Loading...
R2001-0090 07-09-01RESOLUTION NO. R2001-90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ENTER INTO A CONTRACT WITH CORRIGAN CONSULTING, INC., FOR N OISE MODELING ALONG DIXIE FARM ROAD ADJACENT TO THE DIXIE WOODS SUBDIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: S ection 1. That certain contract by and between the City of Pearland and Corrigan Consulting, Inc., a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. S ection 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract with Corrigan Consulting, Inc., for noise modeling along Dixie Farm Road adjacent to the Dixie Woods Subdivision. PASSED, APPROVED and ADOPTED this the j day of A.D., 2001. ATTEST: APPROVED AS TO FORM: DARRIN M COKER CITY ATTORNEY TOM REID MAYOR CITY OF PEARLAND STANDARD SERVICES CONTRACT This Agreement is made between the City of Pearland Texas (hereinafter the "City"), and Corrigan Consulting, Inc. (hereinafter "Consultant") as follows: 1. Summary of Contract Terms. The following information and referenced documents shall be a part of this Contract: Consultant Description of Services: Maximum Contract Amount: Contract Begins: Contract Ends: Attachment Corrigan Consulting, Inc. N oise modeling along Dixie Farm Road adjacent to Dixie Woods Subdivision $23,445.00 U pon Execution U pon Termination Consultant Proposal and Cost Estimate 2. Services and Payment. The Consultant will furnish Services to the City in accordance with the terms and conditions specified in this Contract. Payment for the services shall be due and payable upon submission of a statement of services to the City. Statements for services shall not be submitted more frequently than monthly. 3. Term and Termination. This Contract term will begin upon execution by both parties Either party may terminate this Contract at any time provided that the terminating party gives 60 days' advance notice to the other party via certified mail to that party's lat known address. The City shall pay the Consultant for all services rendered to the date of termination. 4. Indemnity. The Consultant shall indemnify defend, and hold the City, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind, including all expenses of litigation court costs, and attorney s fees, for injury to or death of any person, or for damage to any property, arising from or caused by any act or omission of Consultant, its officers, employees, agents, or subcontractors, in performing its obligations under this Contract. 5. Assignment. Consultant shall not assign this Contract without the prior written consent of the City. 6 Modifications. City without invalidating the Contract, may order changes within the general scope of the work required by the Contract by altering, adding to and/or deducting from the work to be performed. If any change under this clause causes an increase or decrease in Consultant's cost of, or the time required for, the performance of any part of the Services under the Contract, an equitable adjustment will be made by mutual agreement and the Contract modified in writing accordingly. 1 7 Insurance. A. The Consultant shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors and o missions relating to the performance of any work by the Consultant, its agents, e mployees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. B. The Consultant shall include the City as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. Certificates of Insurance and endorsements shall be furnished to the City before work commences Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Upon request, certified copies of all insurance policies shall be furnished to the City. 8. Law Governing and Venue This Contract shall be governed by the law of the State of Texas and no lawsuit shall be prosecuted on this Contract except in a court of competent jurisdiction located in Brazoria County, Texas. 9. Entire Agreement. This Contract represents the entire agreement between the City and the Consultant and supersedes all prior negotiations representations, or contracts, either written or oral. This Contract may be amended only by written instrument signed by both parties. 10. Dispute resolution procedures The Consultant and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of o r relates to this Contract, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before bringing any legal action, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. 2 EXECUTED and EFFECTIVE this the ATTEST: ung L y Se'`ary APPROVED AS TO FORM: Darrin M. Coker City Attorney day of 2001. CITY OF PEARLAND By: Bill Eisen City Manager CORRIGAN CONSULTING, INC By: Printed Name: Title: /21/%eild eft 14-- Gam gitt, Cote' Crn 3 STATE OF TEXAS COUNTY OF BEFORE ME, the undersigned Notary Public, on this day personally appeared known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS J0 DAY OF , A.D., 2001. PERLA N. LEHMAN ti Notary Public, State of Texas k My Commission Expires: \ APRIL 2, 2005 6c.��..e.o .re.., e.ems-.,�.,�.onze4c.0-.r...,.� STATE OF TEXAS COUNTY OF `46tAfu4 N OTARY PUBLIC IN AND FOR THE S TATE OF TEXAS P rinted Name: re r/ Lein My Commission Expires: -c,.? m c OO S" L/BEFORE ME, the undersigned Notary Public, on this day personally appeared AIL A .C_D j2j2.1 G AN) , known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS A2+1/ DAY OF "[oQ) ,AD,2001. JUDITH A. POLLARD MY COMMISSION EXPIRES AUGUST 2, 2005 Q N OTWRY PUBLIC IN AND FOR TH S TATE OF TEXAS P rinted Name. O D c z'N A :Po cull RD My Commission Expires: Fe- - a o® 5" 4 May 31, 2001 Mr Michael Ross Projects Manager The City of Pearland 3519 Liberty Drive Pearland, Texas 77581 Re: Revised Noise Study Dixie Farm Road Beamer Road to SH 35 Pearland, Texas CCI Proposal No.: O1PR-1037 Dear Mr Ross: Corrigan Consulting Inc appreciates this opportunity to propose our consulting services to the City of Pearland to revise the noise study used in the current Environmental Assessment (EA) for the widening of Dixie Farm Road. CCI will conduct new noise modeling for the project utilizing the latest version of the FHWA Traffic Noise Model (TNM), to deteimine both existing and future noise levels and to recommend specific noise attenuation measures, as per current TxDOT and FHWA requirements Attention will focus on the Dixie Woods Subdivision. Task One: Site Visit and Noise Measurement Survey CCI, with assistance from Harris Miller Miller & Hanson, Inc (HIVIlVIH), will visit the project corridor to establish the most representative locations for noise receptors, attempting to use all previous receptors plus any that may increase the accuracy of modeling results. Task Two: Coordination and Data Acquisition The TNM will require input of accurate horizontal and vertical coordinates for the existing roadway, the proposed roadway, and all receptor points Required materials include existing and future roadway plans including elevations (profiles contours, or cross sections), loudest -hour traffic data for existing and future build conditions (including speeds and vehicle classifications by automobile, medium truck, and heavy truck) and mapping showing terrain and land use to a distance of approximately 500 feet from the right-of-way line. Existing roadway, fence, and receptor ground surface coordinates must be the result of an on -the -ground survey. Proposed roadway coordinates must come from the fmal construction plans. These coordinates will be supplied to CCI by the City of Pearland or its designated engineering consultant. Task Three: Compute Loudest -Hour Noise Levels for Existing & Build Cases CCI, with assistance from Harris Miller Miller & Hanson, Inc (EH/EM-I), will build TNM runs for one existing and one future -build loudest -hour case. (Analysis of the existing conditions is necessary to evaluate the "substantial increase" impact criterion. CCI will be responsible for the preparation of the FHWA TNM input files H MH will provide support to CCI in the even of difficulties during the computation of traffic noise levels, including recommending solution/work-arounds m the event of potential crashes involving the FHWA TNM. Task Four: Noise Impact Assessment CCI, with assistance from HMIVIH, will review loudest -hour traffic noise impacts, based on FHWA and TxDOT criteria. Task Five: Impact Mitigation Assessment CCI, with assistance from RMN4H, will review the assessment of potential traffic noise mitigation measures including the acoustical and cost effectiveness of noise barriers. The mitigation assessment shall be performed in accordance with FHWA Noise Regulation 23 CFR 772 and TxDOT policies and procedures. Task Six: Produce Report and Attend Meeting CCI will produce a final Noise Study report containing all data, methods, and results, including recommendations for noise attenuation for the Dixie Woods Subdivision. CCI and HIVINTH will attend one meeting between the City of Pearland and the Houston District of TxDOT to discuss the findings of the study. Schedule and Cost Tasks 1 and 2 can be completed within 15 days after receiving the info'mation on existing and proposed conditions from the City of Pearland. Tasks 3 through 5 can be completed within 30 days of completion of the previous tasks Depending on the coordination of schedules between the City, TxDOT, CCI and HMMH Task 6 can be completed within 30 days of the completion of Task 5. The estimated cost to complete these items is attached Invoices will be submitted based on actual cost and remittance will be due within 30 days of the invoice date. We appreciate this opportunity to propose our services and look forward to working with you on this project. If there are any questions, please feel free to call me or Ms Amy Smith, Field Scientist, at (281) 474-7455. Sincerely, Gail A. Corrigan President Attachment A Estimated Cost Revised Noise Study Dixie Farm Road Beamer Road to SH 35 Pearland, Texas CCI Proposal No.: O1PR-1047 Item and Description Task 1: Site Visit and Field Scientist Sr. Consultant Mileage HMMH Unit Cost Number Noise Measurement Survey $60/hour $135/hour $0.35/mi. Task 2: Coordination and Data Acquisition Field Scientist $60/hour Sr. Consultant $135/hour HMMH 20 hours 2 hours 50 miles Subtotal 12 hours 2 hours Subtotal Task 3: Compute Loudest -Hour Noise Levels for Existing & Build Cases Field Scientist $60/hour 36 hours Sr. Consultant $135/hour 2 hours HMMH Task 4: Noise Impact Assessment Field Scientist $60/hour Sr. Consultant $135/hour HMMH Task 5: Mitigation Assessment Field Scientist $60/hour Sr. Consultant $135/hour HMJVIH Subtotal 6 hours 2 hours Subtotal 20 hours 2 hours Subtotal Total 1,200 270 18 5,024 $ 6,512 720 270 670 $ 1,660 2,160 270 1,750 $ 4,180 360 270 670 $ 1,300 1,200 270 1,030 $ 2,500 Task 6: Field Scientist Sr. Consultant Word Processing Mileage Copies HMMH $60/hour $135/hour $45/hour $0 35/mi. $50 ea. 24 hours 8 hours 4 hours 150 miles 5 Subtotal 1,440 1,080 180 53 250 4,290 $ 7,293 Total Estimated Cost $23,445 PROJECT AUTHORIZATION & AGREEMENT Client: The City of Pearland Project: Revised Noise Study Location: Dixie Farm Road between SH 35 and Beamer Road Pearland, Texas CCI Proposal No: O1PR-1047 This agreement provides authorization for Corrigan Consulting, Inc to provide environmental consulting services to update the Environmental Assessment for the above referenced project for the City of Pearland according to the proposal dated May 10, 2001. Remittance will be due to Corrigan Consulting, Inc , P. O. Box 99, Seabrook, Harris County, Texas, within 30 days of the invoice date. For: Corrigan Consulting, Inc By: Name: Gail A. Corrigan Title: President Telephones (281) 474-7455 Date: Authorized & Agreed: By: Name Title: Telephone: Date: Address: MAY-31-2001 15:56 HMMH INC BURLINGTON 781 229 7939 P.02/07 HARRIS MILLER MILLER & HANSON INC. 15 New England Executive Park Burlington, MA 01803 Tel. (781) 229-0707 Fax (781)229n7939 May 31, 2001 Mr. Glenn Laird Corrigan Consulting, Inc P.O. Box 99 Seabrook, TX 77586 Subject: Scope and Cost Proposal to Provide Guidance and Review for Dixie Farm Road Noise Study Ref: HMMH Job No. 29 7430.02 Dear Mr. Laird: Harris Miller Miller & Hanson Inc (HMMH) is pleased to submit this proposal to provide guidance and review to Corrigan Consulting for the Dixie Farm Road Noise Study. HMMH proposes to• assist Corrigan Consulting in conducting a site visit and bnef noise measurement survey; review the PHWA Traffic Noise Model (FHWA TNM) input files to be prepared by Corrigan Consulting; provide ge:neral guidance during the data acquisition, noise impact modeling, and mitigation portions of the project; and attend a project meeting. Please note that we have not included any time to provide guidance or review in preparing study documentation or reports, nor ha\ e we included any time for preparation or review of public meeting materials In addition, we have assumed that Corrigan Consulting will be responsible for all aspects of the noise analysis except for those explicitly described in this scope of work. The remainder of this letter addresses the scope of work in more detail and is concluded with a breakdown of costs. Scope of Work: Task 1. Site Visit and Noise Measurement Survey ■ An HMMH consultant will conduct a one -day site visit, accompanied by Corrigan Consulting staff. HMMH will assist Corrigan Consulting in confirming information on noise -sensitive land uses and will document the study area with site photos, sketches, and mapping annotations, as appropriate. During the site visit, HMMH, with assistance from Corrigan Consulting will conduct approximately four short-term (approximately 20-minute duration) noise measurements with simultaneous traffic volume and classification counts. The noise measurements will be used to assist in validating the traffic noise prediction model for this study area and will help to document the existing noise environment. The proposed level of effort includes three days (including travel time and one full day u1 the field) for the site visit and one-half day to reduce measurement results. Received Time May.31. 2:46PM MAY-31-2001 15:5? HMMH INC BURLINGTON HARRIS MILLER MILLER & HANSON INC. 781 229 7939 P.03/07 Mr. G. Laird May 31, 2001 Page 2 Task 2. Coordination and Data Acquisition a HMMH will provide guidance to Corrigan •Consulting in requesting study -area mapping, traffic data, and roadway plans. Required materials will include existing and future roadway plan: including elevations (profiles, contours, or cross sections), loudest -hour traffic data ffor existing, and future build conditions (including speeds and vehicle classifications by automobile medium truck, and heavy truck) and mapping showing terrain and land use to a distance of approximately 500 feet from the right-of-way line. (Preferred scales are approximately one inch = 100 to 200 feet or approximately 1:1000 to 1:2000, metric.) Task 3. Compute Loudest -Hour Noise Levels for Existing and Build Cases ■ ■ ■ HMMH will provide guidance to Corrigan Consulting in building TNM runs for one existing and one future -build loudest -hour case. (Analysis of the existing conditions is necessary to evaluate the "substantial increase" impact criterion.) Although the future no -build case also typically would be evaluated, we are assuming, based upon our discussions with Corrigan Consult ng, that it will not be necessary for this study. • HMMH will assist Corrigan Consulting in validating the noise model for this study area by comparing the results. of the noise measurements to TNM runs conducted using the existing -case geometry with traffic counted during the measurements. HMMH assumes that Corrigan Consulting will be responsible for the preparation of all FHWA TNM input files We will discuss and review the modeling assumptions used in the preparation of the input files, and provide some support in the et ent of difficulties dunng the computation of traffic noise levels, including recommending solutions/work-arounds in the event of potential crashes involving the FHWA TNM. To review the modeling assumptions, we will require electronic copies of the TNM input files and hard copies of the plan sheets used to develop the input files Task 4. Noise Impact Assessment ■ HMMH will review Corrigan Consulting's evaluation of loudest -hour traffic noise impacts, based on FHWA and TxDOT criteria. Task 5. Mitigation Assessment ■ HMMH will review Corrigan Consulting's assessment of potential traffic noise mitigation measures including the acoustical and cost effectiveness of noise barriers. The mitigation assessment shall be performed in accordance with FHWA Noise Regulation 23 CFR 772 and TxDOT policies and procedures. Received Time May.31. 2:46PM MAY-31-2001 15:57 HMMH INC BURL INGTON I"IARRIS MILLER MILLI=R & HANSON INC. 781 229 7939 P.05/07 Mr. G. Laird May 31, 2001 Page 4 Labor Task 1 Task 2 Task 3 Breakdown of Labor and Other Direct Costs Principal Consultant Consultant Principal Consultant Consultant Principal Consultant Consultant Task 4 Principal Consultant Consultant Task 5 Principal Consultant Consultant Task 6 Principal Consultant Other Direct Costs round-trip airfares Boston/Houston lodging meals 2 hours @ $155 28 hours @ $90 2 hours @ $155 4 hours @ $90 2 hours Q $155 16 hours Q $90 2 hours @ $155 4 hours @ $90 2 hours @ $155 8 hours @ $90 16 hours $155 2 a $1,500 3 nights @ $120 5 days $40 car rental 3 days $60 Misc. (airport parking, tolls, gas for rental car, film and developing, etc.) sound level meter 1 day @ $64 TOTAL $310 $2,520 $310 $360 $310 $1,440 $310 $360 $310 $720 $2,480 $3,000 $360 $200 $180 $200 $64 $13,434 Received Time May:31: 2:46PM MAY-31-2001 15:57 HMMH INC BURLINGTON HARRIS MILLER MILLER & HANSON INC. 781 229 7939 P.04/07 Mr. G. Laird May 31, 2001 Page 3 Task 6. Attend Meeting ■ A senior HMMH staff member will attend a meeting with representatives from Corrigan Consulting and the City and/or TxDOT to discuss the results and recommendations of the analysis. The proposed level of effort of two days includes travel time and one meeting. Cost and Schedule: HMMH will provide these services to Corrigan Consulting on a Time -and -Materials basis in accordance with our attached Standard Terms and Conditions. We propose to offer these services at a cost not to exceed $13,434 without prior authorization from Corrigan Consulting. A breakdown of our cost estimate, including 86 hours of labor and approximately $4,000 in reimbursable expenses, is provided on the following page. The costs included in this proposal are valid for a period of 30 days from May 31, 2001 and we anticipate a period of performance of approximately three months from our notice to proceed. If requested, HMMH can provide additional services in accordance with the attached Standard Terms and Conditions If you accept this proposal, and would like us to proceed, please sign below and return one copy to us. We appreciate you contacting us regarding this study Plerse feel free to give me a call if you have any questions or comments concerning this proposal. Sincerely, HARRIS MILLER MILLER & HANSON INC. Douglas E. Barrett Principal Consultant enc. cc: J. Volk APPROVED FOR HMMH. ACCEPTED' Corrigan Consulting BY: BY: TITLE: TITLE: DATE: _ DATE: Received Time May.311 2:46PN MAY-31-2001 15:58 HMMH INC BURLINGTON 781 229 7939 P.06/07 HARRIS MILLER MILLER & HANSON INC. STANDARD TERMS AND CONDITIONS l TERMS OF OFFER: Performance of services by HMMH is subject to the terms and conditions set forth herein. No modification shall be effective unless in writing and signed by an authorized representative of HMMH. CONSULTANT SERVICES• HMMH shall be reimbursed for its services as either (i) Fixed price, or (ii) Time & materials. Fixed price work shall be billed on the basis of the percent of work complete, rather than on an hours -spent basis. Method 2: Time & materials work shah be reimbursed on the basis of the number of hours expended by each consultant and assistant on the project, multiplied by the applicable hourly rate for each such employee. HMMH's current rates for each employee classification are set forth below: Classification Supervisory Consultant Principal Consultant/Engineer Senior Consultant Programmer Consultant Graphics/Information Specialist Technical/Staff Assistant Senior Project Administrator Hourly Rate $180.00 - $250.00 $130.00 - $190.00 $100.00 - $ 1 60.00 $ 90.00 - $ l 80.00 $ 70.00 - $120.00 $ 60.00 - $ 85.00 $ 50.00 - $ 80.00 $ 80.00 - $ 1 55.00 HMMH reserves the right: to increase or decrease the rates charged to Client for particular employees as necessary to reflect changes in its standard rates for such employees. Time spent in travel during normal business hours will be charged as consulting time. Since travel outside normal business hours may constitute a signif'cant use of employees time, HMMH reserves the right to charge for time spent in such travel. HMMH reserves the right to charge a premium for courtroom appearances and for time spent giving depositions or expertt testimony, or providing similar litigation support services. 3. OTHER SERVICES AND COSTS: Other services provided by HMMH, including but not limited to computer time, instrument usage, and illustration, shall be provided at HMMH's standard commercial rates for such services. Costs incurred by HMMH for travel and subsistence and for supplies and services obtained from third parties, including but not limited to reprographic and subcontractors' services, shall be billed at HMMH's cost plus a 1O% handling charge. 4. INVOICING AND PAYMENT: Invoices shall be rendered monthly, and are payable in U.S dollars within 30 days of receipt. Deposits may be required, at the discretion of HMMH management. HMMH reserves the right to assess a. late charge on unpaid balances equal to 12% per annum (or 1 % per month). 6/00 Continue on page 2... Received Time MaY.311 2:46PM MAY-31-2001 15:58 HMMH INC BURLINGTON 781 229 7939 P.07/07 HARRIS MILLER MILLER & HANSON INC. STANDARD TERMS AND CONDITIONS Page 2 5. TAXES AND DUTIES' All sales and use taxes, customs duties, fees for permits, and similar charges applicable to services provided, and tangible or intangible items delivered to Client, shall be paid by Client in addition to any other fees of HMMH. Any such payments that must be made directly by HMMH shall be reimbursable as costs pursuant to the terms of Paragraph 3. 6. LIABILITY AND INSURANCE• HMMH carries Worker's Compensation and Employer's Liability Insurance and Comprehensive General Liability Insurance. Certificates of insurance will be furnished on request. HMMH shall not be liable for any special, incidental, or consequential damages. 7. UNFORESEEN CIRCUN.ISTANCES• HMMH shall not be to default of its obligations to the extent that its performance is delayed or prevented by causes beyond its control. including hut not limited to acts of God delays in delivery by vendors, and strikes or other labor disputes. 8. ANNOUNCEMENTS: Use of HMMH's name by Client in any announcements concerning the project for which HMMH's services are performed, for promotional or advertising purposes, or in litigation with third parties shall require HMMH's prior written approval. 9. I'hRMINATION- Either party may terminate this Agreement in whole or in part at any time by written notice to the other; such notice is effective upon receipt. In the event of such termination, HMMH shall be paid in accordance with this Agieement for services rendered and expenses incurred or committed to before and including the date of termination. 10. GOVERNING LAW: Interpretation, construction, and enforcement of this Agreement shall be pursuant to the laws, statutes, and regulations of the Commonwealth of Massachusetts. ] ] . RIGHTS IN WORK PRODUCT: HMMH shall retain title to and copyright of the products of its work under this Agreement, but (subject to Paragraph 8) grants to Client a royalty -free, nonexclusive, nontransferable license (i) to make and use each invention or Improvement thereto, which is or may be patentable or copyrightable under U.S. law and is conceived or first reduced to practice by HMMH in the performance of services hereunder and (ii) to use, duplicate, disclose, or otherwise dispose of all computer software and all other recorded information (such as graphs or data tables) delivered to Client in the performance of services hereunder. Any reuse by Client of such data or information shall he at Client's sole risk and expense. F:\PUBLIC\,ADMIN\STNDTERM.DOC Received Time May.21: 2:46PM TOTAL P.07