement teams; and WHEREAS, this grant program will assist this jurisdiction to combat motor vehicle theft, motor vehicle burglary and fraud -related motor vehicle crime; and WHEREAS, City of Pearland has agreed that in the event of loss or misuse of the grant funds, City of Pearland assures that the grant funds will be returned in full to the Motor Vehicle Crime Prevention Authority. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That Joel Hardy, Grants & Special Projects Administrator, is designated as the Authorized Official to apply for, accept, decline, modify, or cancel the grant application for the Motor Vehicle Crime Prevention Authority Grant Program and all other necessary documents to accept said grant; and Section 2. BE IT FURTHER RESOLVED that Joel Hardy, Grants & Special Projects Administrator, is designated as the Program Director and Kristen Woolley, Assistant Director of Finance, is designated as the Financial Officer for this grant. PASSED, APPROVED and ADOPTED this the 8th day of August, A.D., 2022. DocuSigned by: KE I7E MAYOR DocuSign Envelope ID: FEA01432-5010-4036-9BD6-F0D8CB 197300 RESOLUTION NO. R2022-183 ATTEST: DocuSigned by: FralA.a-s QLiLar �GUILAR, TRMC, MMC CITY SECRETARY APPROVED AS TO FORM: DocuSigned by: C13CA8986611-4B6... DARRIN M. COKER CITY ATTORNEY 2 MOTOR VENUE CRIME PREVENTION MUT1108rir FY22 Motor Vehicle Crime Prevention Authority Statement of MVCPA Auxiliary Grant Award and Grantee Acceptance Notice Grant Number: Grantee: Program Title: Maximum Grant Award Amount: Total Cash Match Amount: Grant Term: 608-22-0201000 City of Pearland Automatic License Plate Reader (ALPR) system $20,000 Minimum 20% (estimated to be $4,000) June 14, 2022 to August 31, 2023 Whereas, City of Pearland (hereinafter referred to as Grantee), has heretofore submitted a grant application in response to the Request for Application issued en March 2, 2022, to the Motor Vehicle Crime Prevention Authority, State of Texas, MVCPA Auxiliary (MAG) Grant Award for an automatic license plate reader (ALPR) system (Lease or Buy), and further identified by grant number 608-22- 0201000; and WHEREAS, the Motor Vehicle Crime Prevention Authority has approved the grant application as evidenced by this FY22 Statement of Grant Award and certain special requirements from the Motor Vehicle Crime Prevention Authority dated June 14.2022; and WHEREAS, the Grantee desires to accept the Fyn grant award and use all funds for purposes and in compliance with the following requirements that are adopted in their entirety by reference: • Texas Transportation Code Chapter 1006; • Texas Administrative Code: Title 43; Part 3; Chapter 57; • Texas Grant Management Standards (TxGMS) as promulgated by the Texas Comptroller of Public Accounts including TxGMS Standard Assurances by Local Governments and Standards for Financial and Program Management; • 'I"he IVIVCPA Request for Applications issued on May 3, 2021; • The current Motor Vehicle Crime Prevention Authority Grant Administrative Manual and forms and subsequently adopted grantee instruction manuals and forms; • The Final Adopted Application attached to this Statement of Grant Award; and • The Approved Grant Budget Summary: Budget Category MVCPA Expenditures Cash Match Total Ex9enditures ALPR - Buy or $20,000 $4,000 $24,000 Lease Lease requires good -faith commitment by grantee to lease the system for one year beyond grant funded period Standard Law Enforcement Conditions The grantee is required to ensure that any opportunity to share intelligence provided by the purchase or lease of Automatic License Plate Reader (ALPR) assets under this grant is afforded if opportunity is provided by vendor/product to share read data with other law enforcement agencies. `I'hc grantee is required to ensure that at least one law enforcement officer monitors and participates in the Law Enforcement intelligence sharing wcbinars and Motor Vehicle Crime Investigator Virtual Command Centers organized and operated on behalf of the MVCPA program operation and statewide collaboration. WHEREAS, the Grantee accepts the FY22 Statement of Grant Award under the conditions above including the special requirements in the grant application and the Statement of Grant Award as evidenced by this agreement, executed by the official authorized to sign the original grant application, or the official's designated successor, as presiding officer of and on behalf of the governing body of this grantee; and NOW THEREFORE, the Motor Vehicle Crime Prevention Authority has awarded the above -referenced grant subject to the availability of state funds. The approved budget is reflected in the above Approved Grant Budget Summary. This grant is subject to and conditioned upon the acceptance of the MVCPA Grant Administrative Guide promulgated for this specific program fund (referenced above) by the Motor Vehicle Crime Prevention Authority. Applicable special conditions are listed below. Special Conditions and Requirements (MVCPA indicates by an "X" in the following spaces below if a condition applies): X Border Security Report Requirement —This Grantee is designated as a MVCPA Border Security Grant which is located along the United States of America border with the United States of Mexico and those that are adjacent to the Gulf Intracoastal Waterway. This designation requires grantee to provide additional report information required by the General Appropriations Act of the 87`" Texas Legislature, Regular Session. The Governor or Legislative Budget Board may request additional information regarding the report data during the term of the grant. X Resolution Required — Upload the required Resolution authorizing this MAG grant before any activity can commence. If you have not already done so, please upload a valid Resolution in the MAG application page located at https://mvcpa.tamu.edu. APPROVED AND ACCEPTED BY: Authorize i[i fficial Joel Hardy — Grants & Special Proi ects Administrator Printed Name and Title July 14, 2022 Date Signed Motor Vehicle Crime Prevention Authority MVCPA Auxiliary Grant Award (MAG) Additional Grant Instructions The purpose of the MAG grant program is to provide law enforcement agencies with funding to combat motor vehicle crime. This is a pilot program based on feedback received from sheriffs, police chiefs and taskforces who were surveyed about immediate solutions agencies could implement beyond taskforces to reduce motor vehicle crime. MVCPA funds the purchase of Automatic License Plate Reader Equipment (ALPR) in its current taskforce programs and understands that $20,000 may not cover all ALPR systems available for purchase or lease in Texas. Some taskforces have procured ALPR's up to $40,000 per unit while others have a much lower cost. ALPR's have proven successful for law enforcement to increase the recovery of stolen motor vehicles. Some systems are also used in burglary from a motor vehicle and fraud -related motor vehicle crime investigations. Resolution — A Resolution (Order or Ordinance) by the applicant's governing body is required to complete a grant application. The resolution must be adopted by the governing body, or the designated official must affirm that they have been given the authority by the governing body to obligate the match funds and to execute the grant. All resolutions shall contain three elements: 1) state that the governing body applies for the funds for the purpose provided in statute (Texas Transportation Code, Chapter 1006); 2) commit to return the grant funds in the event of loss or misuse; and 3) designate the officials that the governing body chooses as its agents t❑ make uniform assurances and administer the grant awarded. The resolution must be executed and uploaded electronically ❑n or before September 7, 2022. Reimbursement — The MAG grant is a reimbursement grant. The MVCPA will send out Statements of Grant Award (SGA). Once the agency (city/county authorized official) executes the SGA, the agency will obligate, procure, and pay for the ALPR. The expenses and invoices will be reported on-line. After MVCPA approves the expense report and invoices, the State of Texas Comptroller of Public Accounts will deposit the funds into the agency's account associated with the agency's ID number in the grant application. All financial obligations incurred under the award must be paid and reported no later than 45 days after end of the grant term. The designated Financial Officer must submit the Expenditure Report online. Reimbursements are made for 80% of the amount spent not to exceed $20,000 as stated in the SGA. For example, 1) if a grantee leases/purchases ALPR equipment for $40,000, the reimbursement will be $20,000 (the not to exceed amount); 2) if a grantee leases/purchases ALPR equipment for $10,000 the reimbursement will be $8,000 (80% of amount spent). Procurement — After adopting the resolution and executing the grant SGA, grantees must use their regular city / county purchasing processes t❑ identify, order, procure and pay for the ALPR equipment. State law requires all grant acquisitions he in accordance with local policies and procedures and grant requirements. Lease ❑r Buy Equipment — The grant application required that the grantees declare whether they are going to lease ❑r buy ALPR equipment. MVCPA supports the local law enforcement decision to implement the best strategy for their respective jurisdictions. Grantees are required to indicate in the quarterly progress report and on the text section of the Expenditure Report what purchase or lease the agency selected. Please remember that the lease option does require a good faith commitment to continue the lease one year beyond the grant period as described in the Request for Applications. Reporting — The MVCPA requires the submission of quarterly progress reports to demonstrate progress toward implementing the program and /or to report the results of the grant activity provided for the grant application. A MAG Grant workshop (date announced later) will be scheduled for grantees to receive training for reporting processes. Grantees designated as Border/Port Security grants may be required to complete additional sections of the progress report required by the Texas Legislature. Grantee are expected to procure the ALPR as quickly as possible and complete progress reports for the period up to and including August 31, 2023, Progress reports will include text sections and data sections. Text sections will include reporting progress toward purchases and success stories and reporting grant issues. Data sections will include MVCPA statutory measures of vehicles recovered, arrests and cases cleared data. Report Period Due Date Delinquent FY22Q4 —June through August September 15, 2022 September 30, 2022 FY23Q1 — September through November December 15, 2022 December 31, 2022 FY23Q2 — December through February March 15,2023 March 31, 2023 FY23Q3 — March through May June 15, 2023 June 30, 2023 FY23Q4—June through August September15, 2023 September 30, 2023 _ Grant Closeout — At the end date of the grant period, the grantee shall submit a summary report of the outcomes and successes of the program based on the proposed activities contained in the Statement of Grant Award. Grantees will report the inventory on hand, condition and use as of the last date of the grant period and request that the MVCPA transfer the assets to their jurisdiction for continued use outside of the grant period. Other Important Resources Tx Grant Management Standards - https://comptroller.texas.gov/purchasing/does/grant- management-readerpdf MVCPA Tastcforces- https://www.txdmv.gov/mvcpa-grantees MVCPA Grant Administrative Manual - https://www.txdmv.gov/sites/default/files/body- files/MVCPA FY20 Grant Admin Manual.pdf MVCPA FY21 Activity and Funds Report - https://www.txdmv.Rov/sites/default/files/body- fi les/MVCPA-FY20Z1-Actvities-Funds-Report.pdf