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2018-04-12 PARKS, RECREATION AND BEAUTIFICATION BOARD MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS, RECREATION, & BEAUTIFICATION BOARD, HELD ON THURSDAY, APRIL 12, 2018 AT 8:15 A.M., AT 4141 BAILEY ROAD, PEARLAND, TX 77584. I CALL TO ORDER The meeting was called to order at 8:18 a.m. II. BOARD MEMBER ROLL CALL Buck Stevens Vicky Smith Ted Mittica Mike Wilson Bethany Earl Adrian Hernandez Christopher Orlea Mychal Mitchell Chair Vice Chair Board Member Board Member Board Member Board Member Parks & Recreation, Director Parks & Recreation, Special Events Coordinator III. APPROVAL OF MINUTES — FEBRUARY/MARCH 2018 Mr Stevens entertained a motion to approve the February 2018 minutes. Ms. Smith made a motion, and Mr Mittica seconded the motion. The February 2018 minutes were approved. March 2018 Minutes were tabled for approval to May 2018. IV. BOARD REPORT Mr. Stevens talked about attending a meeting for restoration of the Depot. Mr. Stevens also talked about the Daddy Daughter Dance being successful. Mr. Mittica talked about assisting with Paws in the Park and about the sponsor driving/parking in the grass. Mr. Mittica also talked about attendance being down at the event. Ms. Earl — nothing new to report. Mr. Wilson talked about patron concerns regarding PGSA not able to overflow park at Centennial Park and would like to work with City to find a resolution. Mr. Wilson also talked about concerns regarding issues with the scheduling of fields at Shadow Creek and noted communication could be stronger. Mr. Wilson also noted he received comments on advertising of the adult leagues regarding people signing up, but not being told there were n ot enough teams. Suggestions were given in regards to using multiple avenues of communication to advertise registration for leagues. Ms. Smith reported reaching out to Mr. Orlea regarding posts on Facebook about Wood Creek Park and the costs involved with installing one piece of equipment vs multiple pieces of equipment. Mr. Hernandez reported attending the Easter Egg Hunt for Peace Church and received comments regarding parking in the soccer fields at Southdown Park. Mr. Hernandez also n oted receiving comments from citizens attempting to navigate the website and were u nable to find information on how to schedule parties at the Westside Event Center. V. DIVISION REPORT — SPECIAL EVENTS — Mychal Mitchell/Lindsey Taylor — EARTH DAY/CONCERTS IN THE PARK Mr. Mitchell reported the Daddy Daughter Dance went well and posted a recap video on the City's website. Mr. Mitchell also talked about Paws in the Park and the event going well though attendance was slightly lower than last year. Mr. Mitchell also noted approximately 3,000 people attended and roughly 300 dogs participated. Mr. Mitchell then talked about the City's Earth Day events. Mr. Mitchell noted there will be about 23 vendors including Mad Science and Crocodile Encounters. The Mayor will also be issuing a Proclamation with Mr. Mitchell passing out invitations to the Board. Mr. Mitchell and the Board then went into discussion about the different ways we can recyle and the importance of educating the public. Mr. Mitchell also passed out invitations to Concerts in the Park taking place over the next couple of months and noted there will be some great bands this year. Mr. Mitchell noted Celebration of Freedom will face some construction issues that may effect some of the routes. Mr. Mitchell also noted next year Celebration of Freedom will be relocated to Independence Park. VI. REVIEW OF PROPOSED CIP (FY 2019 BUDGET CYCLE) Mr. Orlea reviewed the following: • Total 5-year plan for Parks & Recreation is under $33 MIL • Certificates of Obligation are $5.5 MIL • Trail being completed in Riverstone Ranch (Barry Rose/Hughes Road and Pearland Parkway) • JHEC Phase II will include educational signage and boardwalk. Cost of $1.7 MIL • Parks equipment recapitalization program has been approved • The stage at Independence Park will have certain costs absorbed by the Convention and Vistor's Bureau • Clear Creek Trail is steadily progressing • Shadow Creek Ranch Phase II will have both Cricket and Rugby fields • Phase IV connectivity system will have a trailhead east of Lowe's at Broadway and Pearland Parkway • Hickory Slough Sportsplex Phase II progressing steadily • Future Parkland acquisitions VII. PARKS & RECREATION FACILITY RENTAL POLICIES Mr. Orlea talked about Parks & Recreation being approached by several politically afflicted groups, agencies, and candidate forums to rent out different facilities within the Parks & Recreation Department. Mr. Orlea noted that it is the City's prerogative whether or not to rent out City facilities to these organizations. Mr. Orlea requested the Board's input on whether or not to stay with current policies, or open up rental abilities to these groups. The Board went into discussion regarding the topic. The Board decided to do some further research before making a decision. VIII. DIRECTOR'S REPORT Mr. Orlea presented the following: • Parks & Recreation will now have to be licensed to hold summer camps at the Recreation Center • Grand Re -opening of the track has been scheduled • Hosted Texas Amateur Athletics Federation Region 1 meeting • Park Superintendent investigation has completed and position is now open • Recreation Program Manager, Kyle Livesay, is now in his new position • Athletics & Aquatics Manager, Brandon Torres, has enhanced some of the programming within his division 2 • Park Supervisor position was filled by Tracy Jewell who is coming to us from Public Works • Recreation Specialist position for the Knapp Activity Center has been filled by Celeste Rogers who was promoted from Customer Service Representative • Jason 0 Mara our Resource Development Manager, has shown interest in the Facility Manager position open at the Knapp Activity Center • Working on getting race courses standardized, i e. 5K, 10K, etc. • CAPRA accreditation group will be adding an additional examiner for June visit • Carry Capers will return to her position of Assistant Director of Parks & Recreation on April 23rd • Online rentals are now available for all Parks & Recreation facilities IX. ADJOURMENT The meeting adjourned at 9:58 a.m. These m es res•ectfull 4N 10 awson Assist itted by: Minutes approved as submitted and/or corrected this 2018. Buck Stevens, Chairman SCA eV'1A 3