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1984-10-08 CITY COUNCIL REGULAR MEETING MINUTESs241 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, HELD ON OCTOBER 8, 1984, AT 7:30 P. M. IN THE CITY HALL, 2335 N. TEXAS AVENUE, PEARLAND, TEXAS The meeting was called to order with the following present: Mayor Councilman/Mayor Pro Tem Councilman Councilman Councilman City Manager City Attorney City Secretary Tom Reid Dennis Frauenberger Terry Gray James Bost Al Lentz Ronald J. Wicker Bobby Williams Dorothy L. Cook Absent From The Meeting: Councilman Charles Mack INVOCATION AND PLEDGE OF ALLEGIANCE: The invocation was given by City Attorney Bobby Williams. The Pledge of Allegiance was led by City Manager Ron Wicker. MAYOR'S ACTIVITY REPORT: Mayor Reid advised that he has received a communication from Eileen Hall, City Clerk of Baytown advising that the Association of City Clerks and Secretaries of Texas will honor Dorothy L. Cook due to her retirement in December, 1984. This luncheon will be held at 12:00 Noon on Thursday at the Lowes Anatole in Dallas. APPROVAL OF MINUTES: It was moved by Councilman Lentz, seconded by Councilman Bost that the minutes of the regular meeting held on September 24, 1984 be approved as submitted. Motion passed 4 to 0. CHANGE IN ORDER OF BUSINESS: APPOINTMENT TO THE PLANNING & ZONING COMMISSION: It was moved by Councilman Bost, seconded by Councilman Frauenberger that William E. "Bill" Teasdale be appointed as a member of the Planning & Zoning Commission to fill the unexpired term of Hardie Barr in April 1985. Motion passed 4 to 0. Mayor Reid administered the Oath of Office to Mr. Teasdale. COUNCIL ACTIVITY REPORTS: None DEPARTMENTAL REPORTS: None 1 ` CITIZENS: Ronald A. Martindale, 5303 Woodville, Pearland, Texas - Mr. Martindale appeared before the City Council to discuss child safety relating to operation of carnival -type rides as well as playground equipment in the "Kiddie Park" in Independence Park. UNFINISHED BUSINESS: ORDINANCE NO. 450-1, AN ORDINANCE AMENDING ORDINANCE NO. 450, POLICEMEN'S CIVIL SERVICE Ordinance No. 450-1 read in caption by Councilman Frauenberger. (Second Reading) 11 `?42 It was moved by Councilman Frauenberger, seconded by Councilman Bost that Ordinance No. 450-1 be passed and approved on second and final reading. Said Ordinance No. 450-1 reads in caption as follows: ORDINANCE NO. 450-1 AN ORDINANCE OF THE CITY OF PEARLAND, TEXAS, ESTABLISHING CLASSIFICATION FOR ALL POLICEMEN, ESTABLISHING THE NUMBER OF AUTHORIZED POSITIONS IN EACH CLASSIFICATION; ESTABLISHING GROSS MONTHLY PAY SCHEDULES FOR EACH CLASSIFICATION, ALL PURSUANT TO SECTION 8A OF ARTICLE 1269M, V.A.C.S. OF TEXAS; PROVIDING A SEVERABILITY CLAUSE, A REPEALING CLAUSE, AN EFFECTIVE DATE, AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. Voting "Aye" - Councilman Gray, Councilman Bost, Councilman Frauenberger and Councilman Lentz. Voting "No" - None Motion passed 4 to 0. ORDINANCE NO. 480 - AN ORDINANCE AUTHORIZING AND ALLOWING UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM "UPDATED SERVICE CREDITS": Ordinance No. 480 read in caption by Councilman Lentz. (Second Reading) It was moved by Councilman Lentz, seconded by Councilman Gray that Ordinance No. 480 be passed and approved on second and final reading. Said Ordinance No. 480 reads in cap - tion as follows: ORDINANCE NO. 480 AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID SYSTEM FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM WHO PRESENTLY ARE IN THE EMPLOYMENT OF THE CITY OF PEAR - LAND; AND ESTABLISHING AN EFFECTIVE DATE FOR SUCH ACTIONS. Voting "Aye" - Councilman Lentz, Councilman Frauenberger, Councilman Bost and Councilman Gray. Voting "No" - None Motion passed 4 to 0. NEW BUSINESS: REVIEW OF BIDS RECEIVED ON BID NO. B84-19 AND AWARD OF BID FOR INDEPENDENCE PARK SOFTBALL FIELD LIGHTING: The following bids were reviewed by the City Council: COMPANY Turner Electric Company TOTAL LUMP SUM BID DAYS FOR COMPLETION $25,300.00 45 days 5% BID BOND Merchants Bonding Wolfenson Electric Co. Inc. $29,763.00 45 days Fidelity & Deposit Bonding Company Gary Jackson, Assistant City Manager recommended that the bid be awarded to Turner Electric Company on their bid of $25,300.00.. He advised the Council that this bid is $5,566.00 lower than the absolute low bid that was previously submitted on this project (Bid No. B84-7) and rejected. 0 243 It was moved by Councilman Gray, seconded by Councilman Bost that Bid No. B84-19 for Independence Park Softball Lighting be awarded to Turner Electric Company in the amount of $25,300 as the lowest and best bid, and that the Mayor be authorized to sign the contract. Motion passed 4 to 0. SUPPLEMENTAL ENGINEERING SERVICES CONTRACT WITH R. WAYNE SMITH & ASSOCIATES, INC.: City Manager Wicker advised that several months ago we asked R. Wayne Smith to do engineering work necessary to look at and design drainage structure crossing Highway 518 and Barry Rose Road. At that time we only considered that portion of the pipe under Highway 518. We have looked at this project to see what should be done and it was decided that we needed to have the engineer look at drainage corrections from the point of discharge under Highway 518 to the rear of the Shopping Center property. At that point the Drainage District would come in and with the additional right-of-way they have acquired, cut the main channel to the new design criteria that was set forth in the preliminary study by R. Wayne Smith Engineering Company. We requested R. Wayne Smith Engineering Company to go ahead and include in his design that additional portion from Highway 518 to the back of the Shopping Center. He stated that Barry Rose Road is sluffing-off and as part of the contract we need to install box culverts to help solve this problem. It was moved by Councilman Lentz, seconded by Councilman Frauenberger that the extension of the contract as outlined in the R. Wayne Smith's letter dated September 19, 1984, be approved and the Mayor be authorized to sign the contract. Payment for this contract to be from appropriate Bond Fund. Motion passed 4 to 0. INVOICE NO. 534 (REVISED) FROM R. WAYNE SMITH & ASSOCIATES, INC. IN THE AMOUNT OF $5,876.50: Public Works Director Thomasset advised that this contract was previously $15,000 and this invoice is over this amount and follows the approval of Supplemental Contract. It was moved by Councilman Lentz, seconded by Councilman Bost that Invoice 534 (Revised) from R. Wayne Smith & Associates, Inc. for F. M. 518 Drainage Crossing in the amount of $5,876.50 be approved and payment be made out of the appropriate fund. Motion passed 4 to 0. CHANGE ORDER IN THE AMOUNT OF $62,324.23, IKE HALL, CONTRACTOR FOR 1984 STREET MAINT- ENANCE PROGRAM: City Manager Wicker stated that we have approached Ike Hall, Contractor to see if he would extend his contract and resurface McLean Road from Walnut Street to the South City Limits. The price for this would be $62,324.23 and since this is a unit price contract the City Attorney has advised us that this change order could be included in the current program. City Manager Wicker recommended the approval of this Change Order. It was moved by Councilman Gray, seconded by Councilman Bost that the Change Order in the amount of $62,324.23 to Ike Hall, Contractor be approved and that the Mayor be authorized to sign same. Motion passed 4 to 0. W1 ENGINEERING CONTRACT WITH LANGFORD ENGINEERING FOR DESIGN OF IMPROVEMENTS AND EXPANSION OF THE CITY'S SEWAGE TREATMENT PLANTS: Public Works Director Thomasset advised the Council that this is percentage of construction cost contract so there is no dollar amount; however, the current esti- mate of fees for this contract is $260,000. Additional work on this project will be a revision of our Permit which will cost about $6,000; and construction staking and surveying for an approximate cost of $10,000. Inspection on the project will be done by the City. It was moved by Councilman Lentz, seconded by Councilman Frauenberger that Agree- ment for Engineering Services between Langford Engineering and the City of Pearland for design of the upgrading of the existing wastewater treatment plants to meet effluent standards for Clear Creek be approved and the Mayor be authorized to sign the Contract. Motion passed 4 to 0. FIELD SURVEY FOR SANITARY SEWER LINE EASEMENT FROM TWIN CREEK TREATMENT PLANT TO BARRY ROSE TREATMENT PLANT: Public Works Director Thomasset stated that this easement would be approximately 9,900 feet in length. It will follow the proposed right-of-way for the Clear Creek Parkway and in this project we will be in the process of laying out this parkway. The easement will be placed on the east edge of the 120 foot right-of-way. It was moved by Councilman Lentz, seconded by Councilman Bost that the proposal from Municipal Surveying Company, Inc. in the amount of $12,000 to perform the abstract, drafting, field work, prepare maps and legal descriptions for the acqui- sition of a 10 foot sanitary sewer easement crossing through the D. M. Hunter Survey, Abstract 76 be approved and the Mayor be authorized to sign same. Motion passed 4 to 0. ORDINANCE NO. 246-98, AN ORDINANCE OF THE CITY OF PEARLAND AMENDING ORDINANCE NO. 246, APPLICATION NO. 134, BOB CAMPBELL, AGENT FOR H. D. JOHNSON, OWNER: Ordinance No. 246-98 read in caption by Councilman Bost. (First Reading) It was moved by Councilman Bost, seconded by Councilman Frauenberger that Ordinance No. 246-98 be passed and approved on first of two readings. Said Ordinance No. 246-98 reads in caption as follows: ORDINANCE NO. 246-98 AN ORDINANCE OF THE CITY OF PEARLAND, TEXAS, AMENDING ORDINANCE NO. 246, KNOWN AS THE LAND USE AND URBAN DEVELOPMENT ORDINANCE OF THE CITY OF PEARLAND, TEXAS; PROVIDING FOR AMENDMENT OF THE LAND USE DISTRICT MAP; PROVIDING AN EFFECTIVE DATE AND CONTAIN- ING OTHER PROVISIONS RELATING TO THE SUBJECT. Voting "Aye" - Councilman Gray, Councilman Bost, Councilman Frauenberger and Councilman Lentz. Voting "No" - None Motion passed 4 to 0. RESOLUTION NO. R84-26, A RESOLUTION DESIGNATING REPRESENTATIVES TO THE HOUSTON- GALVESTON AREA COUNCIL GENERAL ASSEMBLY Resolution No. R84-26 read in full by Councilman Gray. Said Resolution named Tom Reid, Mayor as Representative and Jim Bost, Councilman as alternate. 245 It was moved by Councilman Gray, seconded by Councilman Lentz that Resolution No. R84-26 be passed and approved on first and only reading. Said Resolution No. R84-26 reads in caption as follows: RESOLUTION NO. R84-26 DESIGNATION OF REPRESENTATIVES HOUSTON-GALVESTON AREA COUNCIL GENERAL ASSEMBLY, 1985 Voting "Aye" - Councilman Gray, Councilman Bost, Councilman Frauenberger and Councilman Lentz. Voting "No" - None Motion passed 4 to 0. OTHER BUSINESS: MEETING RECESSED TO EXECUTIVE SESSION AT 8:23 P. M. UNDER TEXAS REVISED CIVIL STATUTES, ARTICLE 6252-17, SECTION 2, SUBSECTION (f) LEASE, PURCHASE, EXCHANGE OR VALUE OF REAL PROPERTY AND SECTION 2, SUBSECTION (g) PERSONNEL. RETURNED TO OPEN SESSION AT 9:03 P.M. ADJOURN: Meeting adjourned at 9:03 P.M. Minutes approved as submitted and/or corrected this the day of V-d��� A.D., 1984. 1 Mayor ATTEST: City Secretary