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HomeMy WebLinkAbout2021-01-21 CITIZENS UTILITY BILLING REVIEW AD HOC ADVISORY COMMITEE MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE CITIZENS UTILITY BILLING REVIEW ADVISORY COMMITTEE OF THE CITY OF PEARLAND, TEXAS, HELD ON THURSDAY, JANUARY 21, 2021, VIA TELEPHONE/VIDEO CONFERENCE AT 5:00 P.M. CALL TO ORDER Mayor Cole called the meeting to order at 5:08 p.m. ROLL CALL AND CERTIFICATION OF QUORUM; Mayor Kevin Cole Chair Steve Saboe Committee Member Jimmie Davis Committee Member Denise Hewitt Committee Member Ralph King Committee Member Julie Mclain Committee Member Patrick O'Day Committee Member Jennifer Sheffield Committee Member Mark Smith City Attorney Darrin Coker Director of Communications Joshua Lee Chief Information Officer Daniel McGhinnis Interim Finance Director John McCarter Executive Assistant Melanie Lawson Utility Billing Manager Nancy Massey Utility Billing Assistant Manager Dara Eng CONSENT AGENDA; Presentation; Introduction and Expectations; Mayor Cole recognized all members of the quorum and introduced departmental staff. a. Scope and Charge to the Ad Hoc Advisory Committee — Mayor Cole reviewed and discussed the Scope and Charge to the Ad Hoc Advisory Committee. b. Selection of Vice -Chair — No decision was made. Selection of Vice -Chair to be decided at the next Committee meeting. II. Presentation: Public Information Request; Mayor Cole recognized Darrin Coker who presented to and reviewed the Public Information Request process, how the public information law apply to this Committee and stipulations for tracking applicable documentation for this committee. III. Input and Discussion; Mayor Cole discussed the Advisory Committee's timing, format, and frequency of future meetings. Discussion ensued. Upon motion by Committee Member Patrick O'Day, seconded by Committee Member Denise Hewitt, after full discussion and the question being put to the Committee, the Advisory Committee voted unanimously to approve the next meeting to be held on Monday, February 1, 2021 at 4:00 p.m. via telephone/video conference. Discussion on process and timing of posting materials to the Committee webpage. Agenda and document will be posted at least 24 hours before the meeting and video, minutes and follow-up documentation will be posted with 72 hours of the end of the meeting. Discussion on how best to collaborate using SharePoint or OneDrive. Staff to follow-up with process at the next meeting. Questions for next meeting to be emailed to Staff. IV. Presentation: Mayor Cole recognized John McCarter and Nancy Massey, who presented to and reviewed with the Advisory Committee the High -Level Utility Billing Overview and Pearland Background. V. Input & Discussion: Mayor Cole recommended the following items to be reviewed and discussed at the next Advisory Committee meeting. a. Overview of Raftelis Report b. Overview of Staff Response to the Raftelis Report ADJOURNMENT Meeting was adjourned at 7:07 p.m. Utility Billing Advisory Committee Regular January 22, 2021 Meeting Minutes