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R2003-0136 09-29-03 RESOLUTION NO. R2003-136 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A CONTRACT AMENDMENT WITH S&B INFRASTRUCTURE, LTD., FOR ENGINEERING SERVICES ASSOCIATED WITH UTILITY RELOCATIONS FOR THE STATE HWY 35 SOUTH/MAGNOLIA SEWER IMPROVEMENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract by and between the City of Pearland and S & B Infrastructure, Ltd., a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract with S & B Infrastructure, Ltd., for engineering services associated with utility relocations for the State Hwy 35 south/Magnolia Sewer Improvements. PASSED,APPROVED and ADOPTED this the 29th day of September , A.D., 2003. c lvd -Pa TOM REID MAYOR ATTEST: Y NG L , T C SE ETARY APPROVED AS TO FORM: a,IA....:. 111. 64-- DARRIN M. COKER CITY ATTORNEY ATTACHMENT "A" SCOPE OF SERVICES Supplement for Utility Relocations Along Magnolia. Drive from Veterans Drive to State Highway"35 Pearland, Brazoria County, Texas GENERAL: The work to be furnished by S&B Infrastructure, Ltd. (Engineer) under this supplement shall consist of Engineering services required to amend the construction plans, specifications, and estimates (PS&E) for design of the Utility Relocation Project along Magnolia Drive. The scope of this supplement upgrades the planned 24-inch to a 30- inch sanitary sewer along Magnolia Drive from Veterans Drive to State Highway No. 35. This utility project is an integral part of the City of Pearland's (City) master sanitary sewer plan for the Magnolia Service Area. These services shall be in accordance with the City's design standards and in English units. The Engineer shall furnish all equipment, materials, supplies, and incidentals as needed to perform the services required. The Engineer will perform all work efforts and prepare all deliverables in accordance with the applicable / current requirements of the City's specifications, standards, and manuals. Whenever possible, the City's standard drawings, standard specifications or previously approved special provisions and/or special specifications will be used. If a special provision and / or special specification must be developed for this project, it shall be prepared in City format and, to the extent possible, incorporate references to approved City test procedures. The Engineer will provide traffic•control plans developed in accordance with the Texas MUTCD when performing any field activities associated with development of the PS&E package for this contract. The Engineer will develop and submit a work schedule with milestone activities and/or deliverables identified in Microsoft Project for Windows format. BASIC SERVICES: Preliminary Design Phase: The Engineer shall produce a letter report deliverable recommending location for the proposed Magnolia Trunk Sewer and horizontal/vertical alignments of the trunk sewer along Magnolia Drive from Veterans Drive to State Highway 35. The Engineer shall meet with the City staff at the beginning of the project to determine the design concepts for the Veterans Lift Station. The Engineer shall incorporate applicable data obtained from the City's hydraulic modeling consultants into the cost-effectiveness analysis package. The Engineer shall provide standards for sanitary sewer planning and Page 1 of 3 ATTACHMENT"A" • provide details for the applied engineering approach as a result of planning activities. The Engineer will hold progress meetings with the City staff at 30% and 90% complete stages to gather and incorporate comments, and to present 100% documents. The goal of the Cost-Effectiveness Analysis is to determine the best combination of gravity sewers, force mains, lift stations, and treatment facilities to provide sanitary sewerage service to the Magnolia Subbasin Area. The following list of tasks are anticipated to be provided under basic services: • With Veterans Lift Station at the intersection of Magnolia Road and Veterans Drive, evaluate gravity trunk sewer along Magnolia from Veterans to State Highway 35 in the existing Right-of-Way. The intent of the study is to eliminate existing lift stations along each route. • Define the Veterans Lift Station Service Area sewerage system components and it's sub-basins. Collect / develop flow criteria for the land use within the service area. Collect / prepare population projections based on the "Land Use and Urban Development Ordinance No. 509" and . 'Wastewater and SCADA System Master Plan" prepared by Montgomery Watson Harza (MWH). Determine the existing and ultimate average daily flows (ADF) for each sub-basin using the City's Zoning Map. Determine the design Inflow / Infiltration flows for each sub-basin. • Prepare presentation maps to compare alternatives identifying major cost components. Identify existing facilities and life-services expectancy based on TWDB projections and modeling consultants current master plan hydraulic model. Compare the advantages and disadvantages for each alternative. • Coordinate with the City's Hydraulic Modeling Consultant to run the agreed upon alternative. • Develop a cost-effectiveness workbook using historical information for alternative components i.e. Gravity Sewers, Force Mains, List Stations and Treatment Plants. Cost shall include facility, land, operation and maintenance. Prepare a letter report comparing the alternatives and make recommendations that define future development of the sewage system within the Magnolia Service Area. Design Phase: The Engineer shall produce PS&E deliverables for the sanitary sewer. The Engineer shall meet with the City's engineering and maintenance staff at the beginning of the project to determine the design concepts for the sanitary sewer. The Engineer shall incorporate all applicable data obtained from the geotechnical and survey subconsultants into the PS&E package. The Engineer shall provide standards for sanitary sewer construction and provide details for the repair of appurtenances as a Page 2 of 3 • ATTACHMENT"A" result of construction activities. The Engineer will provide review sets to the City at 30% and 90% complete stages to gather and incorporate comments, and 100%, or "Bid Ready" documents. The Engineer shall assist the City with obtaining any outside construction permits. The Engineer shall coordinate and obtain final signatures and approvals for the final set of construction plans. The following list of drawings are anticipated to be modified under basic services: Plan and Profile —Along Magnolia Drive from Veterans Drive to State Highway 35 (5 sheets) Update Remaining 60% Drawing Package - (22 Sheets) • Page 3 of 3 EXHIBIT "B" i`!r jnsTBII TuirE,=ITOE OPINION OF ENGINEERING COST FOR Supplement for Utility Relocation Along Magnolia Drive from Veterans Drive to State Ilighway 35 City of Pearland S&B Project No. U0071 Revised: Aug. 7. 2003 DESCRIPTION Dir/PNI Sr. Eng. PE EIT/Dsgn CADD Cler TOTAL MANHOCRS TOTAL ( COST BASIC SERVICES: Preliminary Phase, Area 100 (LS): Project Scope Development and Coordination Meeting 8 8 2 18 $ 2,202 Service Area Definition and Flow Analysis 8 16 24 24 72 $ 8,064 Progress Meeting - Preliminary Findings with Cost (30%) 2 2 4 8 $ 966 Model Run Coordination with Montgomery Watson 2 2 4 $ 522 Review Computer Model Results 2 2 2 6 $ 744 Sewerage System Cost Analysis 2 2 2 6 $ 744 Progress Meeting - Conclusion and Recommendations (90%) 2 2 2 6 $ 744 Prepare Preliminary Design Report 4 8 8 10 30 $ 3,006 Present Final Letter Report 2 2 2 6 $ 636 Subtotal Preliminary Phase, Area 100 (LS): 32 44 42 24 14 156 $ 17,628 Design Phase, Area 200 (LS): Coordination with TxDot for Permit Acquisition 2 16 16 6 40 $ 3,588 30-inch Trunk Sewer from Veterans to State Highway 35 Plan & Profile Sheets (5) 4 8 60 60 85 8 225 $ 20,799 Update Remaining Drawing Package (22 sheets) 4 8 20 80 120 8 240 $ 20,904 Coordination with Railroad Permits 4 8 30 20 10 72 $ 6,948 Subtotal Design Phase, Area 200 (LS): 14i 24 126 140 241 32 577 $ 52,239 TOTAL BASIC SERVICES: 46 68 168 164 241 46 733 $ 69,867. TOTAL COST: 46 68 168 164 241 46 733 $ 69,867 S'project\u0071 magnolia_utls\Estimates\Eng\006.e„h-b-engr-mp-cosI•rvns•rev07•Aug•03.4s Originated: 10/03/2002 Form: 9/25/02 Page 1 of Printed: 8/15/2003 UTILITY RELOCATION PROJECT ALONG MAGNOLIA DRIVE FROM VETERANS DRIVE TO STATE HIGHWAY 35 COUNTY, TEXAS PEARLAND, BRAZORIA ID Task Name Duration Start Finish • July August ,September''. October November December January February 'I, March April May June July August :September October 1 Utility 2 Design Relocation Phase Project Along Magnolia Drive 295 days 85 days 8/4/03 8/4/03 9/17/04 12/1/03 3 Geotechnical Investigation 30 days 8/11/03 9/19/03 Prepare 90% PS&E Package 70 days 8/4/03 11/7/03 5 Engineering Drawings 25 clays 8/4/03 9/5/03 6 Cost Estimate and Specifications 25 days 8/4/03 9/5/03 7 Submit 90% PS&E Package for Review 0 days 9/8/03 9/8/03 • Submit 90% PS&E Package for Review 8 Agency Review (CoP and Utility Co.) 20 days 9/8/03 10/3/03 iaii3T1 9 Railroad Permit 45 days 9/8/03 11/7/03 10 TxDOT Permit 45 days 9/8/03 11/7/03 11 Prepare 100% PS&E Package 40 days 10/6/03 12/1/03 12 Engineering Drawings 20 days 10/6/03 10/31/03 ......... 13 Cost Estimate and Specifications 20 days 10/6/03 10/31/03 14 I Obtain Final Signatures and Approvals 20 days 11/3/03 11/28/03 15 Submit "Bid Ready" PS&E Package 0 days 12/1/03 12/1/03 • Submit "Bid Ready" PS&E Package 16 Bid Phase 35 days 12/1/03 1/16/04 17 Construction Phase 175 days 1/19/04 9/17/04 Construction Phase 3 Milestone Summary Design Phase .. . . . . . . . . . Bid Phase .• .. . . File: S:\project\u0071_magnolia_utis\Schedules\011-cop-08-14-03.mpp Page 1 of 1 Originated: Panted: 08/14/03 8/15/03 CITY OF PEARLAND Construction Cost Estimating Workbook Order of Magnitude PROJECT NUMBER : P00071 SCENARIO : 30-inch Trunk Sewer along Magnolia Drive SERVICE AREA : Magnolia Subbasin : Magnolia Drive PROJECT COST: $ 1,130,914 534,229 Upgrade from 24-inch to 30-inch Sewer 14 Aug-03 Construction Costs Adjustment Date of Estimate : ENR Construction Cost Index November-02 ENR Construction Cost IndexJulY.03 Inflation rate Number of Years Average Inflation rate Period in years Difficulty Factor (Dewatering) April-03 6578 6695 1.8% 0.74 2% 25 1.10 Manhole Number Facility Description Diameter inches Length feet Depth feet Capacity Unit Prices Right -of -Way Manhole Unit Price Facility Cost Manhole Cost Odor Control Cost Construction Cost Right of Way Cost Capital Cost 0 & M Cost Present Worth Value Number of Manholes mgd or mg Restoration Material Bid Tab (y�N) - Total (ac) (type) ® From To Original -- Work Authorization ___--_ . �- __- -- -- $ - $ 418,092 - MEI $ 350 - $ 505.031 $ 125.746 - 24-inch Trunk Sewer along Magnolia Drive _a_ _��- _ _�-_- -_ Veterans Drive Sta 35+50 Magnolia Trunk Sewer 24.0 2,550 11.0 NW $ 78.32 ©Inn n $ - $ 107.73 0.59 _®r! $ 274,710 $ 28,255 _ $ 302,965 Sta 35+50 Station 37+50 Tunnel Under Railroad 24.0 200 11.0 © $ 47.98 $ 492.98 ■_■_ $ 492.98 0.05 -®litel $ 98,596 $ 11,302 $ 109,898 $ - $ 151,659 New Station 37+50 ----______ -30-inch State Highway Trunk 35 Sewer along Magnolia Magnolia Trunk Sewer Drive 24.0 _____ rill 9.0 4 $ 47.98 $ 62.68 © $ 23.53 e $ - $ 86.21 0.43 - $ - $ 5,351 $ 162,417 $ 21,404 _ $ 183,821 $ - $ 253,674 lir 11 $ 8,0 $ 333,112 M III■_ _ Subtotal $ 596,685 11111Mil � _ _ $ 4,463 $ 719,723 Veterans Drive Sta 35+50 Magnolia Trunk Sewer 30.0 2,550 24.0 5 $ 73.15 $ 136.75 y $ 51.35,® $ 186.10 0.59 111 $ - $ 7,601 $ 479,652 $ 38,005 - $ 517,657 $ - $ 714,367 Sta 35+50 Station 37+50 Tunnel Under Railroad 30.0 200 24.0 2 $ 73.15 $ 587.50 $ 587.50 0.05 $ $ 7,601 $ 117,501 $ 15,202 $ 132,703 $ - $ 183,130 $ 350 $ 148,551 Station 37+50 State Highway 35 Magnolia Trunk Sewer 30.0 NM 24.0 4 $ 73.15 $ 136.75 y ® y $ 50.83 $ 238.93 0.43 _® $ 7,601 $ 450,150 $ 30,404 - $ 480,554 $ - $ 3,297 Ma -Subtotal $ 1,130,914 ®$ 1,560,661 $ 8,110 $ 1,498,119 ---_al IIIII 111 111.111111111111.11111.1111 I IIIIIII Ell MI Mill MI la 1.1.1111111 NMIiinim 111111111111.11111111111111111111111111111111111. �__-_-_ _-_-■__-_ IIIIIIIIIIIMMIMIIMIIIIIMIII -�■_■_ -_■_ -_ _ -_- __- _-_ _ A Upgrade $ 534,229 $ - $ 737,236 $ - $534,229 Notes : 1. Capital Cost includes ROW Acquisition, Engineering (8%), Legal and Administration (5%), Construction Management (10%) and Construction Contingencies (15%). Mr. Joe Wertz, Jr. Projects Director City of Pearland 3519 Liberty Drive, 3 d Floor Pearland, Texas 77581 Re.: August 15, 2003 S&B Letter No.: U-0071.009 S&B Project No.: U-0071 Utility Relocations along Magnolia Street from Veterans Drive to State Highway 35 Proposal for Supplemental Professional Engineering Services Dear Mr. Wertz: S&B Infrastructure, Ltd. (S&B) is pleased to present this proposal for providing Supplemental Professional Engineering Services for the referenced project S&B proposes to provide "Basic" engineering services as described in the attached scope of services for the Lump Sum amount of $69,867. Included with this proposal are the narrative scope of services, detailed opinion of engineering cost, a preliminary schedule and an order of magnitude construction cost estimate. We appreciate the opportunity to present this proposal to the City of Pearland and look forward to finalizing the agreement and beginning work. If you have any questions or need more information, please call me at 713- 845-4802. Eddie Kirst, P E Deputy Director Municipal Engineering attch. cc: Mr. J.R. Reddish, P E — S&B Mr. Keith Neshyba, P.E. — S&B LEK/dcd S:\project\u0071 _magnolia_utls\Admin\Letters\008r-cop-wertz-ss-rvns-rev-prop.doc 3535 Sage Road • Houston, Texas 77056-7011.713.845.5401 • Fax 713.993.9301