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R2022-115 2022-05-23
RESOLUTION NO. R2022-115 A Resolution of the City Council of the City of Pearland, Texas, renewing a contract for Preventative Maintenance and Repairs associated with HVAC Systems and Ice Machines to TD Industries, in the estimated amount of $298,560.00, for the period beginning July 1, 2022 and ending June 30, 2023. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That the City previously awarded a unit supply contract for HVAC System s and Ice Machines repair and maintenance services, and such bid has been reviewed. Section 2. That the City Council hereby renews a contract with TD Industries, in the unit supply amounts reflected in Exhibit “A” attached hereto. Section 3. The City Manager or his designee is hereby authorized to execute a contract for HVAC Systems and Ice Machines repair and maintenance services. PASSED, APPROVED and ADOPTED this the 23rd day of May, A.D., 2022. ________________________________ J.KEVIN COLE MAYOR ATTEST: ________________________________ LESLIE CRITTENDEN CITY SECRETARY APPROVED AS TO FORM: ________________________________ DARRIN COKER CITY ATTORNEY DocuSign Envelope ID: 45805948-E911-43CB-943E-F1A554593E69 Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 1 of 7 City of Pearland 3519 Liberty Drive Pearland, TX 77581 SERVICE CONTRACT NO. 0420-36 HVAC and Ice Machine Maintenance & Repair Services THIS CONTRACT ("Contract") is entered into by and between the City of Pearland, a Texas home-rule municipal corporation (“City”) and Contractor (“Contractor"), and consisting of the following parts: I. Summary of Contract Terms II. Signatures III. Standard Contractual Provisions IV. Special Terms and Conditions V. Additional Contract Attachments I. Summary of Contract Terms. Contractor: TDIndustries 9525 Derrington Rd. Houston, TX 77064 Description of Services: Contractor will provide HVAC and ice machine maintenance and repair services for the City of Pearland, as needed, per the specification of Bid No. 0420-36 Contract Amount: $298,560.00 Effective Date: July 1, 2022 End Date: June 30, 2023 Renewals: 0 Resolution No/Bid No: Bid No. 0420-36 II. Signatures CITY OF PEARLAND CONTRACTOR Purchasing Officer Date Title: Date: *Signed by: Date Superintendent/Manager Director Deputy/Assistant City Manager City Manager *City Contract Signature Authority: Superintendent/Manager – up to $10,000 Director - $10,001 - $30,000 City Manager/Deputy/Assistant City Manager - $30,001 + City Council Resolution over $50,000 Senior Vice President 06/29/2022 DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF 7/1/2022 | 8:20 AM CDT 7/1/2022 | 8:35 AM CDT Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 2 of 7 III. Standard Contract Provisions WHEREAS, Contractor has bid to provide Services (“Services”) in response to Request for Bid/Proposal or Bid No. 0420-36 (“Solicitation”), which Solicitation includes the required scope of work and all specifications and which Solicitation and the Contracto r’s bid or proposal response, as applicable, are incorporated by reference in this Contract as Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety. NOW, THEREFORE, City and Contractor agree as follows: 1. Scope. Contractor will provide Services in accordance with the attached Scope of Work, as detailed in Attachment A, the content of which is incorporated by reference into this Contract as if fully set out here in its entirety, and in accordance with Exhibit 2. 2. Term. This Contract is for one (1) year, with performance commencing upon the effective date or the date of issuance of the notice to proceed issued by the Contract Administrator or the Purchasing Division, or upon the performance date listed in the notice to proceed, whichever is later. The parties may mutually extend the Term of this Contract for up to 0 additional one-year periods (“Option Period(s)”), provided, the parties do so by written amendment prior to the expiration of the original term or the then -current Option Period. The City’s extension authorization must be executed by the City Manager or designee. 3. Compensation and Payment. This Contract in the estimated amount of $298,560.00, subject to approved extensions and changes. Payment will be made for Services completed and accepted by the City within thirty (30) days of acceptance, subject to receipt of an acceptable invoice. Contractor shall invoice no more frequently than once per month. All pricing must be in accordance with the attached Bid/Pricing Schedule, as shown in Attachment B, the content of which is incorporated, in its entirety, by reference into this Contract. Any amount not expended during the initial term or any option period may, at the City’s discretion, be allocated for use in the next option period. Invoices will be emailed to the following email address with a copy provided to the Contract Administrator: City of Pearland Attn: Accounts Payable Email: accountspayable@pearlandtx.gov 4. Contract Administrator. The Contract Administrator designated by the City is responsible for approval of all phases of performance and operations under this Contract, including deductions for non-performance and authorizations for payment. The City’s Contract Administrator for this Contract is as follows: Name: Sue Ellen Arredondo Department: Engineering & Public Works Phone: 281.652.1946 Email: sarredondo@pearlandtx.gov 5. Insurance; Bonds. (A) Before performance can begin under this Contract, the Contractor must deliver a Certificate of Insurance (“COI”), as proof of the required insurance coverages, to the City’s Contract Administrator. Additionally, the COI must state that the City shall be DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 3 of 7 provided no less than thirty (30) days’ advance written notice of cancellation, material change in coverage, or intent not to renew any of the policies. The City must be named as an additional insured. The City Attorney must be given copies of all insurance policies within ten (10) days of the City Manager or his designee’s written request. Insurance requirements are as stated in Attachment C, the entirety of which is incorporated by reference into this Contract. (B) Contractor shall provide any required payment bond, performance bond, or both, prior to commencement of performance under this Contract . The terms, conditions, and amounts of the bonds and appropriate surety information shall be included in the RFB/RFP or as may be added to Attachment C, and such content, the entirety of which, shall be incorporated into this Contract. 6. Purchase Release Order. For multiple-release purchases of Services provided by the Contractor over a period of time, the City will exercise its right to specify time, place and quantity of Services to be delivered in the following manner: the authorized City department or division shall send to Contractor a purchase release order signed by an authorized agent of the department or division. The purchase release order shall refer to this Contract, and Services shall not be rendered until the Contractor receives the signed purchase release order. 7. Inspection and Acceptance. City may inspect all Services and products supplied before acceptance. Any Services or products that are provided but not accepted by the City must be corrected or re-worked immediately at no charge to the City. If immediate correction or re - working at no charge cannot be made by the Contractor, a replacement service may be procured by the City on the open market and any costs incurred, including additional costs over the item’s bid/proposal price, shall be paid by the Contractor within thirty (30) days of receipt of City’s invoice. 8. Warranty. (A) The Contractor warrants that all products supplied under this Contract are new, quality items that are free from defects, fit for their intended purpose, and of good material and workmanship. The Contractor warrants that it has clear title to the products and that the products are free of liens or encumbrances. (B) In addition, the products purchased under this Contract shall be warranted by the Contractor or, if indicated in Attachment D by the manufacturer, for the period stated therein. Attachment D, the entirety of which, is attached to this is incorporated into this Contract. (C) Contractor warrants that all Services will be performed in accordance with the standard of care used by similarly situated contractors performing similar services. 9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing Schedule are estimates only and do not obligate the City to order or accept more than the City’s actual requirements nor do the estimates restrict the City from ordering less than its actual needs during the term of the Contract including any Option Period. Substitutions and deviations from the City’s product requirements or specifications are prohibited without the prior written approval of the Contract Administrator. 10. Non-Appropriation. The continuation of this Contract after the close of any fiscal year of the City, which fiscal year ends on September 30th annually, is subject to appropriations and budget approval specifically covering this Contract as an expenditure in said budget, and it is DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 4 of 7 within the sole discretion of the City’s City Council to determine whether or not to fund this Contract. The City does not represent that this budget item will be adopted, as said determination is within the City Council's sole discretion when adopting each budget. 11. Independent Contractor. Contractor shall perform all work required by this Contract as an independent contractor and will furnish such Services in its own manner and method, and under no circumstances or conditions will any agent, servant or employee of the Contractor be considered an employee of the City. 12. Subcontractors. In performing the Services, the Contractor will not enter into subcontracts or utilize the services of subcontractors unless the subcontractors were identified in the bid/quote/proposal or approved by the Contract Administrator. 13. Amendments. This Contract may be amended or modified only in writing and executed by authorized representatives of both parties. 14. Waiver. No waiver by either party of any breach of any term or condition of this Contract waives any subsequent breach of the same. 15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes, unemployment taxes and all other applicable taxes. Upon request, the City Manager shall be provided proof of payment of th ese taxes within 15 days of such request. 16. Notice. Any notice required under this Contract must be given by hand delivery, or certified mail, postage prepaid, and is deemed received on the day hand -delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows: IF TO CITY: City of Pearland Attn: Raymond Clark Title: Building Maintenance Supervisor Address: 3519 Liberty Dr., Pearland, TX 77581 Phone: 281.652.1684 IF TO CONTRACTOR: TDIndustries Attn: James Venegas Title: Senior Vice President Address: 9525 Derrington Rd., Houston, TX 77064 Phone: 713.939.1986 17. Liability and Indemnity. ANY PROVISION OF ANY ATTACHED CONTRACT DOCUMENT THAT LIMITS THE CONTRACTOR’S LIABILITY TO THE CITY OR RELEASES THE CONTRACTOR FROM LIABILITY TO THE CITY FOR ACTUAL OR COMPENSATORY DAMAGES, LOSS, OR COSTS ARISING FROM THE PERFORMANCE OF THIS CONTRACT OR THAT PROVIDES FOR CONTRACTUAL INDEMNITY BY ONE PARTY TO THE OTHER PARTY TO THIS CONTRACT IS NOT APPLICABLE OR EFFECTIVE UNDER THIS CONTRACT. EXCEPT WHERE AN ADDITIONAL CONTRACT DOCUMENT PROVIDED BY THE CITY PROVIDES OTHERWISE, EACH PARTY TO THIS CONTRACT IS RESPONSIBLE FOR DEFENDING AGAINST AND LIABLE FOR PAYING ANY CLAIM, SUIT, OR JUDGMENT FOR DAMAGES, LOSS, OR COSTS ARISING FROM DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 5 of 7 THAT PARTY'S NEGLIGENT ACTS OR OMISSIONS IN THE PERFORMANCE OF THIS CONTRACT IN ACCORDANCE WITH APPLICABLE LAW. THIS PROVISION DOES NOT AFFECT THE RIGHT OF EITHER PARTY TO THIS CONTRACT WHO IS SUED BY A THIRD PARTY FOR ACTS OR OMISSIONS ARISING FROM THIS CONTRACT TO BRING IN THE OTHER PARTY TO THIS CONTRACT AS A THIRD- PARTY DEFENDANT AS ALLOWED BY LAW. 18. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to settle the dispute by submitting the matter to mediation before a third party who will be selected by agreement of the parties. The parties will each pay one -half of the mediator’s fees. 19. Attorney’s Fees. Should either party to this Contra ct bring suit against the other party for breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney’s fees or other costs relating to the suit. 20. Termination. (A) City Termination for Convenience. Under this paragraph, the City may terminate this Contract during its term at any time for the City’s own convenience where the Contractor is not in default by giving written notice to Contractor. If the City terminates this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination. (B) Termination for Default. Either party to this Contract may terminate this Contract as provided in this paragraph if the other party fails to comply with its terms. The party alleging the default shall provide the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice, the party giving the notice of default may terminate this Contract by writ ten notice to the other party, specifying the date of termination. Termination of this Contract pursuant this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party. 21. Owner’s Manual and Preventative Maintenance. Contractor agrees to provide a copy of the owner’s manual and/or preventative maintenance guidelines or instructions if available for any equipment purchased by the City pursua nt to this Contract. Contractor must provide such documentation upon delivery of such equipment and prior to receipt of the final payment by the City. 22. Limitation of Liability. The City’s maximum liability under this Contract is limited to the total amount of compensation listed in this Contract. In no event shall the City be liable for incidental, consequential or special damages. 23. Assignment. No assignment of this Contract by the Contractor, or of any right or interest contained herein, is effective unless the City Manager first gives written consent to such assignment. The performance of this Contract by the Contractor is of the essence of this Contract, and the City Manager's right to withhold consent to such assignment is within the sole discretion of the City Manager on any ground whatsoever. 24. Severability. Each provision of this Contract is considered to be severable and, if, for any DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 6 of 7 reason, any provision or part of this Contract is determined to be invalid and contrary to applicable law, such invalidity shall not impair the operation of nor affect those portions of this Contract that are valid, but this Contract shall be construed and enforced in all respects as if the invalid or unenforceable provision or part had been omitted. 25. Order of Precedence. In the event of any conflicts or inconsistencies between this Contract, its attachments, and exhibits, such conflicts and inconsistencies will be resolved by reference to the documents in the following order of priority: A. this Contract (excluding attachments and exhibits); B. its attachments; C. the bid solicitation document including any addenda (Exhibit 1); then, D. the Contractor’s bid response (Exhibit 2). 26. Certificate of Interested Parties. Contractor agrees to comply with Texas Government Code Section 2252.908, as it may be amended, and to complete Form 1295 “Certificate of Interested Parties” as part of this Contract if required by said statute for items approved by the City Council. 27. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws in the performance of this Contract. The applicable law for any legal disputes arising out of this Contract is the law of the State of Texas, and such form and venue for such disputes is the appropriate district, county, or justice court in and for Brazoria County, Texas. 28. H.B. 89. In accordance with Chapter 2270 of the Texas Government Code, the signatory executing this contract on behalf of company verifies that the company does not boycott Israel and will not boycott Israel during the term of this contract. This clause is subject to companies with ten or more full time employees and the contract value is $100,000 or more that is to be paid wholly or partially with public funds of the governmental entity. 29. Public Information Act Requirements. This paragraph applies only to Contracts that have a stated expenditure of at least $1,000,000 or that result in the expenditure of at least $1,000,000 by the City. The requirements of Subchapter J, Chapter 552, Government Code, regarding certain entities requirement to provide contracting information to governmental bodies in connection with a public info rmation request, may apply to this contract and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter. 30. Entire Agreement. This Contract constitutes the entire agreement between the parties concerning the subject matter of this Contract and supersedes all prior negotiations, arrangements, agreements, and understandings, either oral or written, between the parties. IV. Special Terms and Conditions. None V. Additional Contract Documents Attached and Incorporated by Reference: Attachment A: Scope of Work Attachment B: Bid/Pricing Schedule Attachment C: Insurance and Bond Requirements Attachment D: Warranty Requirements DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF Service Contract Standard Form Approved as to Legal Form 6.28.2021 Page 7 of 7 Incorporated by Reference Only: Exhibit 1: RFB/RFP/ Bid No. 0420-36 Exhibit 2: Contractor’s Bid/Proposal Response DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF ATTACHMENT A – SCOPE OF WORK Contractor will provide HVAC and ice machine maintenance and repair services for the City of Pearland, as needed, per the specification of Bid No. 0420 -36. DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF ATTACHMENT B – BID/PRICING SCHEDULE DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF ATTACHMENT C – INSURANCE REQUIREMENTS Contractors performing work on City property or public right -of-way for the City of Pearland shall provide the City a certificate of insurance or a copy of their insurance policy(s) evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or t hat the subcontractors are included under the contractor’s policy. All insurance companies and coverages must be authorized by the Texas Department of Insurance to transact business in the State of Texas and must be acceptable to the City of Pearland. Listed below are the types and amounts of insurances required. The City reserves the right to amend or require additional types and amounts of coverages or provisions depending on the nature of the work. Type of Insurance Amount of Insurance Provisions 1. Workers’ Compensation Employers’ Liability Statutory Limits $100,000 per occurrence City to be provided a WAIVER OF SUBROGATION and 30-day notice of cancellation or material change in coverage. 2. Commercial General (Public) Liability to include coverage for: a) Premises/Operations b) Products/Completed Operations c) Independent Contractors d) Personal Injury e) Contractual Liability Personal Injury - $1,000,000 per person; Property Damage - $1,000,000 per occurrence; General Aggregate - $1,000,000 City to be listed as additional insured and provided 30-day notice of cancellation or material change in coverage. 3. Business Auto Liability to include coverage for: a) Owned/Leased vehicles b) Non-owned vehicles c) Hired vehicles Combined Single Limit - $1,000,000 City shall be provided 30-day notice of cancellation or material change in coverage. Certificate of Insurance forms may be sent to Purchasing Department. DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF ATTACHMENT D – WARRANTY Items or services shall conform to the proposed specifications and all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title. DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 1 of 1 1 OFFICE USE ONLY 2 05/16/2022 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. TDIndustries, Inc. Houston, TX United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 City of Pearland HVAC Maintenance Contract Renewal For Multiple City of Pearland Locations 0420-36 2022-886438 Date Filed: Date Acknowledged: Certificate Number: CERTIFICATION OF FILING 6 Signature of authorized agent of contracting business entity My name is _______________________________________________________________, UNSWORN DECLARATION Check only if there is NO Interested Party.5 X My address is _______________________________________________, _______________________, and my date of birth is _______________________. Executed in ________________________________________County, I declare under penalty of perjury that the foregoing is true and correct. (street)(state)(zip code)(country) (year)(month) _______, ______________, _________. State of ________________, on the _____day of ___________, 20_____. (city) (Declarant) Version V1.1.191b5cdcwww.ethics.state.tx.usForms provided by Texas Ethics Commission James Venegas 07/24/1977 9525 Derrington Road Houston TX 77064 USA Harris TX 16th May 22 DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF City of Pearland 3519 Liberty Drive Pearland, TX 77581 Purchasing Department 281.652.1775 ebids@pearlandtx.gov Contractor Insurance Requirements & Agreement Contractors performing work on City property or public right-of-way for the City of Pearland shall provide the City a certificate of insurance or a copy of their insurance policy(s) evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor’s policy. All insurance companies and coverages must be authorized by the Texas Department of Insurance to transact business in the State of Texas and must be acceptable to the City of Pearland. Listed below are the types and amounts of insurances required. The City reserves the right to amend or require additional types and amounts of coverages or provisions depending on the nature of the work. TYPE OF INSURANCE AMOUNT OF INSURANCE PROVISIONS 1. Workers’ Compensation Employers’ Liability (WC) Statutory Limits $1,000,000 per occurrence For WC, CGL, and BAL, the City is to be provided a WAIVER OF SUBROGATION. CGL and BAL, City to be listed as additional insured and provided 30- day notice of cancellation or material change in coverage. WC, CGL and BAL, City shall be provided 30-day notice of cancellation or material change in coverage. CGL will include a non-contributory addendum. 2. Commercial General (Public) Liability (CGL) to include coverage for: a) Premises/Operations b) Products/Completed Operations c) Independent Contractors d) Personal Injury e) Contractual Liability Personal Injury - $1,000,000 per person; Property Damage - $1,000,000 per occurrence; General Aggregate - $2,000,000 3. Business Auto Liability (BAL) to include coverage for: a) Owned/Leased vehicles b) Non-owned vehicles c) Hired vehicles Combined Single Limit - $1,000,000 If the contract involves a professional service, the contractor will also be required to provide the City with professional liability insurance in an amount of at least $1,000,000. Certificate of Insurance forms may be emailed to: Purchasing Department at ebids@pearlandtx.gov. Questions regarding required insurance should be directed to City of Pearland Purchasing Department, at ebids@pearlandtx.gov. This form must be signed and returned with your bid/quotation. You are stating that you do have the required insurance and if selected to perform work for the City, will provide a certificate of insurance, and a copy of insurance policy with the above requirements to the City. A purchase order will not be issued without evidence of required insurance. Agreement I agree to provide the above described insurance coverages within 10 working days if selected to perform work for the City of Pearland. I also agree to provide the City evidence of insurance coverage on any and all subcontractors performing work on the project. Project/Bid # Company: Signature and Printed Name: TDIndustries, Inc. James Venegas Bid No. 0420-36 DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 05/11/2022 Marsh USA, Inc. 4400 Comerica Bank Tower1717 Main StreetDallas, TX 75201-7357 CN101817864-TDI-GAWU-22-23 Melissa Graves 214-213-1494 Melissa.Graves@marsh.com National Union Fire Insurance Co National Fire & Marine Insurance Co New Hampshire Insurance Company Allied World National Assurance Company 10690 23841 20079 19445 TDIndustries, Inc. 13850 Diplomat DriveDallas, TX 75234 HOU-003438826-17 3 Attn: dallas.certs@marsh.com X X Contractual Liability/XCU X X X GL5180110 03/01/2022 03/01/2023 2,000,000 25,000 1,000,000 2,000,000 A X CA2961540 03/01/2022 03/01/2023 2,000,000 D B X X On-Site/Off-Site follows underlying 03117359 42XSF30722004 03/01/2022 03/01/2022 03/01/2023 03/01/2023 5,000,000 5,000,000 C N NV, OK, VA, WY, TX AZ, CO, DC, GA, LA, MD, NM, WC080756256 03/01/2022 03/01/2023 1,000,000 1,000,000 1,000,000 RE: TDIndustries Service - Any and All Work Performed by TDIndustries, Inc. City of Pearland is Additional Insured for General Liability and Auto Liability, but only to the extent of liabilities specifically assumed under contract terms (excludes Worker's Compensation and Employer's Liability), and only as required by written contract. Waiver of subrogation is provided in favor of City of Pearland for General Liability, Auto Liability, Umbrella Liability and Worker's Compensation, but only as required by written contract. Excess follows form 4,000,000 4,000,000 X A City of Pearland of Marsh USA Inc. 3519 Liberty Drive Pearland, TX 77581 DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: Marsh USA, Inc. 2 2 TDIndustries, Inc.13850 Diplomat DriveDallas,TX 75234 25 Certificate of Liability Insurance CN101817864 Dallas CONTINUED FROM DESCRIPTION SECTION: of the underlying General and Auto Liability policies, with regard to Additional Insured language, as required by written contract and subject to policy terms, conditions, and exclusions. Certificate holder is Additional Insured for General Liability and Auto Liability, but only to the extent of liabilities specifically assumed under contract terms and only as required by written contract. Waiver of subrogation is provided in favor of Certificate Holder for General Liability, Auto Liability, Umbrella Liability and Worker's Compensation, but only as required by written contract. DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF 1 Sue Arredondo From:Melissa Sullinger Sent:Thursday, May 12, 2022 8:55 AM To:Sue Arredondo Subject:Re: Required Forms Needed for Council - TDI Loops great, make sure all of this is included in the contract and Attachment C. Sent from my Verizon, Samsung Galaxy smartphone Get Outlook for Android Melissa Sullinger Assistant Director Human Resources | Human Resources City of Pearland | 3519 Liberty Dr. | Pearland, TX 77581 P: 281.652.1633 | M: 713.725.3072 pearlandtx.gov For emergency accidents or injuries 24-hours a day, 7 days a week, please call 713.775.1471 Get Connected: To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect yMicrosoft Office pautomatic downlopicture from the To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect yMicrosoft Office pautomatic downlopicture from the From: Sue Arredondo <sarredondo@pearlandtx.gov> Sent: Thursday, May 12, 2022 7:48:21 AM To: Melissa Sullinger <msullinger@pearlandtx.gov> Subject: FW: Required Forms Needed for Council - TDI Hi Melissa, Please review attached COI. Kind regards, Sue Arredondo Contract Administrator | Projects City of Pearland | 2016 Old Alvin | Pearland, TX 77581 P: 281.652.1946 | M: 832.627.2100 pearlandtx.gov Click here for COVID-19 Updates | Click Here to Utilize Online Features Get Connected: To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect yMicrosoft Office pautomatic downlopicture from the To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect yMicrosoft Office pautomatic downlopicture from the From: Miksch, Adam <Adam.Miksch@TDIndustries.com> Sent: Wednesday, May 11, 2022 4:29 PM To: Sue Arredondo <sarredondo@pearlandtx.gov> Subject: FW: Required Forms Needed for Council - TDI [EXTERNAL EMAIL] This email is from outside the COP organization. DO NOT CLICK links or OPEN attachments unless you recognize the sender and know the content is safe. Good afternoon, DocuSign Envelope ID: B9D92D25-C464-498B-8969-AAC218375EAF Page 1 of 2 City of Pearland 3519 Liberty Drive Pearland, Texas 77581 March 8, 2022 TDIndustries Attn: Adam Miksch 9525 Derrington Rd. Houston, TX 77064 Adam.Miksch@TDIndustries.com RE: Contract Renewal #1 HVAC and Ice Machine Maintenance City of Pearland Agreement Bid #0420-36 Mr. Miksch, The above referenced Contract expires on June 30, 2022. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for a one-year period, which will begin immediately upon the expiration of the current term and will end on June 30, 2023. All other terms and conditions of the Contract will remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, and current W-9 form to the address set forth below, acknowledging receipt of the Notice of Contract Renewal. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. If you are interested in exercising this renewal option under the terms, conditions, and pricing, then please sign on the following page, and return to me via email. Should you have any questions, please contact me at (281) 652-1751. Sincerely, Veronica Peña Buyer DocuSign Envelope ID: 3260BA75-4334-42AA-9CC5-28734A5663CD Page 2 of 2 Agreement to Renew Contract Contract Renewal #4 HVAC and Ice Machine Maintenance City of Pearland Agreement Bid #0420-36 By executing this document, contractor verifies: 1)That it desires to exercise the renewal option under the same terms, conditions, and pricing, beginning July 1, 2022, through June 30, 2023; 2)that it does not boycott Israel, and agrees that during the term of this Contract will not boycott Israel as that term is defined in Texas Government Code Section 808.001, as amended; 3)that, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, it does not appear on the Comptroller of the State of Texas listing of companies which do business with Iran, Sudan or any Foreign Terrorist Organization, as identified under Section 806.051, Section 807.051 or Section 2253.253, listing of companies. City of Pearland, Texas TDIndustries Owner Contractor Signature Signature Printed Name Printed Name Title Title James Venegas Senior Vice President DocuSign Envelope ID: 3260BA75-4334-42AA-9CC5-28734A5663CD Clay Pearson City Manager Bid # 0420-36 HVAC Repairs and Quarterly Preventative Maintenance of HVAC Systems and Ice Machines EXHIBIT A Line Items Line Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended 1 QUARTERLY PREVENTATIVE MAINTENANCE OF HVAC SYSTEMS PKG $72,329.24 $70,560.00 $90,413.00 $94,384.00 1.1 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT CENTENNIAL PARK QTRS 4 $351.00 $130.00 $93.75 $125.00 1.2 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT ANIMAL CONTROL CENTER QTRS 4 $599.50 $300.00 $468.00 $385.00 1.3 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT DELORES FENWICK NATURE CENTER QTRS 4 $462.63 $275.00 $603.50 $579.00 1.4 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PARKS MAINTENANCE BLDG.QTRS 4 $369.00 $168.00 $212.00 $149.00 1.5 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FLEET DEPT.QTRS 4 $230.00 $130.00 $117.00 $110.00 1.6 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS ADMIN.QTRS 4 $594.75 $1,200.00 $669.50 $490.00 1.7 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS ADDITION TO ADMINISTRATION QTRS 4 $282.75 $195.00 $206.50 $135.00 1.8 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS ANNEX BLDG.QTRS 4 $304.00 $195.00 $210.50 $135.00 1.9 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT MELVIN KNAPP SENIOR CENTER QTRS 4 $661.13 $341.00 $580.75 $498.00 1.10 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #1 QTRS 4 $1,199.30 $950.00 $1,246.50 $1,755.00 1.11 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #2 QTRS 4 $1,156.80 $1,400.00 $937.00 $1,840.00 1.12 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #3 QTRS 4 $1,155.50 $1,500.00 $902.50 $1,890.00 1.13 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #4 QTRS 4 $385.50 $650.00 $513.75 $380.00 1.14 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #5 QTRS 4 $729.50 $488.00 $773.75 $620.00 fort bend mechanical and construction LLC TDIndustries* Houston (Star Service Inc) The Lee Thompson Company Line Items Line Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended fort bend mechanical and construction LLC TDIndustries* Houston (Star Service Inc) The Lee Thompson Company 1.15 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE/EMS ADMIN.QTRS 4 $322.25 $170.00 $832.25 $475.00 1.16 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC SAFETY BUILDING QTRS 4 $1,934.00 $1,780.00 $3,255.00 $4,140.00 1.17 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT RECREATION CENTER AND NATATORIUM QTRS 4 $1,948.00 $1,850.00 $3,727.00 $3,510.00 1.18 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT RECYCLING CENTER QTRS 4 $290.00 $160.00 $201.00 $139.00 1.19 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT CITY HALL QTRS 4 $1,065.50 $1,600.00 $2,007.50 $936.00 1.20 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT CITY HALL ANNEX QTRS 4 $490.50 $800.00 $894.50 $939.00 1.21 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT TRAFFIC OPERATIONS - HILLHOUSE QTRS 4 $554.00 $660.00 $680.00 $435.00 1.22 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT TOM REID LIBRARY QTRS 4 $720.00 $700.00 $1,037.50 $728.00 1.23 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT WESTSIDE LIBRARY QTRS 4 $342.00 $200.00 $440.00 $289.00 1.24 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT EMERGENCY COMMUNICATIONS BLDG.QTRS 4 $294.50 $168.00 $194.50 $229.00 1.25 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT NATATORIUM QTRS 4 $1,639.00 $1,600.00 $1,774.00 $2,650.00 1.26 PERCENT MARKUP FOR MATERIALS/SUPPLIES/PARTS QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT QTRS 4 $1.20 $30.00 $25.00 $35.00 2 QUARTERLY PREVENTATIVE MAINTENANCE OF ICE MACHINES PKG $9,474.80 $10,180.00 $14,575.00 $21,192.00 2.1 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT CENTENNIAL PARK QTRS 4 $267.50 $155.00 $283.75 $440.00 Line Items Line Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended fort bend mechanical and construction LLC TDIndustries* Houston (Star Service Inc) The Lee Thompson Company 2.2 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT CITY HALL ANNEX QTRS 4 $165.00 $155.00 $255.00 $440.00 2.3 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #1,UNIT #1 QTRS 4 $133.75 $180.00 $255.00 $350.00 2.4 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #1, UNIT #2 QTRS 4 $133.75 $210.00 $255.00 $350.00 2.5 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #2, UNIT #1 QTRS 4 $133.75 $180.00 $221.50 $350.00 2.6 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #2, UNIT #2 QTRS 4 $133.75 $210.00 $255.00 $350.00 2.7 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #3, UNIT #1 QTRS 4 $133.75 $185.00 $221.50 $350.00 2.8 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #3, UNIT #2 QTRS 4 $133.75 $210.00 $255.00 $350.00 2.9 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #4 QTRS 4 $165.00 $200.00 $255.00 $380.00 2.10 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #5 QTRS 4 $165.00 $205.00 $255.00 $380.00 2.11 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT KNAPP CENTER QTRS 4 $267.50 $200.00 $340.00 $375.00 2.12 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT FIRE ADMIN. BLDG.QTRS 4 $165.00 $200.00 $255.00 $350.00 2.13 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT PUBLIC SAFETY BLDG.QTRS 4 $370.00 $225.00 $512.00 $798.00 2.16 PERCENT MARKUP FOR MATERIALS/SUPPLIES/PARTS QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES QTRS 4 $1.20 $30.00 $25.00 $35.00 Line Items Line Description UOM QTY Unit Extended Unit Extended Unit Extended Unit Extended fort bend mechanical and construction LLC TDIndustries* Houston (Star Service Inc) The Lee Thompson Company 3 HOURLY RATE FOR REPAIRS TO ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT HOUR 1 $62.50 $99.00 $90.00 $89.00 4 REPAIRS: HVAC As Needed Services. Note: any quantities listed are estimates.PKG 1 $42,656.25 $55,837.50 $59,625.00 $58,164.00 4.1 Technician - Standard Hourly Rate EA 300 $62.50 18,750.00$ $99.00 29,700.00$ $90.00 27,000.00$ $89.00 26,700.00$ 4.2 Helper - Standard Hourly Rate EA 50 $53.00 2,650.00$ -$ $80.00 4,000.00$ $72.00 3,600.00$ 4.3 Percent mark-up for materials/supplies/parts, based on an annual spend of approximately $50,000.**EA 50 20%10,000.00$ 30%15,000.00$ 25%12,500.00$ 35%17,500.00$ 4.4 Technician Emergency Repair Rate (Rate which will be charged after standard business hours).EA 75 $93.75 7,031.25$ $148.50 11,137.50$ $135.00 10,125.00$ $89.00 6,675.00$ 4.5 Helper Emergency Repair Rate (Rate which will be charged after standard business hours).EA 50 $79.50 3,975.00$ -$ $120.00 6,000.00$ $72.00 3,600.00$ 4.6 Minimum charge per call out for emergency repairs (after hours only).EA 1 $250.00 250.00$ $0.00 -$ $0.00 -$ $89.00 89.00$ Original Total $124,522.79 $136,676.50 $164,703.00 $173,829.00 4.6b Minimum charge per call out for emergency repairs (after hours only) WITH QUANTITY FOR COMPARISON 15 $250.00 $3,750.00 $0.00 $0.00 $0.00 $0.00 $89.00 $1,335.00 Adjusted Total $128,022.79 $136,676.50 $164,703.00 $175,075.00 * While TDIndustries does not use a Helper, they do have a more specialized position of Chiller Specialist with a rate of $109 per standard hour and $163.5 for overtime when needed and approved. Only applies to chiller equipment. ** Changed system calculation to be based on % of markup. Initial download reflected the vendor's % of markup as a dollar. Bid # 0420-36 HVAC Repairs and Quarterly Preventative Maintenance of HVAC Systems and Ice Machines Line Items Line Description UOM QTY 1 QUARTERLY PREVENTATIVE MAINTENANCE OF HVAC SYSTEMS PKG 1.1 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT CENTENNIAL PARK QTRS 4 1.2 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT ANIMAL CONTROL CENTER QTRS 4 1.3 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT DELORES FENWICK NATURE CENTER QTRS 4 1.4 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PARKS MAINTENANCE BLDG.QTRS 4 1.5 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FLEET DEPT.QTRS 4 1.6 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS ADMIN.QTRS 4 1.7 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS ADDITION TO ADMINISTRATION QTRS 4 1.8 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC WORKS ANNEX BLDG.QTRS 4 1.9 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT MELVIN KNAPP SENIOR CENTER QTRS 4 1.10 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #1 QTRS 4 1.11 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #2 QTRS 4 1.12 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #3 QTRS 4 1.13 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #4 QTRS 4 1.14 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE STATION #5 QTRS 4 EXHIBIT A Unit Extended Unit Extended Unit Extended $84,466.68 $110,572.00 $111,360.00 $105.00 $271.00 $350.00 $662.50 $970.00 $940.00 $593.00 $809.00 $940.00 $227.00 $406.00 $480.00 $122.00 $406.00 $460.00 $715.00 $946.00 $940.00 $227.00 $406.00 $470.00 $261.00 $406.00 $470.00 $837.75 $946.00 $960.00 $933.44 $946.00 $1,480.00 $1,078.52 $946.00 $1,720.00 $1,080.12 $946.00 $2,020.00 $556.13 $544.00 $960.00 $789.00 $946.00 $970.00 Entech Sales and Service A/W Mechanical Services, LP National Mechanical Services, LLC Line Items Line Description UOM QTY 1.15 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT FIRE/EMS ADMIN.QTRS 4 1.16 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT PUBLIC SAFETY BUILDING QTRS 4 1.17 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT RECREATION CENTER AND NATATORIUM QTRS 4 1.18 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT RECYCLING CENTER QTRS 4 1.19 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT CITY HALL QTRS 4 1.20 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT CITY HALL ANNEX QTRS 4 1.21 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT TRAFFIC OPERATIONS - HILLHOUSE QTRS 4 1.22 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT TOM REID LIBRARY QTRS 4 1.23 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT WESTSIDE LIBRARY QTRS 4 1.24 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT EMERGENCY COMMUNICATIONS BLDG.QTRS 4 1.25 QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT AT NATATORIUM QTRS 4 1.26 PERCENT MARKUP FOR MATERIALS/SUPPLIES/PARTS QUARTERLY PREVENTATIVE MAINTENANCE FOR HVAC EQUIPMENT QTRS 4 2 QUARTERLY PREVENTATIVE MAINTENANCE OF ICE MACHINES PKG 2.1 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT CENTENNIAL PARK QTRS 4 Unit Extended Unit Extended Unit Extended Entech Sales and Service A/W Mechanical Services, LP National Mechanical Services, LLC $278.00 $528.00 $570.00 $3,837.72 $3,831.00 $2,480.00 $3,183.35 $4,980.00 $4,540.00 $227.00 $421.00 $470.00 $1,068.75 $2,767.00 $1,570.00 $524.00 $935.00 $810.00 $278.00 $712.00 $700.00 $439.74 $1,030.00 $830.00 $315.00 $639.00 $520.00 $210.00 $438.00 $500.00 $2,566.00 $1,443.00 $1,670.00 $1.65 $25.00 $20.00 $9,119.60 $12,700.00 $27,280.00 $162.85 $210.00 $800.00 Line Items Line Description UOM QTY 2.2 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT CITY HALL ANNEX QTRS 4 2.3 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #1,UNIT #1 QTRS 4 2.4 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #1, UNIT #2 QTRS 4 2.5 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #2, UNIT #1 QTRS 4 2.6 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #2, UNIT #2 QTRS 4 2.7 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #3, UNIT #1 QTRS 4 2.8 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #3, UNIT #2 QTRS 4 2.9 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #4 QTRS 4 2.10 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINE AT FIRE STATION #5 QTRS 4 2.11 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT KNAPP CENTER QTRS 4 2.12 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT FIRE ADMIN. BLDG.QTRS 4 2.13 QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT, AT PUBLIC SAFETY BLDG.QTRS 4 2.16 PERCENT MARKUP FOR MATERIALS/SUPPLIES/PARTS QUARTERLY PREVENTATIVE MAINTENANCE FOR ICE MACHINES QTRS 4 Unit Extended Unit Extended Unit Extended Entech Sales and Service A/W Mechanical Services, LP National Mechanical Services, LLC $162.85 $210.00 $400.00 $162.85 $210.00 $400.00 $162.85 $210.00 $400.00 $162.85 $210.00 $400.00 $162.85 $210.00 $400.00 $162.85 $210.00 $400.00 $162.85 $210.00 $400.00 $162.85 $210.00 $400.00 $162.85 $210.00 $400.00 $162.85 $420.00 $800.00 $162.85 $210.00 $400.00 $162.85 $420.00 $1,200.00 $162.85 $25.00 $20.00 Line Items Line Description UOM QTY 3 HOURLY RATE FOR REPAIRS TO ICE MACHINES AND RELATED REFRIGERATION EQUIPMENT HOUR 1 4 REPAIRS: HVAC As Needed Services. Note: any quantities listed are estimates.PKG 1 4.1 Technician - Standard Hourly Rate EA 300 4.2 Helper - Standard Hourly Rate EA 50 4.3 Percent mark-up for materials/supplies/parts, based on an annual spend of approximately $50,000.**EA 50 4.4 Technician Emergency Repair Rate (Rate which will be charged after standard business hours).EA 75 4.5 Helper Emergency Repair Rate (Rate which will be charged after standard business hours).EA 50 4.6 Minimum charge per call out for emergency repairs (after hours only).EA 1 Original Tota 4.6b Minimum charge per call out for emergency repairs (after hours only) WITH QUANTITY FOR COMPARISON 15 Adjusted Tot * While TDIndustries does not use a Helper, they do have a more specialized position of Chiller Specialist with a rate of $109 per standard hour and $163.5 for overtime when needed and approved. Only applies to chiller equipment. ** Changed system calculation to be based on % of markup. Initial download reflected the vendor's % of markup as a dollar. Unit Extended Unit Extended Unit Extended Entech Sales and Service A/W Mechanical Services, LP National Mechanical Services, LLC $125.00 $90.00 $85.00 $101,075.00 $58,385.00 $58,355.00 $132.00 39,600.00$ $90.00 27,000.00$ $95.00 28,500.00$ $109.00 5,450.00$ $65.00 3,250.00$ $70.00 3,500.00$ 65%32,500.00$ 25%12,500.00$ 20%10,000.00$ $198.00 14,850.00$ $135.00 10,125.00$ $143.00 10,725.00$ $163.50 8,175.00$ $97.50 4,875.00$ $105.00 5,250.00$ $500.00 500.00$ $635.00 635.00$ $380.00 380.00$ $194,786.28 $181,747.00 $197,080.00 $500.00 $7,500.00 $635.00 $9,525.00 $380.00 $5,700.00 $201,786.28 $190,637.00 $202,400.00