R2006-184 11-06-06RESOLUTION NO. R2006-184
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
ENTER INTO A CONTRACT AMENDMENT WITH TEXAS EMERGENCY
SERVICES RETIREMENT SYSTEM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract amendment, a copy of which is attached hereto
as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract amendment with Texas Emergency Services
Retirement System.
PASSED, APPROVED and ADOPTED this the 6th day of November, A.D., 2006.
TOM REID
MAYOR
ATTEST:
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
PEARLAND VOLUNTEER FIRE DEPARTMENT
P.O. Box 104 • PEARLAND, TEXAS • 77588-0104 • 281-652-1925
... committed to Quality ,dire Protection
www.pearlandvfd.org
MINUTES
Local Pension Board Meeting
September 28, 2006
CALLED TO ORDER: 19:00pm by Chairman David Schneider
PRESENT: Bill Eisen, Darren Riffe, David Schneider, Bill Cook; George Smiley
ABSENT: Elton Thornell
OLD BUSINES:
A. 90 day update on medical condition of Stephen Pereyra. Motion by Darren Riffe to
accept, second by David Schneider, motion passed.
NEW BUSINESS:
A. Approve new annual contract between City of Pearland and Texas Firefighters Pension
Commissioner. Contract stipulates a 1 time lump sum payment of $28,320 for the month
of September 2006 and a monthly increase to $70 per firefighter per month for the period
of September 1, 2006 through August 31, 2007. Motion by Bill Eisen to approve, second
by Bill Cook, motion passed.
B. Approve board appointees and submit to Texas Firefighters Pension Commissioner.
Motion to approve as submitted by Bill Cook, second by Bill Eisen, motion passed.
a. Board for 2006-07:
i. Citizen — Bill Cook, George Smiley
ii. FD Rep — David Schneider (Chair), Elton Thornell (Secretary), Darrin Riffe
(Vice Chair)
iii. Government — Bill Eisen
ADJORNMENT: Motion by David Schneider, second by Darren Riffe, motion passed. Adjourned
at 19:20pm
Respectfully Submitted,
Elton Th
ornel
EXHIBIT
PENSION SYSTEM CONTRACT AMENDMENT
TEXAS EMERGENCY SERVICES RETIREMENT SYSTEM
City of Pearland on behalf of the Pearland Volunteer Fire Department, Inc.
Effective October 1, 2006
Page 1 of 3
SECTION I. PENSION SYSTEM CONTRACT AMENDMENT
The Office of the Fire Fighters' Pension Commissioner (the "Office") on behalf of the
Board of Trustees of the Texas Emergency Services Retirement System ("System") and
the City of Pearland (Governing -Entity), on behalf of Pearland Volunteer Fire Department,
Inc. ("Participating Department") hereby agree to this Amendment of the Fund Contract
effective October 1, 2006.
The Contract is amended to increase the Participating Department contribution rate from
$60.00 to $70.00 per month per member effective October 1, 2006. This contract
amendment also provides for a supplemental contribution from the Governing Entity in the
amount of $480.00 per for each member in the Participating Department as of September
30, 2006. All other terms of the Fund Contract, including any portion of the amended
document that is not expressly amended below, remain in effect.
SECTION II. AUTHORITY
This Contract is entered pursuant to the statutory authority of the Title 8, Government
Code, Subtitle H Texas Emergency Services Retirement System. The administration of
the System is governed by the System rules (Texas Administrative Code Title 34, Part
11, Chapters 302, 304, 306, 308, and 310.)
SECTION III. PARTIES
This Contract is made and entered into by and between the Participating Department, the
Governing Entity, and the Commissioner on behalf of the fund. The parties, in
consideration of their respective agreements and covenants contained and recited herein,
agree to the mutual obligations and performance of the tasks hereafter described, and
contract as set forth below.
A. The Participating Department: Pearland Volunteer Fire Department, Inc. is a
public entity that performs fire, rescue, or emergency medical services in Pearland
Texas. The Department's mailing address is P.O. Box 104, Pearland, TX 77588.
B. The Governing Entity: The City of Pearland is a municipality of the State of Texas.
The billing address of the governing entity is 3519 Liberty Drive, Pearland, TX 77581.
C. The Commissioner: The Office of the Fire Fighters' Pension Commissioner is an
agency of the State of Texas and is located at 920 Colorado Street, Austin TX 78711.
PENSION SYSTEM CONTRACT AMENDMENT
TEXAS EMERGENCY SERVICES RETIREMENT SYSTEM
City of Pearland on behalf of the Pearland Volunteer Fire Department, Inc.
Effective October 1, 2006 Page 2 of 3
SECTION IV. CONTRACT PERIOD
This Contract is effective October 1, 2006.
SECTION V. AMENDMENT AND ASSIGNMENT
Except as otherwise provided herein, any amendment or other modification of any term of
this Contract must be in writing and signed by parties.
SECTION VI. WITHDRAWAL FROM THE PENSION SYSTEM
A Governing Entity that has elected to participate in this System may not rescind that
election.
SECTION VII. SERVICES PROVIDED BY THE PENSION FUND
The System shall provide pension, disability and survivor benefits to each person who
performs service as a volunteer and auxiliary member of the Participating Department.
The administration of the System is governed by the System rules (Texas Administrative
Code Title 34, Part 11, Chapters 302, 304, 306, 308, and 310)
SECTION VIII. REQUIRED CONTRIBUTIONS AND REPORTS
A. On September 1, 2006, the Office will invoice the Governing Entity in the amount
of $28,320.00 for supplemental contributions for September 2006. This charge is based
upon a supplemental contribution payment of $480.00 for 59 active members as of
September 30, 2006.
B. Contingent upon the payment of the $28,320.00 and the execution of this
Contract Amendment, the Office will retroactively change the effective contribution rate
from $60.00 per month to $540.00 for the month of September 2006.
C. Effective October 1, 2006, the effective contribution rate for the Participating
Department will equal $70.00 per month per member.
D. Membership Reconciliation Report
1. The Commissioner shall send to the Chairman of the Local Board of Trustees of
each participating department, 30 days before the last day of the quarter, a pension
roster report detailing the name of each member of the department who is identified
as a member of the retirement system, and a summary of contribution charges and
credits. This pension roster report will fully disclose the basis for the billing.
2. The Chairman of the Local Board of Trustees or department head shall review
the accuracy of the pension roster report. To add or terminate members incorrectly
identified in the pension roster report, departments must file appropriate personnel
forms to add or terminate members.
PENSION SYSTEM CONTRACT AMENDMENT
TEXAS EMERGENCY SERVICES RETIREMENT SYSTEM
City of Pearland on behalf of the Pearland Volunteer Fire Department, Inc.
Effective October 1, 2006 Page 3 of 3
3. To facilitate the collection of member contributions, the Chairman of the Local
Board of Trustees of each participating department, before 10 days of the last day of
the quarter, shall file with the Commissioner a certified membership roster that
states the name of each member of the department who is a member of the
retirement systems.
E. Billing
1. The Commissioner shall bill the Governing Entity on a quarterly basis on the last
business day of November, February, May, and August.
2. To receive payment, the Office shall submit an invoice summarizing contribution
charges to the billing address of the Governing Entity. The Commissioner shall bill
the governing entity for:
a) Monthly contributions for participating members,
b) Prior service contributions,
c) Late payment interest charges,
d) Administrative penalties, and
e) Other appropriate charges.
3. Payments are due within 30 days after the invoice date. Late payments accrue
interest at the assumed actuarial rate of return on investments of the System.
SECTION IX. GOVERNING LAW
This Contract shall be construed in accordance with and governed by the laws of the State
of Texas. Venue for the resolution of any and all litigation arising under this Contract shall
be in the courts of competent jurisdiction in Austin, Travis County, Texas.
IN WITNESS WHEREOF, the parties intending to be legally bound have caused this Contract to
be executed by their duly authorized officers or other representatives.
THE OFFICE OF THE FIRE FIGHTERS' CITY OF PEARLAND
PEN 10 OMMISSNER
aJ ,tec
sa Ivi4 Miller, Commissio r
Date
/0-`0 -04
Bill Eisen, City Manager
Date: 9' a 8"—*
PEARLAND VOLUNTEER FIRE DEPARTMENT, INC.
David Schneider Chaa rman Board of Trustees
Date: .16
512 936 3480 FIREFIGHTERS PENSIO
03:33:58 p.m. 09-25-2006
Uci 5teven5
1 /1
TEXAS EMERGENCY SERVICES RETIREMENT SYSTEM
OFFICE OF THE FIRE FIGHTERS' PENSION COMMISSIONER Invoice Date
P.O. BOX 12577, AUSTIN, TX 78701-2332 9/25/2006
REMIT Fire Fighters' Pension Commission
TO P.O. Box 12577
Austin, TX 78701-2332
BILL
TO
Pearland Volunteer Fire Department
Attn: Buck Stevens
P.O. Box 104
Pearland, TX 77588
Invoice
1819
Charge Date
Charge Code
Description
Fixed Charge
Amount
9/25/2006
Contribution
Supplemental Contributions
for September 2006
$ 28,320.00
$ 28,320.00
Payment Terms: Net 30 Days
Total
$ 28,320.00