R2022-068 2022-04-11RESOLUTION NO. R2022-68
A Resolution of The City Council of the City of Pearland, Texas, authorizing
the City Manager or his designee to participate in an interlocal cooperative
pricing arrangement with The Interlocal Purchasing System (TIPS), for the
purchase of audio-visual equipment (Police Department) from Data Vox,
Inc., in the estimated amount of $81,992.02.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That contract pricing has been obtained through interlocal cooperative partner
TIPS for the purchase of audio-visual equipment from Data Vox, Inc.
Section 2. That the City Manager or his designee is hereby authorized to participate in an
interlocal cooperative pricing arrangement with the TIPS, for the purchase of audio-visual equipment
from Data Vox, Inc., in the estimated amount of $81,992.02.
PASSED, APPROVED and ADOPTED this the 11th day of April, A.D., 2022.
________________________________
J.KEVIN COLE
MAYOR
ATTEST:
________________________________
LESLIE CRITTENDEN
CITY SECRETARY
APPROVED AS TO FORM:
________________________________
DARRIN M. COKER
CITY ATTORNEY
DocuSign Envelope ID: D655D6B0-F001-4000-A00E-129AC1B0B620
TIPS VENDOR AGREEMENT
Between DataVox Inc. and
(Company Name)
THE INTERLOCAL PURCHASING SYSTEM (TIPS),
a Department of Texas Education Service Center Region 8 for
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General Information
The Vendor Agreement ("Agreement") made and entered into by and between The Interlocal Purchasing
System (hereinafter referred to as "TIPS" respectfully) a government cooperative purchasing program
authorized by the Region 8 Education Service Center, having its principal place of business at 4845 US Hwy
271 North, Pittsburg,Texas 75686.This Agreement consists of the provisions set forth below, including
provisions of all Attachments referenced herein. In the event of a conflict between the provisions set forth
below and those contained in any Attachment,the provisions set forth shall control unless otherwise agreed
by the parties in writing and by signature and date on the attachment.
A Purchase Order, Agreement or Contract is the TIPS Member's approval providing the authority to proceed
with the negotiated delivery order under the Agreement. Special terms and conditions as agreed between
the Vendor and TIPS Member should be added as addendums to the Purchase Order,Agreement or
Contract. Items such as certificate of insurance, bonding requirements, small or disadvantaged business
goals are some, but not all, of the addendums possible.
Terms and Conditions
Freight
All quotes to members shall provide a line item for cost for freight or shipping regardless if there is a charge
or not. If no charge for freight or shipping, indicate by stating"No Charge" or "$0", "included in price"or
other similar indication. Otherwise, all shipping,freight or delivery changes shall be passed through to the
TIPS Member at cost with no markup and said charges shall be agreed by the TIPS Member unless alternative
shipping terms are agreed by TIPS as a result of the proposal award.
Warranty Conditions
All new supplies equipment and services shall include manufacturer's minimum standard warranty unless
otherwise agreed to in writing.Vendor shall be legally permitted to sell all products offered for sale to
TIPS Members if the offering is included in the Request for Proposal category.All goods proposed and sold
shall be new unless clearly stated in writing.
Customer Support
The Vendor shall provide timely and accurate customer support for orders to TIPS Members as agreed by the
Parties.Vendors shall respond to such requests within a commercially reasonable time after receipt of the
request. If support and/or training is a line item sold or packaged with a sale, support shall be as agreed with
the TIPS Member.
Agreements
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Agreements for purchase will normally be put into effect by means of a purchase order(s) executed by
authorized agents of the TIPS Member participating government entities, but other means of placing an
order may be used at the Member's discretion.
Tax exempt status
Most TIPS Members are tax exempt and the related laws and/or regulations of the controlling jurisdiction(s)
of the TIPS Member shall apply.
Assignments of Agreements
No assignment of this Agreement may be made without the prior notification of TIPS.Written
approval of TIPS shall not be unreasonably withheld. Payment for delivered goods and services
can only be made to the awarded Vendor,Vendor designated reseller or vendor assigned
company.
Disclosures
• Vendor and TIPS affirms that he/she or any authorized employees or agents has not given,offered
to give, nor intends to give at any time hereafter any economic opportunity,future employment,
gift, loan,gratuity, special discount,trip,favor or service to a public servant in connection with this
Agreement.
• Vendor shall attach, in writing, a complete description of any and all relationships that might be
considered a conflict of interest in doing business with the TIPS program.
• The Vendor affirms that,to the best of his/her knowledge,the offer has been arrived at independently,
and is submitted without collusion with anyone to obtain information or gain any favoritism that would in
any way limit competition or give an unfair advantage over other vendors in the award of this Agreement.
Term and Renewal of Agreements
The Agreement with TIPS is for three (3)years with an option for renewal for an additional one (1) consecutive
year if both parties agree. TIPS may or may not exercise the one-year extension beyond the base three-year
term and whether or not to offer the extension is at the sole discretion of TIPS.The scheduled Agreement
termination date shall be the last date of the
month of the last month of the agreement's legal effect. Example: if the agreement is
scheduled to end on May 23, the anniversary date of the award, it would actually be extended to
May 31 in the last month of the last year the contract is active.
Automatic Renewal Clauses Incorporated in Awarded Vendor Agreements with TIPS Members
Resulting from the Solicitation and with the Vendor Named in this Agreement.
No Agreement for goods or services with a TIPS Member by the awarded vendor named in this
Agreement that results from the solicitation award named in this Agreement, may incorporate
an automatic renewal clause that exceeds month to month terms with which the TIPS Member must comply.
All renewal terms incorporated in an Agreement by the vendor with the TIPS Member shall only be valid and
enforceable when the vendor receives written confirmation by purchase order, executed Agreement or other
written instruction issued by the TIPS Member for any renewal period. The purpose of this clause is to avoid a
TIPS Member inadvertently renewing an Agreement during a period in which the governing body of the TIPS
Member has not properly appropriated and budgeted the funds to satisfy the Agreement renewal. This term
is not negotiable and any Agreement between a TIPS Member and a TIPS awarded vendor with an automatic
renewal clause that conflicts with these terms is rendered void and unenforceable.
Shipments
The Vendor shall ship, deliver or provide ordered products or services within a commercially reasonable
time after the receipt of the order from the TIPS Member. If a delay in said delivery is anticipated,the
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Vendor shall notify TIPS Member as to why delivery is delayed and shall provide an estimated time for
completion of the order.TIPS or the requesting entity may cancel the order if estimated delivery time is
not acceptable or not as agreed by the parties.
Invoices
Each invoice or pay request shall include the TIPS Member's purchase order number or other identifying
designation as provided in the order by the TIPS Member. If applicable, the shipment tracking number or
pertinent information for verification of TIPS Member receipt shall be made available upon request.
Payments
The TIPS Member will make payments directly to the Vendor,the vendor assigned dealer or as agreed by the
Vendor and the TIPS Member after receiving invoice and in compliance with applicable payment statute(s),
whichever is the greater time or as otherwise provided by an agreement of the parties.
Pricing
Price increases will be honored according to the terms of the solicitation. All pricing submitted to TIPS shall
include the participation fee, as provided in the solicitation,to be remitted to TIPS by the Vendor. Vendor will
not show adding the fee to the invoice presented to TIPS Member customer.
Participation Fees and Reporting of Sales to TIPS by Vendor
The Participation Fee that was published as part of the Solicitation and the fee published is the
legally effective fee, along with any fee conditions stated in the RFP. Collection of the fees by TIPS is required
under Texas Government Code §791.011 Et seq. Vendor or vendor assigned dealer agrees to pay the
participation fee for all Agreement sales to TIPS on a monthly scheduled report or as otherwise agreed by the
parties.
Reporting of Sales to TIPS by Vendor
Vendor is required to report all sales under the TIPS contract to TIPS. If the TIPS Member entity requesting a
price from the awarded Vendor requests the TIPS contract, Vendor must include the TIPS Contract number on
any communications with the TIPS Member entity. To report sales, login to the TIPS Vendor Portal and click on
the PO's and Payments tab. Pages 3-7 of the Vendor Portal User Guide will walk you through the process of
reporting sales to TIPS. Please refer to the TIPS Accounting FAQ's for more information about reporting sales
and if you have further questions, contact the Accounting Team at accounting@tips-usa.com.The Vendor or
vendor assigned dealers are responsible for keeping record of all sales that go through the TIPS Agreement
and submitting same to TIPS. Failure to render the participation fee to TIPS shall constitute a breach of this
agreement with our parent governmental entity,Texas Education Service Center Region 8, as established by
the Texas legislature and shall be grounds for termination of this agreement and any other agreement held
with TIPS and possible legal action. TIPS reserves all rights under the law to collect the fees due. Please contact
TIPS at tips@tips-usa.com or call (866) 839-8477 if you have questions about paying fees.
Indemnity
The Vendor agrees to indemnify and hold harmless and defend TIPS,TIPS Member(s),officers and employees
from and against all claims and suits by third parties for damages, injuries to persons (including death),
property damages, losses, and expenses including court costs and reasonable attorney's fees, arising out of,
or resulting from,Vendor's performance under this Agreement,including all such causes of action based upon
common, constitutional, or statutory law, or based in whole or in part, upon allegations of negligent or
intentional acts on the part of the Vendor, its officers, employees, agents, subcontractors, licensees, or
invitees. Parties found liable shall pay their proportionate share of damages as agreed by the parties or as
ordered by a court of competent jurisdiction over the case. HOWEVER, IN NO INSTANCE SHALL VENDOR BE
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RESPONSIBLE FOR DEFENDING OR LIABLE FOR THE WILLFUL MISCONDUCT, NEGLIGENCE OR GROSS
NEGLIGENCE OF ANY THIRD PARTY. NO LIMITATION OF LIABILITY FOR DAMAGES FOR PERSONAL INJURY OR
PROPERTY DAMAGE ARE PERMITTED OR AGREED BY TIPS/ESC REGION 8. Per Texas Education Code
§44.032(f), and pursuant to its requirements only, reasonable Attorney's fees are recoverable by the
prevailing party in any dispute resulting in litigation.
State of Texas Franchise Tax
By signature hereon,the bidder hereby certifies that he/she is not currently delinquent in the payment
of any franchise taxes owed the State of Texas under Chapter 171,Tax Code.
Miscellaneous
The Vendor acknowledges and agrees that continued participation in TIPS is subject to TIPS sole discretion
and that any Vendor may be removed from the participation in the Program at any time with or without
cause. Nothing in the Agreement or in any other communication between TIPS and the Vendor may be
construed as a guarantee that TIPS or TIPS Members will submit any orders at any time.TIPS reserves the
right to request additional proposals for items or services already on Agreement at any time.
Purchase Order Pricing/Product Deviation
If a deviation of pricing/product on a purchase order or contract modification occurs between the Vendor
and the TIPS Member,TIPS must be notified within five (5) business days of receipt of change order.
Termination for Convenience of TIPS Agreement Only
TIPS reserves the right to terminate this agreement for cause or no cause for convenience with a thirty(30)
days prior written notice.Termination for convenience is conditionally required under Federal Regulations 2
CFR part 200 if the customer is using federal funds for the procurement.All purchase orders presented to
the Vendor, but not fulfilled by the Vendor, by a TIPS Member prior to the actual termination of this
agreement shall be honored at the option of the TIPS Member.The awarded vendor may terminate the
agreement with ninety(90) days prior written notice to TIPS 4845 US Hwy North, Pittsburg,Texas 75686.
The vendor will be paid for goods and services delivered prior to the termination provided that the goods
and services were delivered in accordance with the terms and conditions of the terminated agreement.
This termination clause does not affect the sales agreements executed by the Vendor and the TIPS
Member customer pursuant to this agreement.TIPs Members may negotiate a termination for
convenience clause that meets the needs of the transaction based on applicable factors, such as funding
sources or other needs.
TIPS Member Purchasing Procedures
Usually, purchase orders or their equal are issued by participating TIPS Member to the awarded vendor and
should indicate on the order that the purchase is per the applicable TIPS Agreement number. Orders are
typically emailed to TIPS at tipspo@tips-usa.com.
• Awarded vendor delivers goods/services directly to the participating member.
• Awarded vendor invoices the participating TIPS Member directly.
• Awarded vendor receives payment directly from the participating member.
• Awarded vendor reports sales monthly to TIPS(unless prior arrangements have been made with
TIPS for an alternative submission schedule).
Licenses
Awarded vendor shall maintain, in current status, all federal,state and local licenses, bonds and permits
required for the operation of the business conducted by awarded vendor.Awarded vendor shall remain
reasonably fully informed of and in compliance with all ordinances and regulations pertaining to the lawful
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provision of goods or services under the Agreement.TIPS and TIPS Members reserves the right to stop
work and/or cancel an order or terminate this or any other sales Agreement of any awarded vendor whose
license(s) required for performance under this Agreement have expired, lapsed, are suspended or
terminated subject to a 30-day cure period unless prohibited by applicable statue or regulation.
Novation
If awarded vendor sells or transfers all assets, rights or the entire portion of the assets or rights required
to perform this Agreement,a successor in interest must guarantee to perform all obligations under this
Agreement.A simple change of name agreement will not change the Agreement obligations of awarded
vendor.TIPS will consider Contract Assignments on a case by case basis. TIPS must be notified within
five (5) business days of the transfer of assets or rights.
Site Requirements(only when applicable to service or job)
Cleanup: When performing work on site at a TIPS Member's property, awarded vendor shall clean up and
remove all debris and rubbish resulting from their work as required or directed by TIPS Member or as agreed
by the parties. Upon completion of work, the premises shall be left in good repair and an orderly, neat,clean
and unobstructed condition.
Preparation:Awarded vendor shall not begin a project for which TIPS Member has not prepared the site,
unless awarded vendor does the preparation work at no cost, or until TIPS Member includes the cost of site
preparation in a purchase order.
Site preparation includes, but is not limited to: moving furniture, installing wiring for networks or power, and
similar pre-installation requirements.
Registered sex offender restrictions: For work to be performed at schools, awarded vendor agrees that no
employee of a sub-contractor who has been adjudicated to be a registered sex offender will perform work at
any time when students are, or reasonably expected to be, present unless otherwise agreed by the TIPS
Member. Awarded vendor agrees that a violation of this condition shall be considered a material breach and
may result in the cancellation of the purchase order at the TIPS Member's discretion.
Awarded vendor must identify any additional costs associated with compliance of this term. If no costs are
specified, compliance with this term will be provided at no additional charge. Safety measures:Awarded
vendor shall take all reasonable precautions for the safety of employees on the worksite, and shall erect and
properly maintain all necessary safeguards for protection of workers and the public.Awarded vendor shall
post warning signs against all hazards created by the operation and work in progress. Proper precautions
shall be taken pursuant to state law and standard practices to protect workers,general public and existing
structures from injury or damage.
Smoking
Persons working under Agreement shall adhere to the TIPS Member's or local smoking statutes,
codes or policies.
Marketing
Awarded vendor agrees to allow TIPS to use their name and logo within TIPS website,
marketing materials and advertisement subject to any reasonable restrictions provided to TIPS in the
Proposal to the Solicitation. The Vendor may submit an acceptable use directive for Vendor's names and
logos with which TIPS agrees to comply. Any use of TIPS name and logo or any form of publicity, inclusive of
press release, regarding this Agreement by awarded vendor must have prior approval from TIPS which will
not be unreasonably withheld. Request may be made by email to TIPS@TIPS-USA.COM
Supplemental Agreements
The TIPS Member entity participating in the TIPS Agreement and awarded vendor may enter into a separate
Supplemental Agreement or contract to further define the level of service requirements over and above the
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minimum defined in this Agreement such as but not limited to, invoice requirements, ordering requirements,
specialized delivery, etc. Any Supplemental Agreement or contract developed as a result of this Agreement is
exclusively between the TIPS Member entity customer and the Vendor. TIPS, its agents,TIPS Members and
employees not a party to the Supplemental Agreement with the TIPS Member customer, shall not be made
party to any claim for breach of such agreement unless named and agreed by the Party in question in writing in
the agreement. If a Vendor submitting a Proposal requires TIPS and/or TIPS Member to sign an additional
agreement,those agreements shall comply with the award made by TIPS to the Vendor. Supplemental
Vendor's Agreement documents may not become part of TIPS's Agreement with vendor unless and until an
authorized representative of TIPS reviews and approves it. TIPS review and approval may be at any time
during the life of this Vendor Agreement.TIPS permits TIPS Members to negotiate additional terms and
conditions with the Vendor for the provision of goods or services under the Vendor's TIPS Agreement so long
as they do not materially conflict with this Agreement.
Survival Clause
All applicable sales, leases, Supplemental Agreements, contracts, software license agreements,warranties or
service agreements that were entered into between Vendor and TIPS or the TIPS Member Customer under the
terms and conditions of this Agreement shall survive the expiration or termination of this Agreement.All
Orders, Purchase Orders issued or contracts executed by TIPS or a TIPS Member and accepted by the Vendor
prior to the expiration or termination of this agreement, shall survive expiration or termination of the
Agreement, subject to previously agreed terms and conditions agreed by the parties or as otherwise specified
herein relating to termination of this agreement.
Legal obligations
It is the responding Vendor's responsibility to be aware of and comply with all local, state and federal laws
governing the sale of products/services identified in the applicable Solicitation that resulted in this Vendor
Agreement and any awarded Agreement thereof.Applicable laws and regulations must be followed even if
not specifically identified herein.
Audit rights
Due to transparency statutes and public accountability requirements of TIPS and TIPS Members', the awarded
Vendor shall, at their sole expense, maintain appropriate due diligence of all purchases made by TIPS
Member that utilizes this Agreement.TIPS and Region 8 ESC each reserve the right to audit the accounting of
TIPS related purchases for a period of three (3) years from the time such purchases are made.This audit right
shall survive termination of this Agreement for a period of one (1)year from the effective date of termination.
In order to ensure and confirm compliance with this agreement,TIPS shall have authority to conduct audits of
Awarded Vendor's pricing or TIPS transaction documentation with TIPS Members with 30 days' notice unless
the audit is ordered by a Court Order or by a Government Agency with authority to do so without notice.
Notwithstanding the foregoing, in the event that TIPS is made aware of any pricing being offered to eligible
entities that is materially inconsistent with the pricing under this agreement,TIPS shall have the ability to
conduct the audit internally or may engage a third- party auditing firm to investigate any possible non-
compliant conduct or may terminate the Agreement according to the terms of this Agreement. In the event
of an audit,the requested materials shall be reasonably provided in the time,format and at the location
acceptable to Region 8 ESC or TIPS. TIPS agrees not to perform a random audit the TIPS transaction
documentation more than once per calendar year, but reserves the right to audit for just cause or as required
by any governmental agency or court with regulatory authority over TIPS or the TIPS Member.
Force Majeure
If by reason of Force Majeure,either party hereto shall be rendered unable wholly or in part to carry out its
obligations under this Agreement then such party shall give notice and full particulars of Force Majeure in
writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the
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obligation of the party giving such notice, so far as it is affected by such Force Majeure,shall be suspended
during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period,
and such party shall endeavor to remove or overcome such inability with all reasonable dispatch.
Choice of Law
The Agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from
this procurement process, however described, shall be governed by, construed and enforced in accordance with
the laws of the State of Texas, regardless of any conflict of laws principles.
Venue,Jurisdiction and Service of Process
Any Proceeding arising out of or relating to this procurement process or any contract issued by TIPS resulting
from or any contemplated transaction shall be brought in a court of competent jurisdiction in Camp County,
Texas and each of the parties irrevocably submits to the exclusive jurisdiction of said court in any such
proceeding, waives any objection it may now or hereafter have to venue or to convenience of forum, agrees
that all claims in respect of the Proceeding shall be heard and determined only in any such court, and agrees
not to bring any proceeding arising out of or relating to this procurement process or any contract resulting
from or any contemplated transaction in any other court.The parties agree that either or both of them may file
a copy of this paragraph with any court as written evidence of the knowing, voluntary and freely bargained for
agreement between the parties irrevocably to waive any objections to venue or to convenience of forum.
Process in any Proceeding referred to in the first sentence of this Section may be served on any party anywhere
in the world.
Venue for any dispute resolution process, other than litigation, between TIPS and the Vendor shall be located in
Camp or Titus County,Texas.
Project Delivery Order Procedures
The TIPS Member having approved and signed an interlocal agreement, or other TIPS Membership
document, may make a request of the awarded vendor under this Agreement when the TIPS Member
desires goods or services awarded to the Vendor. Notification may occur via phone,the web, courier,
email,fax, or in person. Upon notification of a pending request,the awarded vendor shall acknowledge
the TIPS Member's request as soon as possible, but must make contact with the TIPS Member within two
working days.
Status of TIPS Members as Related to This Agreement
TIPS Members stand in the place of TIPS as related to this agreement and have the same access to the
proposal information and all related documents. TIPS Members have all the same rights under the
awarded Agreement as TIPS.
Vendor's Resellers as Related to This Agreement
Vendor's Named Resellers under this Agreement shall comply with all terms and conditions of this
agreement and all addenda or incorporated documents.All actions related to sales by Authorized
Vendor's Resellers under this Agreement are the responsibility of the Awarded Vendor. If Resellers fail to
report sales to TIPS under your Agreement,the awarded Vendor is responsible for their contractual
failures and shall be billed for the fees. The awarded vendor may then recover the fees from their
named reseller.
Support Requirements
If there is a dispute between the awarded vendor and TIPS Member,TIPS or its representatives will assist
in conflict resolution or third party if requested by either party.TIPS, or its representatives, reserves the
right to inspect any project and audit the awarded Vendor's TIPS project files, documentation and
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correspondence related to the requesting TIPS Member's order. If there are confidentiality requirements
by either party,TIPS shall comply to the extent permitted by law.
Incorporation of Solicitation
The TIPS Solicitation which resulted in this Vendor Agreement, whether a Request for Proposals,the
Request for Competitive Sealed Proposals or Request for Qualifications solicitation, or other,the
Vendor's response to same and all associated documents and forms made part of the solicitation
process, including any addenda, are hereby incorporated by reference into this Agreement as if copied
verbatim.
SECTION HEADERS OR TITLES
THE SECTON HEADERS OR TITLES WITHIN THIS DOCUMENT ARE MERELY GUIDES FOR CONVENIENCE AND
ARE NOT FOR CLASSIFICATION OR LIMITING OF THE RESPONSIBILITES OF THE PARTIES TO THIS DOCUMENT.
STATUTORY REQUIREMENTS
Texas governmental entities are prohibited from doing business with companies that fail to certify to this
condition as required by Texas Government Code Sec. 2270.
By executing this agreement,you certify that you are authorized to bind the undersigned Vendor and
that your company (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
Agreement.
You certify that your company is not listed on and does not and will not do business with companies that
are on the Texas Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations per
Texas Gov't Code 2270.0153 found at hittp.s//com ptirglll. ..1...: a.s..gpv/ .urchasing/ .p,cs/ffgir .g...
terirprist p.jff
You certify that if the certified statements above become untrue at any time during the life of this Agreement
that the Vendor will notify TIPS within three (3) business day of the change by a letter on Vendor's letterhead
from and signed by an authorized representative of the Vendor stating the non-compliance decision and the
TIPS Agreement number and description at:
Attention: General Counsel
ESC Region 8/The Interlocal Purchasing System (TIPS)
4845 Highway 271 North
Pittsburg,TX,75686
And by an email sent to biids@tips--u.sa.comi
Insurance Requirements
The undersigned Vendor agrees to maintain the below minimum insurance requirements for
TIPS Contract Holders.
General Liability $1,000,000 each Occurrence/Aggregate Automobile
Liability $300,000 Includes owned, hired & non-owned
Workers'Compensation Statutory limits for the jurisdiction in which
the Vendor performs under this Agreement.
Umbrella Liability $1,000,000
When the contractor or its subcontractors are liable for any damages or claims, the contractors' policy,when
the Vendor is responsible for the claim, must be primary over any other valid and collectible insurance carried by
the District.Any immunity available to TIPS or TIPS Members shall not be used as a defense by the contractor's
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Page 9
insurance policy. The coverages and limits are to be considered minimum requirements and in no way limit the
liability of the Contractor(s). Insurance shall be written by a carrier with an A-;VII or better rating in accordance
with current A.M. Best Key Rating Guide. Only deductibles applicable to property damage are acceptable,
unless proof of retention funds to cover said deductibles is provided. "Claims made" policies will not be
accepted. Vendor's required minimum coverage shall not be suspended,voided, cancelled, non-renewed or
reduced in coverage or in limits unless replaced by a policy that provides the minimum required coverage except
after thirty(30) days prior written notice by certified mail, return receipt requested has been given to TIPS or
the TIPS Member if a project or pending delivery of an order is ongoing. Upon request, certified copies of all
insurance policies shall be furnished to the TIPS or the TIPS Member.
Special Terms and Conditions
• Orders: All vendor orders received from TIPS Members must be emailed to TIPS at tipspo@tips-
usa.com. Should a TIPS Member send an order directly to the Vendor, it is the Vendor's responsibility
to forward a copy of the order to TIPS at the email above within 3 business days and confirm its
receipt with TIPS.
• Vendor Encouraging Members to bypass TIPS agreement: Encouraging TIPS Members to purchase
directly from the Vendor or through another agreement, when the Member has requested using the
TIPS cooperative Agreement or price, and thereby bypassing the TIPS Agreement is a violation of the
terms and conditions of this Agreement and will result in removal of the Vendor from the TIPS
Program.
• Order Confirmation:All TIPS Member Agreement orders are approved daily by TIPS and sent to
vendor. The Vendor should confirm receipt of orders to the TIPS Member (customer)within 3 business
days.
• Vendor custom website for TIPS: If Vendor is hosting a custom TIPS website, updated
pricing when effective.TIPS shall be notified when prices change in accordance with the
award.
• Back Ordered Products: If product is not expected to ship within the time provided to the TIPS
member by the Vendor,customer is to be notified within 3 business days and appropriate action
taken based on customer request.
The TIPS Vendor Agreement Signature Page is inserted here.
Negotiated-Non-JOC Vendor Agreement Ver.07302019.rp
Page 10
TIPS Vendor Agreement Signature Form
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Company Name DataVox, Inc
6650 W Sam Houston Parkway S
Address
Houston State Zip TX 77072
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Phone
-713-881 -7107 Fax 713-881-7207
Email of Authorized Representative neil@datavoknet
Name of Authorized Representative Neil Ferguson
Title SR VP Marketing
Signature of Authorized Representative
4/20/20
Date
TIPS Authorized Representative Name Meredith Barton
Title Chief Operating Officer
TIPS Authorized Representative Signatur,,
Approved by ESC Region 8
Date 5/5/2020
Page 10 of 10
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Advanced Technology Solution Partner Since 1988
Since 1988, thousands of businesses have counted on DataVox to be their trusted advanced technology partner.
With DataVox, your organization can enjoy the convenience of working with a single company to design, implement
and maintain all aspects of their technology needs. From audio visual, to data center, cloud, network technology,
network cabling, phone systems and physical security solutions. Our award-winning customer service team is here to
assist your organization 24 hours a day, 7 days a week.
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