2017-01-19 LIBRARY BOARD MEETING MINUTES
PEARLAND LIBRARY BOARD MEETING MINUTES
CITY OF PEARLAND
Regular Meeting
Thursday, January 19, 2017 – 7:00 p.m.
Pearland Westside Library – 2803 Business Center Drive, Suite 101
713-436-0995
I. CALL TO ORDER
In attendance: Andrew Fearn, Melissa Salnave, Dale Pillow, Tammy McLain,
George Geiby, and Crystal Carbone, Geoff Tonini, Lori Purvis (Interim Director
of Brazoria County Library Systems)
Absent: Roshanda Cayette-Contreras
Guests: Mary Kate Ward & Monica Montoya - City of Pearland Parks and
Recreation
Chair Dale Pillow called the meeting to order at 7:05pm
II. ELECTION OF OFFICERS
Dale Pillow was nominated as chair, Roshanda Cayette-Contreras as vice chair,
Crystal Carbone, secretary, and Geoff Tonini, treasurer. The slate of officers was
approved unanimously.
III. CONSENT AGENDA:
The consent agenda was approved, after B. Treasurer’s Report was removed.
Motion: Crystal Carbone, Second: Tammy McClain, Motion carried.
III. MATTERS REMOVED FROM CONSENT AGENDA
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Geoff Tonini, Treasurer, discussed financial matters. As of December 21 the
board account was held in the amount of $5796.47. Due the recent changes in the
new library ordinance and library bylaws, the treasurer position was resolved of
duties and the position was eliminated. The money currently held in the library
board account will be split between the Friends groups of the Pearland and
Pearland Westside Libraries in the amounts of $2898.23 and 2898.24 respectively.
The new balance of the library account will be $0 and the account will be closed.
Checks distributed in said amounts to respective librarians to distribute to Friend
groups.
Motion: Geiby George, Second: Crystal Carbone, Motion carried.
V. NEW BUSINESS
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1. CONSIDERATION AND POSSIBLE ACTION: Budget report.
Board requested information about the rental fees in the amount of
$30,000 paid out of encumbered dollars. Lori Purvis stated that she would
request additional information about the rental fees with city staff. Budget
report was accepted unanimously.
2. CONSIDERATION AND POSSIBLE ACTION: Elimination of the
treasurer position.
Board unanimously approved the elimination of the treasurer position per
the newly updated Library Bylaws.
3. CONSIDERATION AND POSSIBLE ACTION: Updates on building
projects.
Lori stated that county representatives have talked with the city
engineering department and received information about bid packets going
out to contractors for bids on the renovations at the Tom Reid Library.
Bids are due Feb 2017, to be awarded by city council March 2017. There
are several unknown details including closure dates/times, construction
start date, and plan for renovations. The impact on book collection storage,
summer programming, possible drop off and pick up locations, and ways
to maintain function for as long as possible are being considered.
Conversations to address these questions are ongoing and updates are
expected from city reps at upcoming board meetings. Several board
members discussed their interest in continuing in their advisory and
advocacy role between the county and city during this transition, and
requested ongoing updates from city and county representatives as these
renovation discussions progressed.
No new updates were available about the construction of a new Westside
Library location.
4. CONSIDERATION AND POSSIBLE ACTION: Discussion of
applicants for board.
No new updates were available about applications for the board. Library
board members discussed an interest in pursuing representation from all
parts of the city and it was noted that representation from the east side of
Pearland was currently deficient. City website and Facebook posts were
requested. (Post meeting update: City Council approved the application of
Mitali Paul to the Library Board.)
5. CONSIDERATION AND POSSIBLE ACTION: Reports from branch
Friends groups.
No updates were available from branch Friend groups since there were no
representatives present.
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VI. BOARD ISSUES FOR FUTURE LIBRARY BOARD AGENDAS
No issues discussed for future agendas.
VII. ADJOURNMENT
There was no further business presented, the meeting was adjourned at 7:55 pm.
Respectfully submitted,
Crystal Carbone, Board Secretary
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