2016-02-11 PARKS, RECREATION AND BEAUTIFICATION BOARD MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS,
RECREATION, & BEAUTIFICATION BOARD, HELD ON THURSDAY, FEBRUARY
11, 2016 AT 8:15 A.M., AT 4141 BAILEY ROAD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:16 a.m.
II. BOARD MEMBER
Buck Stevens
Ted Mittica
Bethany Earl
Cheryl Weaver
Sean Ennis
Mike Wilson
Chris Orlea
Carry Capers
Melanie Lawson
Tyler Froberg
ROLL CALL
Chair
Vice Chair
Board Member
Board Member
Board Member
Board Member
Parks & Recreation, Director
Parks & Recreation, Assistant Director
Parks & Recreation, Administrative Assistant
Parks & Recreation, Urban Forester
III. APPROVAL OF MINUTES — January 14, 2016
Minutes were submitted and approved unanimously.
IV. BOARD REPORT
Ms. Weaver began the conversation with telling the Board that Winterfest went well and
had a great time and felt like it was extremely well run. Mr. Wilson noted that he was
unable to attend the event, but heard from others how much they enjoyed the event. Mr.
Mittica said he enjoyed Winterfest, and noted he received feedback from a patron that it
was one of the most organized events he had attended. Mr. Ennis said the event went well
and noted that his neighbors attended and said they had a good time.
Mr. Stevens talked about Mr. Froberg attending a Keep Pearland Beautiful meeting and
talked about partnering up with KPB regarding future events. Mr. Stevens went on to
discuss the possible incorrect information being circulated about funding issues around
the JHEC complex. Mr. Orlea went on to discuss the current funding reorganizations with
JHEC.
Mr. Stevens then went on to talk about the budget regarding Phase II. Mr. Stevens
brought up the cost of the parks benches. Mr. Orlea explained that each bench consists of
rolled steel and will last longer than a regular bench. Mr. Orlea noted there was no
customization to benches, but city council has adopted a Memorial Naming Rights Policy
and the City of Pearland offers the purchase of Legacy tree donation with plaques. Mr.
Stevens requested the Department consider checking into Texas Correctional Industries
for park benches.
Mr. Orlea then went on to explain the funding in relation to FY 2017.
V. DISCUSSION AND POSSIBLE ACTION REGARDING HOSTING JOINT
MEETING WITH CITY OF MANVEL PARKS BOARD
Mr. Orlea discussed the newly formed City of Manvel Parks Board. The City of Manvel
Parks Board has reached out to discuss the possibility of holding a joint Parks Board
meeting with them in order for the City of Pearland Parks Board to provide direction.
After further discussion, the decision was made to proceed with hosting a joint meeting.
Ms. Weaver made a motion to approve the joint meeting with the City of Manvel Parks &
Recreation. Ms. Earl seconded the motion and the motion was carried.
Mr. Ennis then inquired as to how many meetings the City of Manvel Parks & Recreation
department will need to attend. Discussion finalized at 2 meetings.
Ms. Weaver made a motion for the City of Marvel Parks Board to attend 2 City of
Pearland Parks Board meetings so they may observe how meetings are conducted. Ms.
Earl seconded the motion and the motion was carried.
VI. DISCUSSION REGARDING EARLY BUDGET INPUT/PARKS & RECREATION
WHITE PAPERS
Mr. Orlea talked about the completion of white papers and noted that white papers. Mr.
Orlea began discussion regarding updates to the Parkland dedication ordinance. There are
13 park zones in Pearland, and the ordinances specify we cannot spend money outside
those zones unless it serves a regional purpose. Money collected through these
ordinances is spread throughout the City. Mr. Orlea noted that most cities collect land and
then money to develop that land. The amendment to the Parkland dedication ordinance
states a developer can buy land at the current market value and will be assessed a
developer fee. Fees collected would go into a new redistricted zone map. This new
information will be rolled out into a workshop/presentation to inform developers of the
new guidelines.
This will be presented to City Council's Budget Workshop on February 20th.
VII. DISCUSSION AND POSSIBLE ACTION REGARDING HIRING CONSULTANT
TO HOST PARKS BOARD ORIENTATION/TRAINING
Mr. Orlea discussed the possibility of hiring a consultant to help support the activities of
the City of Pearland Parks Board. The Board asked that Mr. Orlea present additional
information regarding what the consultant can do for both Parks & Recreation and the
Board, including the cost of hiring a consultant.
The motion was made by Mr. Wilson for the Parks & Recreations Department to furnish
additional information, including costs, at the next meeting. Mr. Ennis seconded the
motion and the motion was passed unanimously.
VIII. DISCUSSION REGARDING NATATORIUM AIR QUALITY
Mr. Orlea noted that the Natatorium underwent additional testing of the air quality. A test
was performed for the specific type of system the Natatorium uses, and a tri-chloramine
was found. This is what has been causing the poor air quality.
Mr. Orlea then went on to discuss the steps being taken to improve the air quality for our
patrons.
IX. DISCUSSION REGARDING POLICY UPDATE PROCESS
Ms. Capers stated this update was more of a reminder to please continue to review the
policy manual that was handed out at last month's meeting. Please send any suggestions
and/or recommendations you might have to her via email.
X. DEPARTMENTS UPDATES
• Disc golf group that manages that site reconfigured it. There will different
options on the panel that will allow for play on a 9-hole.
• The Greater Gulf Coast Parks & Recreation Director's Association and Pearland
is chairing the organization.
• The Texas Recreation and Parks Society Board of Director's meeting will
be hosted May 19th.
• The Texas Amateur Athletic Federation regional will be hosted in Pearland.
• Parks & Recreation will have an intern this summer.
• Mary Kate Ward is our new Recreation Superintendent.
• Parks & Recreations CAPRA project is underway.
• Change order signed to pay for overrun of conduits at Shadow Creek Ranch
• Woodcreek Park has attained new leadership and a Pickle ball court is going up
XI. ADJOURNMENT
The meeting adjourned at 10:00 a.m.
These mi - respectfull subm'tted by:
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