R2002-0168 10-14-02 RESOLUTION NO. R2002-168
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND,
TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
ENTER INTO A CONTRACT WITH DON WARD AND ASSOCIATES FOR
DEVELOPMENT OF A FLOOD MITIGATION PLAN.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract by and between the City of Pearland and Don
Ward and Associates, a copy of which is attached hereto as Exhibit "A" and made a part
hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute
and the City Secretary to attest a contract with Don Ward and Associates, for development
of a Flood Mitigation Plan.
PASSED, APPROVED and ADOPTED this the__
A.D., 2002.
14 dayof October .,
TOM REID
MAYOR
ATTEST:
APPROVED AS TO FORM:
D'ARRIN M. COKER
CITY ATTORNEY
Exhibit "A"
R2002-168
Agreement for Personal Services
City of Pearland
This agreement is made and entered into by and between the City of Pearland, a body
corporate and political under the laws of the State of Texas, hereinafter referred to as the "City",
and Donald R. Ward & Associates, hereinafter referred to as the "Consultant".
I. Job Description: Flood Mitigation Plan Development
A. Primary Purpose: Understanding that under Section 1366, a FEMA-approved Flood
Mitigation Plan is required in order for a community to receive future FMA project grants.
The City of Pearland desires to get an approved plan in place to be able to apply for
future FMA Project Grants to help reduce potential for loss of life and property. Project
grants are awarded for both structural (construction) and non-structural (acquisition)
projects. Having an approved plan in place would allow the City to apply for FMA project
grants in which FEMA would fund up to 75% of any approved project. There are several
construction projects within Pearland under consideration that would potentially reduce
future flood risk and these could be considered for any future FMA Project Grant
Application. Further, the City of Pearland is buying homes under Disaster 1362. Under
this program, there are 5 Substantially Damaged and 5 Repetitive Loss homes that were
on the approved application that are not being pumhased. These ten homes total
approximately $1.3 million and could be submitted in an FMA Project Grant Application.
Additionally, there are over 80 homes within Pearland that are on the NFIP insured list
that have experienced damage from prior floods that were not on the 1362 approved
application. Both the City and NFIP would like to remove these homes from the
Floodplain/Floodway. These could also be considered for inclusion in any future FMA
Project Grant application.
I1. Scope of Work:
1. Coordination and
Project Management
1.a. Organize to Coordinate the proposed planning effort with the City of Pearland Project Manager.
prepare the plan
The City of Pearland can take advantage of coordination meetings held by local Drainage
1 .b. Coordinate Districts, the Association of Municipal Consulting Engineers (AMCE), Gulf Coast Emergency
with other Management Association, and others. The recommended coordination effort will be itemized
Agencies so it can be incorporated into the current City of Pearland coordination activities
2. Public Participation Documents will be prepared to brief the public at future Council Meetings to involve the public
in the planning process and to establish a method for the public to provide input into the
planning process.
A Floodplain Management Plan Questionnaire will be prepared that can be distributed to the
public either by direct mail or distributed at Council Meetings.
3. Hazard Assessment
3.a. Assess the Collect and incorporate previous City of Pearland hazards information that may be available.
Hazard Include map and description of known flood hazards and/or repetitive loss areas, and discuss
past floods. Include a map and description of other natural hazards.
3.b. Assess the The plan will discuss the number and type of buildings subject to the hazards identified in the
Problem hazard assessment. It will also discuss:
· The impact of flooding on buildings, infrastructure, and public health and safety;
· The need and procedures for warning and evacuating residents and visitors;
· Critical facilities, such as hospitals, fire stations, and chemical storage companies;
. · Areas that provide natural and beneficial functions, such as wetlands;
· Development trends and what the future brings for development and redevelopment
in the floodplain, the watershed, and natural resource areas; and
Impact of flooding on the community and its economy.
4. Goals of Program The plan will include a statement of the City of Pearland floodplain management program's
goals.
5. Possible Alternatives The plan will describe all potential mitigation activities that were considere, d and note why
they are or are not recommended.
6. Action plan The action plan will specify activities appropriate to the community's resources, flood hazard,
and venerable properties. It will recommend who will do what, and how it will be financed.
7.Prepare Document
7.a. Review and Hold public meetings to review the Flood Mitigation Plan and incorporate relevant comments.
revise draft plan
Council approves and adopts the plan.
7.a. Adopt the
Plan The plan will show the City of Pearland's procedures for monitoring implementation, reviewing
progress, and recommending revisions to the plan in an annual evaluation report.
7.b. Implement,
evaluate, and
revise the plan
Submit the plan to FEMA Submit the plan to State and FEMA for review and approval.
for approval
II. Term of Agreement: This contract is terminable at the will of either party.
III.
Compensation: The consultant will prepare the Flood Mitigation Plan based on the
following task and cost breakdown:
IV.
Insurance: The consultant will maintain Liability Insurance in an amount not less than
the value of this contract. Evidence of said insurance to be provided by the consultant to
the City upon request. (Please note the consultant currently carries Liability insurance in
the amount of $500,000.)
Task and Expense Budget
Task Description Total Labor Travel Supplies
Task 1 Coordination & Project Management $ 10,274 9,364 $ 910 $
Task 2 Public Participation $ 7,953 6,243 $ 910 $ 80£
Task3 Hazard Assessment $ 8,714 7,804 $ 910 $
Task4 Goals of Program $ 5,592 4,682 $ 910 $
Task 5 PossibleAIternatives $ 5,592 4,682 $ 910 $
Task 6 Action Plan $ 4,682 4,682 $ - $
Task 7 Prepare Document $ 7,093 6,243 $ - $ 85£
Total $ 49,900 $43,700 $4,550 $1,65£
VI.
The City will provide space and necessary equipment for on-site work in connection with
the project. The above costs include all direct cost, overhead, profit, travel and other
miscellaneous costs. Consultant will invoice the City for services as hours and costs are
incurred. Checks made payable to Donald R. Ward & Associates at 5807 Charlton Way,
Naples, FL 34119.
The Consultant will bill the City only for costs eligible for reimbursement under the City of
Pearland's FMA grant contract. Any costs reimbursed to the Consultant found to be
ineligible under the FMA grant will be the responsibility of the Consultant.
Consultant will deliver a Flood Mitigation Plan that meets Texas Water Development
Board (TWDB) and FMA plan requirements.
PASSED AND APPROVED this 14 day of October ,2002.
CONSULTANT CITY OF PEARLAND
Donald R. Ward
Bill Eisen
City Manager