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2017-07-13 PARKS, RECREATION AND BEAUTIFICATION BOARD MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS, RECREATION, & BEAUTIFICATION BOARD, HELD ON THURSDAY, JULY 13, 2017 AT 8:15 A.M., AT 4141 BAILEY ROAD, PEARLAND, TX 77584. I. CALL TO ORDER The meeting was called to order at 8:15 a.m. II. BOARD MEMBER ROLL CALL Buck Stevens Chair Ted Mittica Co -Chair Mike Wilson Board Member Vicky Smith Board Member Bethany Earl Board Member Layni Cade Board Member Carry Capers Parks & Recreation, Assistant Director Cullen Ondracek Parks & Recreation, Natural Resource Manager Abbey Stripling Parks & Recreation. Outdoor Recreation Programmer Melanie Lawson Parks & Recreation, Administrative Assistant III. APPROVAL OF MINUTES — May/June 2017 A motion was made by Ms. Cade to approve the May 2017 minutes. Ms. Smith seconded the motion. The May 2017 minutes were approved unanimously as submitted. A motion was made by Mr. Mittica to table the June 2017 minutes. Ms. Cade seconded the motion. The June 2017 were tabled until the next meeting and would be approved pending the following corrections: ➢ Per consultation with Mr. Orlea regarding the meaning of "field runs" in Mr. Wilson's Board Report, "field runs" was incorrectly heard and the correct verbiage is "field rentals." The verbiage was changed and is reflected in the June 2017 minutes. Three (3) occurrences of "Mr. Smith" were changed to "Ms. Smith" in Discussion Item V of the June 2017 minutes. A correction was made on Discussion Item IX of the July 2017 Parks Board meeting agenda. "Collection Prices" was corrected to "Collection Process." The change is reflected on the July agenda. IV. BOARD REPORT Mr. Stevens reported he attended several events by Pearland Little League and Counseling Connections. Mr. Stevens also mentioned the Turkey Trot benefitting the Forever Parks Foundation taking place November 23. Ms. Cade reported she attended one of the Pearland West games. Ms. Cade noted the large number of trash cans filled with bottles and cans. Ms. Cade reached out to KPB and to set up a meeting with the Dad's club, but the club is not interested in pursuing recycling. Mr. Stevens noted he is in discussions with KPB regarding this issue. Ms. Cade also noted she enjoyed the Celebration of Freedom event. Ms. Cade recognized Ms. Lawson for the job performed at the VIP tent during Celebration of Freedom. Ms. Smith reported she attended Celebration of Freedom and enjoyed the event. Ms. Smith also reported food trucks running out of food and heard from patrons there were more food trucks last year, but attendance was also lower. Ms. Smith also inquired about an update regarding Woodcreek Park. Per Ms. Capers, there is no new update at this time. Mr. Mittica reported wrapping up Concerts in the Park and believed the concerts went well. Mr. Mittica also reported there was not enough food trucks, or vendors this year. Mr. Mittica noted he assisted with the shuttles and reported they were more manageable than last year. Mr. Mittica said the event went very well this year. Mr. Wilson reported he enjoyed the Celebration of Freedom event. Mr. Wilson also noted he is receiving questions about Shadow Creek Ranch. Ms. Capers responded by stating questions/suggestions are welcome and can be emailed to us. Mr. Wilson also inquired about the MLK parade and Ms. Capers noted she is working with this group on permits and the request will then go to City Council. V. STAFF REPORT — Outdoor Recreation Initiative, Abbey Stripling — Outdoor Recreation Programmer & Cullen Ondracek — Natural Resources Manager Mr. Ondracek started out by discussing the new volunteer program for the Natural Resources Division. Mr. Ondracek noted volunteer opportunities will take place on the first Thursday of every month. Mr. Stevens also noted they could tap into KPB as well and work together. Ms. Capers requested that Ms Lawson ensure Parks Board members are included on Mr. Ondracek's distribution list. Ms. Stripling talked about Natural Resources' new program called the Pear/and Outdoor Initiative. Ms. Stripling explained this new program is geared towards "at risk" high school students. Ms. Stripling further explained this program will enable kids who are not college bound to learn valuable life skills while concurrently preparing them for a potential career path Ms. Stripling would like to eventually expand the program to weekend climbing and camping trips as well as expanding it to other areas around Texas Ms. Stripling will be working with the Forever Parks Foundation in hopes of lowering the "start-up" costs by requesting donations from organizations the City already partners with. VI. DISCUSSION AND POSSIBLE ACTION ON GEOGRAPHICAL FACILITY NAME Mr. Stevens began the discussion by noting that many of the new facilities are named geographically such "west side" and "east side." Mr. Stevens went on to note this can, and has at times, created a feeling of divide amongst Pearland citizens and suggested removing geographical locations/identifications from future naming opportunities. Mr. Stevens then opened the topic for discussion. Ms. Capers handed out copies of the City's Naming Right's policies for the Board to review and aide in the discussion, and the Board discussed varies avenues of bringing it to fruition. VII. DISCUSSION AND POSSIBLE ACTION RELATED TO ZONING CHANGE ON JOHN LIZER AT PEARLAND PARKWAY Mr. Stevens reported a new gas station is slated for construction on the corner of John Lizer and Pearland Parkway; across from Independence Park. Mr. Stevens went on to open the topic up for discussion on the Board's thoughts/feelings, and the possibility of taking action as a group, or individually. Ms. Cade noted she has a speech ready to present at the next City Council meeting. Ms. Cade asked if this topic could be taken to City Council as a Board, and Ms. Capers replied 2 it would have to be taken to Council individually. Ms. Smith also noted this topic would have to be taken to City Council as individuals. Discussion continued amongst Board members regarding the proposed gas station. VIII. DISCUSSION AND POSSIBLE ACTION REGARDING SPEAKER'S BUREAU Mr. Stevens talked about the creation of a Parks Board Speaker's bureau feeling it was the Board's responsibility to promote Pearland's Parks & Recreation Department. Mr. Stevens then opened the topic up for discussion regarding the creation of a Speaker's Bureau. Ms. Capers reported the department has a Speaker's Bureau comprised of Parks & Recreation staff. Mr. Stevens asked if the Parks Board members could then augment the already formed Speaker's Bureau and collaborate on presentations together. Ms. Capers talked about presenting the Board with materials staff have created by the existing Speaker's Bureau. Ms. Capers also talked about rolling out a community partnership program which would include working with neighborhood HOAs to get the word out about how the City's Parks & Recreation Department can help them, as well as their residents. IX. DISCUSSION AND POSSIBLE ACTION ON PET WASTE COLLECTION PROCESS Ms. Cade told of an occurrence of a woman running with her dog and not cleaning up after it. The discussion continued on what could be done about the issue. On behalf of Mr. Orlea, Ms. Capers provided the Board with information about how to lead an initiative for change, as well as how to educate the community. The Board continued to brainstorm ideas on this topic and review the handout Ms. Capers provided. X. DISCUSSION AND POSSIBLE ACTION ON MARKETING PARK AREA RULES/REGULATIONS Mr. Wilson inquired about signage being posted in public parks that display rules and regulations, as well as closing times for City parks. Ms. Capers reported all rules and regulations are posted on the City's website and then presented the Board with a copy of the City's ordinance. Ms. Capers noted all signage within the parks are being updated to reflect closing times. Ms. Capers also reported closing times are noted in the Field use policies so groups are aware of closing times. Xl. DISCUSSION REGARDING BUDGET Mr. Capers presented the budget updates on behalf Mr. Orlea: • PARD was asked to reduce the budget by '$80OK • Items on hold consist of: replacement of aquatic water noodles and exercise bars, the hike and bike shade structure on the edible trail, replacement of fall zones at Woody and Zelinski parks, replacement of the Corrigan north playground, scaling back on pruning and tree removals, repainting court lines at the Rec Center, holding off on paying for the installation of the ADA equipment, etc. • Other reductions will include using leftover product such as herbicides, etc. • Some levels of service reduced include Kiddie College and Kiddie Kapers. Mr. Stevens asked about camps Mahalo and KIA being combined. Per Ms. Capers, these were part of the supplementals for adding to the programs, and nothing within these 3 programs will be reduced. Ms. Capers then reported these supplementals were eventually pulled. Ms. Capers offered to put together a "refresher" for the Board on the importance of Parks & Recreation. XII. DIRECTOR'S REPORT Ms. Capers presented the Director's Report on behalf of Mr. Orlea: • Curb being cut for temporary parking at the dog park in Independence Park • New kiosk will be installed in the 1st floor lobby area. • Two new shade structures will be installed at Shadow Creek Ranch • RCN will undergo a "facelift" by replanting new trees • Attendance at Celebration of Freedom was estimated at 15,000 • New social media was implemented at Celebration of Freedom to get the word out • The Forever Parks Foundation will be announcing their 2nd Annual Party for Parks Golf Tournament on November 11 th XIII. ADJOURNMENT The meeting adjourned at 9:56 a.m. These �n ;s respectfully submitted by: aw Melan - awsorn, Admitiirrative Assistant Minutes approved as submitted and/or corrected this //tat day of Oefo , Buck Stevens, Chairman 4