2017-10-12 PARKS, RECREATION AND BEAUTIFICATION BOARD MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS, RECREATION, &
BEAUTIFICATION BOARD, HELD ON THURSDAY, OCTOBER 12, 2017 AT 8:15 A.M., AT
4141 BAILEY ROAD, PEARLAND, TX 77584.
I CALL TO ORDER
The meeting was called to order at 8:16 a.m.
II. BOARD MEMBER ROLL CALL
Buck Stevens
Ted Mittica
Layni Cade
Bethany Earl
Vicky Smith
Adrian Hernandez
Mike Wilson
Carry Capers
Cullen Ondracek
Mychal Mitchell
Lindsay Taylor
Chair
Vice -Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Parks & Recreation, Assistant Director
Parks & Recreation, Natural Resources Manager
Parks & Recreation, Special Event Coordinator
Parks & Recreation, Event Specialist
III. APPROVAL OF MINUTES — AUGUST 2017
Minutes were unanimously approved.
IV. BOARD REPORT
Mr. Stevens talked about the Hurricane Harvey recovery and how Pearland is beginning to
recover. Mr. Stevens also noted the Frisbee course is coming together after the clean-up.
Mr. Stevens also noted he stopped by Shadow Creek Ranch to observe some of the
continued clean-up efforts.
Ms. Cade talked about National Night Out being well attended in her neighborhood. Ms.
Cade also attended City Council to talk about the gas station going up by Independence
Park.
Ms. Smith noted she received mixed feedback on the City's trash pick-up efforts and
talked about the notifications that were sent out being helpful. Ms. Cade noted she made
the information available in her neighborhood newsletter, but even then it was still difficult
to get the information assimilated.
Mr. Mittica noted he was unable to make National Night Out due to being out of town.
Ms Earl attended the Pearland Art & Crafts Fair at the Pearland Towne Center.
Mr. Stevens inquired about the level of adult programming at Parks & Recreation. Ms.
Capers noted that most of the adult programming happens within the group fitness classes
and some of the outdoor recreation/adaptive recreation programs.
Ms. Smith inquired about the sale of Woodcreek, and per Ms. Capers, the property was
indeed sold.
V STAFF REPORT — Prairie Restoration Project — Cullen Ondracek, Natural Resource
Manager
Mr. Ondracek discussed the Prairie Restoration Project and spoke on the numerous
species of plants being used within the project, as well the many processes and
procedures it will take to complete this project.
VI. STAFF REPORT REGARDING UPCOMING EVENTS — Mychal Mitchell, Special
Events Coordinator
Mr. Mitchell talked about the logistics for Trick or Treat Trail and passed out VIP passes.
Mr. Mitchell also covered the rain plan for the event should the need arise.
Mr. Mitchell also discussed the Christmas Parade. Applications for the parade will be
accepted until November 11, and they are first come; first serve. Mr. Mitchell also noted
there will be a $50 deposit on top of the entry fee. This fee has been put into place should
a registrant "no show". All deposits will be refunded the following Monday and takes 5-7
business days for the refund to appear in the registrant's account.
Mr. Mitchell also noted that Kid Fish Fest, a Parks & Recreation event, will now be held by
Brazoria County effective in 2018.
VII. DISCUSSION AND POSSIBLE ACTION REGARDING ATHELTIC FIELD USE POLICY
AND REGISTERED SPORTS ASSOCIATION POLICY
Ms Capers opened the discussion that the decision was made to separate the Athletic
Field Use Policy from the Registered Sports Association Policy.
The Board then went into discussion regarding verbiage of the policies and the following
recommendations were made for the Registered Sports Association Policy:
➢ P. 13, Criteria for establishing field playability, second bullet point will be deleted
➢ P. 14, a statement will be added into the first paragraph: "concessionaire is
responsible for maintenance of any existing equipment".
The City s noise ordinance policy will be referenced for clarification of noise level
acceptability
A motion was made to approve the Registered Sports Association Policy with the above -
mentioned amendments by Mr. Wilson. Ms. Earl seconded the motion. The motion was
approved unanimously by the Board.
Referring the Athletic Field Use Policy, the following recommendations were made:
• P. 9, section B, change "form" to "from".
➢ `selections" will change to "sections"
➢ P. 10, section E, change "of" to "or"
➢ P. 11, Criteria for establishing field playability, second bullet point will be deleted
➢ P. 13, Litter control, delete first two lines of second paragraph. Paragraph to begin:
`Users are responsible for coordinating litter control during their use".
➢ Under "recycling", "users are encouraged to utilize them (receptacles) for
appropriate materials such as clean aluminum, plastic, and paper".
➢ The City's noise ordinance policy will be referenced for clarification of noise level
acceptability
A motion was made to approve the Athletic Field Policy with the above -mentioned
amendments by Ms. Smith. Mr. Mittica seconded the motion. The motion was approved
unanimously by the Board.
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VIII. DIRECTOR'S REPORT
Ms. Capers presented the following:
➢ Parks & Recreation has a new Welcome Center in the Front Lobby of the
Recreation Center.
➢ New Aquatics Supervisor, Amber Popp, starts November 6
➢ Southdown Park has new signage advertising Pearland Parks & Recreation
➢ TAAF Winter Games will be hosted here in Pearland January 12-14, 2018
➢ The bid for construction on Independence Park was awarded to Harper Brothers
➢ The bid for Nature Center was awarded to Construction Masters of Houston
➢ The bid for the Phase II connectivity project was awarded to Tandem Services
➢ The park development fund will be utilized for replacement of the indoor track at
the Recreation Center
➢ The Woodcreek property was sold
➢ Irrigation repairs are going on at Hickory Slough
➢ Veteran's Walk takes place on November 11
IX. ADJOURNMENT
The meeting adjourned at 10:07 a.m.
These inutes r-spec, ully submitted by:
elan'- awso
Administrative Ass ant
Minutes apprgyed as submitted and/or corrected this 9 day of
2017.
6---.° -t)
u Stevens, Chairman
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