2016-03-10 PARKS, RECREATION AND BEAUTIFICATION BOARD MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS,
RECREATION, & BEAUTIFICATION BOARD, HELD ON THURSDAY, MARCH 10,
2016 AT 8:15 A.M., AT 4141 BAILEY ROAD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:20 a.m.
II. BOARD MEMBER ROLL CALL
Buck Stevens Chair
Ted Mittica
Bethany Earl
Cheryl Weaver
Sean Ennis
Mike Wilson
Layni Cade
Chris Orlea
Carry Capers
Melanie Lawson
Hannah Cecil
Mary Kate Ward
Vice Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Parks & Recreation,
Parks & Recreation,
Parks & Recreation,
Parks & Recreation,
Parks & Recreation,
Director
Assistant Director
Administrative Assistant
Recreation Specialist - Events
Recreation Superintendent
III. APPROVAL OF MINUTES — February 11, 2016
IV. BOARD REPORT
Mr. Stevens discussed his attendance at the TRAPS convention in Galveston and talked
about some of the workshops he went to throughout the day. Mr. Stevens was also
awarded the Outstanding Individual Service Award.
Mr. Wilson had friends attend Daddy Daughter Date Night and heard they enjoyed the
event and hopes to attend next year.
Ms. Weaver noted she would like to attend the next "Night to Shine" with Tim Tebo as a
volunteer. Mr. Stevens noted the Lions Club would be a good resource in terms of
looking for clients to attend the next event. Mr. Wilson also noted that he had the
opportunity to meet with past/present NFL players and they would love the opportunity
to do something with the Superbowl in conjunction with Parks & Recreation.
Mr. Stevens also discussed the Houston Sports Association Volunteer program. Mr.
Stevens noted the NCAA reached out to all HISD schools for a reading contest. Out of 68
schools, 6.8 million minutes were spent reading by kids attending those schools and
3,200 kids attended Friday Frenzy. Mr. Orlea noted that Parks & Rec would like to make
a weekend out of the Superbowl and it is currently in the planning with our Events staff.
Ms. Layni Cade introduced herself to the Board. Ms. Cade works as virtual teacher for
HISD and is excited to be on the board.
Mr. Mittica noted he went onto the NRPA website and saw a transportation grant that
was available. Mr. Orlea noted that we have the Deep Water Horizon grant that is being
split among 5 coastal states. Mr. Mittica also noted he went by the John Hargrove trail
and wanted to make sure it was ready to open on time. Mr. Orlea assured him that it
would be and that the trails are currently being filled with gravel.
Mr. Mittica also noted that in the Pearland Connect there was mention of the Pearscape
Trail Project. Mr. Orlea went into a brief explanation of the Pearscape trail project and
noted the Convention & Visitors Bureau will be commissioning local artists to take the
pears and design them to the style of each sponsor. Mr. Orlea also noted it would be a
joint decision between Parks & Recreation and the Convention & Visitor's Bureau on
where the pears will be placed within Pearland.
Mr. Stevens also noted the goal was to sell 20 pears at specific sponsorship levels and
install them throughout the city, and the pear itself will have no commercial
specialization. Mr. Orlea noted that (2) Gold Level pears has already been sold. Mr.
Orlea also noted that one of the Gateway projects have already been completed on Cullen
Blvd.
V. DISCUSSION REGARDING EVENT UPDATES
Ms. Cecil passed out a list of upcoming events for the remaining part of 2016. Invitations
to Paws in the Park and the Easter Egg Dive were also passed out. Ms. Cecil then went
into detail of the other events that will be taking place throughout the year.
Mr. Orlea suggested sending out Outlook invitations 1-month in advance to the Parks
Board so they have the ability to plan ahead. Mr. Stevens requested that these same
reports go out to the Foundation.
VI. DISCUSSION REGARDING NATATORIUM UPDATES
Mr. Orlea reported the UV purchase of $90,000 was ratified by City Council at the last
meeting. Mr. Orlea noted we are working with Clear Comfort to resolve the current tri-
chloraznine problems with the Natatorium pool. Mr. Orlea also noted that this should be
completely resolved within the next 5 weeks. Mr. Orlea explained the Dectron unit,
which is the ventilation unit for the Natatorium, will help to recirculate the air.
VII. DISCUSSION BUDGET UPDATES
Mr. Orlea went into discussion regarding the budget. Parks & Recreation is anticipating
an operating and maintenance budget of $2.5 million and a total budget of $6.5 million
including personnel. Mr. Orlea noted the Board will have the opportunity to review the
Zero Based budgets and would like the Board to think about items they would like added.
Mr. Orlea asked the Board email any requests to him or Carry in the next week.
VIII. DISCUSSION AND POSSIBLE ACTION REGARDING BOARD TRAINING
Mr. Orlea went into discussion regarding hiring a consultant for the Board. Mr. Orlea
noted that he located guidelines initiated by NRPA that offer direction for Board
members on how to navigate their way around Board membership. Mr. Orlea then passed
out handouts for the Board to review and asked the Board to present any questions they
might have at the next meeting.
IX. DEPARTMENT UPDATES
➢ Carry Capers was approached by a group of Pearland citizens in regards to
building an inclusive playground. The Forever Parks Foundation will be raising
money to help fund this project. This project could take up to 2 lh years to
complete.
➢ City Council has approved the resolution to renew our contract with Gulf Coast
Connect Transit.
➢ The Disc Golf course across from Centennial Park could potentially turn into an
18-hole disc golf course.
➢ Southdown Park is still closed after not receiving the correct parts, but it should
be open by end of March and remains under budget.
➢ Shadow Creek Ranch is again under construction after contract issues and is
slated for completion by June 15.
➢ JHEC will open Thursday, March 17 @ 10 a.m. The lighting at JHEC was pulled
out the initial design phase due to cost.
➢ Texas Correctional Industries does not have the ability to powder coat benches so
Parks is unable to utilize them.
➢ The Board agreed to look over the packets that Mr. Orlea handed out in order to
determine if the Board wanted to put together a Parks Board 411 video.
➢ The invitation for the City of Manvel Parks Board to join one of our meetings was
initiated and we have yet to hear from them.
➢ Mr. Orlea will look into grants that might be able to fund live -stream cameras in
our ball parks for people to view games.
➢ Connection point at Harkey: this trail is a loop as opposed to being an
independent trail and the flood plain delineation is why it connects where it does.
Also, Parks & Rec is currently working to identify sidewalk and trail deficits.
X. ADJOURNMENT
The meeting adjourned at 9:55 a.m.
These m esp: Cully .ubmi ed by:
Nit
wson
tive Assist
Minutes approve
2016.
submitted and/or corrected this tit day of 0
Buck S evens, Chairman