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2016-12-08 PARKS, RECREATION AND BEAUTIFICATION BOARD MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS, RECREATION, & BEAUTIFICATION BOARD, HELD ON THURSDAY, DECEMBER 8, 2016 AT 8:15 A.M., AT 4141 BAILEY ROAD, PEARLAND, TX 77584. CALL TO ORDER The meeting was called to order at 8:21 a.m. II. BOARD MEMBER ROLL CALL Ted Mittica Layni Cade Bethany Earl Mike Wilson Carry Capers Randi Wyatt Mabelyn Moran Vice Chair Board Member Board Member Board Member Parks & Recreation, Assistant Director Parks & Recreation, Recreation Manager Parks & Recreation, Sr. Office Assistant III. APPROVAL OF MINUTES — November 10, 2016 Approval was made unanimously pending the following two corrections: Bullet 1: "will be" which was added twice to the second bullet of the Director's Report. Bullet 4: TXDOTIHGAC funding issued for the Green Tee Terrace Trail connectivity project and plan is currently underway. Trail to connect Riverstone Ranch to Hughes/Pearland Parkway and to end at the BroadwayfPearland Parkway entrance with the Trailhead behind the Lowe's/Chili's area. No completion date has been released. Corrections made and submitted to the Board. IV. BOARD REPORT Mr. Wilson reported he attended Coffee with Cops as well as the tree lighting ceremony with his family. Mr. Wilson noted his family enjoyed the event. Ms. Cade attended Coffee with Cops, but was unable to attend the tree lighting ceremony. Ms. Cade also assisted with the search for the missing Pearland boy and noted the large amount of people that came to help with the search. Ms. Earl attended Coffee with Cops and enjoyed the event, but was unable to make the tree lighting ceremony due to the weather. Ms. Earl and her family watched the event live via Facebook. Mr. Mittica attended Coffee with Cops as well as the tree lighting ceremony and enjoyed the events. Mr. Mittica noted that the Knapp Activity Center Thanksgiving Luncheon went well and that it was very well organized. V. DISCUSSION AND POSSIBLE ACTION OF 2016-2017 LEGISLATIVE AGENDA ITEMS Ms. Capers discussed the initiative to restore the sporting goods sales tax that would be dedicated to fund local and state parks agencies in the form of grants. Initiative went for approval by the Board. Mr. Wilson motioned to approve the 2016-2017 Legislative agenda items. Ms. Earl seconded the motion. The motion was unanimously approved by the Board. VI. DISCUSSION AND POSSIBLE ACTION OF RECOGNIZED SPORTS ASSOCIATION (RSA) RECOMMENDATION Ms. Capers made the following RSA recommendations to the Board: • Pearland United Soccer be approved as an RSA for Hickory Slough with the condition that Shadow Creek Ranch soccer will be able to use the field up to 15 times. Ms. Earl made the motion to approve the recommendation with the condition that Shadow Creek Ranch have use of the fields up to 15 times. Ms. Cade seconded the motion. The motion was unanimously approved. • Pearland Girl's Softball Association be approved as an RSA pending PGSA come into "good standing" by reconciling their account with the City. Ms. Cade made a motion to approve the recommendation with the stipulation that PGSA come into "good standing" with the City. Ms. Earl seconded the motion. The motion was unanimously approved. • Pearland Youth Lacrosse Association be approved as an RSA as they are in good standing with the City. Mr. Wilson made a motion to approve Pearland Youth Lacrosse Association as an RSA. Ms. Earl seconded the motion. The motion was unanimously approved. VII. STAFF REPORT — RECREATION, Randii Wyatt — Recreation Manager Ms. Wyatt joined the meeting to discuss the Recreation Department and her role. Ms. Wyatt noted she believes we are responsible for providing excellent customer service "The Pearland Way", as well as ensuring staff are properly trained, facilities are clean and well maintained, and that we are constantly improving our processes and procedures to ensure our patrons have an enjoyable experience each time they come in. Ms. Wyatt also covered the closing dates of the facility which will be from 12/12 — 12/16 and discussed the aesthetic changes that will be taking place over the week. Mr. Mittica and Ms. Cade offered to volunteer with the cleaning/maintenance of the facility should additional help be needed. Ms. Wyatt requested they touch base with Pat Wiley, Volunteer Coordinator to set up a volunteer time. VIII. DIRECTOR'S REPORT Ms. Capers filled in for Mr. Orlea and reported on the following: • The pump in the Natatorium went out and additional maintenance was found to be needed. Pump and motor alone will cost upwards of $28,000. Still waiting on prices of several other items, but entire project could easily come in at $100,000. An additional supplemental request to City Council will be presented. • Kendrick Gray and Leticia (Lety) Castillo have left the City of Pearland for other positions. • Tyler Froberg is now the Parks and Natural Resources Superintendent after the merging of the two positions. • The new Knapp Activity Center Supervisor will start on 1/3/17. • A new Recreation Superintendent was hired and will start 12/16/16. • Charles Payton, Athletics Coordinator, will retire from the City next week. Due to an open position in the Aquatics Department, this position will become the Athletics/Aquatics Manager position and will oversee both departments. • The bid for the Centennial Park construction was awarded to a local pre-fab company. • Mr. Orlea is attending "900 seconds with the City Manager" today. • The Shadow Creek Ranch triathlon was adopted by Council for another 5 years. • Tree lighting ceremony went well, however, attendance was lower this year — possibly due to weather. • The Christmas parade was cancelled due to adverse weather conditions. Staff will also discuss the option of keeping the parade theme the same. • Independence Park is at 60% design completion and on -schedule. Construction to begin in March/April 2017. The dog park is not budgeted for this project and some possible donors could step-up. • The Dolores Fenwick Nature Center is at 30% design completion and went to pre - development last week. • The Recreation Department will be submitting a proposal to City Council to no longer offer "Natatorium Only" memberships due to safety concerns. IX. ADJOURNMENT The meeting adjourned at 9:20 a.m. These mi respe tfully s d by: r wson ative Assista Minutes approv: as submitted and/or corrected this 1 th day off f h 2017. Buck Stevens, Chairman