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2017-06-08 PARKS, RECREATION AND BEAUTIFICATION BOARD MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS, RECREATION, & BEAUTIFICATION BOARD, HELD ON THURSDAY, JUNE 8, 2017 AT 8:15 A.M., AT 4141 BAILEY ROAD, PEARLAND, TX 77584. I. CALL TO ORDER The meeting was called to order at 8:27 a.m. II. BOARD MEMBER ROLL CALL Ted Mittica Co -Chair Mike Wilson Board Member Vicky Smith Board Member Bethany Earl Board Member Layni Cade Board Member Chris Orlea Parks & Recreation, Director Melanie Lawson Parks & Recreation, Administrative Assistant II1. APPROVAL OF MINUTES Motion to Table (June) A motion was made by Ms. Cade to table the minutes until the July meeting. Ms. Earl seconded the motion, and the motion was passed. IV. BOARD REPORT Ms. Smith noted she was approached by individuals as to why the City did not have recycling bins at events and parks. Mr. Orlea noted that the City is in the process of replacing the single compartment trash receptacle with dual compartment trash/recycling receptacles; they will added to all the parks. Ms. Cade talked about seeing a person running on a sidewalk with their dog and failed to pick up after the dog. Ms. Cade asked if there were any pet clean-up receptacles along the trails. Mr. Orlea noted currently there aren't any pet waste receptacles along the sidewalks, but there are in the parks. Mr. Orlea offered to bring some ideas to the next Parks Board meeting regarding pet waste clean-up. Ms. Cade noted she attended the Independence Park ground breaking ceremony. Ms. Earl noted she attended the Independence Park ground breaking ceremony and enjoyed it. Ms. Earl also noted there were people who were upset about the park being closed because the pool is closed as well. Ms. Earl asked about other options. Mr. Orlea noted the public can purchase "Natatorium Only" passes which come at a lower cost. Mr. Orlea also noted that birthday parties can be held at the Natatorium. Ms. Earl talked about enjoying the Focus Groups by Dr. Carmen Carter, but was curious to know why there were no participants from the Police or Fire departments. Mr. Orlea noted this was not part of the target audience Dr. Carter was trying to reach, and Dr. Gentry has lead his own focus groups for first responders. Dr. Carter will incorporate these findings into her final report. Ms Earl also noted that she and her family attended Concerts in the Park and enjoyed the event. Mr. Wilson asked about Park Ordinances, and if they are separate from City Ordinances. Mr. Orlea explained that Parks Ordinances are part of the City s Ordinances and have their own section. Mr. Wilson asked the time City parks close and Mr. Orlea noted 11 pm. Mr. Orlea also noted for tournaments, hours can be extended to 12pm pending they observe the current noise ordinance. Mr. Wilson also noted that he was contacted in regards to field rentals. Mr. Orlea noted Lindsay French would be the person to contact for this. Ms. Cade asked about naming rights for Shadow Creek Ranch. Mr. Orlea then went into discussion on how naming rights work, and that he had been approached by some medical organizations. Mr. Mittica was not able to attend the Independence Park ground breaking ceremony. Mr. Mittica noted that he talked with people, and updated them on what was happening with Independence Park. Mr. Mittica also noted he believed attendance was down for the concerts, but did notice there were a lot of out-of-state license plates. Ms. Smith noted she might have some suggestions/contacts for future entertainment for Concerts in the Park. V. DISCUSSION AND POSSIBLE ACTION REGARDING FY18 BUDGET Mr. Orlea offered the following to the board for questions/discussion: For FY17, there was an amended operations and maintenance budget of $2 718 MIL. Proposed for FY18 $2 794 MIL - a variance of $76, 011.00. ® Ms. Cade asked about the "Utilities" category. Per Mr. Orlea, each division handles their own utilities and our budget officer set the amount. Ms. Smith asked about the "Furniture" category. Mr. Orlea explained the judge's chairs in the natatorium will be replaced, and new furniture will be purchased for the new nature center. © Ms. Cade asked about Pine Hollow Lawn Maintenance. Mr. Orlea explained it's more cost effective to pay this portion to the HOA's landscapers to complete the maintenance. This is a 50% cost reduction. • Mr. Mittica asked about the "Revenue" section. Mr. Orlea explained this was an expense budget being presented. • Ms. Smith asked about "Cellular Services". Mr. Orlea explained this encompasses both LAN line expenses and employee cell phone/pager expenses. • Ms. Cade asked about "Paint/Window Repair" and having someone on staff to address City repairs. Would it be more cost effective? Mr. Orlea explained it would not be more cost effective to have someone on staff because of the benefits portion of the salary for a new staff member. © Ms. Smith asked about the "Oxygen" category. Per Mr. Orlea, Parks & Recreation is required to keep oxygen on hand as certain staff is trained to handle medical emergencies. • Ms. Earl asked about the "Fitness Instructors" category. Mr. Orlea explained this figure was for all instructors we have at the Recreation Center. ® Ms. Earl asked about the "Admin/Marketing" category. Mr. Orlea explained this cost is for promotional items for the department. VI. DIRECTOR'S REPORT Director's report was included in the Budget discussion. Additional topics: ® Dr. Carmen Carter is running our diversity focus groups. Ms Denise Barretto will be running an employee diversity workshop VII. ADJOURNMENT The meeting adjourned at 9:56 a.m. These in; s reectfy,lfy submitted by: aNtt OM/AV' Melanie Ijawson Administrative Assistant Minutes approv=• as submitted and/or corrected this /1-111 day of kink( , Buck Stevens, Chairman