Loading...
HomeMy WebLinkAbout1995-03-06 P&Z Meeting MinutesMINUTES OF A REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION, OF THE CITY OF PEARLAND, TEXAS, HELD MONDAY, MARCH 6, 1995 AT 7:00 P.M., IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS. The meeting was called to order with the following present: Chairman Emil Beltz Vice Chairman Pat Lopez Commissioner Kevin Cole Commissioner Marshall Eggers Commissioner Charles Philipp Commissioner Peggy Mayfield -Royer Commissioner Robert Larsen Assistant City Richard Burdine Manager City Engineer John Hargrove Secretary to the Wendy Standoff Commission APPROVAL OF MINUTES: Minutes of February 13, 1995 A motion to approve the minutes of the 2-13-95 meeting, was made by Commissioner Peggy Mayfield -Royer, seconded by Commissioner Robert Larsen. Motion Passed 7 to 0. NEW BUSINESS Public Hearing Process for Zone Change Application. Mr. John B. Knox, Executive Director of Tri Tech Regional Council observed a joint public hearing between the City Council and the Planning & Zoning Cornrnission on January 23, 1995. He forwarded a letter with some alternative meeting arrangements that might better accommodate the citizens. 1 The Commission discussed possible alternatives to the current process, however, determined the procedure we are currently using is, sufficient for the majority of the zone change applications encountered. The Commission took the letter from Mr. Knox under advisement; no action was taken. Results of Planning Commissioners Questionnaire. At the 2-13-95 meeting, commissioners turned in a questionnaire to evaluate "how we function as a commission". The results were totalled and discussed. It was the consensus of the Commission that staff provide them with a copy of state law; schedule a meeting with the City Attorney to go over the powers and duties of the commission; and to schedule an annual meeting with City Council to discuss planning related council objectives. No action was taken. Discussion of Proposed Changes to the Subdivision Ordinance. Mr. Hargrove presented section "Exhibit B, City of Pearland Design Standards for Storm Drainage Improvements" to the Corrunission and explained the changes shown. In section 1.1(a), replace "1,000" acres with "200" acres in both sentences. In section 1.1(b), replace "1,000" acres with "200" acres in the first sentence. In section 1.2.1(d), delete the asterisk. In section 1.2.1(d)(1), change "1.0" acre to ".4" acre and change "0.55" to "0.65". (Remove proposed 0.60). In section 1.2.1(d)(2), delete "more than" and insert ".4 to". In section 1.2.1(d), add "3) Lots more than 1.0 acre" "0.50". In section 1.2.1(e), delete the asterisk. In section 1.2.1(f), delete the asterisk. In section 1.2.1, remove the proposed paragraph with the asterisk. In section 1.2.2, at the end of the first sentence add "from U.S. Department of Commerce Technical Paper 40 (TP40). In section 1.2.2, at the end of the paragraph add "(NOTE: For main drainage channels and for detention, Brazoria County Drainage District No. 4 may have different requirements)". 2 In section 1.2.2(b), sentence #1 under "Design Frequency (years)" 3 years is o.k. as is. (Remove proposed 25 years). In section 1.2.2(b), insert sentence #3 "Small Culverts & Channels" & "25 years". In section 1.2.2(b), at the end of sentence #4 "Culverts, Bridges and Channels", delete "Channels" and insert "Creeks"; delete "100 years", leave as "50 years". In section 1.2.2(b), sentence #5 delete "Creeks; 100 years". In section 1.2.2.(b), below "Detention Ponds", insert as a new sentence "Small culverts and channels apply to drainage areas less than 200 acres". In section 1.3, in the proposed sentence, delete the word "be" and change "provided" to "provide". In section 1.3.1, in the last sentence 5 year frequency storm is o.k. as is. (Remove proposed 25 year frequency storm). In section 1.3.2, spell out "Texas Department of Transportation". In section 1.3.3, the last sentence of page 40 change "eight (8)" to "twelve (12)". In section 1.3.3, the last proposed paragraph, insert "bedded in cement -stabilized sand and shall be" after "shall be" in the proposed sentence. In section 1.3.4, change "twenty-five (25)" to "twenty (20)" and change "2:1" to "3:1". After section 1.3.6, insert in the second paragraph as the second sentence: "For the five-year design storm the hydraulic grade line in a storm sewer system shall remain below 5" above the gutter line." Add section 1.3.7 Storm Water Pollution Prevention Plan. The United States Enviromnental Protection Agency requires that a Storm Water Pollution Prevention Plan (SWPPP) be prepared for construction activities. Construction plans shall show proposed SWPPP measures to control pollutants in storm water discharges during and after construction operations. A Notice of Intent (NOI) Form (EPA 3510-6) shall be completed and signed by the Contractor and the Owner. This notice of Intent roust be submitted two days before start of construction. Submit the NOI to the following address: Storm Water Notice of Intent P.O. Box 1215 Newington, VA 22122 3 The SWPPP is not to be submitted for EPA review, however the SWPPP shall be kept at the job site for assessment by EPA inspectors. The EPA requires that regular weekly inspections and inspections after each storm be made of the storm water pollution measures. A record of all inspections shall be kept. The SWPPP shall be maintained throughout the entire length of the project. Should the pollution preventions not be working, then the Contractor is required to make adjustments in the measures to correct the problems. Next Meeting Date: Monday, March 20, 1995; 7:00 p.m.. Director's Report. Mr. Burdine told the Commission the City Council will consider selling $5,000,000 in Certificates of Obligation for street work, drainage projects and a possible library expansion. The projects would include: STREETS: 1. Rebuilding of Shadybend from Liberty to Misty. 2. Building of Oiler Blvd. to Centennial Blvd. 3. Building of Centennial Blvd. to FM 518. 4. Alignment of Harkey & O'day at FM 518. TRAFFIC SIGNALS: 1. Walnut/McLean/518 2. Hatfield/Hatfield The Texas Department of Transportation will be over -laying FM 518 from approximately Texas Ave. to FM 1128 and re -striping into 5 lanes which will include a continuous turn lane. Adjourned: 8:40 p.m. Minutes approved as submitted and/or corrected this /V day of A.D., 1995. ST: Wendy Standoff ecretaiy to the COrnmi 1 Emil Beltz, Chairman 4 aiJALL TRfl ECH T- -REGIONAL COUNCIL 55 Waugh Drive Suite 300 HoU61o1), 18x88 /r Jo7 715 $64.2795 Fax 713 559-5502 BOARD OF DIRECTORS President Cairn ron weems Weems d Co., lac. Vice President Mavis Kelsey Trlone d Goraon Seri•trey Rick Giuffre Ouinlana Per/oleum Ccrporarien Treeeurer Tricia Hotend 3OAhwestem Bell Telephone Ulre.'or Paul Rrohrnan t)rty of Pearland Director Ruth Harel CO nl Angleton Director Marvin Norw000 City of A.tvin Executive Director John 3. Knox TRUSTEE MEMBERS Cityot Wvin city or ;apron - City of Pearland The Gustafson Group Claud 13. Hamill l:alale Highland Resources. Inc. Jot Hodges, Jr., Inc, Houston Livestock Show & Hadeo Lhdoll, Sapp, Zvlay, HfIB Lai3aon The Milastona Cornpanlee Quintana Petroleum Corporation R.H.C. Ceveloornente Soishwrrwtern Bell Telephone Sowell & Landrum SuIzermedlcaUSA. tna Tam. Uad'Cal Center Inane & Gordon u.9. HarreC0rporxion woome A rn . Founder Lan Zontir in January 25, 1995 The Honorable Vic Coppinger Mayor, City of Pearland Box 2068 Pearland, Texas 7758R-2016S Dear Vic; I watched last night's public hearing process on the requests for zoning change from Daniel Guillen and from Greenwoods Development, Inc., and offer the fallowing comments regarding the process: 1. The joint public hearing with both City Council and the Planning & Zoning Commission seemed awkward and politically burdensome for the elected officials. It also gives the appearance of subjugating P&Z to an inferior status in the decision process by the seating arrangement. 2. While the citizens had ample opportunity to state their views at the joint hetuing in the council chambers, the meeting room for the P&Z meeting (2nd floor lobby) was not conducive to a meaningful discussion with citizens and P&Z members (noisy, no seating, generally disorderly because of the room). P&Z should be allowed to meet in council chambers for their meeting on their own meeting night. The Pearland chambers is one of the best meeting rooms of any medium size city that 1 have seen. 3. Much of the irritation of the eitiz,ens and in some cases the impractical aspects of a zoning application can be eliminated by P&Z, before the issue gets to City Council, This can avoid grief and mis- understandings (citizens sornetirnes incorrectly think that just because an item is being heard by City Council. that individual members are already in favor of the change). The first barrage of citizen input might point out things that the applicant hadn't thought of, hut finds compatible or even prefers. P&Z can deal with these issues and have them resolved before city council consideration, In many cases the public will not even find it necessary to appear at the council hearing because all e:uutroversic3 are either resolved or better understood. A procedure which works well and avoids some of the above problems is: a. Planning and Zoning conducts the initial public hearing and formulates its recommendation to City Council at the same P&Z meeting, b. Two weeks (+!-) later, City Council conducts its public meeting at a regular council meeting and takes action on the first reading. In reality this is not more meetings or more hearings, but seems to work well in other cities. Yours truly, '7614114/ 7ohn Knux Executive Director cc Councilman D.A. Miller Councilman Jerry Richardson Councilman David Smith Councilman Richard Tetens Councilman Randy Weber City Manager, Paul Grohman Planning Director, Richard Burdine Thank you all for your quick response to the survey from the Planning Commissioners Journal/Number 17/Winter 1995. The results are as follows: The questions appearing on the exercise are as follows: 1. The role of the Commission is clearly defined. I fully understand what is expected of the Commission — what it should and should not do. 5True Less True °False 2. I know exactly what is expected of me per- sonally on the Commission. My role, respon- sibilities, and "job description" were fully explained to me upon appointment. 4True Less True 4 False 3. Upon appointment, each Commissioner receives a copy of the local land use plan and related ordinances (subdivision, zoning). 9 True ° Less True ("False 4. Following a reasonable length of time, the Commission's Chairman determines whether the materials noted in question three have been read. True ILess True3False 5. Upon appointment, each Commissioner receives a copy of the state's planning enabling legislation. 1 True I Less TrueSFalse 6. Upon appointment, each Commissioner receives a copy of their jurisdiction's enabling charter. ATrue / Less True ',False 7. Following a reasonable length of time, the Commission Chairman determines whether the materials noted in questions five and six have been read. ITrue 2,Less True False 8. The Commission is appropriately orga- nized to carry out its mission. We have and use I ylaws. l True3 Less True 0 False 9. We always have good attendance by com- missioners during commission meetings. True 0 Less True O False 10. We always have good participation by commissioners during commission meetings. 1 True 0 Less True ® False 11. Commission members have input in developing the meeting agenda. True g Less True / False 12. Commission/staff relationships are good. 17 True Q Less True Q False 13. As a commissioner, 1 get adequate infor- mation from staff to help me prepare for meetings. 6 True Ij Less True 0 False 14. The Commission has in place (and uses) a structured procedure for hearings, rezoning requests, and the like. True ()Less True ° False 15. As a Commission, we always critique/evaluate (debrief) our meetings before we adjourn. 1 True /Less TrueiFalse 16. The Commission has at least one meeting a year to review Commission activities and accomplishments. ¢j Trues False ! I $ I , 17. The Commission meets, at least annually, with the governing body (Board or Council) to discuss matters of mutual interest. 3 True 4 False 18. The Commission has at least one meeting a year to plan future (the coming year) activi- ties. tTrue 5False 19. The Commission prepares and distributes an annual report. 2 True5 False 20. You answered the first 19 questions honestly! Fate °False AGENDA- REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF PEARLAND, TEXAS, TO BE HELD ON MONDAY, MARCH 6,1995, at 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS. I. CALL TO ORDER II. APPROVAL OF MINUTES: Minutes of February 13, 1995 i? III. NEW BUSINESS / ` ettiP, /az i(LP:9! A. DISCUSSION AND POSSIBLE ACTION - PUBLIC HEARING PROCESS FOR ZONE CHANGE APPLICATION. B. DISCUSSION AND POSSIBLE ACTION - RESULTS OF PLANNING COMMISSIONERS QUESTIONNAIRE. C. DISCUSSION - PROPOSED CHANGES TO THE SUBDIVISION ORDINANCE. 'IV NEXT MEETING DATE: March 20, 1995; 7:00 p.m. /„./L} V. DIRECTOR'S REPORT VI. ADJOURNMENT Posted: Day of , A.D., 1994 P.M. Removed: Day of , A.D., 1994 AGENDA- REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF PEARLAND, TEXAS, TO BE HELD ON MONDAY, MARCH 6,1995, at 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS. I. CALL TO ORDER II. APPROVAL OF MINUTES: Minutes of February 13, 1995 III. NEW BUSINESS A. DISCUSSION AND POSSIBLE ACTION - PUBLIC HEARING PROCESS FOR ZONE CHANGE APPLICATION. B. DISCUSSION AND POSSIBLE ACTION - RESULTS OF PLANNING COMMISSIONERS QUESTIONNAIRE. C. DISCUSSION - PROPOSED CHANGES TO THE SUBDIVISION ORDINANCE. IV. NEXT MEETING DATE: March 20, 1995; 7:00 p.rn. V. DIRECTOR'S REPORT VI. ADJOURNMENT -bk Posted: /� 1 Day of '` '�-fYW , A.D., 1994 P.M. Removed: Day of Y)/(tital---), A.D., 1994