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R2022-132 2022-06-27RESOLUTION NO. R2022-132 A Resolution of the City Council of the City of Pearland, Texas, renewing a contract for cleaning services (City Facilities) to A & A Cleaning Services, in the estimated amount of $576,889.18, beginning July 7, 2022 through July 6, 2023. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City previously obtained competitive bids for custodial services. Section 2. That the City Council hereby renews a contract with A & A Cleaning Services, in an amount not to exceed $576,889.18. Section 3. The City Manager or his designee is hereby authorized to execute a contract for custodial services. PASSED, APPROVED and ADOPTED this the 27th day of June, A.D., 2022. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ LESLIE CRITTENDEN CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN M. COKER CITY ATTORNEY DocuSign Envelope ID: 48078C28-69B0-459E-8B3A-8DBEB30071C7 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 6/29/2022 | 12:28 PM CDT 6/29/2022 | 1:25 PM CDT Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 2 of 7 III. Standard Contract Provisions WHEREAS, Contractor has bid to provide Services (“Services”) in response to Request for Bid/Proposal or Bid No. 0320-31 (“Solicitation”), which Solicitation includes the required scope of work and all specifications and which Solicitation and the Contracto r’s bid or proposal response, as applicable, are incorporated by reference in this Contract as Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety. NOW, THEREFORE, City and Contractor agree as follows: 1. Scope. Contractor will provide Services in accordance with the attached Scope of Work, as detailed in Attachment A, the content of which is incorporated by reference into this Contract as if fully set out here in its entirety, and in accordance with Exhibit 2. 2. Term. This Contract is for one (1) year, with performance commencing upon the effective date or the date of issuance of the notice to proceed issued by the Contract Administrator or the Purchasing Division, or upon the performance date listed in the notice to proceed, whichever is later. The parties may mutually extend the Term of this Contract for up to 0 additional one-year periods (“Option Period(s)”), provided, the parties do so by written amendment prior to the expiration of the original term or the then -current Option Period. The City’s extension authorization must be executed by the City Manager or designee. 3. Compensation and Payment. This Contract in the estimated amount of $576,889.18, subject to approved extensions and changes. Payment will be made for Services completed and accepted by the City within thirty (30) days of acceptance, subject to receipt of an acceptable invoice. Contractor shall invoice no more frequently than once per month. All pricing must be in accordance with the attached Bid/Pricing Schedule, as shown in Attachment B, the content of which is incorporated, in its entirety, by reference into this Contract. Any amount not expended during the initial term or any option period may, at the City’s discretion, be allocated for use in the next option period. Invoices will be emailed to the following email address with a copy provided to the Contract Administrator: City of Pearland Attn: Accounts Payable Email: accountspayable@pearlandtx.gov 4. Contract Administrator. The Contract Administrator designated by the City is responsible for approval of all phases of performance and operations under this Contract, including deductions for non-performance and authorizations for payment. The City’s Contract Administrator for this Contract is as follows: Name: Sue Ellen Arredondo Department: Engineering & Public Works Phone: 281.652.1946 Email: sarredondo@pearlandtx.gov 5. Insurance; Bonds. (A) Before performance can begin under this Contract, the Contractor must deliver a Certificate of Insurance (“COI”), as proof of the required insurance coverages, to the City’s Contract Administrator. Additionally, the COI must state that the City shall be DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 3 of 7 provided no less than thirty (30) days’ advance written notice of cancellation, material change in coverage, or intent not to renew any of the policies. The City must be named as an additional insured. The City Attorney must be given copies of all insurance policies within ten (10) days of the City Manager or his designee’s written request. Insurance requirements are as stated in Attachment C, the entirety of which is incorporated by reference into this Contract. (B) Contractor shall provide any required payment bond, performance bond, or both, prior to commencement of performance under this Contract . The terms, conditions, and amounts of the bonds and appropriate surety information shall be included in the RFB/RFP or as may be added to Attachment C, and such content, the entirety of which, shall be incorporated into this Contract. 6. Purchase Release Order. For multiple-release purchases of Services provided by the Contractor over a period of time, the City will exercise its right to specify time, place and quantity of Services to be delivered in the following manner: the authorized City department or division shall send to Contractor a purchase release order signed by an authorized agent of the department or division. The purchase release order shall refer to this Contract, and Services shall not be rendered until the Contractor receives the signed purchase release order. 7. Inspection and Acceptance. City may inspect all Services and products supplied before acceptance. Any Services or products that are provided but not accepted by the City must be corrected or re-worked immediately at no charge to the City. If immediate correction or re - working at no charge cannot be made by the Contractor, a replacement service may be procured by the City on the open market and any costs incurred, including additional costs over the item’s bid/proposal price, shall be paid by the Contractor within thirty (30) days of receipt of City’s invoice. 8. Warranty. (A) The Contractor warrants that all products supplied under this Contract are new, quality items that are free from defects, fit for their intended purpose, and of good material and workmanship. The Contractor warrants that it has clear title to the products and that the products are free of liens or encumbrances. (B) In addition, the products purchased under this Contract shall be warranted by the Contractor or, if indicated in Attachment D by the manufacturer, for the period stated therein. Attachment D, the entirety of which, is attached to this is incorporated into this Contract. (C) Contractor warrants that all Services will be performed in accordance with the standard of care used by similarly situated contractors performing similar services. 9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing Schedule are estimates only and do not obligate the City to order or accept more than the City’s actual requirements nor do the estimates restrict the City from ordering less than its actual needs during the term of the Contract including any Option Period. Substitutions and deviations from the City’s product requirements or specifications are prohibited without the prior written approval of the Contract Administrator. 10. Non-Appropriation. The continuation of this Contract after the close of any fiscal year of the City, which fiscal year ends on September 30th annually, is subject to appropriations and budget approval specifically covering this Contract as an expenditure in said budget, and it is DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 4 of 7 within the sole discretion of the City’s City Council to determine whether or not to fund this Contract. The City does not represent that this budget item will be adopted, as said determination is within the City Council's sole discretion when adopting each budget. 11. Independent Contractor. Contractor shall perform all work required by this Contract as an independent contractor and will furnish such Services in its own manner and method, and under no circumstances or conditions will any agent, servant or employee of the Contractor be considered an employee of the City. 12. Subcontractors. In performing the Services, the Contractor will not enter into subcontracts or utilize the services of subcontractors unless the subcontractors were identified in the bid/quote/proposal or approved by the Contract Administrator. 13. Amendments. This Contract may be amended or modified only in writing and executed by authorized representatives of both parties. 14. Waiver. No waiver by either party of any breach of any term or condition of this Contract waives any subsequent breach of the same. 15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes, unemployment taxes and all other applicable taxes. Upon request, the City Manager shall be provided proof of payment of th ese taxes within 15 days of such request. 16. Notice. Any notice required under this Contract must be given by hand delivery, or certified mail, postage prepaid, and is deemed received on the day hand -delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows: IF TO CITY: City of Pearland Attn: Raymond Clark Title: Building Maintenance Supervisor Address: 3519 Liberty Dr., Pearland, TX 77581 Phone: 281.652.1684 IF TO CONTRACTOR: A & A Cleaning Services Attn: Mona Chavarria Title: President Address: 2810 Wagon Trail, Pearland, TX 77584 Phone: 281.489.8614 17. Liability and Indemnity. ANY PROVISION OF ANY ATTACHED CONTRACT DOCUMENT THAT LIMITS THE CONTRACTOR’S LIABILITY TO THE CITY OR RELEASES THE CONTRACTOR FROM LIABILITY TO THE CITY FOR ACTUAL OR COMPENSATORY DAMAGES, LOSS, OR COSTS ARISING FROM THE PERFORMANCE OF THIS CONTRACT OR THAT PROVIDES FOR CONTRACTUAL INDEMNITY BY ONE PARTY TO THE OTHER PARTY TO THIS CONTRACT IS NOT APPLICABLE OR EFFECTIVE UNDER THIS CONTRACT. EXCEPT WHERE AN ADDITIONAL CONTRACT DOCUMENT PROVIDED BY THE CITY PROVIDES OTHERWISE, EACH PARTY TO THIS CONTRACT IS RESPONSIBLE FOR DEFENDING AGAINST AND LIABLE FOR PAYING ANY CLAIM, SUIT, OR JUDGMENT FOR DAMAGES, LOSS, OR COSTS ARISING FROM DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 5 of 7 THAT PARTY'S NEGLIGENT ACTS OR OMISSIONS IN THE PERFORMANCE OF THIS CONTRACT IN ACCORDANCE WITH APPLICABLE LAW. THIS PROVISION DOES NOT AFFECT THE RIGHT OF EITHER PARTY TO THIS CONTRACT WHO IS SUED BY A THIRD PARTY FOR ACTS OR OMISSIONS ARISING FROM THIS CONTRACT TO BRING IN THE OTHER PARTY TO THIS CONTRACT AS A THIRD- PARTY DEFENDANT AS ALLOWED BY LAW. 18. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to settle the dispute by submitting the matter to mediation before a third party who will be selected by agreement of the parties. The parties will each pay one -half of the mediator’s fees. 19. Attorney’s Fees. Should either party to this Contra ct bring suit against the other party for breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney’s fees or other costs relating to the suit. 20. Termination. (A) City Termination for Convenience. Under this paragraph, the City may terminate this Contract during its term at any time for the City’s own convenience where the Contractor is not in default by giving written notice to Contractor. If the City terminates this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination. (B) Termination for Default. Either party to this Contract may terminate this Contract as provided in this paragraph if the other party fails to comply with its terms. The party alleging the default shall provide the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice, the party giving the notice of default may terminate this Contract by writ ten notice to the other party, specifying the date of termination. Termination of this Contract pursuant this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party. 21. Owner’s Manual and Preventative Maintenance. Contractor agrees to provide a copy of the owner’s manual and/or preventative maintenance guidelines or instructions if available for any equipment purchased by the City pursua nt to this Contract. Contractor must provide such documentation upon delivery of such equipment and prior to receipt of the final payment by the City. 22. Limitation of Liability. The City’s maximum liability under this Contract is limited to the total amount of compensation listed in this Contract. In no event shall the City be liable for incidental, consequential or special damages. 23. Assignment. No assignment of this Contract by the Contractor, or of any right or interest contained herein, is effective unless the City Manager first gives written consent to such assignment. The performance of this Contract by the Contractor is of the essence of this Contract, and the City Manager's right to withhold consent to such assignment is within the sole discretion of the City Manager on any ground whatsoever. 24. Severability. Each provision of this Contract is considered to be severable and, if, for any DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 6 of 7 reason, any provision or part of this Contract is determined to be invalid and contrary to applicable law, such invalidity shall not impair the operation of nor affect those portions of this Contract that are valid, but this Contract shall be construed and enforced in all respects as if the invalid or unenforceable provision or part had been omitted. 25. Order of Precedence. In the event of any conflicts or inconsistencies between this Contract, its attachments, and exhibits, such conflicts and inconsistencies will be resolved by reference to the documents in the following order of priority: A. this Contract (excluding attachments and exhibits); B. its attachments; C. the bid solicitation document including any addenda (Exhibit 1); then, D. the Contractor’s bid response (Exhibit 2). 26. Certificate of Interested Parties. Contractor agrees to comply with Texas Government Code Section 2252.908, as it may be amended, and to complete Form 1295 “Certificate of Interested Parties” as part of this Contract if required by said statute for items approved by the City Council. 27. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws in the performance of this Contract. The applicable law for any legal disputes arising out of this Contract is the law of the State of Texas, and such form and venue for such disputes is the appropriate district, county, or justice court in and for Brazoria County, Texas. 28. H.B. 89. In accordance with Chapter 2270 of the Texas Government Code, the signatory executing this contract on behalf of company verifies that the company does not boycott Israel and will not boycott Israel during the term of this contract. This clause is subject to companies with ten or more full time employees and the contract value is $100,000 or more that is to be paid wholly or partially with public funds of the governmental entity. 29. Public Information Act Requirements. This paragraph applies only to Contracts that have a stated expenditure of at least $1,000,000 or that result in the expenditure of at least $1,000,000 by the City. The requirements of Subchapter J, Chapter 552, Government Code, regarding certain entities requirement to provide contracting information to governmental bodies in connection with a public info rmation request, may apply to this contract and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter. 30. Entire Agreement. This Contract constitutes the entire agreement between the parties concerning the subject matter of this Contract and supersedes all prior negotiations, arrangements, agreements, and understandings, either oral or written, between the parties. IV. Special Terms and Conditions. None V. Additional Contract Documents Attached and Incorporated by Reference: Attachment A: Scope of Work Attachment B: Bid/Pricing Schedule Attachment C: Insurance and Bond Requirements Attachment D: Warranty Requirements DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 7 of 7 Incorporated by Reference Only: Exhibit 1: RFB/RFP/ Bid No. 0320-31 Exhibit 2: Contractor’s Bid/Proposal Response DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 ATTACHMENT A – SCOPE OF WORK Contractor will provide custodial services for the City of Pearland, as needed, per the specification of Bid No. 0320-31. DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 ATTACHMENT B – BID/PRICING SCHEDULE DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 ATTACHMENT C – INSURANCE REQUIREMENTS Contractors performing work on City property or public right -of-way for the City of Pearland shall provide the City a certificate of insurance or a copy of their insurance policy(s) evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor’s policy. All insurance companies and coverages must be authorized by the Texas Department of Insurance to transact business in the State of Texas and must be acceptable to the City of Pearland. Listed below are the types and amounts of insurances required. The City reserves the right to amend or require additional types and amounts of coverages or provisions depending on the nature of the work. Type of Insurance Amount of Insurance Provisions 1. Workers’ Compensation Employers’ Liability Statutory Limits $100,000 per occurrence City to be provided a WAIVER OF SUBROGATION and 30-day notice of cancellation or material change in coverage. 2. Commercial General (Public) Liability to include coverage for: a) Premises/Operations b) Products/Completed Operations c) Independent Contractors d) Personal Injury e) Contractual Liability Personal Injury - $1,000,000 per person; Property Damage - $1,000,000 per occurrence; General Aggregate - $1,000,000 City to be listed as additional insured and provided 30-day notice of cancellation or material change in coverage. 3. Business Auto Liability to include coverage for: a) Owned/Leased vehicles b) Non-owned vehicles c) Hired vehicles Combined Single Limit - $1,000,000 City shall be provided 30-day notice of cancellation or material change in coverage. Certificate of Insurance forms may be sent to Purchasing Department. DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 ATTACHMENT D – WARRANTY Items or services shall conform to the proposed specifications and all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title. DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 Line Description UOM QTY Unit Extended 8.5% CPI Increase 1 CUSTODIAL SERVICES AT CITY FACILITIES 1 $382,648.00 $415,058.50 1.1 Animal Control Month 12 $1,650.00 $19,800.00 $21,483.00 1.2 City Hall Month 12 $3,875.00 $46,500.00 $50,452.50 1.3 Community Center (City Hall Annex)Month 12 $2,550.00 $30,600.00 $33,201.00 1.3a Add'l City Hall Annex Work Stations Month 12 $45.00 $540.00 $585.90 1.4 Tom Reid Library - Based on Current Status Month 12 $2,265.00 $27,180.00 $29,490.30 1.5 Facility Management Office Month 12 $750.00 $9,000.00 $9,765.00 1.6 Fire Administration Month 12 $1,685.00 $20,220.00 $21,938.70 1.7 Public Works Annex Month 12 $400.00 $4,800.00 $5,208.00 1.8 Fleet Maintenance Month 12 $675.00 $8,100.00 $8,788.50 1.9 Melvin Knapp Activity Center Month 12 $1,475.00 $17,700.00 $19,204.50 1.10 Parks Maintenance Month 12 $625.00 $7,500.00 $8,137.50 1.11 Public Works Service Center Month 12 $1,025.00 $12,300.00 $13,345.50 1.12 Traffic Operations & Maintenance Month 12 $555.00 $6,660.00 $7,226.10 1.13 West Pearland Community Center Month 12 $815.00 $9,780.00 $10,611.30 1.14 West Pearland Library Month 12 $9,150.00 $109,800.00 $119,133.00 1.15 Convention & Visitors Bureau Month 12 $285.00 $3,420.00 $3,710.70 1.16 Orange St Svc Center Admin Bldg Month 12 $2,050.00 $24,600.00 $26,691.00 1.17 Public Safety Building Jail Month 12 $950.00 $11,400.00 $12,369.00 1.18 Dolores Fenwick Nature Center Month 12 $950.00 $11,400.00 $12,369.00 1.19 Will Call Emergency Porter Services EA 80 $16.85 $1,348.00 $1,348.00 2 CUSTODIAL SERVICES AT RECREATION CENTER AND NATATORIUM 1 $98,702.46 $107,092.17 2.1 Recreation Center and Natatorium, Per Month Month 12 $6,660.00 $79,920.00 $86,713.20 2.2 Additional Room - 2nd Floor Buildout Room Month 12 $150.00 $1,800.00 $1,953.00 2.3 Porter/Custodian to Provide Extra Services, As Needed, Per Hour Hour 750 $16.85 $12,637.50 $13,711.69 2.4 Strip, Wash and Wax Vinyl Composition Tile (VCT) Flooring, As Needed, Per Square Foot Sq Ft 4971 $0.25 $1,242.75 $1,348.38 2.5 Strip, Wash and Wax Resilient Stone Flooring, As Needed, Per Square Foot Sq Ft 10535 $0.15 $1,580.25 $1,714.57 2.6 Shampoo Carpet Flooring. As A Possible Extra/Separate Service, As Needed Sq Ft 4558 $0.12 $546.96 $593.45 2.7 Clean All Exterior Windows of RCN Lot 1 $975.00 $975.00 $1,057.88 3 QUARTERLY FLOOR CLEANING AT FIRE STATIONS 1 $11,800.00 $12,803.00 3.1 Fire Station #1 EA 1 $1,000.00 $1,000.00 $1,085.00 3.2 Fire Station #2 EA 1 $2,000.00 $2,000.00 $2,170.00 3.3 Fire Station #3 EA 1 $2,000.00 $2,000.00 $2,170.00 3.4 Fire Station #4 EA 1 $2,500.00 $2,500.00 $2,712.50 3.5 Fire Station #5 EA 1 $2,500.00 $2,500.00 $2,712.50 3.6 Fire Station #8 EA 1 $1,800.00 $1,800.00 $1,953.00 4 SPECIAL EVENTS - AS NEEDED 1 $17,857.15 $19,375.01 4.1 RCN: Full Multi-Purpose Room EA 6 $100.00 $600.00 $651.00 4.2 RCN: One Section of Multi-Purpose Room EA 6 $50.00 $300.00 $325.50 4.3 RCN: Basketball Court; 1 Court; 1/2 of the Gym Space EA 6 $100.00 $600.00 $651.00 4.4 RCN: Basketball Court; 2 Courts; Entire Gym Space EA 6 $200.00 $1,200.00 $1,302.00 4.5 RCN: Activity Room EA 6 $100.00 $600.00 $651.00 4.6 RCN: Lounge EA 6 $25.00 $150.00 $162.75 4.7 RCN: Rec Room EA 6 $75.00 $450.00 $488.25 4.8 RCN - Porter Service EA 10 $16.85 $168.50 $182.82 4.9 Natatorium EA 10 $16.85 $168.50 $182.82 4.10 Natatorium - Porter Service EA 10 $16.85 $168.50 $182.82 4.11 Westside Event Center **EA 80 $150.00 $12,000.00 $13,020.00 4.12 Westside Event Center - Porter Service EA 4 $16.85 $67.40 $73.13 4.13 Melvin Knapp Activity Center EA 10 $130.00 $1,300.00 $1,410.50 4.14 Melvin Knapp Activity Center - Porter Service EA 5 $16.85 $84.25 $91.41 5 SHADOWCREEK SPORTS COMPLEX 1 $22,560.50 5.1 Maintenance Building 2 EA 24 $250.00 $6,000.00 5.2 Training Room EA 24 $195.00 $4,680.00 5.3 Building 2 Teams Lockers EA 24 $229.50 $5,508.00 1 New additional line items added 1.19, 5.1-5.3 Grand Total $576,889.18 A & A Cleaning Services ATTACHMENT B DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 1 of 1 1 OFFICE USE ONLY 2 05/20/2022 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. A&A Cleaning Services Pearland, TX United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 City of Pearland Janitorial Services 0320-31 2022-888993 06/14/2022 Date Filed: Date Acknowledged: Certificate Number: CERTIFICATION OF FILING 6 Signature of authorized agent of contracting business entity My name is _______________________________________________________________, UNSWORN DECLARATION Check only if there is NO Interested Party.5 X My address is _______________________________________________, _______________________, and my date of birth is _______________________. Executed in ________________________________________County, I declare under penalty of perjury that the foregoing is true and correct. (street)(state)(zip code)(country) (year)(month) _______, ______________, _________. State of ________________, on the _____day of ___________, 20_____. (city) (Declarant) Version V1.1.191b5cdcwww.ethics.state.tx.usForms provided by Texas Ethics Commission DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 1001486 132849.14 04-13-2022 INSR LTR TYPE OF INSURANCE ADD INSD SUB WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY)LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC OTHER: EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrence)$ MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident)$ BODILY INJURY (Per person)$ BODILY INJURY (Per accident)$ PROPERTY DAMAGE (Per accident)$ $ UMBRELLA LIAB OCCUR EXCESS LIAB CLAIMS-MADE DED RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A PER STATUTE OTH- ER $ E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CANCELLATION E-MAIL ADDRESS: CONTACT NAME: PHONE (A/C, No, Ext): FAX (A/C, No): INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : PRODUCER INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD AUTHORIZED REPRESENTATIVE 1 Y Y 085 7920-F15-53P 12/15/2021 12/15/2022 1,000,000 ED@EDTHOMPSON.US ED THOMPSON 281-485-3373 State Farm Mutual Automobile Insurance Company 25178 ED THOMPSON 2205 E. BROADWAY ST. PEARLAND, TX. 77581 A&A CLEANING SERVICES INC PO BOX 1277 PEARLAND, TX. 77588-1277 05/20/2022 CITY OF PEARLAND 3519 LIBERTY DR. PEARLAND, TX. 77581 FLEET COMMERCIAL AUTO INSURANCE Ed Thompson DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 WLTR005 THE HARTFORD BUSINESS SERVICE CENTER 3600 WISEMAN BLVD SAN ANTONIO TX 78251 June 14, 2022 City of Pearland 3519 LIBERTY DR PEARLAND TX 77581 Account Information: Policy Holder Details :A&A CLEANING SERVICES LLC Contact Us Need Help? Start a live chat online or call us at (866) 467-8730. We’re here weekdays from 8:00 AM to 8:00 PM ET. Enclosed please find a Certificate Of Insurance for the above referenced Policyholder.Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 06/14/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ARTHUR J GALLAGHER RISK MGMT/PHS 61614155 The Hartford Business Service Center 3600 Wiseman Blvd San Antonio, TX 78251 CONTACT NAME: PHONE (A/C, No, Ext): (888) 920-6259 FAX (A/C, No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURED A&A CLEANING SERVICES LLC PO BOX 1277 PEARLAND TX 77588-1277 INSURER A : Sentinel Insurance Company Ltd.11000 INSURER B : Hartford Underwriters Insurance Company 30104 INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/Y YYY)LIMITS A COMMERCIAL GENERAL LIABILITY X 61 SBA IV5105 08/20/2021 08/20/2022 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence)$1,000,000 X General Liability MED EXP (Any one person)$10,000 PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $2,000,000 POLICY X PRO- JECT LOC PRODUCTS - COMP/OP AGG $2,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY (Per person) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) HIRED AUTOS NON-OWNED AUTOS PROPERTY DAMAGE (Per accident) A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS- MADE 61 SBA IV5105 08/20/2021 08/20/2022 EACH OCCURRENCE $1,000,000 AGGREGATE $1,000,000 DED X RETENTION $ 10,000 B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/ A 61 WEC AJ9504 01/01/2022 01/01/2023 X PER STATUTE OTH- ER Y/N E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000,000 A EMPLOYMENT PRACTICES LIABILITY 61 SBA IV5105 08/20/2021 08/20/2022 Each Claim Limit Aggregate Limit $10,000 $10,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION City of Pearland 3519 LIBERTY DR PEARLAND TX 77581 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03)The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14 From:Melissa Sullinger To:Mona Chavarria; Sue Arredondo Subject:RE: WC Date:Tuesday, June 21, 2022 1:04:22 PM Attachments:image001.jpg This is fine. Make sure to attach all of the documents. The auto policy is in a different email. Melissa SullingerAssistant Director Human Resources | Human ResourcesCity of Pearland | 3519 Liberty Dr. | Pearland, TX 77581 P: 281.652.1633 | M: 713.725.3072 pearlandtx.gov For emergency accidents or injuries 24-hours a day, 7 days a week, please call 713.775.1471 Get Connected: From: Mona Chavarria <mona@aacleaningservices.com> Sent: Tuesday, June 21, 2022 12:59 PM To: Sue Arredondo <sarredondo@pearlandtx.gov>; Melissa Sullinger <msullinger@pearlandtx.gov> Subject: WC [EXTERNAL EMAIL] This email is from outside the COP organization. DO NOT CLICK links or OPEN attachments unless you recognize the sender and know the content is safe. Hello Finally, I think we have a winner! I had to contact Hartford direct! Thanks Mona Chavarria A & A Cleaning Services "One Call Cleans It All" www.aacleaningservices.com Phone (281) 489-8614 Fax (281) 997-7472 Follow Us on Twitter! Become a Fan on Facebook! DocuSign Envelope ID: 903F203E-A038-4372-BC21-E3F8C71B7C14