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2018-01-11 PARKS, RECREATION AND BEAUTIFICATION BOARD MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS, RECREATION, & BEAUTIFICATION BOARD, HELD ON THURSDAY, JANUARY 11, 2018 AT 8:15 A.M., AT 4141 BAILEY ROAD, PEARLAND, TX 77584. I. CALL TO ORDER The meeting was called to order at 8:15 a.m. II. BOARD MEMBER ROLL CALL Buck Stevens Chair Vicky Smith Vice -Chair Ted Mittica Board Member Mike Wilson Board Member Adrian Hernandez Board Member Bethany Earl Board Member Chris Orlea Parks & Recreation, Director Carry Capers Parks & Recreation, Assistant Director Melanie Lawson Parks & Recreation, Administrative Assistant Mychal Mitchell Parks & Recreation, Special Events Coordinator Lindsey Taylor Parks & Recreation, Events Specialist CITIZEN COMMENTS Tamera Epting, 4115 Cleburne Drive, addressed the Parks Board regarding current RSA status and decision. Miguel Garcia, 4808 Lakefront Terrace Drive, addressed the Parks Board regarding RSA status and decision. Mr. Garcia requested information on the Appeals process. Lynn Pablo, 4807 Lakefront Terrace Drive, addressed the Parks Board regarding RSA status and decision. Omar Villatoro, 14062 Ambrose Street, Houston, addressed the Parks Board regarding RSA status and decision. Cynthia Schafer, 12809 Garden Grove, addressed the Parks Board regarding RSA status and decision. Jane Tao, 11315 Gladewater Drive, addressed the Parks Board regarding RSA status and decision. III. APPROVAL OF MINUTES — DECEMBER 2017 A motion was made by Mr. Mittica to approve the December 2017 Minutes. Mr. Wilson seconded the motion. The motion was carried and the December 2017 Minutes were approved. IV. BOARD REPORT Mr. Wilson gave the Special Events team kudos for rolling out the Christmas events and noted he and his family enjoyed attending them. Ms. Smith noted her family enjoyed the holiday events as well. Ms. Smith also informed the group she received information that communication was an issue between the City and outside organizations in regards to the TAAF Winter Games. Mr. Mittica noted he is currently working on Winterfest activities with the Special Events team. Mr. Hernandez echoed Ms. Smith's comments and noted he received some questions as well regarding communication issues, and inquired into how the communication process with TAAF worked. Ms. Capers then went into detail regarding how TAAF organizes their events, and covered processes for communication. Mr. Hernandez also inquired about how sponsorships funds are allocated Ms. Capers explained they are used for the overall running of the event, ie. advertising, EMS services, facilities rentals, hospitality, etc. Ms. Earl noted she has seen advertisements for the TAAF Winter Games and her family plans to stop and view some of the martial arts events. V STAFF REPORT Mr. Mitchell thanked the Board for attending and participating in both the Tree Lighting Ceremony and Christmas Parade and noted both events went well. Mr. Mitchell discussed the Winterfest events and some of the new changes this year. Parking will be at Pearland High School and patrons will be shuttled to the event. Winterfest tickets can now be purchased online, and in the event of rain, Winterfest will be moved to Sunday, 1/28. VI. CONSIDERATION AND POSSIBLE ACTION — REVIEW AND UPDATE OF RULES OF ORDER AND BY-LAWS A motion was made by Ms. Smith to table Agenda item VI. The motion was approved and Agenda item VI was tabled to February 2018. VII. DISCUSSION — UPDATE OPEN MEETINGS ACT COMPLIANCE 2018 Mr. Orlea talked about the Open Meetings Act and the requirement of each Parks Board member to complete the training. Mr. Orlea noted he would send out a link to the training website and requested each Parks Board member complete the training by Febuary. VIII. PRESENTATION — FY2019 EARLY BUDGET INPUT — STAFFING ANALYSIS Mr. Orlea noted the Parks and Recreation Department was not required to submit White Papers this year. Mr. Orlea noted he and Ms. Capers are currently putting together a Parks System Management Plan. Requests made for the 2019 budget year are as follows: • 2 designated Parks Programmers for Independence Park • 1 additional Parks Manager • Increasing pay scales for Facility Attendants and Customer Service Clerks • Filing the Athletics/Aquatics Supervisor position and Parks & Natural Resources Superintendent position • 1 credentialed Biologist and Park Naturalist at the new Nature Center Mr. Stevens inquired about the completion time for the Green Tee trail system. Mr. Orlea n oted the date is contigent on Harris County Flood Control. Ms. Smith inquired about the timeline for completion of Woodcreek Park. Ms. Capers n oted we are hoping by the start of summer. Mr. Hernandez inquired about the structure of the Parks Manager/Maintainence team. Mr. Orlea went into discussion regarding how this team is currently structured and operating. 2 IX. DISCUSSION — RESPONDING TO AND ROUTING CITIZEN INQUIRIES Mr. Orlea talked about the possibility of the board putting together a more streamlined process for addressing citizen inquires. Discussion continued on methods to help address these concerns and Mr. Orlea requested Parks Board members brainstorm ideas over the next few weeks. Mr. Orlea ended the discussion with an action item of setting up a generic Parks Board email in the interim. X. DIRECTOR'S REPORT Mr. Orlea covered the following: • Ms. Capers talked about the VIP access badges for the TAAF Winter Games and briefly covered the schedule/locations XI. ADJOURNMENT The meeting adjourned at 10:08 a.m. These m'n s raspectf (it ONIt bmitted by: Melani: .wson\ Administrative Assistant Minutes approves• as submitted and/or corrected this 6 day of kc 6 c1e44- 2018. Buck Stevens, Chairman 3