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1998-01-19 PARKS, RECREATION AND BEAUTIFICATION BOARD MINUTESk CITY OF PEARLAND PARKS, RECREATION & BEAUTIFICATION BOARD JANUARY, 1998, MINUTES MINUTES AS RECORDED OF THE MEETING HELD MONDAY, JANUARY 19, 1998, AT 7:00 P.M., AT THE PEARLAND COMMUNITY CENTER, 3523 LIBERTY DRIVE, PEARLAND, TEXAS. The meeting was called to order at 7:00 P.M., with the following present. - Bill Chase John Duston Paul Knoble Dwayne Lum Rosella Webb Edward Hersh Others present: Larry Wilkins Bill Berger Helen Beckman John Knight Jessica Carter Absent: Lisa Diese Michael Grisby Chairman Chairman Pro-Tem Member Member Member Parks & Recreation Director Council Member Council Member Council Member Communications Specialist Athletic/Aquatic Supervisor Member Member (called to notify he would be absent) APPROVAL OF MINUTES: Dwayne Lum made a motion to accept the minutes of the November 17, 1997, Board Meeting as presented. The motion was seconded by Rosella Webb. Motion approved 4-0. PARK BOARD CHAIRMAN'S REPORT: None DIRECTOR'S REPORT 1) WINTERFEST — Ed thanked all who helped with this year's Winterfest. Attendance was approximately 4,000. There was 252,000 lbs. of ice used compared to 105,000 lbs. last year. Mrs. Beckman reported her mother (age 94) had a wonderful time participating in the event. Several of the events were not fee -based, so cost was not a prohibition to any family. The event went very smoothly, with the only noticeable problem being the efficiency of ice delivery. That will be addressed for next year's event. Ed commended the staff and Brian Lofgren for their involvement. As a goodwill gesture the City bought back the tickets that were not used. Perhaps next year can have some corporate involvement. The vendors were pleased with the amount of business and the turnout. We would like to add music and tables and chairs where people can eat. 2) Noted the opening of the Recreation Center at Jamison and thanked all who worked toward this opening. This was a joint venture between the City Council and School Board. The addition of this facility now gives us two satellite recreation centers, one on each side of town. 3) Dave Melaas and Bob Lang have successfully completed their national examination to become Certified Leisure Professionals. 4) The Regional Parks and Recreation Workshop will be held in Bellaire, Texas. The recreation staff and maintenance will attend. 5) Hyde Park is close to completion. The kiddie playground equipment is installed. Pea gravel still needs to be installed. Sodding will wait until weather is better. For the Master Plan, all that remains is a covered pavilion. Will address this with homeowner's association in the future. 6) Our grant request for an additional $500,000 to be added to the existing $1 million for park enhancements (miniature golf course, sand volleyball, trails) was not funded. We did not have enough points. 7) Mary's Creek Trail grant received funding. Anticipated completion by October. Dave Melaas will do the design in order to save costs. Much of the work will be done in house and through Lisa Diese's church volunteer group. Time line design to start within the next few weeks and completion by October pending weather. 8) Knapp Building was painted this past weekend. Worked with the seniors to pick .-. a color that would not be too institutional. Community Center will be painted February 7 -10. Only a slight change in colors. 9) Have computer software for registration and training started today for the recreation staff. Can soon register by phone with credit card. 10) Introduced new East Center supervisor, Toby Dykema. Toby has three years experience on a cruise ship. Also has a degree in Recreation from Southern Illinois University. 11) Recreational specialist is still needed for Jamison. Have some, applications. 12) Ed will be attending the National Parks and Recreation Association conference on February 10-14 in Washington DC. Trip will also include some lobbying at Capital Hill to promote Parks and Recreation and benefits for Parks and Recreation. 13) A feasibility study is complete for an 18-hole golf course. No action taken by Council, but it is available for review. 14) Fund raising drive for Concert Series has received $1300 donations to date. This will be for outdoor concerts in front of City Hall. 15) Having good response to our Spring Soccer registration. Thanked Jessica for her help in this season's soccer. COMMITTEE REPORTS A. HIKE AND BIKE: Helen Beckman and Bill Chase reported that Hike and Bike had a successful ride including their hayride and bicycles. There were over 60 participants and $500 was cleared. Last year there were 100 participants, but the weather was bad this year. This in addition to the previous funds resulted in $1500 to date for funds to continue the Hike and Bike trail. NEW BUSINESS A. REVIEW OF SWIMMING POOL RULES: (report by Jessica Carter) Current pool rules have been in place for the last three years with no significant changes. General Rules, Pool Manual and Annual Review were provided to Board members. Dwayne Lum raised the question of adding wording covering sexual discrimination in the pool rules. It was determined that during the orientation by the staff of Administrative Services sexual discrimination was covered at that time. There were no other questions. Rosella Webb made a motion to accept the pool rules as presented. Seconded by '� Paul Knoble. Motion approved 4-0. B. YOUTH BASKETBALL: Several calls have been received about an alternative to the YMCA youth basketball program. John Duston has recommended we expand our youth program to include basketball. Jessica is currently working with soccer, the aquatic program, and basketball. In the past this was not really an option since we only had one basketball court. With the addition of the recreation center it could now be considered. There are several factors to be considered such as additional staffing, numbers of teams that could be accommodated, available gym space. There was also discussion regarding what type of program we would have. One that stressed learning basketball with little team play, or one that focused on team play with structured teams and schedules. It would be necessary for the Parks Board to send any recommendations to the City Manager to include in the budget. Bill Chase made a motion that the Parks Department do a feasibility study and report back to the Board. Seconded by Paul Knoble. Motion passed 4-0. OTHER BUSINESS A. There were questions raised regarding the impact of the denial of the grant for the additional $500,000. The contingency plan is that the City Manager and Ed Hersh will visit in the next few days to determine how to proceed. If we reapply for the original grant, it needs to be refiled by the end of February and we will not hear until October. It was felt by all present it would be good idea to reapply for grant. B. There was no report regarding the Park donations that come in with the water bill. We had approximately $3,300 prior to this month, but need at least $10,000 before proceeding. C. There was a discussion regarding sending a resolution to Council to support the implementation of Master Plan at Independence Park. All members present support the proposed Independence Park Master Plan. Rosella Webb would like to get the park going as soon as possible. ADJOURNMENT: Paul Knoble made a motion to adjourn meeting. Seconded by Rosella Webb. Motion approved 4-0. Adjourned at 8:10 P.M. Minutes approved as submitted and/or corrected this 24th day of March, 1998. Bill Chase, Chairman ATTEST:., JANUARY, 1998 MINUTES 3523 LIBERTY DRIVE, PEARLAND, TEXAS. The meeting was called to order at 7:00 P.M., with the following present: Bill Chase Chairman John Duston Chairman Pro-Tem Paul Knoble Member Dwayne Lum Member Rosella Webb ,-�mer Edward Hersh Parks & Recreation Director Others present: Larry Wilkins Council Member Bill Berger Council Member �. John Knight Fw"t Co,�, �.,� � ; c9 Boils - /p ec •'s Jessica Carter Cotes ,�`s"%'�r�,sor JJ �f'Beckman 9rest Coffin c� ��"""r f7f�eh Absent: Lisa Diese Member Michael Grisby j Secretary (called to notify he would be absent) APPROVAL OF MINUTES: Dwayne Lum made a motion to acept the minutes of the .... , Board Meeting as presented. The motion was seconded by Rosella Webb. Motion approved 4-0. PARK BOARD CHAIRMAN'S REPORT: None DIRECTOR'S REPORT ibs- 1) WINTERFEST — Ed thanked all who helped with this year's Winterfest. Attendance ,was approximately 4,000. There was 252,0001 , of ice used compared to 105,00 last year. Mrs. Beckman reporled leer m4her (age 94) had a wonderful time participating in the event. 1=6M6 Ievents were not fee -based, so cost was not a prohibition to any family. The event went very smoothly, with the only noticeable problem being the efficiency of ice delivery. That will be addressed for next year's event. Ed commended the staff and Brian Lofgren for their involvement. As a goodwill gesture the City bought back the tickets that were not used. Perhaps next year can have some corporate involvement. The vendors were pleased with the amount of business and the turnout. .Tl nces -ofthe-vendors accepting ca:s` :n �n"fAiekets, but that will be- clarified before . - year -the bai�bee ii -ai�etlt g music me additional. tables and chairs' "' %K c. u �d 2) Noted the opening of the Recreation Center at Jamison and thanked all who worked toward this opening. This was a joint venture between the City Council and School Board. The addition of this facility now gives us two satellite recreation centers, one on each side of town. 3) Dave Melaas and Bob Lang have successfully completed their national examination to become hCertified Leisure Professionals. �tr15 �N� rx'crefioh 4) The Regional h orkshop will be held in Bellaire, Texas. The recreation staff and maintenance will attend. -6ocdzxpice. 5) Hyde Park is close to completion. The kiddie playground equipment is installed. Pea gravel still needs to be installed. Sodding will wait until weather is better. For the Master Plan, all that remains is a covered pavilion. Will address this with homeowner's association in the future. 6) Our grant request for an additional $500,000 to be added to the existing $1 million for park enhancements (miniature golf course, sand volley ball, trails) was not funded. We did not have enough points. IfwuT apply we get priority if our points -keep improving. We worked -with ari yn 'fian in an d Wildhfeao write the_grant and ensure all points we wereriqualifi�ediforwerem a ; received..-�ll_-re�vi^� �=�t*�t.�ii3gtxs-why`we i n ge a gr�iit. 7) Mary's Creek Trail grant received funding. Anticipated completion by October. Dave Melaas will do the design in order to save costs. Much of the work will be done in house and through Lisa Diese's church volunteer group. Time line design fo start within the next few weeks and completion by October pending weather. 8) Knapp Building was painted this past weekend. Worked with the seniors to pick a color that would not be too institutional. Community Center will be painted February 7 —10. Only a slight change in colors. 9) Have computer software for registration and training started today for the# RP(re&•e staff. Can soon register by phone with credit card. 10) Introduced new East Center supervisor, Toby Dykema. Toby has three years\ experience on a cruise ship. Also has a degree in --------.--, from Southern Illinois University. (�ec��t'« 11) Recreational specialist is still needed for Jamison. Have some applications. 12) Ed will be attending the National Recreation and Park Association conference on February 10-14 in Washington DC. Trip will also include some lobbying at Capital Hill to promote Parks and Recreation and benefits for Parks and Recreation. 13) A feasibility study is complete for an 18-hole golf course. No action taken by Council, but it is available for review. 14) Fund raising drive for Concert Series has received $1300 donations to date. 7ii ,s ", II be C'/ Designed to perform in from of City Ifaltinstead-ef-at-_pa ,-_Probab rreed 0A00r co„per $3,000-4,000 before going ublic. Then nng m professional or semi- %n C:�y professional group fo pe rm aTon`g wrtTi t e Community Band. 15) Having good response to our Spring Soccer registration. Thanked Jessica for her help in this season's soccer. d. COMMITTEE REPORTS %%ltn �rn4� �ri� 13i�� L'i4Sr. Emm A. HIKE AND BIKE: ert ---4-- reported that Hike and Bike had a successful ride including their hayride and bicycles. There were over 60 participants and $500 was cleared. Last year there were 100 participants, but the weather was bad this year. This in addition to the previous funds resulted in $1500 to date for funds to continue the Hike and Bike trail. NEW BUSINESS A. REVIEW OF SWIMMING POOL RULES: (report by Jessica Carter) Current pool rules have been in place for the last three years with no significant changes. General Rules, Pool Manual and Annual Review were provided to Board members. Dwayne Lum raised the questign of adding wording covering sexual discrimination in the pool rules. It was determined that during the orientation by the staff of Administrative Services sexual discrimination was covered at that time. There were no other questions. Rosella Webb made a motion to accept the pool rules as presented. Seconded by Paul Knoble. Motion approved 4-0. B. YOUTH BASKETBALL: Several calls have been received about an alternative to the YMCA youth basketball program. John Duston has recommended we expand our youth program to include basketball. Jessica is currently working with soccer, the aquatic program, and basketball. In the past this was not really an option since we only had one basketball court. With the addition of the recreation center it could now be considered. There are several factors to be considered such as additional staffing, numbers of teams that could be accommodated, available gym space. There was also discussion regarding what type of program we would have. One that stressed learning basketball with little team play, or one that focused on team play with structured teams and schedules. It would be necessary for the Parks Board to send any recommendations to the City Manager to include in the budget. Bill Chase made a motion that the Parks Department do a feasibility study and report back to the Board (it s-decided-a `ems'- vats wets ndicate we do, want. theTrograratfre-Esibfu). Seconded by Paul Knoble. Motion passed 4-0. OTHER BUSINESS A. There were questions raised regarding the impact of the denial of the grant for the additional $500,000. The contingency plan is that the City Manager and Ed Hersh will visit in the next few days to determine how to proceed. If we reapply for the original grant, it needs to be refiled by the end of February and we will not hear until October. It was felt by all present it would be good idea to reapply for grant. B. There was no report regarding the Park donations that come in with the water bill. We had approximately $3,300 prior to this month, but need at least $10,000 before proceeding. C. There was a discussion regarding resolution to Council to support the implementation of Master Plan at Independence Park,-Yersus discussion oft golf-- Gou"e. Bill Chase Park Master PI Rosell ebb Park [as Ian Pa noble Park aster Plan ohn Duston Master Plan Dwayne Lum, Park Master Plan Rosella Webb ",et 4 AL park going as soon as possible. Tfi ' f expl s ADJOURNMENT: Paul Knoble made a motion to adjourn meeting. Seconded by Rosella Webb. Motion approved 4-0.