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2021-05-13 PARKS, RECREATION AND BEAUTIFICATION BOARD MINUTESMINUTES – REGULAR MEETING OF THE CITY OF PEARLAND PARKS, RECREATION, & BEAUTIFICATION BOARD, HELD ON THURSDAY, MAY 13, 2021 AT 8:30 A.M., ON A CONFERENCE CALL. I. CALL TO ORDER Meeting was called to order at 8.31 a.m. II. BOARD ROLL CALL Jeff Webb Chair Ken Rice Vice Chair Charlie McMurrey Board Member Dennis Jackson Board Member Nancy Bankson Board Member Zachary Boyer Board Member Carry Capers Parks & Recreation, Parks & Recreation Director Kevin Carter Parks & Recreation, Assistant Parks & Recreation Director Ellen Stansbury Parks & Recreation, Executive Assistant Brandon Torres Parks & Recreation, Athletic/Aquatic Manager Richard Vaughan Forever Parks Foundation, Vice President Nikki Beck Forever Parks Foundation, Board Member Pat Wiley Citizen III. APPROVAL OF MINUTES The regular scheduled board meeting for April was cancelled. SPECIAL RECOGINITION Retirement of Pat Wiley, Volunteer Coordinator Mr. Jeff Webb congratulated Ms. Wiley on her retirement from the Parks & Recreation department. Mr. Webb read the resolution to the board. A motion was made by Mr. Zach Boyer. Mr. Ken Rice seconded the motion. IV. BOARD REPORT Mr. McMurrey mentioned what a great experience he had volunteering for COVID-POD and Planting Trees and is looking forward to continuing to volunteer. Mr. Dennis Jackson mentioned that he visited Shadow Creek Ranch complex during the softball tournament and was happy with the improvements that had been made. Ms. Nancy Bankston requested that the Multimodal Master Plan include the West Entrance of Southdown Subdivision and mentioned the need for side-walks as people are walking down the street. Ms. Bankson was also thankful for the opportunity to volunteer for the vaccination POD. Mr. Zach Boyer stated that the vaccination POD was a fantastic success. V. PRESENTATION BY THE FOREVER PARKS FOUNDATION – Inclusive Playground Project – Nikki Beck Forever Parks Foundation, Board Member Ms. Nikki Beck shared that their biggest project is to bring the first all-inclusive playground to Pearland. The playground is designed for kids of all abilities to be able to play together. Play with their peers and play independent of their parents or caregivers and explore in terms of their development. When the Foundation found out that Phase II included a Miracle League field at the Sports Complex at Shadow Creek Ranch, they knew it would be a perfect location for the all- inclusive playground. Working with the City of Pearland’s Parks & Recreation Department, The Foundation was able to sign an agreement to get the layout allocated, just East of the Miracle League Field. Ms. Beck shared how excited people are about the playground and that the next step is to raise the funds. She asked the Parks Board to share sponsorship opportunities with anyone that is passionate about the organization or playground. Mr. Webb asked if Ms. Beck would share this presentation and he would share it with the board members. Ms. Capers shared how incredible the work was that had already been done and grateful to have the support of the foundation for this project. Mr. Webb mentioned a consumer report survey, stating if you complete 75 survey’s they will donate $2 per survey. You must set Forever Parks Foundation as your beneficiary of your proceeds. Mr. Webb will share that link with the board members. Mr. Webb thanked Ms. Beck for taking the time to share the information with us. VI. BUDGET REPORT – FY22 Budget Submission Ms. Capers presented the FY22 budget submission to the board and asked if there were any questions. Mr. McMurrey asked when do we anticipate revenue to start back up again? Ms. Capers responded that revenue is lower because of a reduction in programs but we have resumed all our membership dues. We are confident in bringing in additional revenue from our summer programming. Mr. McMurrey hopes that Council sees the value in maintaining the professional development plan and Mr. Ken Rice echoed those thoughts. Mr. Rice asked what the level of receptivity will be by the City Manager’s office or Council? Ms. Capers responded that we don’t know at this time, as we are not sure what funding sources are available. Mr. Rice asked what can the board do for communicating with City Council to help get the supplementals approved? Ms. Capers responded once the budget office and City Manager’s office have time to prepare the budget, that will provide a copy of what is being submitted to Council. At that point you will be able to advocate for all supplemental requests. Mr. Jackson asked if for a request for fireworks for the Celebration of Freedom should be included. Ms. Capers responded that the funding for the 4th of July fireworks are already in the existing base budget. Mr. McMurrey asked if leasing the lawn maintenance equipment would be an option? Ms. Capers stated we are currently leasing the last equipment package on a three-year lease. The Budget office would make a recommendation for lease vs. purchase. DEVELOPMENT PLAN – Registered Sports Association Mr. Torres reported that the RSA deadline was at the end of February and had three applications come in from associations that we are currently in partnerships with. We would like to enter MOU’s with: 1. Pearland Girls Softball Association “PGSA” 2. Pearland Youth Lacrosse “PYLAX” 3. Shadow Creek Soccer Club “SCSC” Mr. Webb asked what is the minimum residency threshold for an RSA today? Mr. Torres stated that it was currently at 75%. Mr. McMurrey made the motion to deny the Registered Sport’s Authority application as they failed to adhere to City policies and procedures. Mr. Zach Boyer second the motion. Mr. Webb asked if there is any opposition from the Board, the motion was approved. Mr. Webb then made a motion to enter into a MOU with these organizations. The Board decided that the MOU’s will be brought back to the Board in July for review and recommendation. VII. DIRECTORS REPORT - Ms. Catherine Chennesi submitted her resignation from the Board; we have notified the City Secretary office and will be searching for a new member. - City of Pearland parks tour is set for June 10th at 9AM which will consist of a half day bus tour; with everyone wearing face coverings. VIII. ADJOURMENT The meeting was adjourned at 10.38 a.m. These minutes respectfully submitted by: _________________________________ Carry Capers, Interim Director – (transcribed initially by Ellen Stansbury) Minutes approved as submitted and/or corrected this 21st day of June 2021. ______________________ Jeff Webb, Chairman